## **Trustees’ Annual Report for the period** **From 1[st] June 2022 Period start date To 31[st] May 2023 Period end date Charity name: POLYTECHNIC FOOTBALL CLUB** ## **Charity registration number: 1127155** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To organise or provide or assist in the
organisation or provision of facilities for the
community participation in the healthy
recreation of playing football.
To further such other charitable purposes
as are charitable under the laws of England
and Wales as the executive committee may
from time to time decide.
All trustees and club officials give their time
voluntarily and receive no remuneration or
other benefits.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Arranging weekly training and weekend
match facilities for 10 teams for about 200
members to participate.
Maintaining membership of various
governing league bodies, attending league
AGMs and general compliance.
Fund raising through annual member
donation, fund raisers and other charitable
donations, plus weekly match day fee
levies in order to meet the costs of hiring
training and playing facilities.
The club operate an open policy on all 18+
male adults wishing to participate in football
and a growing membership from all walks
of life and a wide catchment.
The club remain very active in promoting
veterans football operating two such sides
and have been instrumental in the
formation and operation of the West
London Veterans Football League which
now has over 40 teams competing.
Our Veterans section has expanded to
cater for those Veterans who are unable to
play competitive football and we now hold| |||regular casual games for them to
participate in so they can continue to have
an active involvement in our football club
and to provide physical and mental
support.
Having previously investigated the viability
of adding both women’s football and youth
football into the Polytechnic Football Club it
was concluded that other clubs which
specialise in youth football already cater for
such a need and we should concentrate in
the 18+ segment which is generally poorly
provided for. However we have recruited a
number of 16 and 17 year olds and have
set up a system which complies with Child
Safeguarding provisions including training
a Welfare Officer and having relevant team
managers and coaches DBS approved.
With the new development of an under-
utilised part of the ground referred to later
in this report the club are reviewing
whether this will enable us to expand into
women’s football.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|The charity aim to generate a small surplus
each financial year while still giving
discounts to students, unwaged and under
25’s which is an important part of the
charitable work we undertake. The number
of members in these categories varies
each year which makes it difficult to budget
for and consequently sometimes leads to a
small loss being incurred. The charity aims
to establish and maintain a reserve fund to
cover this as well as at least one year’s
pitch hire costs which we have to pay in
advance. At the end of our 2022/23
financial year reserves were £41,296,
which met this objective.
Pitch hire costs rise each season and it
remains a constant challenge for the club
to balance its books without having to dip
into the reserve fund originally supported| by a generous donation from a former member and subsequently other voluntary member donations. The retention of the club’s FA Accredited Adult Club (formerly Charter Standard) status generates a discount on league membership fees and subsidised First Aid training and coaching courses. The club further subsidises this training to all members prepared to use the skills gained for the benefit of club and wider community. A number of members actively provide unpaid coaching services within youth football locally **.** Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The club runs 9 open age league teams
who participate in the Southern Amateur
League and 2 vets teams and continues to
create additional voluntary roles such as
welfare officer, registration officer, results
officer media and communications officer to
spread workload generated by the club. In
recent seasons we have appointed a
dedicated match day officer to meet and
greet referees and officials which is carried
out by a former playing member. The
ongoing voluntary work of former players
who have ceased playing is an important
part of our community inclusive policy.
Apart from running two Veterans teams to
encourage older members who have come
to the end of their open age playing career
to continue to remain active through
participation in weekly fixtures, over the
last five seasons we have introduced a past
players section termed ‘1875 Club’ so that
they can maintain links with the club
through participation to support the 1st
team at home matches and at social
events.| Having worked closely with the University Trust on their development of the riverside part of the ground which was under-utilised we now have access on Tuesday evenings and Saturdays to use for Training and Matches respectively on the new 3G astroturf pitches. It is primarily for the use of the trust’s beneficiaries, the students of the university but it also provides the club with a state of the art training facility for its teams and additional pitches for Saturday football to enable the club to expand its open age teams and into women’s football in the community as well as expanding its veterans football. The club’s primary focus remains being financially viable to promote playing and training opportunities across a wide cross section of players. Subsidised membership subscriptions for young players under 25 and those assessed to require financial support. We have successfully retained FA Accredited Adult Club status for which the club received £100 voucher for training equipment and a £250 discount on our league registration fees which is currently set at £475. It has also enabled us to train a number of people in emergency first aid and help us identify those with coaching qualifications within the club and should provide them with access to various training courses. The club continues to seek volunteers to train as first aiders as each team should have one and in addition we have an arrangement with a local sports clinic who provide us with physio treatment and first aid on match days. ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Annual member donations of £31,347
including gift aid and weekly match day
levies collected from participating players of
£37,375. Additional revenues came from
fundraising raffles, and development
grants.
Income generated to pay for pitch
hire/training facility costs, after match
meals which are a requirement of our
league, referees’ fees, FA and league
affiliation fees and other costs in organising
and providing facilities to enable amateur
sport in the form of football to be played by
a growing number of adults particularly in
the veteran’s (40+) age group and
encourage younger players from their
former local youth clubs to continue to be
involved with active sport beyond the age
of 18 which is not provided by local youth
clubs.
The club have sustained a reserve fund
through donations made following the
death of former members. The reserve
fund totalled £41,296 last year.
The Club made an operating loss of £4,125
in 2022/23. We chose to reduce playing
costs for our members due to the
curtailment of previous seasons caused by
Covid 19.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy is for the reserve fund to assist
day to day cashflow requirements as the
club do not have any bank overdraft facility
and to meet unforeseen costs but mainly to
cover the pitch and facility hire costs, half of
which are due in advance at the start of
each season.
It is necessary to block book the pitches we
require for our eleven teams, half playing at
home each week and the training facilities,
to secure them for the season. The facility
owners require us to pay for these in
advance. This does achieve a discount on
the weekly pitch hire costs.| |Amount of reserves held|Para 1.22|£41,296| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the|Para 1.23|| charity continuing as a going concern ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution adopted 25th September 2008
(as amended 10th December 2008)| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association 200+ members| |Trustee selection methods
including details of any
constitutional provisions e.g.
Election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members at AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All new trustees from 2015 AGM onwards
are referred to any current Charity
Commission publications on the role of
trustees.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Full member of the Football Association
(club formation 1875), the Amateur Football
Alliance, and leagues including Southern
Amateur League and West London
Veterans Football League.
Attendance and officer participation at
various league meetings and AGMs.
Club was instrumental in formation of West
London Veterans Football League in 2010
as a founder member also represented by
trustee as league treasurer.
Club successfully retained FA Accredited
Adult Club (formerly Charter Standard)
status which enables regular first aid
training for members through the AFA and
attendance of subsidised FA approved
coaching courses.| |Relationship with any
related parties|Para 1.51|Club set up link with local youth football
club Fulham United (age group 5-18) to
enable players aged 18+ to continue to
play football for a local community club.| |Other||| ## **Reference and Administrative details** |Charity name|**POLYTECHNIC FOOTBALL CLUB**| |---|---| |Other name the charity uses|| |Registered charity number|**1127155**| |Charity’s principal address|**UNIVERSITY OF WESTMINSTER SPORTSGROUND**
**CAVENDISH ROAD**
**LONDON**
**W4 3UH**| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||**B MADIGAN**|**CHAIRMAN**||| ||**C MONGUL**|**SECRETARY**||| ||**K JOHNSTON**|**TREASURER**||| ||**T BARBOUR**|**FIXTURE**
**SECRETARY**||| ||**A HUTCHINGS**|||| ||**G BROWN**|||| ||**L SPEAR**|||| ||**P BAMFORTH**|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) BARRY MADIGAN** ~~a~~ **Position (eg Secretary, CHAIRMAN Chair, etc)** ~~ee~~ **Date 25th March 2024** ~~|~~ POLY F.C. POLYTECHNIC FOOTBALL CLUB lEstat￿L$he0 18751 FA Charter Standard Adult Club hnicf uk Accounts for y•ar ended 31•1 May 2023 1875 C￿￿ 3.140.85 523.41 2,340.0) EquipftK•nt S•i•i 983.64 CoKhir 855. 153.LX) End ol S•a•on 2,504.10 198.CKI Equ*￿ & Firw P•ba 4,099.35 374.C 4.454.25 111.47 M*tch L•vhtt 37.375.98 15.00 23.753.13 12.179.02 2,9xrAI Ph￿￿￿1￿1 315.1 3.450.00 Scrntch C•rd• & L••t M•n Standh 42.801.21 Tttw In¢tyh• 1.¢)39.00 6,890 00 Troph 4412&•2 44,12&02 Ownwig B•i•n £43,422.82 -£4.126.82 £41.298.80 Du• ta lh• n•bJr• ofth• c￿. rt * n¢X po•thkn to chock th* IN tYK#)iM I￿r¥*j p•ythl• hav• b••n r•c•W. p•hl Ind •ccount•a I￿. SubJ•a to th• rpwrv•UM. the •r£oJnts •r• In ￿￿[d•nce recorts tM provthd •nd eXpl•[￿t IAr K•lth John•ton (Tm•ur•r) August 2023 IAr Jlffl C¢>nroy (Honornry Aud AUg￿t 2023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tru8teesl members of ÉC 31 Mt+y 2023 On aGGount¥ for th• year •nded Charlty no (if any) S•1 out on pago• I report to the trustees ￿ my examination of the accounts of the atrt)ve (knrTty (Ihe Trusf) for thè y8ar ended ResponslbllIll￿ and As the tharity trustees of the Trust, you are re8p¢x)slble for the preparatlon ba•1• of r•port of the accounts in accordance the requirements of the Charities Act 2011 ('the Atf). I rewt in resped of my examinats'on of the Tnjsl's arLounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have follo￿1 the apPI￿able Dir8ctions given by the Charity Commission under section 145(SXb) of the AL*. I have completed my examination. I confirni that no material matters have come to my attention ') in connection with the examination gives me cause to believe that in, any material respect.. accwnting rec¢xds were not kept In a(%LYd8nc* wlth s8Ctlon 130 the Act the actthnts do acc(￿d ¥*ith th8 accounting record8 Independent examlnerfs statement I have no c<¥ncwns and have ccme across no other matter8 in connecti th examination to *thich attents'on should be drawn in order to enable pro r understandin of the accounts to be reached. In brnckets rf they do not appty. Sign•d: Dats: 2023 Nam•: Relevant professlon81 quallflcatlon($) or body (If any): 11(L£S Scth iofl (luJ)T Fls£G EAd( fFoLJ Address: DA IER October 2018