Staplehurst Free Church
Reports and Financial Statements
For the year ended 31 October 2020
Company number: 06725987
Charity number: 1127205
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REFERENCE AND ADMINSTRATION INFORMATION
Trustees
T Hawgood
R Howse
R Laming
Mrs K Minett
G Smith
Address of the principal office of the charity
Staplehurst Free Church
Station Road
Staplehursl
Kent
TN12 OQQ
Independent Examiner
Mr L.C. Seal ACCA FAIA
Blain Pritchard
74 College Road
Maidstone
Kent
ME15 6SL
Treasurer
Mr Roger Bashford
Bankers
National Westminster Bank plc
Maidstone Branch
3 High Street
Maidstone
Kent
ME14 1XU

TRUSTEES REPORT
The trustees are pleased to present their report together with the financial statements for the year
ended 31 October 2020. The financial ststemenls comply with current statutory requirements, the
Companies Act 2006 and the Statement of Recommended Practice "Accounting and Reporting by
Charities" ISORP) effective from January 2015.
STRUCTURE. MANEGEMENT AND GOVERNANCE
The charity is a company limrted by guarantee. with a Memorandum and Articles of Association as
its governing document. It was incorporated on 16th Odober 2008. Previously Staplehurst Free
Church, which began in the home of one of the founder members in 1969, was an unincorporated
¢hanty governed by a Trust Deed.
There is also a Constitution of Staplehurst Free Church which applies to 311 who are in
mernbership. This document sets Qui the purpose. statement of faith, vision, mission and goals. It
also contains provisions regarding membership. the governan￿ of the church through the
leadership team (comprising elders and deacons) and their appointment and responsibilities, the
option lo appoint a remuneraled pastor, the conduct of church meelings and reference lo the role
trustees. In the event of a conflict between the constitution and the Memorandum and Articles of
Association, then the Memorandum and Articles of Association have preference.
A full-time pastor had been appointed in 2018 and it is acknowledged that we were challenged as
a church to be more intentional about evangelism and a few members were helped through his
ministry. Unfortunately. his methods caused considerable unease in Ihe church and multiple
people left the church or distanced themselves from involvement. The board of Trustees became
increasingly concerned al his style of leadership and the adverse effect this was having on
individuals within the church, the reputation of the church in the communrty. The Trustees have a
duty to protect the church and individuals participating in the activitie5 in the church especially in
respect to pastoral care being dealt w>th propedy and sensitively_ Just as the Trustees were
tackling these multiple issues that were arising towards the end of the previous financial year, one
of the elders and then the pastor unexpectedly resigned. Shortly after. one of the deacons and her
family decided to relocate to another church and they left in De￿rnber.
Given the importance of continuity. an Interim Leadership Team was fomied at the start of this
financial year. This team was made up of members with significant historic involvement in and
experience of Church life and who then served for the majority of the period covered by this report..
Terence Hawgood (Eldef)
Bob Howse (Deacon)
Mary Howse
Kate Henry
Clive Jones (previous pastor)
The members of the Charity may by ordinary resolution appoint a person who is willing to act as a
Trustee either to fill a vacancy or as an additional Trustee at a General Meeting in accordance with
the Articles of Association.
As at the dale of this report the following are the charity's trustees and directors for the purposes of
the Companies Act-. -
Bob Howse
Terence Hawgood
Roy Laming

Graham Smilh
Kathryn Minett
The Leadership team and the Trustees constantly review the various policies of Ihe church to
ensure it uses best practice across all activities. supported by having appropriate policies in place
including but nol limited to the Equal Opportunrties Policy and Ethos Slalement, Safeguarding
Policy for Children and Vulnerable Adults, Pastoral Care Policy, Acceptable Behaviour Policy,
Mission Funding PoliGy. Health & Safety Policy induding the Food Hygiene Policy, Premises
Security Policy and the Fire Safety Policy. Given the recent pastorship issues that had arisen, a
governance review was jointly undertaken by the trustees and leadership team and vanous areas
for enhancing governance arrangements were identified including..
Recruitment- more robust due diligence for the recruitment of any future pastor including
more extensive contact with previous employers and looking at the annual accounts of any
church or organisation where a candidate was previously employed.
Structure - to retain the existing structure of separate leadership and trustee teams but for
them to meet together more regularly and exchange Ihe minutes of routine meetings in
between limes. The existing Segal structure of chanty and company status to be retained as
there were no particular advantages from moving to a CIO status.
Moderation- identify an independent experienced third-party outside of the ¢hurch who could
be asked lo Inter￿de should difficulties arise between the pastor. trustees, and other
leadership.
Policies - review and update policies as some are too heavily weighted towards Ihe infallibility
of a pastor,. also, lo determine who is best positioned to undertake line management of a
pastor.
Friendly connections with many of those who left the Churth were rnaintained which helped with
some gradual reconciliation and healing as the year progressed.
CHARITABLE OBJECTIVES & ACTIVITIES
The objeds and goals of Staplehurst Free Church are set out in the Memorandum of Association
and expanded in the Constitution, these being a vision being for a Spirrt filled church released into
corporate praise and worship and to be an effeclive witness to the community. to serve some of
the many and diverse needs of the Community of Staplehurst and to be involved in the wider
mission of the church overseas. The mission statement is summed up in the key statement-
"Enabling everyone lo know Jesus and grow in a personal relationship with Him.. We stn.ve to
monitor the needs ofthe communty matching them to our resources and wjentifying opportunities
for offering God's love to those in need.
PUBLIC BENEFIT
All Trustees give Iheir time voluntarily and re￿1ve no benefit from the charity. The trustees have
Complied with the duly in section 17 of the Chanties Act 2011 to have due regard to Public Benefrt
guidance published by the Charities Commission.
We aim to seNe some of the many needs of our community through a diverse range of activities.
As for many charities and churches, significant operational challenges but also some new
opportunities came about in the period covered by this report as described below.

Sustainabili
Throu
h Collaboration- November'19 to March '20
Since some of the leadership team had resigned or moved away at the transition to this financial
year. an Interim Leadership Team was quickly fomed as previously described. Also, the worship
group. which has a key role in delivering core Sunday activities. was immediately revived as those
in the group who had withdrawn or resigned during the previous pastor's tenure were ￿Instated or
felt able to participate once again. Many church members reported a renewed vibrancy in the
music, singing and worship after what had been quite a toxic period. Across the church many
mernbers and friends of the fellowship also fett able to tsecome more involved On￿ again and
rallied to fill gaps in activily coordination and delivery. From November 2019 to the end of March
2020 the full portfolio of activities iemained operational and continued to meet the needs of people
of all ages in spiritual, health and wellbeing areas of their lives..
Sunday Services - The regular Sunday momin9 and evening services continued and included
worship, communion and leaching. Different Gonlent is used across various Sundays each
month to meet the needs of both young and old, their corporate worship preferences for when
they are able to attend according to work, family or other commitments. Times of community
and fellowship are encouraged, appreciated and well supported through providin9
refreshments after every moming service and occasional sharing lunches once each quarter.
Home Groups and Prayer - This activity provides opportunities for Bible study and prayer
and took place in various members, houses and benefited those who find it easier to
participate in smaller groups. Prayer has an important pla￿ in Church life in providing unity
and support. espe￿allY for Ihose who are ur)well or facing challenging circumstances". prayer
meetings were also held at the church building on Wednesday momings and also before Ihe
Sunday moming and evening services.
Free Bees Toddlers Group - This is a support group for parents. grandparents and carers
through creating an attractive space for toddlers and pre•school children to play and interact. It
is run by volunteers from the Church all of whom are eXperien￿d in child-care andlor family
5UPPOrt and have an up-to-date DBS certificate. Between 80 and 100 adufts and children
attended each week from a wide catchment area.
Care Free Families - Care Free Families is our weekly free club designed especially for
families with special needs including parents and young carers, as well as the wider family.
Our desire is to enable families to find mutual support and friendship whilsl enabling their
hildren to have fun in a safe and happy environment. Craft and play activrties are provide
along with ￿freShMentS.
Sing-a-long Club - We continued to run a sing-a-long club for local adults with learning
difficulties and their carerfs one ThLSrsday aftemoon each month. Refreshrnents and home-
made cakes are provided and these sessions deliver a real social inclusion benefit to those
who attend.
Care Homes Visits - We held frequent services at four local care homes for the elderly or
those with disabilities where we sing some favourite hymns, share a short rnessage and chat
and pray with residents. Ca￿rS and family members.
Men's Walking Group - Our men's group provides great opportunlties for men in the church
and community to connect with each other through meetings and social events. We have a
weekly walking group whith walk every Monday morning (weather permitting) and ending up
at a nearby Café for coffee.
Men's Shed - Although not exclusively a Ghurch njn activity, several men from the church
continued to help run the weekly Staplehurst Men's Shed- a place where men can come
together to socialise. share ideas and skills and participate in practical projects and make new
friends.

Badminton Groups- We continue to have 3 weekly badminton clubs all organised and
operated by the church in the main hall. all of which benefit frorn our professional slandard
badminton mal. There is junior badminton. a mixed badminton dub for all abilities and a
ladies-only club on the Frrday morning. These free clubs are attended by both church
members and those not othepNise involved in the church.
Choir- A group mel on most Monday evenings to practice choral ple￿5, mainly of a
devolional nature and have perfomied at certain times oflhe year such as Christmas and
Easter Services and other services. All ages and abilities are included.
Pastoral Care Our pasloral care team involves volunteers with an aptitude for spending time
with friends going through difficult limes, helping in practical ways, praying, giving support and
encouragement where possible.
Third-Party Charitable Support - We have supported financially and in prayer, many
organisations and missions w-rth gifts through the Missionary Fund- for details see the Note 2
under the heading 'Proiects° in the Notes to the financial stalernents. This 15 in accordance
with our biblical perspective of trthing our income to at least 10°h_ The church supported and
acted as a -dropping off point. for shoeboxes filled with toys as part of Samaritan Purse's
Operalion Christmas Child Appeal as in previous years. Rent-free office space and funding
Support is also provided to Staplehurst's Debt Advice Centre.
Social and Other events- These included Carol singing in local care homes. a Christmas
social, a New Yearfs Eve party and Light Party Display as a Covid-safe alternative to
Halloween and our usual light party event.
Positivi
throu
h the Pandemic- A
ril '20 to October'20
The Covid-19 pandernic inrtially had a significant impact on nonnal Churth lrfe and routine with all
services and activities being cancelled because of the national lockdown introduced by the
Government at the end of March. However. wrthin two weeks, on-line strearning of Sunday
services was started. Ihe first time ever the Church had ventured into the use of such media.
Midweek telephone-based prayer meetings started shortly after wards and then a range of
activities evolved as the Church pivoted to ensure the community of Church members were able to
feel connected and not be isolated. Opportunities also opened up for thurth members to volunteer
in community support activities and for those ading as key workers in various professions lo feel
supported. Highlighls of the activities included the following:
Sunday Connections Service- These Sunday morning broadcast Quickly became popular
and much appreciated. Many people were able to be involved in preparing and delivering the
broadcasts, viewers were able to send lext messages to say they were watching and Ihey were
also able to chat and comment online as the broadcasls proceeded" this enabled the Church
community to feel connected to each other even though Ihey could not meet in person.
Between 50 and 80 people walched each week on YouTube including many people nol
previously involved with SFC and family and friends across the country and intemalionally.
Some grant funding was obtained to pay for broadcasting licences and equipment and to also
fund devices for the elderfy and isolated who did not have broadband or suitable viewing
devios.
Virtual Prayer Meetings - These were telephone-based acknowledging that not everyone had
broadband facilities or the knowledge on how to Use video plafforms. The ￿yPaY seNice
enabled people to dial in provide mutual support and prayer for each other and the wider
ommunity,
Communlty Support- Some Church members became involved in the work of the local
Community hub, doing shopping and deliverrng food par￿lS to people who were elderly,

isolated or shielding. Several church members were Key workers in the NHS. local care homes
and working in supermarkets and these were encouraged and supported through interniews in
the weekly broadcasts. The Zoom platform was used extensively to enable the leadership
team. home groups and other friendship groups to meet online for the likes of business
meetings and play quizzes.
Socially Distanced In-Person ServiGes and Activities- As Covid-related restrictions
became slightly relaxed in the Autumn of 2020. in-person meetings became possible again.
The Chair of Trustees led on risk assessmerrt work. the Church building was able to safely
accommodate 40 people for Sunday services with them being broadcast online at the same
time to those nol wanting lo meet corporately. A new support group was started for isolated
new mums bLrt most other activities were not possible due to their nature or because
volunteers or participants were vulnerable to the risks of Covid.
FUTURE PLANS
The Church has remained very active. sustainable and vibrant through the unprecedented
challenge5 il has faced over an 18-month period from firstly leadership issues and then the impact
of the Covid virus. The immediate focus for the coming year is on continuity of activities for
community SUPPOrt and benefit. whether in person or online, as the pandemic continues. The
Church leadership is also looking ahead to towards future developments and enhancements to the
work of the Church as and when they become possible. Plans include."
Commencement of new activities including midweek bubble online meetings, a food parcel
service. a community fridge scheme and mid-week chal-show style programme.
Recommencement of all previous activities as and when restrictions allow, and the
leadership feel it is safe to do so, given the number of vulnerable people involved in some
of those activities.
To enhance the govemance and prO￿dureS to ensure best possible practice Gontinues to
be used.
To ensure the Church remains financially sustainable including continuing to service the
mortgage and paying off the annual target interest free loans related to the previous
rebuilding projec*.
To maximise use of the church premises for our own activities and fundions and for Ihe
benefit of the wider community.
To discem the Lord's will in the future direction of the church includin9 the employment of
any fLrture pastor if and when appropriale.

FINANCIAL REVIEW
Cash at hand in the bank account at 3151 October 2020 were £24.357. An amount of £10.000 is
ringfen￿d as reserves which covers 6 months of fixed expenditure which the trustees consider to
be adequate. The remainder is available for projects and actrvities as needed.
The Buildln
Pro
ect
All income to the building fund was prioritised towards the monthly mortgage payments and
repayment of interest f￿e loans resulting from the complete redevelopment of the Church srte
culminating with the opening of the new building in De￿rnber 2013. The Èargel is to repay all
interest free loans by the end of October 2024 and an action plan is in hand to achieve this. {See
Notes 3 and 4 of the Notes to the financial statements).
Trustees, re5
nsibilities
Company law requires the trustees to prepare financial statements for each financial year which
give a true and fair view of the state of affairs of the charity at the year end and of its income and
expenditure during the year. In preparing these financial statements, the trustees are required to..
select suilable accounting policies and apply them consistently.,
make judgments and estimales that are reasonable and pruderrt.,
state whether applicable accounting standards and statements of recommended practi
have been followed
subject lo any material departures disclosed and explained in the financial statements;
and
prepare the financial statements on a going concem basis unless it is inappropriale lo
presume thal the
charity will continue in business.
The trustees are required to keep proper accounting records which disclose with reasonable
accuracy at any time the financial position of the charrty and enable them to ensure that the
financial statemenls comply with the Companies Act 2006. They are also ￿spOnsible for
safeguarding the assets of the chartty and for taking reasonable steps for the prevention and
delection of fraud and other irregularities.
Approved by the managing trustee5 and signed on their behaFf by
R Laming
Date..

Independent Examinevs Report to the Trustees of Staplehurst Free Church
I report on the financial statements of Staplehurst Free Church for the year ended 31 October
2020, which are set out on pages 10 to 15.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are
responsible for the preparation of the financial statemenls in accordance with the requirements of
the Companies Act 2006 ('the 2006 Act,).
Having satisfied mysew that the financial statements of the charity are not required to be audited
under Part 16 of the 2006 Act and are eligible for independent examination. I report in resped of
my examination of the chanty's financial statements as carried out under section 145 of the
Charities Act 2011 Ilhe 2011 Act). In carying out my examination I have followed the Directions
given by the Charity Commission under section 145(bl of the 2011 Act
This report, including my statement. has been prepared for and only for Ihe charrty's trustees as a
body. My work has been undertaken so thal I might stale to the charity s trustees those matters I
am required lo slate to them in an independent examiner's report and for no other purpose. To the
fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the
harity and the charity's trustees as a body for my examination work, for Ihis ￿POrt, or for the
statements I have made.
Basis of independent examinerfs report
My examination was carried out in accordance with the general Directions given by the Charity
Commission. An examination indudes a review of the accounting records kept by the charity and
comparison of the financial statements presented with those records. It also includes consideration
of any unusual items or disclosures in the financial statements and seeking explanations from you
as Iruslees concerning any such matters. The procedures undertaken do not provide all the
evidence that would be required in an audrt. and consequently no opinion is given as to whether
the financial statements present a 'true and fair view. and the report is limited to those matters set
out in the statement below.
Independent examlnevs statement
In connection with my examination. which is complete, no matters have come to my attention
which give me reasonable cause to believe that in any material respect..
accounting records were not kept in respect of Staplehurst Free Church in accordance with
section 386 of the 2006 Acl" or
the financial statements do not accord with those records". or
the financial statements do nol comply wrth the accounting requirements of section 396 of
the 2006 Acl other than any requirement that the financial statements give a 'true and fair,
view which is nol a matter considered as part of an independent examination.. or
the financial statements have not been prepared in accordance with the Methods and
principals of the Statement of Recommended Practice for accounting and reporting by
charities lapplicable to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland (FRS 102}1.
I have no con￿rnS and have come across no other matters in connection with the examination to
which, in my opinion. attention should be drawn in order to enable a proFer understanding of the
financial statements lo be reached.
Signed..
r L. C. Seal ACCA FAIA
Blain Pritchard, Chartered Certffied Accountants
74 College Road, Maidstone, Kent ME16SL
Date..

Staplehurst Free Church
Statement of financlal activities
for the year ènded 31 October 2020
General
Misslonary
Youth
Bulldrng
Total
202Q
Total
Not¢
Fund
Fund
Fund
Fund
2019
Income
Donatws
36,249
4.225
1,8ce
27
26,953
229
65,038
4.454
31
,382
3,176
92
Sundry in¢ome
Bank interest
31
Inland Revenue
11.484
13,587
Total income
51,958
27
27.213
81.(KI7 107.236
Expenditure
Events
111
Projects
Sundry expen$es
Professional and legal fees
Salaries and wages
It)land Revenue
7.259
IC
11,747
24,976
11.704
31,491
6.1C6
25.208
17.092
6,887
16.037
3.611
17,192
12,957
16.037
3,611
25.208
6.045
Depreciation
25.208
Totsl *xpendltu
44.083
7,359
25
31.253
82,720 111,232
Net Incomellexpendifvre)
before transfers
7.875
-1.713
-3.995
Transfers between fvnds
-15.694
7.750
Net incomellexpendityrel
after transfer5
-7.819
2.394
3.710
-1,713
-3,995
8alan¢e brou9ht forward
at l November
31,6
1.282
829,171 863,209 867,204
8al8rtce carrled forward at
31 October
23,846
1.285
832,881 861,496 863,209
10

Stsplehurst Free Church
Balance sheet at 31 October
2020
General Missionary
Fund
Fund
Youth Building
Fund
Fund
Total
Total
2019
2020
Flxed assets
Buikling ¢osl
1.260.4(Q 1,260.4CK) 1.260.400
Depreciation for the year
Accumulated depreciation
-25,208
-25.208
-25.208
-1TI,195 -177.195
-151.987
Net building value
1.057,997 1,057.997 1.083,205
Current assets
Cash at bank and in hand
19,588
1.285
24,357
31.662
Debtors
Gift Aid reeoverable
Holiday pay
Liabilities: amounts
falling due within one
year
Accruals
Holiday pay accrua
Loans
Mortgage
5.938
5.938
8.175
1.159
521
1.159
521
1,569
2,003
133.333
4.478
1(￿.867
4.707
1(6.£67
4,707
Net current
asset51(liabilities)
23,846
1.285
-111.374
42.759
-101.547
Long-lenn Liabilities
Mortgage
113,743
113,743
111,450
1.285
832.881
861,496
863,209
Net assets
23,846
Funds:
General Fund
Missionary Fund
Youth Fund
Building Fund
House party Fund
23.846
23.B46
31,666
1,091
1,282
829,171
1,285
1,285
832,881
832.881
Total funds
23,846
1.285
832.881
861,496
863,209

The Trustees consider that the charity is entitled lo exemption from the requirement lo have an audit under
the provisions of Section 477 of the Companies Act 20061'The Acri and members have not required the
Charity lo obtain an audit for the year in question In accordance with sectron 476 of the Act. The Trustees
acknowledge their responsibilities lor ensuring that the charity keeps accounting records which comply with
section 386 of the Act and for preparin9 financial statements which gNe a true and fair view of the slate of
affairs of the charity as al 31 October 2019 and of its deficit for the year then ended in accordance with the
requirements of section 396 of the Act and which othetwise comply with the ￿qUIrementS of the Companies
Act 2006 relatin9 lo the financial stslemenls so far as appluble to the charity.
Approved ty the
ging Trustees on and SKJned on their behatf ty
Roy Laming
12

Staplehurst Free Church
Notes to the financial statements
for the year ended 31 October 2020
Accounting policies
Basis of accounting
The financial statements have been prepared under the historical cost convention and in
accordance with applicable United Kingdom accounting standards and the Companies Act
2006. In preparing the financial statements the trust follows best practice as laid down in
the Statement of Recommended Practice 'Accounting and Reporting by Charities" issued
by the Charity Commission effective from January 2015.
Income
Donalions and interest received are accounted for in the year in which the trust is entitled to
receive thern.
Expenditure
All expenditure is accounted for on an accruals basis and, in accordance with the
requirement of the SORP, and has been classified under headings that aggregate all costs
related lo that category.
In accordan￿ with the requirements of the Statement of Recommended Practice
"Accounting and Reporting by Charities. all expenditure has been classified under standard
headings - [the Charity has taken advantage of concessions provided by SORP and
prepared headings to suit the charity as opposed to by activity categories which would
apply to larger charities subjected to an auditl.
Depreciation on the building is depreciated on a straight-line basis over 50 years.
Funds
The general fund is available for use at the discretion of the trustees in furtherance of the
general objectives ofthe charity.
Designated fvnds are unrestricted funds eamarked by the Trustees for particular purposes.
Details of designated funds are as follows..
Missionary fund- used for the support of missionaries overseas and in the UK and
charitieslmission organisations as approved by the Leadership Team.
Youth fund - used to subsidise youth activities.
Restricted funds are funds which are to be used in accordance with specific restrictions
imposed by the donor_ Details of restricted funds a￿ as follows.-
Building fund - specifically for the repayment of the loans taken out to complete the
onstruction of the church building.
13

Proje¢ts
Total
2020
Total
2019
Barnabus Fund
Children in Need
Children's Trust
Communty Centre for Debt Advice - Staplehurst
Emmanuel Press UK
Falconer Trust
Farnily Trust
Gideons
Maidslone Churches Winter Shelter
Maidstone Street Pastors
Mission Aviation Fellowship
Open Doors
Orphaids UK
Pancreatic Cancer UK
Project Ecuador
Release International
Samaritan's Purse
SASFiA
Smethurst Ministries
Tearfund
Torch Trust
Weald Family Hub
Others
500
100
300
325
200
900
1,200
200
500
100
200
632
800
750
260
200
100
100
6¢)0
930
225
300
352
815
1,200
432
800
1.085
620
1250
800
1,175
7.604
11,747
Loans
Loans totalling £311.000 have been made by Church members since March 2012. Over
the past year £26,667 has been repaid using funds from the building fund. The balance of
£106,666 has been requested by the lender to be repaid within 4 years and an action plan
is in hand to fulfil this.
Mortgage
A loan of £150.000 was Gompleted on 3 April 2012 from the Childs Charitable Trust at the
rale of 5.5% {variable) repayable over 25 years payable by monthly instalmenls of capital
and interest of £876.89 the firsl payment having been made on 1 June 2012. The loan is
secured on the land and building at Station Road. Staplehurst.
Analysis of staff costs, trustee remuneration and expenses
2020
2019
Salaries and wa
es
Social securit
costs
Pension costs
16,037
3.611
1.592
31.491
6.106
2,994
14

No employees had employee beneffts in excess of £60.000 (2019.. £nili The adminislralor
role continued to be filled on a part time basis throughout the whole year.
The charity trustees were not paid or received any other benefils in the year for undertaking
this voluntary role {2019= £nil). Any expenses incurred were reimbursed in the same way as
with other church members. No charity trustee received payment for professional or other
ServI￿S supplied to the charity (2019.. £nil).
Related Party Transactions
There have been no related party transactions in the year (2019_' £nil).
15