OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Charity Registration No. 1127168

;

Company Regisiration No. 06695518 (England and Wales)

AGE UK EAST GRINSTEAD & DISTRICT ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

AGE UK EAST GRINSTEAD & DISTRICT

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mrs JL Fairbourn
MrsA C Bowcott
Mrs M Belsey
J Belsey
Miss H Frewer
Charity number 1127168
Company number 06695518
Registered office Glen Vue Community Centre
RailwayApproach
East Grinstead
West Sussex
England
RH19 1BS
Independent examiner Alexandra Durrant Limited
10A-12A High Street
East Grinstead
West Sussex
RH19 3AW
Investmentadvisors BrewinDolphinSecurities

|

AGE UK EAST GRINSTEAD & DISTRICT

CONTENTS

Page
Trustees’ report 1-5
Independent examiner's report 6
Statement of financial activities 7-8
Balance sheet 9-10
Notestothefinancialstatements 11-27

|

|

AGE UK EAST GRINSTEAD & DISTRICT

TRUSTEES’ REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2021

The Trustees present their report and financial statements for the year ended 31 March 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The charity's objects are to promote the relief of older people in any manner deemed by law to be charitable in East Grinstead and surrounding rural parts of West Sussex. The charity offers services and activities both at its centre in East Grinstead and within the community and its stated objectives.

Vision

A society in which everyone can enjoy a long and fulfilled life.

Mission

To work with and for local older people across our area to make a real and positive difference to their wellbeing and quality of life.

The charity measures achievements against its objectives by way of regular meetings with the budget holders and feedback from members, so that the services adapt where possible to meet members' needs.

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

The trustees have had regard to the Charity Commission guidance on public benefit. The services provided by Age UK East Grinstead and District have been shown to improve the mental and physical health of older people and therefore the trustees consider these services to be for the public benefit.

Volunteers

We are very grateful that our services and activities are assisted by the invaluable contribution of our volunteers each year — normally this is within our centre at Glen Vue. However, this year has been very different, with new volunteers coming in to take orders, assist preparing vegetables in the kitchen or delivering meals in the community. We have also said goodbye to many long standing volunteers who have helped us ‘for several years in the past who regrettably had to stop due to the ongoing covid crisis. We thank all of them for the time, assistance, and support without which many activities could not have run.

Achievements and performance

The charity provides five main services:

Glen Vue Centre

Due to the pandemic and subsequent lockdowns the Glen Vue Centre closed its doors to all members, visitors, and room hirers. Clearly this not only had a major effect on its users, but also on the financial stability | activitiesof the Charitycancelled.— with several staff furloughed, services mothballed and carefully laid plans for events and | The centre did reopen for a short period in October 2020, when Government restrictions were lifted for a few | weeksplace. — but with a very limited number of people, hours open and strict Health and Safety regulations in | However, it became evident very quickly that although the centre was closed the needs of our members and the community was still great — so the creation of a new service was planned and executed from scratch.

Grants of £61,268 (2020: £63,697) were received from Mid Sussex District Council and West Sussex County Council towards the provision of the activity centre and associated services, including Kitchen (see below).

a4

AGE UK EAST GRINSTEAD & DISTRICT

TRUSTEES' REPORT (INCLUDING DIRECTORS‘ REPORT) (CONTINUED) FOR THE YEAR ENDED 37 MARCH 2027

Kitchen (Rainbow Hot Meals service)

As the lockdown began to affect life more and more, changing the way people have lived and coped with physical and mental disabilities, obtaining basic items such as medicines, non-food items and shopping became a life threatening concern. Age UK East Grinstead & District was a founder member of the East Grinstead Emergency Action Group. From this and subsequent wellbeing calls made to members, a common theme began to appear. Older, vulnerable people were becoming isolated and in many cases unable to prepare a hot daily meal themselves. Although several organisations had set up home deliveries it was mainly “fast food” or luxury items such as cream teas.

The Rainbow Hot Meals service began from this. Monies to run activities, grant applications and fundraising all went towards the purchase of containers to serve, deliver and transport a hot two course meal to members and non-members within in East Grinstead and the surrounding rural area. A completely new way of working had to be created, with strict food hygiene and health and safety procedures put in place and a new team of volunteers assisting with the deliveries. Our friends from the East Grinstead Lions have been helping with this, and without their help we might not have managed to get this project off the ground.

This service will continue even after the crisis finally passes.

-- In addition-to-the grants-for Glen Vue Centre and Kitchen discussed above, grants of £9,143 were received towards setting up and operating the Rainbow Hot Meals service.

Trips, outings, and holidays

Due to the Government restrictions all trips, outings and holidays were postponed during this period.

The only remaining cost of this activity was a share of support costs, totalling £2,125 (2020: £83,018, including salary of organiser and costs of trips, events and holidays).

Daybreak ~ Respite for Carers service

As the Daybreak — Respite for Carers service is normally centre-based at Glen Vue, clearly this could not operate normally. However our staff still supported the Carers and their loved ones throughout the crisis and continue to do so, with support telephone calls, signposting to other organisations for advice or guidance together with home visits through open doors, windows and over garden gates. Many deliveries of activities, games and provisions allowed our supported Carers the help and assistance they needed through a time of crisis that no one had experienced or was prepared for.

Grant funding of £14,769 (2020: £14,769) was received from Age UK West Sussex, Brighton & Hove as part of the tendered contract with West Sussex County Council. The balance of the total costs of £3,020 (2020: £10,103) was funded from participants' contributions, specific donations and the charity's unrestricted funds. A further grant for infection control of £1,600 was also received, which had not been used by the year end.

Community outreach

At the beginning of the pandemic, support to the community from this role was signposting information and advice queries, mainly done remotely — telephone calls, and emails. However as the pandemic continued this need changed. When the member of staff left us this position was not refilled as we were now concentrating more on providing nutritious meals to older people’s homes, ensuring their physical and mental health was good and reducing their feelings of isolation through daily contact with the office and volunteer drivers.

Costs of £6,760 (2020: £16,304), including a share of support costs, were funded by restricted grants.

a Ds

|

AGE UK EAST GRINSTEAD & DISTRICT TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) | FOR THE YEAR ENDED 31 MARCH 20217 | a Financial review lt is the policy of the charity that unrestricted funds which have not been designated for a specific use should | be maintained at a level equivalent to six month’s, expenditure. The Trustees considers that reserves at this | currentlevel willactivitiesensure that,whileinconsiderationthe event of ais gs i gnificantven to waysdropininwhichfunding,addi t heyionalwillfundsbe ablemaytobecontinueraised. Thisthe charity'slevel of | reserves has been maintained throughout the year.

At 31 March 2021, the charity held total funds of £739,652 (2020: £665,061), of which £15,332 was restricted. Unrestricted funds were £724,320. Of this £574,179, comprising an investment portfolio of £503,023, bank balances of £20,325 and other net assets of £50,831, has been designated by the Trustees to cover the rent, service charges and insurance over the period of the 20 year lease of Glen Vue Centre, Railway Approach, East Grinstead, beginning 3 May 2019. This arose from the donation of the investment portfolio of Lingfield Lodge Trust prior to its closure.

In addition, the Trustees have designated £30,000 from unrestricted funds to cover redundancy and other costs should there be a need to close down the charity.

Remaining unrestricted reserves (excluding what is represented by fixed assets) of £96,399 comprise bank balances and cash of £107,384 and net current liabilities of £10,985.

Total income for the year was £276,062.

Theof £801net surplus for the year of £74,591 comprises an unrestricted surplus of £73,790 and a restricted surplus

The unrestricted surplus comprises:

Risk management

The Trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Investment Risk

Brewin Dolphin have been selected to manage the investment portfolio taking a low to medium risk approach to the charity's investments. There have been no withdrawals from the portfolio this year.

The Trustees have overseen the implementation of firmer financial management of the charity with a detailed budget for 2020-21 and will be adopting a similar approach for all future years.

It is noted that there was a stock market recovery compared to the position in last year's report, which has meant that last year's investment losses have reversed. This factor combined with the additional grants to help the charity through the pandemic has meant that we have an increase in reserves as at 31 March 2021 compared to 31 March 2020.

Future plans

Our first priority is to ensure that we continue to navigate our way through the pandemic and that we are there for our members and people who use our services. We are now settled in the Glen Vue Centre and in the future we will be looking to make more use of the Centre as we seek to expand our services and to attract an even larger range of customers to the Centre.

AGE UK EAST GRINSTEAD & DISTRICT

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 IMARCH 2021

Structure, governance and management

Age UK East Grinstead & District was registered as a company limited by guarantee on 8 September 2008.

Age Concern East Grinstead was originally established on 27 October 1950 and registered as a charity on 18 February 1972. The assets of[the][original][unincorporated][association][were][transferred][into] a company limited by guarantee on 1 October 2009.

Age UK East Grinstead & District is governed by the company's Articles of Association as updated by special resolution at an EGM on 16 December 2016.

Trustees

The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mrs J L Fairbourn

Mrs A C Bowcott

Mrs M Belsey J Belsey

Miss H Frewer

Trustees are recruited and appointed by existing trustees. Their appointment is confirmed at the following annual general meeting.

None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

Organisational structure

The charity has an executive committee which as at 31 March 2021 consisted of five trustees and representatives of the local funding authorities, meeting at least four times a year. The Trustees come from a variety of backgrounds relevant to the work of the charity and are responsible for the overall management and control of the charity.

Decision making

The day to day management of the charity is delegated to Barry Gilbert, Chief Operations Manager, the senior manager of the organisation.

Induction and training of new trustees

All new trustees are given an induction to the Charity by the Chair, together with clear roles and responsibilities. Training classes have also been arranged such as good governance.

Key management remuneration The management team comprises the Chief Operations Manager together with two subordinate managers. A Finance Co-ordinator supports the team. Salaries are set at a level that the charity can sustain.

ofc

|

AGE UK EAST GRINSTEAD & BISTRICT

TRUSTEES’ REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 .

| Affiliation to Age UK } Age UK East Grinstead & District is a brand partner of Age UK. This allows Age UK East Grinstead & District | branding rights, information exchange and ‘access to promotional material. It also limits Age UK East Grinstead & District to the geographical area of East Grinstead and the surrounding district.

|

The Trustees’ report was approved by the Board of Trustees.

J elsey Lf Tustee ) ui | s ‘ sf Dated: HE Wovemneat

~5-

AGE UK EAST GRINSTEAD & DISTRICT

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF AGE UK EAST GRINSTEAD & DISTRICT nannn nn NN OPEN TT TE TEEO OTP NINDE SO cu nnU NUe o I e | report to the Trustees on my examination of the financial statements of Age UK East Grinstead & District (the charity) for the year ended 31 March 2021.

Responsibilities and basis of report

As the Trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 146 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. | confirm that | am qualified to undertake the examination because | am a member of ICAEW, which is one of the listed bodies.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

s Alexandra Durrant Limited

10A-12A High Street East Grinstead West Sussex RH19 3AW

Dated: AS >

«6s

AGE UK EAST GRINSTEAD & DISTRICT

|

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 37 MARCH 2024

=

Current financial year

Current financial year
Unrestricted Restricted Total Total
funds funds
2021 202% 2021 2020
Notes £ £ £ £
income and endowments from:
Grants and donations 3 107,060 114,454 221,514 152,780
Income from charitable activities 4 32,498 - 32,498 130,432
Othertrading activities 5 7,664 - 7,664 31,793
Investments 6 14,386 - 14,386 17,762
Other income 7 - - - 130
Total income 161,608 114,454 276,062 332,897
Expenditure on:
Raising funds 8 28,153 1,988 30,141 18,4114
Charitable activities
Day centre services 9 53,446 18,077 71,523 175,514
Kitchen 9 90,858 64,267 155,125 -
Trips & Events 8 1,944 181 2,125 84,283
Daybreak - Respite for Carers
Outreach		 9
9		 1,469
-		 16,328
6,760		 17,797
6,760		 25,715
16,866
Help at Home 9 - - - 56,942
Total charitable expenditure 147,717 105,613 253,330 359,320
Total resources expended 175,870 107,601 283,471 377,131
Net gains/(losses) on investments 14 82,000 8 82,000 (61,609)
Net incoming/(outgoing) resources before
transfers
-		 67,738 6,853 74,591 (106,443)
Gross transfers between funds 6,052 (6,052) - -
Netmovement in funds 73,790 801 74,591 (106,443)
Fund balances at 1 April 2020 650,530 14,531 665,061 771,504
Fundbalancesat31March2021 724,320 15,332 739,652 665,061

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006. a, S Tis

AGE UK EAST GRINSTEAD & DISTRICT

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2021

Prior financial year
Unrestricted Restricted Total
funds funds
2020 2020 2020
Notes £ £ £
Income and endowments from:
Grants and donations 3 50,083 102,697 152,780
Income from charitable activities 4 130,432 - 130,432
Other trading activities 5 31,793 - 31,793
Investments 6 17,762 - 17,762
Other income 7 130 - 130
Total income 230,200 102,697 332,897
Expenditure on:
Raising funds 8 18,411 ~ 18,411
Charitable activities
Day centre services 9 133,348 42,166 175,514
Trips & Events 9 71,407 12,876 84,283
Daybreak - Respite for Carers 9 10,826 14,889 25,715
Outreach 9 2,397 14,469 16,866
Help at Home 9 56,942 - 56,942
Total charitable expenditure 274,920 84,400 359,320
Total resources expended 293,331 84,400 377,731
Net gains/(losses) on investments 14 (61,609) - (61,609)
Net incoming/(outgoing) resources before transfers (124,740) 18,297 (106,443)
Gross transfers between funds 24,141 (24,141) -
Net movement in funds (100,599) (5,844) (106,443)
Fund balances at 1 April 2019 751,129 20,375 771,504
_Fundhalancesat31March2020 650,530 14,531 665,061

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

=. Be.

AGE UK EAST GRINSTEAD & DISTRICT

BALANCE SHEET

AS AT 31 MARCH 2021

|

2021 2020
Notes £ £ £ £
Fixed assets
Tangible assets 15 23,742 20,175
Investments 16 503,023 405,684
526,765 425,859
Current assets ,
Stocks 18 355 -
Debtors falling due after one year 19 52,386 77,386
Debtors falling due within one year 19 27,135 33,971
Cash at bank and in hand 173,042 156,352
252,918 267,709
Creditors: amounts falling due within
one year 20 (40,031) (28,507)
Net current assets 212,887 239,202
Total assets less current liabilities 739,652 665,061
Income funds
Restricted funds 23 15:332 14,531
Unrestricted funds - general
Designated funds 24 604,179 -
General unrestricted funds 120,141 650,530
724,320 650,530
739,652 665,061

al =

AGE UK EAST GRINSTEAD & DISTRICT

BALANCE SHEET (CONTINUED)

AS AT 31 MARCH 20217

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021.

The directors acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the Trustees on \‘ in,NeuNaa CONNERPa " Cac\oS ARS (}eJPelsey | Trustee

Company Registration No, 06695518

= FQ.

.

| | NOTES TO THE FINANCIAL STATEMENTS | FOR THE YEAR ENDED 31 MARCH 2027 | | 1 Accounting policies

| ,

~ | | |

AGE UK EAST GRINSTEAD & DISTRICT

Charity information

Age UK East Grinstead & District is a private company limited by guarantee incorporated in England and Wales. The registered office is Glen Vue Community Centre, Railway Approach, East Grinstead, West Sussex, RH19 1BS, England.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's articles of association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

----- Start of picture text -----
;
----- End of picture text -----

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

4.2 Going concern At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the _ Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. : Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Donated goods are recognised in the SOFA where material, by estimating the value of the goods donated and recognising both the donation and the cost of the goods. However, it is not considered practicable to value volunteer time and this is not recognised in the SOFA.

-11-

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

.

(Continued)

Grants received to cover services provided during a particular time period are recognised in the financial statements for that period. Other grant income is recognised when received.

Income from short term room hire is recognised over the hire period.

Contributions by participants towards the cost of charitable activities are recognised at the time the charitable activities take place.

1.5 Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

As well as directly attributable costs, the cost of generating funds includes a proportion of support staff, property and other costs deemed to be a fair reflection of the amount of time expended on raising grant funding.

Resources expended on charitable activities have been analysed between:

.

Governance costs are those related to the management of the charity. As well as directly attributable costs, they include a proportion of support staff, property and other costs deemed to be a fair reflection of the time expended on governance matters.

Staff costs have been allocated between the various charitable and other activities based on their duties. Where the duties of an individual member of staff cover a number of activities, their costs have been allocated based on the time they spend on each activity. Property costs have been allocated between activities based on usage of the Glen Vue building. Other costs that relate to more than one activity have also been apportioned between activities in proportion to staff costs.

Allocation has been based on staff costs and usage during the current year i.e. taking into account the effects of the coronavirus pandemic.

-42-

| | | AGE UK EAST GRINSTEAD & DISTRICT | NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) | FOR THE YEAR ENDED 31 MARCH 2021

|

1 Accounting policies (Continued) 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Small assets costing less than £500 are not capitalised, being written off through the current year's SOFA instead.

----- Start of picture text -----
(Continued)
----- End of picture text -----

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases: Leasehold improvements Over the period of the lease Plant and equipment 20% on cost Fixtures and fittings 20% on cost Computers 33% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Fixed asset investments Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred. As these are listed investments, the fair value is the market value at the reporting date.

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand and deposits held at call with banks.

1.10 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets other than listed investments, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest. Financial assets classified as receivable within one year are not amortised.

Basic financial assets also include listed investments. These are accounted for as described above.

= 43

AGE UK EAST GRINSTEAD & DISTRICT NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

aeeereeaaa ane e 1 Accounting policies (Continued) Basic financial liabilities Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities.

Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled.

1.11 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12 Retirement benefits Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.13 Leases Rentals payable under operating leases, including any lease incentives received, are charged as an expense ona straight line basis over the term of the relevant lease.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

;

-14-

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) | FOR THE YEAR ENDED 31 MARCH 2021

aeeeaan ne 3 Grants and donations

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
general general
2021 2021 2021 2020 2020 2020
£ £ £ £ £ £
Donations and gifts 6,438 705 7,143 7,884 730 8,614
Grants receivable 90,784 113,749 204,533 35,597 101,967 137,564
Membership fees 6,311 - 6,311 6,602 - 6,602
Donated goods and
services 3,527 - 3,527 - - -
107,060 114,454 221,514 50,083 102,697 152,780
Grants receivable for
core activities
West SussexCC - 33,680 33,680 - 33,680 33,680
Mid SussexDC 19,907 27,588 47,495 - 42,043 42,043
Age UK 40,136 - 40,136 22,497 - 22,497
Age UK - Day Break - 16,369 16,369 - 14,769 14,769
Sobell Foundation 10,000 - 10,000 10,000 - 10,000
Julia & Hans Rausing ;
Trust 10,000 - 10,000 - 500 500
Coronavirus JRS - 26,619 26,619 - 350 350
Rainbow Hot Meals -
various grants - 9,143 9,143 - - -
Sussex Community
Foundation 1,875 - 1,875 2,500 5,625 8,125
East Grinstead Common
Good Trust 2,000 - 2,000 - 5,000 5,000
Other 6,866 350 7,216 600 - 600
90,784 113,749 204,533 35,597 101,967 137,564
Income from charitable activities
Day centre
services		 Kitchen Daybreak Total Total
2020
2021 2021 2021 2021
£ £ £ £ £
Food & catering 1,035 31,014 - 32,049 33,201
Services provided - - 135 135 34,317
Activities, events & trips 314 - - 314 62,914
1,349 31,014 135 32,498 130,432

I

15 =

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

(Continued)

For the year ended 31 March 2020

Day centre Trips & Events Day centre Trips & Events Daybreak Outreach Help atHome Total
services 2020
£ £ £ £ £ £
Food & catering 33,201 - - - - 33,201
Services provided - - 4,175 - 30,142 34,317
Activities, events & trips 9,956 52,746 - 212 - 62,914
43,157 52,746 4,175 212 30,142 130,432
5 Other trading activities
Unrestricted Unrestricted
funds funds
, general general
2021 2020
£ £
Room hire income
—		 3,237 28,422
Fundraising events 3,101 2,335
Sponsorships and social lotteries 1,326 1,036
Othertradingactivities 7,664 31,793

6 Investments

Unrestricted Unrestricted
funds funds
general general
2021 2020
£ £
Income from listed investments 14,386 17,762

-16-

|

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

----- Start of picture text -----
|||||||||| |---|---|---|---|---|---|---|---|---| |Total|Unrestricted| |funds| |general| |2021|2020| |£|£| |Net|gain|on|disposal|of tangible|fixed|assets|-|130| |Raising|funds| |Unrestricted|Restricted|Total|Unrestricted| |funds|funds|funds| |general|general| |2021|2021|2021|2020| |£|£|£|£| |Fundraising|and|publicity| |Raising|funds|-|-|-|421| |Membership|schemes|and|social|lotteries|670|-|670|586| |Publicity|2,400|-|2,400|1,200| |Other|fundraising|costs|411|-|411|371| |Support|costs|16,639|1,807|18,446|3,385| |Fundraising|and|publicity|20,120|1,807|21,927|5,963| |Trading|costs| |Other|trading|activities|13|-|13|898| |Support|costs|2,714|181|2,895|5,635| |Trading|costs|2,727|181|2,908|6,533| |Investment|management|5,306|-|5,306|5,915| |28,153|1,988|30,141|18,411| |SRO STE|SES|ear|nt|reer|

----- End of picture text -----

217s

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

an) Charitable activities

Day centre Kitchen Trips & Daybreak Outreach Total Total
services Events 2021 2020
2021 2021 2021 2021 2021
£ £ £ £ £ £ £
Staffcosts 47,541 40,004 - 14,262 5,819 107,626 146,194
Depreciation
and
impairment 3,157 2,115 - - - 5,272 4,176
Light & heat - 486 - - - 486 -
Travel &
subsistence 904 1,092 - - - 1,996 279
Training - 14 - - - 14 114
Other direct
costs 451 143 - 260 - 854 5,260
Activities 215 - 280 - - 495 52,755
Catering 3,988 14,502 - - - 18,490 13,115
Advertising - - - - - - 227
56,256 58,356 280 14,522 5,819 135,233 222,120
Share of
support costs
(see note 10)
13,593 89,092 1,566 2,856 801 107,908 123,570
Share of
governance
costs (see
note 10) 1,674 7,677 279 419 140 10,189 13,630
71,523 155,125 2,125 17,797 6,760 253,330 359,320
Analysis
by fund
Unrestricted
funds ~
general 53,446 90,858 1,944 1,469 - 147,717 274,920
Restricted
funds 18,077 64,267 181 16,328 6,760 105,613 84,400
71,523 455,125 2,125 17,797 6,760 253,330 359,320

-18-

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

9 Charitable activities For the year ended 31 March 2020

(Continued)

----- Start of picture text -----
|||||||||| |---|---|---|---|---|---|---|---|---| |Day|centre|Trips|&|Daybreak|Outreach|Help|at|Total| |services|Events|Home|2020| |£|£|£|£|£|£| |Staff|costs|44,482|26,980|15,558|8,999|50,175|146,194| |Depreciation|and| |impairment|4,176|-|-|-|-|4,176| |Travel|&|subsistence|285|24|ss|16|(46)|279| |Training|-|-|114|-|-|114| |Other|direct|costs|4,501|161|-|-|598|5,260| |Activities|8,917|43,144|328|366|-|52,755| |Catering|11,939|-|1,176|-|-|13,115| |Advertising|-|-|227|-|-|227| |ee|ee|ee|ee|ee|ee| |74,300|70,309|17,403|9,381|50,727|222,120| |Share|of|support|costs| |(see|note|10)|90,816|12,709|7,469|6,923|5,653|123,570| |Share|of governance|costs|:| |(see|note|10)|10,398|1,265|843|562|562|13,630| |175,514|84,283|25,715|16,866|56,942|359,320| |Analysis|by|fund| |Unrestricted|funds|-| |general|133,348|71,407|10,826|2,397|56,942|274,920| |Restricted|funds|42,166|12,876|14,889|14,469|-|84,400| |175,514|84,283|25,715|16,866|56,942|359,320|

----- End of picture text -----

=O =

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MMARCH 2021

10 Support costs

----- Start of picture text -----
||||||||||| |---|---|---|---|---|---|---|---|---|---| |Support|Governance|2021|Support|Governance|2020| |costs|costs|costs|costs| |£|£|£|z|£|£| |Staff|costs|62,844|4,155|66,999|61,736|3,087|64,823| |Depreciation|319|-|319|-|-|-| |Rent|25,740|260|26,000|23,456|502|23,958| |Rates,|water|&|service| |charges|15,485|-|15,485|13,589|-|13,589| |Light|&|heat|2,908|-|2,908|5,777|-|5,777| |Other|premises|running| |costs|7,283|265|7,548|8,674|326|9,000| |Office|costs|5,753|-|5,753|7,724|-|7,724| |Other|costs|1,285|-|1,285|566|2,770|3,336| |Computers|&|software|2,274|-|2,274|9,374|-|9,374| |Other|operating|leases|1,004|-|1,004|1,026|-|1,026| |Insurance|1,284|-|1,284|668|-|668| |Legal|and|professional|-|4,049|4,049|-|4,162|4,162| |Independent| |examination|-|2,400|2,400|-|975|975| |Independent|examiner's| |fees|for|other|services|-|1,122|4,122|-|2,055|2,055| |Trustee|expenses|-|-|-|-|145|145| |AGM|-|-|-|-|29|29| |Other|governance|costs|-|1,008|1,008|-|-|-| |126,179|13,259|139,438|132,590|14,051|146,641| |Analysed|between| |Fundraising|15,655|2,791|18,446|.|3,385|421|3,806| |Trading|2,616|279|2,895|5,635|-|5,635| |Charitable|activities|107,908|10,189|118,097|123,570|13,630|137,200| |126,179|13,259|139,438|132,590|14,051|146,641| |11.|Net|movement|in|funds|2021|2020| |£|£| |Net|movement|in|funds|is|stated|after|charging/(crediting)| |Depreciation|of owned|tangible|fixed|assets|5,594|4,176| |Loss/(profit)|on|disposal|of tangible|fixed|assets|-|(130)|

----- End of picture text -----

12 Trustees

None of the Trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

200=

|

|

|

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

|

13. Employees

The average monthly number of employees during the year was:

2021 2020 Number Number Day centre services 2 4 Kitchen 2 - Trips & events - | | Daybreak - Respite for Carers 3 4 Community Outreach 1 1 | Help at Home - 6 | Support 3 3 Total 11 19 | | Employment costs 2021 2020 | |Wages and salaries 164,802 199,882 | Social security costs 6,961 8,149 Other pension costs 2,862 2,986 | 174,625 211,017 | Key management personnel received £27,854 (2020: 23,210)

There were no employees whose annual remuneration was £60,000 or more. 14 Net gains/(losses) on investments

Unrestricted Unrestricted funds funds general general 2021 2020 £ £ Revaluation of investments 81,801 (75,436) Gain/(loss) on sale of investments 199 13,827 82,000 (61,609)

-21-

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

FOR THE YEAR ENDEDYEAR ENDEDENDED 31 MARCH 2021 FOR THE YEAR ENDEDYEAR ENDEDENDED 31 MARCH 2021 FOR THE YEAR ENDEDYEAR ENDEDENDED 31 MARCH 2021 FOR THE YEAR ENDEDYEAR ENDEDENDED 31 MARCH 2021 FOR THE YEAR ENDEDYEAR ENDEDENDED 31 MARCH 2021 FOR THE YEAR ENDEDYEAR ENDEDENDED 31 MARCH 2021 FOR THE YEAR ENDEDYEAR ENDEDENDED 31 MARCH 2021
a a
geen
ne
a
15 Tangible fixed assets .
Leasehoid
improvements		 Plant and
equipment		 Fixtures and
fittings		 Computers Total
£ £ £ £ £
Cost
At 1 April 2020 - 9,074 15,787 2,969 27,830
Additions 6,052 3,106 - - 9,158
At 31 March 2021 6,052 42,180 15,787 2,969 36,988
Depreciation and impairment
At 1 April 2020 - 1,823 2,863 2,969 7,655
Depreciation charged in the year 319 2,115 3,157 - 5,591
At 31 March 2021 319 3,938 6,020 2,969 13,246
Carrying amount
At 31 March 2021 5,733 8,242 9,767 - 23,742
At31March2020 - 7,251 12,924 - 20,175

16 Fixed asset investments

Listed
investments
£
Cost or valuation
At 1 April 2020 405,684
Additions 120,831
Valuation changes 81,801
Disposals (105,293)
At 31 March 2021 503,023
Carrying amount
At 31 March 2021 503,023
At31March2020 405,684

Fixed asset investments revalued

Investments are listed investments stated at market value. The historic cost of the investments was £476,673.

There were no investment assets outside the UK.

eea = 9D =

| | |

|

| | | | | |

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

|

----- Start of picture text -----
||||||||||| |---|---|---|---|---|---|---|---|---|---| |SOOE|i i|—|SS| |17|Financial|instruments|2024|2020| |£|£| |Carrying|amount|of financial|assets| |Instruments|measured|at|fair value|through|profit|or loss|503,023|405,684| |—|ies| |18|Stocks| |2021|2020| |£|£| |Raw materials and|consumables|355|-| |19|Debtors| |2021|2020| |Amounts|falling|due|within|one|year:|£|bE| |Trade|debtors|229|231| |Prepayments|and|accrued|income|26,906|33,740| |27,135|33,971| |2021|2020| |Amounis|falling|due|after|more|than|one|year:|£|£| |Prepayments|and|accrued|income|52,386|77,386| |Total|debtors|79,521|111,357| |20|Creditors:|amounts|falling|due within|one|year| |Notes|2021£|2020£| |Deferred income|21|3,856|8,693| |TradeOther|creditors|3,46|6|07|2,226504| |Accruals|32,048|17,084| |——————40,031|————28,507 aes| |21|Deferred|income| |2021|2020| |£|£| |Other deferred|income|3,856|8,693|

----- End of picture text -----

Se

-23.

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

AGE UK EAST GRINSTEAD & DISTRICT

21 Deferred income

(Continued)

Deferred income comprises membership fees received in advance, room hire income received in advance and amounts collected from participants towards future trips, events and holidays, and is included in the financial statements as follows:

22 Retirement benefit schemes

Defined contribution schemes

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The charge to profit or loss in respect of defined contribution schemes was £2,862 (2020 - £2,986).

23 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds
Balance at Incoming Resources Transfers Balance at
41 April 2020 resources expended 31 March 2021
£ £ £ £ £
Day services - 51,503 (51,503) - -
Coronavirus Job Retention
Scheme - 26,619 (26,619) - -
Daybreak - Respite for
Carers - 14,774 (14,774) - -
Rainbow Hot Meals - 9,703 (9,703) - -
Outreach service 10,201 - (4,504) - 5,697
Electrical upgrade - 9,765 - (6,052) 3,713
IT classes 4,330 - - - 4,330
Daybreak Infection Control - 1,600 (8) - 4,592
Restricted donations -
dealing with covid - 140 (140) - -
Christmas events - 350 (350) - -
14,531 114,454 (107,601) (6,052) 15,332

=~QA«

| | |

| AGE UK EAST GRINSTEAD & DISTRICT | NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

23 Restricted funds

(Continued)

Day Services Funding is currently received from West Sussex County Council and Mid Sussex District Council for provision of an activity centre for older people. The actual costs of the services are more than the grants, so the deficit is funded from general funds. Monies this year have been used to support the Rainbow Hot Meals service together with the wellbeing support services at the start of the crisis. It should be noted however, that the West Sussex County Council contract from July 2021 will change to a county-wide contract concenirating on the reduction of loneliness and isolation amongst older people, for which we will have to be sub-contracted from Age UK West Sussex, Brighton and Hove, as we are not ina position to bid for the whole of the Mid Sussex contract due to the Age UK Brand Partnership agreement. There will also be a substantial reduction in the value of the contract as it is no longer service provider based but by area. From April 2022 Mid Sussex District Council plan a similar way of funding contractual tendered services.

Coronavirus Job Retention Scheme

UK government grant to support the salaries of staff who were furloughed because of the coronavirus | pandemic. | Daybreak ~ Respite for Carers | Funding is received under a subcontract from Age UK West Sussex, Brighton and Hove from West Sussex County Council. The actual costs of the service, including support costs are more than the grants so the | deficit is funded from general funds. | Following feedback from Carers and their appreciation of the assistance and support provided throughout | the crisis by the Daybreak team, requests for more of the same services have led to an additional day | funded from our reserves starting each Monday from August 2021. | Rainbow Hot Meals Prior to the crisis, our Centre wasa vibrant, lively, and bubbly place for the older people of the community to come to. From scratch we set up a hot meal delivery service, producing over 100 meals a week from the very start of the crisis, in conjunction with a team of delivery volunteers from the local Lions delivered to | older vulnerable people's homes providing them with a nutritious two course hot meal. The majority of the | people we delivered to are on their own, while normal places to go like our centre, cafes or even the pub, | were closed. Preparing meals, not meeting people and generally "going under the radar" are all major issues for the people we support. The new service we introduced opened up regular contact again, ensured they received a hot meal, regular interaction with other people and a routine. Combined with the work carried out by the team of volunteers, several of whom are retired themselves, this also gave them a sense of purpose that is currently missing in many people's lives regardless of age.

Outreach

Grants have been received from a number of organisations in order to fund staff and other costs relating to the provision of the Community Outreach service,

Electrical upgrade

Upon taking over the Glen Vue Centre from West Sussex County Council it quickly became apparent that the power supply to the main kitchen was insufficient for any commercial or large scale food preparation or cooking. A grant was successfully obtained from Mid Sussex District Council to instal a “3 phase” power supply — all works are completed including the installation of a “three phase” electrical grill and oven’.

IT Classes

A grant from Santander that is being used towards the cost of providing IT Classes and equipment. Several new tablet devices and laptops have now been purchased for members and non-members use to reduce the digital divide.

-25-

AGE UK EAST GRINSTEAD & DISTRICT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

23 Restricted funds

(Continued)

Daybreak infection Control

Monies obtained via Age UK West Sussex, Brighton and Hove from West Sussex County Council’s Workforce Capacity Fund were used specifically to obtain PPE for the Daybreak service, due to the vulnerability of our clients.

Christmas events

The annual grant received from the East Grinstead Town Council has historically gone towards the costs of running a Christmas party at Glen Vue. With the centre closed this year the funds were used to provide a Christmas meal (with all the trimmings) at the member or non-member’s home via the Rainbow Hot Meals service.

24 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Movement in funds Movement in funds Movement in funds
Balance at Incoming Resources Revaluations, Balance at
4 April 2020 resources expended gains and 31 March 2021
losses
£ E £ £ £
Glen Vue lease 521,298 14,586 (43,506) 81,801 574,179
Special designated fund 30,000 - - - 30,000
551,298 14,586 (43,506) 81,801 604,179

Glen Vue lease

The Trustees have designated the investment portfolio donated by Lingfield Lodge Trust, in order to pay the rent, insurance and service charges for the Glen Vue Centre over the 20 year lease period commencing 3 May 2019,

Special designated fund

The trustees have designated funds to be available to cover redundancy and other costs that would be incurred in the event of the charity having to close down.

396 -

|

|

|

|

,

| AGE UK EAST GRINSTEAD & DISTRICT | NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) | FOR THE YEAR ENDED 31 MARCH 2021 ee ee ae ee

----- Start of picture text -----
||||||||| |---|---|---|---|---|---|---|---| |25|Analysis|of|net|assets|between|funds| |Unrestricted|Restricted|Total|Unrestricted|Restricted|Total| |funds|funds|funds|funds| |2021|2021|2021|2020|2020|2020|;| |£|£|£|£|£|£| |Fund|balances|at|31| |March|2021|are| |represented|by:| |Tangible|assets|23,742|-|23,742|20,175|-|20,175| |Investments|-|-|503,023|-|-|405,684| |Current|assets/| |(liabilities)|126,424|15,308|212,887|109,057|14,531|239,202| |150,166|15,308|739,652|129,232|14,531|665,061|

----- End of picture text -----

26 Financial commitments, guarantees and contingent liabilities

At 31 March 2021 the charity had financial commitments as follows:

The landlord West Sussex County Council had made the charity aware that they had arranged for fire stopping works to be carried out at Glen Vue Centre between April and August 2021. The cost of these works of £14,086 would be recharged to Age UK East Grinstead & District.

27 Operating lease commitments

The lease for the charity's premises is fully paid in advance through to the next break clause.

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |2021|2020| |£|£| |Between|one and|five|years|1,104|-|

----- End of picture text -----

28 Events after the reporting date

As reported above, County and District tendered contracts are changing and reducing in value. Decisions and actions taken already will limit some of the impact of losing this funding. The Glen Vue Centre finally re-opened on the 17th May 2021, with limited numbers attending and activities run. As time has passed the centre is beginning to come alive again. Rainbow Hot Meals and the Daybreak services have never East Grinstead & District continues to support and assist those who need our services the most and will stopped and in November 2021 a holiday away to Bournemouth is planned and already sold out. Age UK continue to do so in the future.

29 Related party transactions

There were no disclosable related party transactions during the year (2020 - none).

3 OF