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2022-12-31-accounts

North Leverton Windmill Trust

Report and financial statements

for the year ended 31 December 2022

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North Leverton Windmill Trust
Contents
;
Page
Company information
Report ofthe management committee 2-5
Independent examiner's report 6
Income and expenditure statement 7-8
Balance sheet 9
Notestothefinancialstatements 10-13

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North Leverton Windmill Trust

Charity information

Charity registration

1127200

Trustees Chairman

; MrJ Barlow Mr P Tuddenham Ms M Keeton Mrs J Taylor Mr K Barlow Mrs S Warner Mrs D Brocklehurst Mr J Waterfield

Operational address

North Leverton Windmill Mill Lane North Leverton Retford DN22 OBA

Website email Accountants

www.north-leverton-windmill.co.uk info@north-leverton-windmill.co.uk

darbys limited 19 The Square Retford Nottinghamshire DN22 6DH

Bankers

NatWest 69 Bridge Street Worksop S80 IDJ

Solicitors

Jones & Co 5 Churchgate Retford DN22 6PB

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North Leverton Windmill Trust 2

Trustees' Report

for the year ended 31 December 2022

The Trustees present their annual report and audited financial statements for the year ended 31 December 2022.

Structure, governance and management

The Trust was formed on 11th December 2008 and registered by the Charity Commission on 16th December 2008. It was formed to receive the assets of North Leverton Windmill Co Ltd.

Constitution and governing document

The charity is constituted undera trust deed dated 11th December 2008 with the approval of the Charity Commission and is a registered charity number 1127200. Copies of the deed are available from Mrs Julie Barlow, the Orchard, Cross St, Sturton-le-Steeple, Retford, DN22 9HL.

Organisational structure

The day-to-day running of the charity and fund raising activities are managed by the Trustees and sub-committees formed from Trustees and volunteers.

Recruitment & appointment of Trustees

The Trustees are elected to serve for 3 years, other than the initial Trustees who have agreed a phased programme of retirement. Thus every year 2 or 3 Trustees retire and are available for re-election.

The charity follows the Charity Commission's recommendations with regard to trustee induction. All new Trustees are provided with the an induction pack along with the latest copy of the full accounts and the Charity Commission publications CC3 Trustee Responsibilities and CC60 Hallmarks of an Effective Charity.

Risk management

The Trustees actively review the major risks, classified as constitutional, financial, operational and external, which the charity faces on a regular basis and which may impact on the service the charity aims to provide.

Constitutional - The Trustees believe that procedures are in place to cover any risk which may arise regarding constitutional or governance matters.

Financial -The Trustees consider the variability of income to be a risk. The charity requires income of £6,000 to £10,000 per annum to cover on going repairs and maintenance. The level of General Reserve at the end of 2022 could allow the Charity to continue for 9 years while seeking further funding or pay for a major repair if required.

Operational - The Trustees recognise the responsibility the charity has to ensure the building, fixtures and fittings are maintained sufficient to meet Health & Safety requirements for public access. Insurance is in place, provided by NFU Mutual.

External - Public Liability Insurance up to £1 million is in place.

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North Leverton Windmill Trust

Trustees' Report for the year ended 31 December 2022

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Objectives and activities Objectives

The Trust Deed states that the objects of the charity are;

The Trustees consider that these objectives provide public benefit for the local community by ensuring the ongoing preservation and accessibility of the windmill. The Trustees have referred to the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and in planning the charity's future activities.

Activities

The main activities of the charity are twofold; raising funds for the ongoing repairs and maintenance of the windmill, and promoting North Leverton Windmill to the general public and encouraging visitors.

The charity ensures the mill is open every Saturday and at other times by prior arrangement. The mill also hosts other events including school visits and tours for local community groups. Access to the mill yard and garden is always available.

The activities undertaken by the charity provide a benefit to all people either local or tourists from outside the region. The charity's activities are not considered to cause any adverse effects to any members of the public. Any personal benefits gained by persons other than visitors are considered to be incidental to the work of the charity.

Achievements and performance

Achievements

2022 was another successful year for the Windmill with the visitor centre and amenity space being open every Saturday and on other days where volunteers were available. Once again, we thank our regular visitors for their continued support and custom and hope to continue welcoming returning and new visitors during 2023, Once again, the highlight of the year was the September Family Fun Weekend. Although the Nation was mourning the sad passing of Queen Elizabeth the second, the trustees decided to go ahead with the weekend, but encouraging visitors to pay their respects by adhering to the two minute silence that was held on both days. Once again, we were fortunate with the weather and once again conditions were ideal for this event. It was extremely well attended and built on the success of the previous year.

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North Leverton Windmill Trust

Trustees' Report for the year ended 31 December 2022

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The LEADER funded Visitor Centre and Amenity Space have been well received and the ever changing items on display and enthusiastic volunteer curator make the addition a great asset to the site. The required annual report was submitted to LEADER in the timeframe required which demonstrated that the goals set for the project had been achieved.

The windmill tower was re-tarred and the windmill woodwork re-painted during the summer of 2022 so that it was in pristine condition for the Open Weekend. The windmill did look resplendent in the late summer sun. In addition, two new fantail blades were commissioned for stock should this vital piece of equipment need repair/replacement in an emergency situation. New windows were also fitted to the Visitor Centre.

The Volunteers

The charity acknowledges the unstinting efforts of its volunteers who are involved in opening the windmill each weekend, organising open days and other events as well as undertaking routine maintenance and helping with projects.

Professional Support

The charity is also thankful for the continued support of its financial and legal advisors.

Financial review

The charity's Statement of Financial Affairs is shown on pages 7-9 with a net surplus of income over expenses of £6,993.

Principal funding sources

Our principal funding source this year was from flour sales, donations from visitors and the Family Fun weekend

Reserves policy

It is the policy of the charity to maintain unrestricted reserves, which are available for general use, at a minimum level of £8,000 equal to 12 months operating expenditure. This provides sufficient cover to maintain the mill in the event of a substantial downturn in fund raising, while alternative funding is secured. Reserves are now maintained at an incremental level of £8,000 per annum to allow for a major repair to be carried out in a timely manner.

Investment Policy

There are no restrictions on the charity's powers to invest.

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North Leverton Windmill Trust

Trustees' Report

for the year ended 31 December 2022

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Plans for future periods

The Trustees aim to grow and build on the progress that has been made since the Trust was formed. To comply with the objectives of the Trust and to ensure public benefit, the Trustees will promote the educational value of the windmill, this has been greatly enhanced with the creation of the Visitor Centre and Amenity Space which has opened and regularly welcomes visitors. In the short-term maximum benefit will be achieved by utilising and maximizing the use of the existing facilities on site.

During 2022, the trustees initiated plans to expand and upgrade the welfare facilities available on site. It is acknowledged that the Windmill is an inclusive heritage asset and the facilities available need to be of a suitable size and number to accommodate visitors with restricted mobility, those with disabilities and families with infants. In addition, the Trustees noted that Mill Yard is in need of re-surfacing and a pathway from Mill Yard to the Amenity Area (Railway Hut) would be a beneficial addition.

The trustees thank the public for their continued support.

This report is prepared in accordance with the Statement of Recommended Practice:Accounting and reporting by Charities (issued March 2005).

This report was approved by the Trustees on 21 September 2023 and signed on their behalf by

James Barlow

Chairman of the Board of Trustees

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North Leverton Windmill Trust

Independent examiners report to the Trustees

I report to the trustees on my examination of the North Leverton Windmill Trust (the Trust) for the year ended 31st December 2021.

Responsibilties and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiners statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2, the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Amanda Mansell ACA

darbys limited 19 The Square Retford

Nottinghamshire DN22 6DH

21 September 2023

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North Leverton Windmill Trust

Statement of financial activities including income and expenditure account for the year ended 31 December 2022

Restricted Unrestricted Total 2021
Notes
Incoming resources
Incoming resources from generated funds
Voluntary income 2
Income from grants
Othervoluntaryincome		 =
5		 2,667
972		 2,667
972		 16,336
553
- 3,639 3,639 16,889
Activities for generating funds 3
Cottage rentals
Shop&trading income		 -
-		 4,559
7,345		 4,559
7,345		 3,740
7,884
- 11,904 11,904 11,624
Investment income - 271 271 2
Incoming resources from charitable activities
Open days 4 - 12,181 12,181 8,432
Totalincomingresources - 27,995 27,995 36,947

The notes on pages 10 to 13 form an integral part of these financial statements.

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-8North Leverton Windmill Trust

Statement of financial activities including income and expenditure account for the year ended 31 December 2022

Restricted Unrestricted Total 2021
Notes
Net income available for
charitable activities - 27,995 27,995 36,947
Resources expended 5
Cost offundraising activities
Cottage expenses - 175 175 -
Costs oftrading - 3,336 3,336 3,570
General expenses - 96 96 45
. 3,607 3,607 3,615
Charitable activities
Maintenance - 17,395 17,395 5,689
Governance costs = - - -
Total resources expended - 21,002 21,002 9,304
Net incoming (outgoing) resources - 6,993 6,993 27,643
Net movement in funds 10 : 6,993 6,993 27,643
Funds brought forward - 157,091 157,091 129,448
Transfers between funds - - - -
Fundscarriedforward - 164,084 164,084 157,091

The notes on pages 10 to 13 form an integral part of these financial statements.

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North Leverton Windmill Trust

Balance sheet

as at 31 December 2022

Restricted Unrestricted Total 2021
Notes
Fixed assets
Tangible assets a - 50,675 50,675 49,475
- 50,675 50,675 49,475
Current assets
Stocks - 858 858 519
Debtors 8 - 1,683 1,683
Cash at bank and in hand - 112,489 112,489 108,619
- 115,030 115,030 109,139
Creditors: amounts falling
due within one year
Current creditors 9 1,621 1,621 1,523
- 1,621 1,621 1,523
Net current assets - 113,409 113,409 107,616
Total assets less current
liabilities = 164,084 164,084 157,091
Net assets - 164,084 164,084 157,091
Retained funds ee ae nee,
General reserve - unrestricted - 164,084 164,084 157,091
Restricted reserve - - - -
Totalfunds 11 - 164,084 164,084 157,091

The financial statements were approved by the Trustees on 21st September 2023 and signed on their behalf by

Mrs J Barlow - Treasurer

The notes on pages 10 to 13 form an integral part of these financial statements.

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North Leverton Windmill Trust
Notes to the financial statements
for the year ended 31 December 2022
1. Accounting policies
1.1. Basis of preparation of the accounts
The accounts are prepared under the historical cost convention, in accordance with Accounting and
Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their
accounts in accordance with FRS 102 (effective 1 January 2015) - (Charities SORP (FRS 102)) and
the Charities Act 2011.
The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are
initially recognised at historical cost or transaction value unless otherwise stated in the relevant
accounting policy note(s). There are no material uncertainties about the charity's ability to continue
as a going concern.
1.2. Incoming resources
All incoming resources are included in the financial statements when the charity is entitled to the
income and the amount can be quantified with reasonable accuracy.
The income from fundraising ventures is shown gross with the associated expenditure shown as
cost of generating income.
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general
objectives of the charity.
Restricted funds are subject to restrictions on their expenditure imposed by the donor.
1.3. Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes VAT
where it cannot be recovered.
Cost of Generating Funds
This comprises the costs associated with attracting voluntary income, and the costs associated with
fundraising ventures.
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Charitable expenditure

These costs are incurred by the charity in the delivery of its activities. It includes both costs that can be allocated direct to such activities and those costs of an indirect nature necessary to support them.

Governance costs

This includes those costs associated with meeting the constitutional and statutory requirements of the charity, and include professional fees and all costs linked with the strategic management of the charity.

All costs are allocated between the categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, other are apportioned on an appropriate basis.

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North Leverton Windmill Trust

Notes to the financial statements

for the year ended 31 December 2022

1.4. Donated goods & services

The charity has not received any material donated goods for own use. Small items are not recognised in the Statement of Financial Activities.

The monetary value of volunteer services is not recognised in the Statement of Financial activities,

1.5. Tangible fixed assets and depreciation

Fixed assets are stated at cost less accumulated depreciation.

Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Plant & machinery

- 25% on reducing balance

1.6. Stock

Stock is valued at the lower of cost and net realisable value.

2. Voluntary income Restricted Unrestricted Total 2021
Grants
LEADER - - > C
BassetlawDC -COVID “ 2,667 2,667 16,336
- 2,667 2,667 16,336
Othervoluntary income
Visitor Donations 972 972 553
- 972 972 553
Total voluntary income - 3,639 3,639 16,889
During the year and previous year the charity received COVID support grants from Bassetlaw District
Council.
3. Fundraising income
Saleofflour and souvenirs - 7,345 7,345 7,884
Cottage rent 4,559 4,559 3,740
Totalincomefromfundraisingactivities - 11,904 11,904 11,624

3. Fundraising income

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Notes to the financial statements for the year ended 31 December 2022

North Leverton Windmill Trust

4, Income from charitable activities

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||||||||| |---|---|---|---|---|---|---|---| |Income|from|charitable|activities|2021| |Open days|12,181|12,181|8,432| |Total|income from|charitable|activities|-|12,181|12,181|8,432|

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5. Total resources expended

The total resources expended are recorded as either charity expenditure or Cost of Generating Funds. Within these categories costs are apportioned as follows

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|||||||| |---|---|---|---|---|---|---| |Cost of Generating|2021| |Funds| |Event|costs|General|Fundraising|Cottage|Total| |-|-| |Purchases|3,336|3,336|3,570| |Administrative|costs|96|96|45| |Establishment|costs|175|175|-| |Total|costs|-|3,432|175|3,607|3,615| |Charity|expenditure|| Maintenance|Admin|Open|days|Total| |Insurance|1,808|1,808|1,951| |Electricity|126|126|47| |Repairs|13,552|13,552|2,841| |Event Costs|1,909|1,909|850| |Total|costs|15,486|-|1,909|17,395|5,689|

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  1. Taxation

The charity is exempt from taxation on income and gains falling within Section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

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  2. Tangible fixed assets

North Leverton Windmill Trust

Notes to the financial statements

for the year ended 31 December 2022

7. Tangible fixed assets Buildings
Plant and		 Buildings
Plant and
equipment Total
Cost
At January 2022 49,474 I
Additions - 1,200 1,200
At 31 December 2022 49,474 1,201 50,675
Net book values
At31 December 2022 49,474 1,201 50,675
At 31 December 2021 49,474 ] 49,475
8. Debtors 2021
Trade debtors 58 -
VAT Debtor 1 1
Prepayments and accrued income 1,624 -
1,683 I
9. Creditors: amounts falling due 2021
within one year
Trade creditors 1,621 544
Accruals and deferred income - 979
1,621 1,523
10. Analysis ofnet assets between funds Restricted Unrestricted Total 2021
Tangible fixed assets 50,675 50,675 49,475
Current assets 115,030 115,030 109,139
Current liabilities (1,621) (1,621) (1,523)
- 164,084 164,084 157,091

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North Leverton Windmill Trust

Notes to the financial statements for the year ended 31 December 2022

11. Movements in funds As at Incoming Outgoing Transfers As at
31/12/21 resources resources Between 31/12/22
funds
Restricted funds S = = = =
Unrestricted funds
General fund 157,091 27,995 (21,002) - 164,084
157,091 27,995 (21,002) - 164,084
Totalfunds 157,091 27,995 (21,002) - 164,084

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