## oy Ww CRACOE & RYLSTONE COMMUNITY FUND CRCF inA the charitableNorth fundYorkshire establishedParishes forof the Cracoe, benefitRylstone, of localHetton residentsand andBordley community organisation
## Registered Charity No. 1127163
# Annual Report and Financial Statements for the year ended 5" April, 2021
## Chairman of Trustees
Moyra Livesey, Beechwood, Back Lane, Rylstone, Skipton BD23 6LJ
## Honorary Secretary
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Dr. Sheila Mary Stoney, Skirsegill, Fleets Lane, Hetton, Skipton BD23 6LP
## Honorary Treasurer
Helen Pullin, Fell Beck, Back Lane, Cracoe, Skipton, BD23 6LF
## Bankers
## CAF Bank
## Independent Examiner
Daniel Taylor, Chartered Accountant, Back Lane, Rylstone, Skipton BD23 6LJ
## Registered Address
Sunset Barn, Cracoe, Skipton BD23 6LB
## The Cracoe and Rylstone Community Fund (“the Charity”) Registered Charity Number 1127163
## Trustees’ Report for the year ending on 5‘ April, 2021.
1. The Charity was created by a Declaration of Trust (the “Trust Deed”) dated 17" November, 2008 and registered with the Charity Commission under the above number on 12" December, 2008. It only came into funds (other than the initial £100) on 7 September, 2010 when the first payments totalling £111,111 were made by Tarmac Limited under a Funding Agreement (“the Funding Agreement’) dated 7" November 2008 and made between Tarmac Limited (1), Cracoe Parish Meeting (2), Rylstone Parish Meeting (3) and Cracoe Water Company Limited (4).
2. The first Trustees, Messrs PRP Chadwick and AD Wriglesworth, resigned in December 2010 after the first set of local trustees had been elected by the Parish Meetings of Cracoe, Rylstone and Hetton in accordance with the Trust Deed. The current Trustees are Messrs David Chew, Helen Pullin and Richard Webster (all of Cracoe), Moyra Livesey and James Butcher (both of Rylstone) and Sheila Stoney (of Hetton). Moyra Livesey has been elected Honorary Chairman, Sheila Stoney has been elected Honorary Secretary and Helen Pullin was elected Honorary Treasurer on 15'" November, 2019 to replace Barrie Holloway who resigned as a Trustee. Sarah Hartley has been appointed as Clerk to the Trustees. The official address of the Charity is that of the Clerk to the Trustees namely Sunset Barn, Cracoe, Skipton, North Yorkshire BD23 6LB
3. The Charity’s objects are “such exclusively charitable objects or purposes for the benefit of the inhabitants and communities of the area of benefit as the Trustees may in their absolute discretion determine”. The “area of benefit” means the Parishes of Cracoe, Rylstone, Hetton and Bordley near Skipton, North Yorkshire and such other neighbouring Parishes as the Trustees may unanimously resolve. The Trustees must use income and may use the capital of the Charity in promoting the objects.
4. The Trustees held 3 meetings during the year under review via the Zoom App due to the Covid pandemic.
5. The Trustees have an account with the CAF Bank. A second account with CAF Bank and an account with the Ecology Building Society were both previously closed during the previous financial year (2019/20) and the balances transferred to the Charity’s CAF current account. In March 2012 the Trustees appointed Rathbones (Kendal office) as their financial expert advisers to whom they transferred £100,000 for investment. At the same time the Trustees provided Rathbones with their formal investment policy date 19" April, 2012. An additional £50,000 was transferred to Rathbones on 19 November, 2014 to be held by them on the same terms. The Trustees’ formal investment policy was updated on 20" November, 2019. An additional £50,000 was transferred to Rathbones on the 30 October, 2018 to be held by them on the same terms. This £200,000 has now increased to £259,734 as at 5 April, 2021. This amount reflects a difficult investment period caused to a large extent by the Coronavirus pandemic.
6. The eleventh annual sum of £25,000 net (£30,864 gross together with an RPI increase of 34.51% making a total of £41,960) became payable from Tarmac Limited under the Funding Agreement, on 1* September, 20201, and full details of the component parts and of the split between the Charity and the Cracoe and Rylstone Voluntary Controlled Church of England Primary School (“Cracoe School”) are shown in the attached Financial Statements. Under the Funding Agreement, the Trustees were to allocate certain sums to a sub-fund to be held by them specifically for educational purposes with the intention of benefitting Cracoe School. The sum allocated for the benefit of Cracoe Schoo! during the year amounted to £8,392. After making this and other grants totalling £33,369 along with expenses of £1,239 shown in the accounts, the Trustees had cash assets of £24,152.60 left available to carry forward into the current year. These moneys were held at the yearend accounts with CAF Bank.
7. There were 13 applications made and all of them were successful. An emergency grant of £5,000 was made without an application to the local hospice due to the funding shortfalls caused by the Covid pandemic and the subsequent inability to carty out their usual fundraising activities and a grant of £1,000 was given to Martin House Hospice without an application. Other grants made included £2,000 to the Parish Magazine, £7,000 to the local Rural Watch and £15,000 to St. Peter’s Church, Rylstone.
- 6 Young Persons’ Grants were awarded and one Hardship Grant (which had been developed in response to the Covid 19 pandemic) was awarded.
in total, applications/grants approved or paid during the financial year of 6" April, 2020 to 5 April, 2021 amounted to £41,761.
8. In April 2021, the Trustees renewed their annual full-page “advertisement article” containing updated information about the charity and its Trustees and this article appears in every issue of the local Parish Magazine. The Secretary also contributed a detailed article which appeared in the November 2020 Parish Magazine to keep the Community informed about the progress of the Charity and some of the applications it has funded. In May 2020, the Charity informed the local community about the Young Persons’ Grant via the Parish Magazine. The charity also used local Parish noticeboards to increase awareness of the Young
) Persons’ Grant. In addition, the Charity’s website and Facebook page continues to raise awareness of the its activities within the local community. The Trustees are committed to publicising the aims, work and outcomes of the Charity’s funding and this increased commitment has led to more contacts and queries regarding potential funding bids.
9. The Trustees’ general principles on which they operate in making distributions from the Charity include favouring those cases that benefit the community as a whole (or large sections of it) and involve a contribution (either monetary, time or expertise) from the applicant but these basic principles are being developed and adapted in light of experience. The Trustees are seeking to improve, document and make more transparent the operating principles of the Charity. We have recently revised the Policies and Procedures documents, Data Protection and Privacy Policy and created new Young Persons’ Grant and Hardship Grant application forms and background notes. The Trustees aim to hold regular termly meetings at which to consider any applications submitted to them at least two weeks previously. Notice of meetings are wherever possible posted in the Parish Magazine and the CRCF Facebook page. At the meeting on 17 March, 2020 Trustees decided that due to the Covid 19 pandemic, future communications and meetings would be via email or video conferencing until normal meetings could resume safely.
10. The Trustees’ current reserves policy is made up of the following strands:-
- a. Reserves are usually needed (i) to spend in emergencies but also to generate income in the meantime and (ii) to meet any major longer-term requirements that may crop up in the area of benefit over future years.
- b. The number and value of grants applied for is highly variable. The level of reserves that the Charity needs is therefore difficult to quantify with any degree of accuracy. The funding of the Charity appears to be secured for a further decade following Tarmac’s recent successful planning application. The Trustees feel it is proper and reasonable to consider a longer time-frame within which the Charity can continue to benefit the community including a capital reserve to yield a future income. However, the Trustees generally feel that cash reserves should cover at least the gross equivalent of one year’s annual payment from Tarmac Limited plus the provision at the year end to meet any outstanding commitments.
- c. The Trustees will monitor the currently agreed reserves policy and will amend it in the light of experience.
11. This has been the Trustees’ tenth full year of operations during which they have made further distributions for the benefit of the local community as outlined in point 7 above and in the Financial Statements for the year.
Nar eney
Moyra Livesey (Trustee and Honorary Chairman of the Trustees)
4th July, 2021
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The Cracoe & Rylstone Community Fund (No:1127163)
Receipts & Payments Account
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|---|---|---|---|---|---|---|---|---|---|---|---|---|
|For the Year|Ending|05/04/2021|
|Section|A|Receipts|and|payments|
|Unrestricted|Restricted|Total|Previous|
|Receipts|i|year|
|Tarmac|33,568|8,392|44,960"|
|Interest on|deposit account|-|-|-|
|Dividends|on|Investments|4,330|-|4,330|
|Other|Receipts|-|2|2|i|
|Total|receipts|8,392|[47,244||
|Payments|
|Grants|and|donations|paid|33,675|8,392|
|Hire of|hall|and|equipment|39|-|
|Expenses-|Stationery/Postage/Mileage|38|-|
|Marketing|100|‘t|
|Rathbone|Fees|-|-|-|
|Banking|Charges|73|.|
|Audit|Fees|25|-|
|Dividends|Reinvested|4,330|-|4,330|
|Defibrillator|Maintenance|964|2|th|904|
|Total payments|__—39,244[8,392]|47,636|||
|Net receipts/(payments)[-___—*1,346]~~ =—=S-|~(-|4,346]|«(aay|
|Transfer|-|-|-|-|
|Balance|brought forward|225,499|-_|&§|225,499|__|248,594|
|Section|B|Statement|of|assets|and|liabilities|at|the|end|of|the|period|
|Unrestricted|Restricted|Total|Previous|
|year|
|Cash|Funds|
|CAF Bank Cash Account (00020751)|24,153|-|PBRessi|286RAST|
|CAF|Bank|Platinum|30 Day (00303169)|-|=|«|
|Ecology|Building|Society|(2301-00044-5)|-|-|-|
|investment|Assets|
|Rathbones|Investment|Fund|200,000|200,000|
|||[___200,000]|=|«S||(200,000 ||
|Total|Funds[___22453] 224,153]|(aS)|
|investments|not|realised|
|Rathbones|Investment Account|Gain|/|Loss|59,734|59,734|
|Total Assets]|283,887{|=|||283,887 ||
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Liabilities Grants and Donations Not Yet Paid - - = Total Liabitites[_TO)[Ce] Checks - this should equal zero 0.00 Approval of the accounts The financial statements were approved at a The financial statements were independently examined and —_meeting of the management committee and signed verified by: on its behalf by: Signed: D. Taylor (by email) Signed: #. Pulliw
Name: Daniel Taylor
Position: Chartered Accountant Date: 5th August 2021 Final Copy of Accounts 2021-04-05 Approved by DJTaylor
Name: Helen Pullin
Position: Treasurer, CRCF
Date: 7th September 2021 14/09/2021