## **Trustees’ Annual Report for the period** **From 1[st] June 2021 Period start date To 31[st] May 2022 Period end date Charity name: POLYTECHNIC FOOTBALL CLUB** ## **Charity registration number: 1127155** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To organise or provide or assist in the
organisation or provision of facilities for the
community participation in the healthy
recreation of playing football.
To further such other charitable purposes
as are charitable under the laws of England
and Wales as the executive committee may
from time to time decide.
All trustees and club officials give their time
voluntarily and receive no remuneration or
other benefits.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Arranging weekly training and weekend
match facilities for 11 teams for about 200
members to participate.
Maintaining membership of various
governing league bodies, attending league
AGMs and general compliance.
Fund raising through annual member
donation, fund raisers and other charitable
donations, plus weekly match day fee
levies in order to meet the costs of hiring
training and playing facilities.
The club operate an open policy on all 18+
male adults wishing to participate in football
and a growing membership from all walks
of life and a wide catchment.
The club remain very active in promoting
veterans football operating two such sides
and are instrumental in the formation and
operation of the West London Veterans
Football League which now has 27 teams
competing.
Having previously investigated the viability
of adding both women’s football and youth
football into the Polytechnic Football Club it
was concluded that other clubs which
specialise in youth football already cater for
such a need and we should concentrate in
the 18+ segment which is generally poorly
provided for. However we have recruited a| |||number of 16 and 17 year olds and have
set up a system which complies with Child
Safeguarding provisions including training
a Welfare Officer and having relevant team
managers and coaches DBS approved.
With the new development of an under-
utilised part of the ground referred to later
in this report the club are reviewing
whether this will enable us to expand into
women’s football.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|The charity aim to generate a small surplus
each financial year while still giving
discounts to students, unwaged and under
25’s which is an important part of the
charitable work we undertake. The number
of members in these categories varies
each year which makes it difficult to budget
for and consequently sometimes leads to a
small loss being incurred. The charity aims
to establish and maintain a reserve fund to
cover this as well as at least one year’s
pitch hire costs which we have to pay in
advance. At the end of our 2021/22
financial year reserves were £45,422,
which met this objective.
Pitch hire costs rise each season and it
remains a constant challenge for the club
to balance its books without having to dip
into the reserve fund originally supported
by a generous donation from a former
member and subsequently other voluntary
member donations.
The retention of the club’sCharter
Standard status generates £75 discount on
league membership fees, free first aid
training and subsidised coaching courses
to all members prepared to use the skills
gained for the benefit of club and wider
community. A number of members actively
provide unpaid coaching services within
youth football locally**.**| |||| Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The club runs 9 open age league teams
who participate in the Southern Amateur
League and 2 vets teams and continues to
create additional voluntary roles such as
welfare officer, registration officer, results
officer media and communications officer to
spread workload generated by the club. In
recent seasons we have appointed a
dedicated match day officer to meet and
greet referees and officials which is carried
out by a former playing member. The
ongoing voluntary work of former players
who have ceased playing is an important
part of our community inclusive policy.
Apart from running two vets sides to
encourage older members who have come
to the end of their league playing career to
continue to remain active through
participation in weekly fixtures. Over the
last five seasons we have introduced a past
players section termed‘1875 Club’so that
they can maintain links with the club
through participation to support the 1st
team at home matches and at social
events.

We have worked closely with
the University Trust on their development of
the riverside part of the ground which was
under-utilised. This now provides new 3G
astroturf pitches and ancillary facilities for
football and rugby. It is primarily for the use
of the trust’s beneficiaries, the students of
the university but it also provides the club
with a state of the art training facility for its
teams and additional pitches for Saturday
football to enable the club to expand its
open age teams and intowomen’s football
in the community as well as expanding its
veterans football. The development was
completed in time for 2021-22 season.

The club’s primary focus remains being
financially viable to promote playing and| training opportunities across a wide cross section of players. Subsidised membership subscriptions for young players under 25 and those assessed to require financial support. We have successfully retained our charter standard status for which the club received £100 voucher for training equipment and a £250 discount on our league registration fees which is currently set at £475. It has also enabled us to train a number of people in emergency first aid and help us identify those with coaching qualifications within the club and should provide them with access to various training courses. The club continues to seek volunteers to train as first aiders as each team should have one and in addition we have an arrangement with a local sports clinic who provide us with physio treatment and first aid on match days. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Annual member donations of £32,728
including gift aid and weekly match day
levies collected from participating players of
£33,925. Additional revenues came from
fundraising raffles, and development
grants.
Income generated to pay for pitch
hire/training facility costs, after match
meals which are a requirement of our
league, referees’ fees, FA and league
affiliation fees and other costs in organising
and providing facilities to enable amateur
sport in the form of football to be played by
a growing number of adults particularly in
the veteran’s (40+) age group and
encourage younger players from their
former local youth clubs to continue to be
involved with active sport beyond the age
of 18 which is not provided by local youth
clubs.
The club have sustained a reserve fund
through donations made following the
death of former members. The reserve
fund totalled £45,422 last year.
The Club made an operating loss of
£17,431 in 2021/22. £9,249 of this was
caused by pitch hire costs for the previous
season which were not deducted from our
bank account until after the end of that
financial year. We also chose to reduce
playing costs for our members due to the
curtailment of the previous two seasons
caused by Covid 19.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy is for the reserve fund to assist
day to day cashflow requirements as the
club do not have any bank overdraft facility
and to meet unforeseen costs but mainly to
cover the pitch and facility hire costs, half of
which are due in advance at the start of
each season.
It is necessary to block book the pitches we
require for our eleven teams, half playing at
home each week and the training facilities,
to secure them for the season. The facility
owners require us to pay for these in
advance. This does achieve a discount on
the weekly pitch hire costs.| |Amount of reserves held|Para 1.22|£45,422| |Reasons for holding zero
reserves|Para 1.22|| Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 25th September 2008
(as amended 10th December 2008)| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association 200+ members| |Trustee selection methods
including details of any
constitutional provisions e.g.
Election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members at AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All new trustees from 2015 AGM onwards
are referred to any current Charity
Commission publications on the role of
trustees.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Full member of the Football Association
(club formation 1875), the Amateur Football
Alliance, and leagues including Southern
Amateur League and West London
Veterans Football League.
Attendance and officer participation at
various league meetings and AGMs.
Club was instrumental in formation of West
London Veterans Football League in 2010
as a founder member also represented by
trustee as league treasurer.
Club successfully retained Charter
Standard status which enables regular first
aid training for members through the AFA
and attendance of subsidised FA approved
coaching courses.| |Relationship with any
related parties|Para 1.51|Club set up link with local youth football
club Fulham United (age group 5-18) to
enable players aged 18+ to continue to
play football for a local community club.| |Other||| ## **Reference and Administrative details** Charity name **POLYTECHNIC FOOTBALL CLUB** |Other name the charity uses|| |---|---| |Registered charity number|**1127155**| |Charity’s principal address|**UNIVERSITY OF WESTMINSTER SPORTSGROUND**
**CAVENDISH ROAD**
**LONDON**
**W4 3UH**| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||**B MADIGAN**|**CHAIRMAN**||| ||**C MONGUL**|**SECRETARY**||| ||**K JOHNSTON**|**TREASURER**||| ||**T BARBOUR**|**FIXTURE**
**SECRETARY**||| ||**A HUTCHINGS**|||| ||**G BROWN**|||| ||**L SPEAR**|||| ||**P BAMFORTH**|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) BARRY MADIGAN Position (eg Secretary, CHAIRMAN Chair, etc) Date 24th March 2023** POLY F.C POLYfECHNIC FOOTBALL CLUB lEsts￿l$he0 1875) FA Charter SL￿dard Club hn .uk Accounts for ymr and￿ 31•t May 2022 187S t3.P￿.20 É471.53 £1.294.02 Affl¥•iKA £1.484.1)J £1,675.40 É4,8TT.eo £270.00 FIM• RK• £12.¢ EquyY*nt & K# GfftA £3.61 £951.20 £31925.34 d•y Th￿L1 £17.781.82 YA £11)O.Q) £3.8n.86 Phyj E843.wJ Pttch H £7￿. £53.3n.90 E715.fy) Rafv Prfo £912.CKI Tqw In¢•n• Trophlm £799.96 417A￿A7 417h31A7 Op•nlr4J B•l•rK4 £02,854.0• 417,431.47 £45.422.82 Mr K•lth John•ton Ur•a8urnr) Juty 2022 IlrJ Conroy (Honorary Aud Juty 2022 CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examinerfs Rewt Report to the trusteésl mom￿r5 of On accounts for tho year ended Charlty no (If any) 31 2D2L 11171 Set oul on pago8 el¥1 I report to the trustees on my examination of the aC￿unts of th8 above charityllhe Trusl-l for the year ended Rosponslbllltlos and basls of roport As the charws trustees. you are responsib￿ for thè preparation ol the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acti. I report in respect of my examinatbon of the Trust's accounts carried out under s8Ction 145 of thé 2011 Acl and in carying out my examination, I have followed all the applicab18 Directs'ons given by the Chartty Commisslon under section 145(SXb) of the Ad. Indep8ndont tTh6 ch8rSty's gross income 8xceeded £250,¢XIO and l am quar￿1&d to examln•rfs slatemont undertake Ihe examination by being a quallfied member of linsert name of appliGabb listed bojylj. Delete I l rfnot applic8ble. I have completed my examination. I conf￿￿ that no material matters have come to my attention in connectTron wth the examination (olk•￿th￿l di￿10￿"> whth gives rne cause lo believe that in. any material respect.. the accwnliThJ records were not kept in accordance with section 130 ol the Chartties Act: or the accounts did nol aco)rd ¥yith the accounting records: or the accounts did not comply vAlh the applicable requirements conceming the forn and content of accounts set out in the Charities (Accounts and Rep￿ts) Regulations 2008 other than any requirement that the accounts give a Yrue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. the words in the brackets rf they do not apply. Slgned." Dalo: Nam•: Relevanl professlonal qualillcatlon(sl or body rr J£ IER Oct 2018