**REGISTERED CHARITY NUMBER: 1127223** ## **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 FOR WELCOME BAPTIST CHURCH** Grugeon Reynolds Limited Rutland House 44 Masons Hill Bromley Kent BR2 9JG **WELCOME BAPTIST CHURCH** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020** ||Page| |---|---| |Report of the Trustees|1 to 3| |Independent Examiner's Report|4| |Financial Statements|5| |Statement of Assets and Liabilities|6 to 7| |Detailed Statement of Financial Activities|8 to 9| ## **WELCOME BAPTIST CHURCH** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020** The trustees present their report with the financial statements of the charity for the year ended 31 December 2020. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1127223 ## **Principal address** Alexandra Road Heathfield East Sussex TN21 8EQ ## **Trustees** R Stevenson (Church Secretary) A Caldwell (Minister) P Cole (Treasurer) M Dicker J Martin D Ledger C Adams (Resigned 7 September 2020) L Selby **Independent Examiner** Grugeon Reynolds Limited Chartered Accountants Rutland House 44 Masons Hill Bromley Kent BR2 9JG ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity. The policy and operating decisions of the charity rest with the Trustees who meet regularly to monitor the activities of the Trust. New Trustees are appointed by the church members in accordance with section 15 of the Church Constitution. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **OBJECTIVES AND ACTIVITIES Objectives and aims** The Trust seeks to demonstrate the Christian faith in action by being a church in the community of Heathfield, Sussex. Page 1 ## **WELCOME BAPTIST CHURCH** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 DECEMBER 2020** The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. ## **ACHIEVEMENT AND PERFORMANCE Review of activities** 2020 was a year unlike any other for Welcome Baptist Church. From 23 March 2020 our Sunday morning services moved online to comply with the national covid restrictions. As of the 15 March 2021 they remain online. A member of the congregation is a gifted filmmaker and he has helped us enormously in overseeing our online content which includes sung worship, a children’s talk, prayer and Bible teaching. Our families worker and minister have provided an online service every Sunday except 1 November (we had a live service that week) and 27 December. We did an online Advent event called “12 days of Christmas” which we advertised widely online. We were thrilled that we reached 42,000 people with this event. Of which 7,000 engaged with our content. For those who are not online we have provided ‘computer tablets’ with the services preloaded, and provided printed copies of emails and weekly news letters. Pastoral work has continued very successfully with all members and attendees being contacted by phone. A number of small groups have continued on Zoom and an after church Zoom meeting for friendship and fellowship has been running since September 2020. Our pastoral worker has worked particularly hard this year, keeping in touch on a regular basis with the vulnerable as well as the rest of the church: going for walks, ministering over the phone and when restrictions were relaxed (September – November) meeting socially distanced in the church building. Children’s, youth work and community work has been particularly hard hit by the covid pandemic. We have kept good communications with our Duke of Edinburgh families but have been unable to run our programme in 2020. Church Youth Group ‘Sunday Gap’ has met bi-weekly as has our discipleship group for teenage girls ‘Rooted’. Messy Church has continued online with big craft events online during Easter and Christmas. During the summer we continued our toddler group outside which was very well received and in the autumn while obeying the restrictions we started a baby group which was much appreciated by new mums. Some House groups have continued online over zoom and these have provided a much needed break from lockdown for many. During the first lockdown we were involved in “Happy to Help” a community project run by Kings Church in Heathfield which was set up to help anyone in need as well as being involved with the Hailsham Foodbank. We continue to help many of the contacts we made and continue to be very involved with the Foodbank. Between September and December we opened our building for public worship in line with government restrictions and Baptist Union recommendations. These were small socially distanced services which were much appreciated by those who attended. After the 13 December we suspended our services again believing that we were called to fight this virus alongside our community. Finally we have done a number of special online events including prayer events and a special ‘Pause for Prayer’ week. It has been a difficult year, but one in which we have continued to grow spiritually and in our knowledge of social media outreach, ministry and care. Page 2 **WELCOME BAPTIST CHURCH** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020** ## **FINANCIAL REVIEW** The circumstance force upon the Church to help save lives and protect the NHS has given the Receipts and Payments Account a different profile in some parts. The Give it Away Fund is half that of 2019 receipts but in this instance the anomaly is in 2019 when the receipts were exceptional high. The general giving is £20,000 higher than in 2019 which is an indicator of the faith of the members during the enforced physical separation and bears witness to an increased spiritual presence. The drop in receipts from church activities only reflects the lockdown restrictions and in matched by lower payments for the same activities. The worship costs include the payments to enable the online attendance to Worship and other broadcasts. Only two employed position were furloughed and those for only part of the period for which grants could have been claimed. As mentioned previously the drop in receipts related to activities has been matched by the drop in those same monies being paid out so overall the receipts for the year exceeded the payments by £8,587. The church general fund has increased during the year from £25,522 to £34,109. ## **ON BEHALF OF THE BOARD** : R Stevenson - Trustee Date: 11 June 2021 Page 3 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WELCOME BAPTIST CHURCH** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2020. ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed by examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect - accounting records were not kept in accordance with Section 130 of the Act; or - the accounting records do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Andrew Roberts FCA Grugeon Reynolds Limited Chartered Accountants Rutland House 44 Masons Hill Bromley Kent BR2 9JG Date: 11 June 2021 Page 4 ## **WELCOME BAPTIST CHURCH** ## **FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31 DECEMBER 2020** |Unrestricted
Restricted
funds
funds
**RECEIPTS AND PAYMENTS ACCOUNT**
Note
£
£
**Receipts**
**Voluntary Receipts**
Voluntary income
135,301
1,000
Give It Away Fund
10,710
Mercy Ships
-
**Incoming resources from charitable**
**activities**
Welcome “Holiday”
140
D of E group
2,107
Mother and Toddler
255
Social events
-
Cedars
51
Children’s Groups
36
**Other incoming resources**
Manse income
6,600
Investment income
11
Furlough grant
2,035
Solar panel tariff
599
Other receipts
360
**Total incoming resources**
147,495
11,710
**Payments**
**Church activities**
D of E Group
3,911
General
133,148
1,000
Welcome "Holiday"
654
Give It Away Fund
10,633
Governance costs
1,272
**Total resources expended**
138,985
11,633
**Net of (Payments)/Receipts**
**Transfers between funds**
8,510
77
**Cash funds last year end**
25,462
60
**Cash funds this year**
33,792
137|2020
Total
funds
£
136,301
10,710
-
140
2,107
255
-
51
36
6,600
11
2,035
599
360
159,205
3,911
134,148
654
10,633
1,272
150,618
8,587
25,522
34,109||2019
Total
funds
£
116,636
20,573
3,103
6,960
5,330
974
1,623
832
1,201
7,800
17
0
1,209
360
166,618
5,573
131,082
5,990
20,579
1,272
164,496
2,122
23,400| |---|---|---|---| ||||| ||||| ||||| ||||| ||||25,522| The notes form part of these financial statements Page 5 **STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2020** ## **WELCOME BAPTIST CHURCH** |**Cash Funds**
CAF Cash account
CAF Gold account
CAF Give it away account
CAF Mini bus account
Barclays D of E
Barclays Welcome Holidays
Cash in hand
**Other Monetary Assets**
Gift Aid recoverable
Prepayment
**Assets retained for the charity’s own use**
Church – Insurance value
Manse - cost
Equipment - cost
**Liabilities**
Accounts and examination
Other creditors
Rent deposit
NEST pension contributions
**The movements in designated and restricted funds during the year were:**
Bal b/fwd
Receipts
Payment
Give it away fund - restricted
60
11,710
11,633
Minibus fund- designated
5,135
604
-
5,195
12,314
11,633|**2020**
**£**
13,561
10,004
17
5,739
2,646
2,142
-
34,109
**2020**
**£**
5,072
504
**2020**
**£**
815,520
291,494
44,249
**2020**
**£**
1,338
185
450
277

Bal c/fwd

137

5,739

5,876|**2019**
**£**
2,784
10,086
60
5,135
4,449
2,656
352
25,522
**2019**
**£**
5,755
-
**2019**
**£**
815,520
291,494
43,750
**2019**
**£**
1,336
76
450
272| |---|---|---| The “Give it away fund” is to provide a fund from which the Trustees may make donations. The “Minibus fund” is to provide the funds from which to replace the minibus when this becomes necessary and finance running costs. Page 6 **STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2020** ## **WELCOME BAPTIST CHURCH** ## **Grants Payable** The total grants paid to institutions during the year was as follows: |

Baptist Union Home Mission
ETTAALA
Food Bank
Harambee for Kenya
Beit Al Liga
Christian Aid
Christian Solidarity Worldwide
EDFRI International Kenya
Quicken Trust
CTH
Evangelical Alliance
Crisis at Christmas
Mercy Ships
Medair
Open Doors
Salvation Army
Street Kids
Tear Fund
Translations Trust, Berul Ali Si
Various other grants Trust
**A hardship Grant was made to an individual**|**2020**
**2019**
**£**
**£**
3,570
3,570
2,000
1,098
1,033
0
500
7,100
0
1,200
500
2,300
1,000
0
0
2,075
500
5,250
0
100
0
105
0
1,445
0
3,103
750
0
2,150
0
1,295
298
1,750
0
2,655
2,280
1,200
0
75
204
500
**-**| |---|---| ## **Related party transactions** A Caldwell who is also a trustee receives a salary as a minster of £22,199 (2019 £21,450) and a pension contribution of £5,748 (2019 £6,501) and receives a lease back payment of £16,800 (2019 - £16,500) and expense payments of £373 (2019 £766). Joanne Martin, a trustee, received a salary of £ 25,445 (2019 £19,250) and expenses reimbursed £278 (2019 £884) as a Children and Families Worker, but none were received in respect of her role as a trustee. Page 7 ## **WELCOME BAPTIST CHURCH** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020** |**INCOMING RESOURCES**
**Voluntary income**
Donations
Give it away fund (including Gift Aid)
Mercy Ships (including Gift Aid)
Other Gift aid
**Investment income**
Deposit account interest
**Solar Panel tariff**
**Incoming resources from charitable activities**
Welcome “Holiday”
D of E Group
Mother and Toddler
Social Events
Cedars
Children’s Groups
**Other incoming resources**
Manse income
Furlough grants
Other receipts
**Total incoming resources**
**RESOURCES EXPENDED**
**Charitable activities**
Minister's salary & NIC
Minister’s pension contributions
Minister’s lease back payments
Minister's expenses
Pastoral care
Pension costs
Youth and children's activities
Catering
Outreach
Worship costs
Carried forward||**2020**
**£**
111,948
10,710
0
24,352
147,010
11
599
140
2,107
256
0
51
36
2,590
6,600
2,035
360
8,995
159,205
22,199
5,748
16,800
373
9,880
1,349
28,280
257
0
7,474
92,360|**2019**
**£**
96,908
20,573
3,103
19,728
140,312| |---|---|---|---| ||||17| ||||1,209| ||||6,960
5,330
974
1,623
832
1,201
16,920| ||||7,800
0
360
8,160
166,618| ||||21,660
6,501
16,500
766
10,411
1,097
23,242
1,234
45
1,336| ||||82,792| This page does not form part of the statutory financial statements Page 8 ## **WELCOME BAPTIST CHURCH** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020** |**Charitable activities**
Brought forward
Maintenance of buildings and equipment
Grants to institutions
Grants to individuals
**Governance costs**
Accountancy
**D of E Group**
**Welcome “Holiday”**
**Give It Away Fund**
Grants
**Total resources expended**
**Net income**
**Support costs**
**Other**
Insurance
Light, heat, water, refuse and TV
Telephone
Motor and travel expenses
Admin and support services
Training and materials
Professional and membership fees
Bank charges
Other costs|2020
£
92,360
10,019
8,345
500
1,272
3,911
654
10,633
150,618
8,587
2,429
3,698
603
199
11,869
318
2,696
126
986
134,148||2019
£
82,792
8,732
8,108
0
1,272
2,480
6,739
576
2,850
11,263
2,539
2,553
175
2,275
131,082| |---|---|---|---| ||||5,573| ||||5,990| ||||20,579| ||||164,496| ||||2,122| This page does not form part of the statutory financial statements Page 9