REGISTERED COMPANY NUMBER: 06615281 (England and Wales) REGISTERED CHARITY NUMBER: 1127149 

## REPORT OF THE TRUSTEES AND 

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 

## FOR 

THE BAILIFFGATE MUSEUM AND GALLERY 

. 

Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 ITA 



THE BAILIFFGATE MUSEUM AND GALLERY 

## CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 

ee 


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|---|---|---|---|---|---|---|---|
|Page|
|Report|of the|Trustees|1|to|4|
|Independent|Examiner's|Report|5|
|Statement|of Financial|Activities|6|
|Balance|Sheet|7|to|8|
|Notes|to|the|Financial|Statements|9|to|18|
|Detailed|Statement|of Financial|Activities|19|to|20|

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## THE BAILIFFGATE MUSEUM AND GALLERY 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 

## eee 

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## OBJECTIVES AND ACTIVITIES 

## Objectives and aims 

Our vision: Bailiffgate Museum and Gallery - Heritage at the Heart of the Community. 

Our Mission is to be a People's Museum, preserving and celebrating the heritage of Alnwick and district, and to provide an excellent community, educational and tourist resource. 

## The specific aims of the charity are as follows: 

- to preserve the history of Alnwick and District, 

- to interpret the history, culture and landscape of North Northumberland, and Alnwick and District in particular, 

- to stage a varied and constantly changing programme of exhibitions, showcasing the work of local and national artists, 

- to establish the Museum as a centre for history and research on the locality. 

- to establish the Museum as an invaluable educational resource, 

- to provide voluntary opportunities, 

- to ensure that all activities of the Museum are focused on the benefit of the public. 

- to diversify the audience of the Museum, catering for all markets, 

- to maintain a high level of visitor satisfaction, and 

- to be sustainable. 

The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's objectives and aims and in planning future activities. 

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## THE BAILIFFGATE MUSEUM AND GALLERY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 i a a a  —— ACHIEVEMENT AND PERFORMANCE 

Chair's Report Achievement 

## April 2020 - August 2020 

The Museum building was closed during this time, but our volunteers did not stop working. We applied for grants and were able to use funding to upgrade all of our loans boxes; review and revise policies and prepare for re-opening. Regular newsletters and zoom meetings became regular features of this period to enable us to manage essential business and to keep in touch with one another. Volunteers made scrubs for the NHS; knitted and dressed a new collection of Bailiffgate Mice and exchanged stories, jokes and recipes which helped to lift everyone's spirits. The Bailiffgate TV channel and website came into its own as we created small exhibitions on line and increased our use of social media. During this time, our international reach extended as far as Ukraine, Zurich, Germany, St Petersburg, Texas, Slovakia, Luxembourg, Sweden, Winnipeg and Paris as did the number of people who visited our website. 

Funding allowed us to launch 'Heritage from Home’, a project that encouraged people to submit their own 'diary' using mobile phones to record their response to lockdown. The project ran from the end of June until the end of August and we had some stunning pieces of work including songs, paintings, poetry and personal reflections. 

## September 2020 - November 2020 

On 9th September, after risk assessments, cleansing and Government guidelines were firmly in place, we were able to open a stunning textile exhibition by Helen Poremba. Helen's planned workshops were not able to go ahead in the normal manner, but using film, cameras and a large screen Helen was able to demonstrate her techniques and talk to people about her work. It was a great success and gave us all a huge morale boost at a time when restrictions limited much of what we had planned to do. 

Just as the Fusion textile exhibition was ready to open, the second lockdown was introduced. This lovely work was not seen by the public, but will return again in the next year or two. 

We decided to try our hand at on line sales in a very small way; mainly selling books from the shop. Some people were able to collect from the museum and books were posted or hand delivered to others. It was good to be able to earn some income at a time . when we were closed. 

Volunteers decided that our next exhibition, work from the Felton Art group, would be a virtual exhibition. Individual works of art featured every week on our website. It was gratifying to see that several works of art were sold. November 2020 - March 2021 Even though it was not possible to open the Museum again during the financial year we continued to build on and increase our website visitor numbers and generated income on line. We learned new skills and remained resilient at a very challenging and unpredictable time and continued with our newsletters. We also introduced an on-line booking system and a data base for volunteers. Performance To date we have performed as well as we could against our annual objectives, given the circumstances. Our exhibitions that went ahead were mounted on time and to a high standard and we made good use of technology to be innovative and creative in our approach to create a museum without walls when we were unable to open the museum within. We continue to enjoy strong support from National Heritage Lottery Fund, Northumberland County Council and Alnwick Town Council and were able to embark on a feasibility study to test out the suitability of Northumberland Hall as a Museum for the future. 

We were awarded 'Highly Commended' from the Henry Marsh Trust in conjunction with The British Museum and were given a "Highly Commended' award at the Museums and Heritage Awards event for '100 years of Fashion’; a small budget exhibition. Amazingly, we were the only small, voluntary run, independent museum in the short list. The person who judged our category said it was ‘fiercely contested’. We were proud that our exhibition was second in a field of 'giants in the Museum and Heritage world’. It is a huge honour anda fitting tribute to our incredible volunteers. 

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## THE BAILIFFGATE MUSEUM AND GALLERY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 [qiC=“ The OOT team has now carried out dozens of interviews and several of these are on the website, but the programme had to be halted and new objectives set. New ways of gathering information have been explored and further stages of the work have gradually restarted. 

As we move forward to next year, we are confident that we will be able to catch up with any objectives not achieved and our new found skills, especially in the digital arena, will prove to be a great asset. 

## Ms J Humphrys (Chair) 

## FINANCIAL REVIEW 

In the year ended 31st March 2021, the charity had unrestricted net income of £24,331 before transfers and restricted funds had a total net expenditure of £36,757 before transfers. 

At 31st March 2021 the charity's unrestricted funds were £119,021 and its unrestricted net current assets were £110,168. Restricted funds totalled £257,270 ofwhich £236,054 represented the net book value of tangible fixed assets. 

## STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document 

The Bailiffgate Museum and Gallery is a registered charity and a company limited by guarantee as defined by the Companies Act 2006. Under the memorandum and articles of association with which the organisation is governed, the trustees have control of the charity and its property and funds. 

## Recruitment and appointment of new trustees 

Trustees are elected at each annual general meeting of the charity, though the trustees have powers to co-opt appointees when they deem necessary. One-third of trustees must retire at each annual general meeting, though a retiring trustee may be reappointed. There must be no fewer than three and no more than twelve trustees at any time. 

The detailed rules governing appointment of trustees are contained in the articles of association of the charity. 

## Risk management and reserves policy 

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees aim to ensure the charity holds at least 50% of yearly general expenditure in unrestricted and non-designated funds, which they consider would give a sufficient buffer to ensure its continued functioning. The charity held such reserves at the end of the year. 

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## THE BAILIFFGATE MUSEUM AND GALLERY (REGISTERED NUMBER: 06615281) 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 

## eee 

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 06615281 (England and Wales) 

Registered Charity number 1127149 

Registered office 14 Bailiffgate Alnwick Northumberland NE66 1LX Trustees W Grisdale Mrs J H Mann (appointed 16.9.20) I Waggott Ms J Humphrys Ms J A Turner (resigned 16.9.20) Mrs A E Bowden-Lillico (resigned 10.6.20) MR Storey Mrs N Burdon Ms S E Bolam Ms M L Dawson W J T Parkinson (appointed 18.11.20) Ms E M Russell (appointed 20.1.21) 

Independent Examiner Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA Approved by order ofthe board oftrustees on .....{N/L.0lo f 3/2ficccssseeeee and signed on its behalf by:; 

vane 

Ms J Humphrys - Trustee ~ ~ 

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J@aa ——S—CCC“‘#$ENYCY’ 

## INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BAILIFFGATE MUSEUM AND GALLERY 

Independent examiner's report to the trustees of The Bailiffgate Museum and Gallery (‘the Company‘) T report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021. 

## Responsibilities and basis of report 

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’. 

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. 

## Independent examiner's statement 

- Ihave completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or Zi the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 

- 4, the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). 

- I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Alan Clark F.C.A. Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA Date: AI BL, 28 

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THE BAILIFFGATE MUSEUM AND GALLERY 

## STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021 


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||||||||
|---|---|---|---|---|---|---|
|eee|
|2021|2020|
|Unrestricted|Restricted|Total|Total|
|fund|funds|funds|funds|
|Notes|£|£|£|£|
|INCOME AND ENDOWMENTS|FROM|
|Donations and legacies|45,301|52,703|98,004|114,590|
|Charitable|activities|
|Operation|of|museum|54,611|-|54,611|21,826|
|Other trading|activities|2|8,203|-|8,203|18,073|
|Investment income|3|111|-|111|224|
|Total|108,226|52,703|160,929|154,713|
|EXPENDITURE|ON|
|Raising|funds|4,621|-|4,621|6,583|
|Charitable|activities|:|
|Operation of|museum|79,274|89,460|168,734|159,285|
|Total|83,895|89,460|173,355|165,868|
|NET INCOME/(EXPENDITURE)|24,331|(36,757)|(12,426)|(11,155)|
|RECONCILIATION|OF|FUNDS|
|Total funds brought forward|94,690|294,027|388,717|399,872|
|TOTAL FUNDS CARRIED FORWARD|119,021|257,270|376,291|388,717|

**----- End of picture text -----**<br>


> The notes form part of these financial statements 

Page 6 



## THE BAILIFFGATE MUSEUM AND GALLERY 

## BALANCE SHEET 31 MARCH 2021 


**----- Start of picture text -----**<br>
ee<br>- 2021 2020<br>Unrestricted Restricted Total Total<br>Notes fund£ funds£ funds£ fundsL<br>FIXED ASSETS<br>Tangible assets 8 8,853 236,054 244,907 276,451<br>CURRENT ASSETS<br>Stocks 9 7,471 - 7,471 7,261<br>Debtors 10 1,137 6,173 7,310 12,376<br>Cash at bank and in hand 135,140 15,043 150,183 114,421<br>143,748 21,216 164,964 134,058<br>CREDITORS<br>Amounts falling due within one year 11 (33,580) co (33,580) (21,792)<br>NET CURRENT ASSETS 110,168 21,216 131,384 112,266<br>TOTAL ASSETS LESS CURRENT LIABILITIES 119,021 257,270 376,291 388,717<br>NET ASSETS 119,021 257,270 376,291 388,717<br>FUNDS 12<br>Unrestricted funds 119,021 94,690<br>Restricted funds 257,270 294,027<br>TOTAL FUNDS 376,291 388,717<br>**----- End of picture text -----**<br>


The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021. 

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006. 

## The trustees acknowledge their responsibilities for 

- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and 

- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. 

The notes form part of these financial statements 

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THE BAILIFFGATE MUSEUM AND GALLERY 

BALANCE SHEET- continued 31 MARCH 2021 

eee These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on sob Qf Bf The and were signed on its behalf by: 

J Humphrys - Trustee ~ 

The notes form part of these financial statements 

Page 8 



## THE BAILIFFGATE MUSEUM AND GALLERY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 eee 1. ACCOUNTING POLICIES 

## Basis of preparing the financial statements 

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. 

## Income 

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 

Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

## Tangible fixed assets 

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. 

Improvements to property - 4% on cost Plant and machinery - 25% on reducing balance 

## Stocks 

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. 

## Taxation 

The charity is exempt from corporation tax on its charitable activities. 

## Fund accounting 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

## Pension costs and other post-retirement benefits 

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. 

## Basic financial instruments 

The charity accounts for basic financial instruments on initial recognition as per paragraph 11.7 Charities SORP (FRS 102). Subsequent measurement is as per paragraphs 11.17 to 11.19, Charities SORP (FRS 102). 

continued... 

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THE BAILIFFGATE MUSEUM AND GALLERY 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

## eee 

## 1. ACCOUNTING POLICIES- continued 

## Basic financial instruments 

## Debtors 

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. 

## Creditors 

The charity has creditors which are measured at settlement amounts less any trade discount. 

2. OTHER TRADING ACTIVITIES 

|2.|OTHER TRADING ACTIVITIESTRADING ACTIVITIESACTIVITIES|||
|---|---|---|---|
|||2021|2020|
|||£|£|
||Fundraising events|225|4,023|
||Shop income|5,650|8,699|
||Other sales income|228|2,032|
||Friends memberships|2,100|3,319|
|||8,203|18,073|
|3.|INVESTMENTINCOME|||
|||2021|2020|
|||£|£|
||Interest receivable|abl|224|
|4.|NETINCOME/(EXPENDITURE)|||
||Net income/(expenditure) is stated after charging/(crediting):|||
|||2021|2020|
|||£|£|
||Depreciation -owned assets|37,891|38,915|
||Independent examiner's remuneration|1,395|1,365|
||Examiner'sfeesfornon-examinationwork|640|§25|



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THE BAILIFFGATE MUSEUM AND GALLERY 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 


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——C<br>**----- End of picture text -----**<br>


## i 

5. TRUSTEES' REMUNERATION AND BENEFITS There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020. 

## Trustees' expenses 

In the year ended 31st March 2021, 1 trustee was reimbursed travel expenses of £34 (2020: 3 trustees £435). 

6. STAFF COSTS 

The average monthly number of employees during the year was as follows: 


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||||||||
|---|---|---|---|---|---|---|
|2021|2020|
|Employees|3|3|
|No|employees|received|emoluments|in|excess|of £60,000.|
|Te|COMPARATIVES FOR THE|STATEMENT|OF|FINANCIAL|ACTIVITIES|
|Unrestricted|Restricted|Total|
|fund|funds|funds|
|£|£|£|
|INCOME AND ENDOWMENTS|FROM|
|Donations|and|legacies|43,665|70,925|114,590|
|Charitable|activities|,|
|Operation|of|museum|21,826|-|21,826|
|Other trading|activities|18,073|-|18,073|
|Investment|income|224|-|224|
|Total|83,788|70,925|154,713|
|EXPENDITURE|ON|
|Raising|funds|6,583|-|6,583|
|Charitable|activities|
|Operation|of|museum|70,097|89,188|159,285|
|Total|76,680|89,188|165,868|
|NET INCOME/(EXPENDITURE)|7,108|(18,263)|(11,155)|
|Transfers|between|funds|(886)|886|-|
|Net movement|in|funds|6,222|(17,377)|(11,155)|

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THE BAILIFFGATE MUSEUM AND GALLERY 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

## eee 

|Ts|COMPARATIVESFORTHESTATEMENTOFFINANCIALACTIVITIES -continued|COMPARATIVESFORTHESTATEMENTOFFINANCIALACTIVITIES -continued|||
|---|---|---|---|---|
|||Unrestricted|Restricted|Total|
|||fund|funds|funds|
|||£|£|£|
||RECONCILIATIONOF FUNDS||||
||Totalfundsbrought forward|88,468|311,404|399,872|
||TOTALFUNDSCARRIEDFORWARD|94,690|294,027|388,717|
|8.|TANGIBLE FIXED ASSETS||||
|||Improvements|||
||.|to|Plantand||
|||property|machinery|Totals|
|||£|£|£|
||COST||||
||At 1 April 2020|558,329|76,813|635,142|
||Additions|-|6,347|6,347|
||At31 March 2021|558,329|83,160|641,489|
||DEPRECIATION||||
||At 1 April 2020|313,209|45,482|358,691|
||Charge foryear|28,471|9,420|37,891|
||At 31 March2021|341,680|54,902|396,582|
||NETBOOKVALUE||||
||At31 March 2021|216,649|28,258|244,907|
||At31 March 2020|245,120|31,331|276,451|
|9.|STOCKS||||
||||2021|2020|
||||£|£|
||Stocks||7,471|7,261|



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THE BAILIFFGATE MUSEUM AND GALLERY 

; 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

; 


**----- Start of picture text -----**<br>
||||||||||
|---|---|---|---|---|---|---|---|---|
|Ba|ee|
|10.|DEBTORS:|AMOUNTS FALLING DUE WITHIN ONE YEAR|
|2021|2020|
|£|£|
|Trade|debtors|
|.|996|
|Grants|receivable|6,173|10,345|
|VAT|1,137|1,035|
|7,310|12,376|
|11.|CREDITORS:|AMOUNTS|FALLING DUE WITHIN ONE YEAR|
|2021|2020|
|£|£|
|Trade|creditors|14,482|1,892|
|Accrued|expenses|1,600|1,900|
|Deferred|grants|and income|17,498|18,000|
|33,580|21,792|
|12.|MOVEMENT IN FUNDS|
|Net|
|movement|At|
|At|1.4.20|in|funds|31.3.21|
|£|£|£|
|Unrestricted|funds|
|General|fund|94,690|24,331|119,021|
|Restricted|funds|
|National|Heritage Lottery Fund|-|property|
|improvements|161,435|(23,915)|137,520|
|National|Heritage Lottery Fund|-|Project|
|funding|74,600|(4,096)|70,504|
|Arts|Council|fund|9,695|(613)|9,082|
|Child|Trust|grant|142|1,500|1,642|
|National|Heritage|Lottery Fund|- OOT Project|
|fund|7,510|(1,337)|6,173|
|Arts|Council|England|- Ready|to Borrow|fund|19,885|(4,971)|14,914|
|Coquet Voices|fund|4,281|-|4,281|
|Tyne & Wear Archives & Museums|fund|1,560|(390)|1,170|
|CCTV|Appeal|3,819|(955)|2,864|
|St|Hilda's|Trust|400|2,000|2,400|
|Garfield Weston Foundation|10,000|(6,830)|3,170|
|Northumberland|Children's|Trust|700|2,850|3,550|
|294,027|(36,757)|257,270|
|TOTAL FUNDS|388,717|(12,426)|376,291|

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THE BAILIFFGATE MUSEUM AND GALLERY 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

## ee 

## 12. MOVEMENT IN FUNDS- continued 

Net movement in funds, included in the above are as follows: 


**----- Start of picture text -----**<br>
|||||||||
|---|---|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|£|£|&|
|Unrestricted|funds|
|General fund|108,226|(83,895)|24,331|
|Restricted|funds|
|National|Heritage|Lottery Fund|-|property|
|improvements|-|(23,915)|(23,915)|
|National|Heritage|Lottery Fund|-|Project|
|funding|-|(4,096)|(4,096)|
|Arts|Council|fund|-|(613)|(613)|
|Child|Trust grant|1,500|-|1,500|
|National Heritage|Lottery Fund|- OOT Project|
|fund|21,826|(23,163)|(1,337)|
|Arts|Council England|- Ready to Borrow|fund|-|(4,971)|(4,971)|
|Tyne & Wear Archives & Museums|fund|-|(390)|(390)|
|CCTV Appeal|-|(955)|(955)|
|St Hilda's|Trust|2,000|-|2,000|
|Garfield Weston Foundation|-|(6,830)|(6,830)|
|Northumberland|Children's|Trust|2,850|-|2,850|
|Arts|Council|Covid|Shutdown|Grant|24,527|(24,527)|-|
|52,703|(89,460)|(36,757)|
|TOTAL FUNDS|160,929|(173,355)|(12,426)|

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THE BAILIFFGATE MUSEUM AND GALLERY 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

## ee 

## nc nS 

## 12. MOVEMENT IN FUNDS - continued 

## Comparatives for movement in funds 


**----- Start of picture text -----**<br>
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Net|Transfers|
|movement|between|At|
|At|1.4.19|in funds|funds|31.3.20|
|£|£|£|£|
|Unrestricted|funds|
|General|fund|88,468|7,108|(886)|94,690|
|Restricted|funds|
|National|Heritage|Lottery Fund|-|property|
|improvements|185,350|(23,915)|-|161,435|
|National|Heritage Lottery Fund|-|Project|
|funding|78,696|(4,096)|-|74,600|
|Arts|Council|fund|10,359|(664)|-|9,695|
|Child|Trust|grant|477|(335)|-|142|
|National|Heritage Lottery Fund|- OOT Project|
|fund|6,334|1,176|-|7,510|
|Arts|Council|England|- Ready|to Borrow fund|26,513|(6,628|)|-|19,885|
|Coquet Voices|fund|1,574|2,707|-|4,281|
|Tyne & Wear Archives & Museums|fund|2,101|(541)|-|1,560|
|CCTV|Appeal|-|2,933|886|3,819|
|St|Hilda's|Trust|-|400|-|400|
|Garfield|Weston|Foundation|-|10,000|-|10,000|
|Northumberland|Children's|Trust|-|700|-|700|
|311,404|(18,263|)|886|294,027|
|TOTAL FUNDS|399,872|(11,155)|-|388,717|

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THE BAILIFFGATE MUSEUM AND GALLERY 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

## eee 

## 12. MOVEMENT IN FUNDS- continued Comparative net movement in funds, included in the above are as follows: 


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||||||||
|---|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|£|£|£|
|Unrestricted|funds|
|General|fund|83,788|(76,680|)|7,108|
|Restricted|funds|
|National|Heritage|Lottery Fund|-|property|
|improvements|-|(23,915)|(23,915)|
|National|Heritage|Lottery Fund|-|Project|
|funding|-|(4,096)|(4,096)|
|Arts|Council fund|-|(664)|(664)|
|Child|Trust grant|-|(335)|(335)|
|National|Heritage|Lottery Fund|- OOT Project|
|fund|48,237|(47,061)|1,176|
|Arts|Council England|- Ready to Borrow fund|-|(6,628|)|(6,628 )|
|Coquet Voices|fund|4,931|(2,224)|2,707|
|Tyne & Wear Archives & Museums|fund|51|(592)|(541)|
|CCTV Appeal|4,206|(1,273)|2,933|
|St Hilda's|Trust|1,500|(1,100)|400|
|Garfield Weston Foundation|10,000|-|10,000|
|Northumberland|Children's|Trust|2,000|(1,300)|700|
|70,925|(89,188)|(18,263)|
|TOTAL FUNDS|154,713|(165,868|)|(11,155)|

**----- End of picture text -----**<br>


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continued... 



## THE BAILIFFGATE MUSEUM AND GALLERY 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

## See 

## 12. MOVEMENT IN FUNDS- continued 

A current year 12 months and prior year 12 months combined position is as follows: 


**----- Start of picture text -----**<br>
|||||||||
|---|---|---|---|---|---|---|---|
|Net|Transfers|
|movement|between|At|
|At|1.4.19|in funds|funds|31.3.21|
|£|£|£|£|
|Unrestricted|funds|
|General fund|88,468|31,439|(886)|119,021|
|Restricted|funds|
|National|Heritage|Lottery Fund|-|property|
|improvements|185,350|(47,830)|-|137,520|
|National|Heritage|Lottery Fund|-|Project|
|funding|78,696|(8,192)|-|70,504|
|Arts|Council|fund|10,359|(1,277)|-|9,082|
|Child|Trust grant|477|1,165|-|1,642|
|National|Heritage|Lottery Fund|- OOT Project|
|fund|6,334|(161)|-|6,173|
|Arts|Council England|- Ready to Borrow|fund|26,513|(11,599)|-|14,914|
|Coquet Voices|fund|1,574|2,707|-|4,281|
|Tyne & Wear Archives & Museums|fund|2,101|(931)|-|1,170|
|CCTV Appeal|-|1,978|886|2,864|
|St Hilda's|Trust|-|2,400|-|2,400|
|Garfield Weston Foundation|-|3,170|-|3,170|
|Northumberland|Children's|Trust|-|3,550|-|3,550|
|311,404|(55,020)|886|257,270|
|TOTAL FUNDS|399,872|(23,581)|-|376,291|

**----- End of picture text -----**<br>


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continued... 



## : THE BAILIFFGATE MUSEUM AND GALLERY NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

## eee 12. MOVEMENT IN FUNDS- continued 

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: 


**----- Start of picture text -----**<br>
|||||||||
|---|---|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in funds|
|£|£|£|
|Unrestricted|funds|
|General fund|192,014|(160,575|)|31,439|
|Restricted|funds|
|NationalimprovementsHeritage|Lottery Fund- property|-|(47,830)|(47,830)|
|National|Heritage|Lottery Fund|-|Project|
|funding|-|(8,192)|(8,192)|
|Arts|Council|fund|-|(1,277)|(1,277)|
|Child|Trust|grant|1,500|(335)|1,165|
|National|Heritage|Lottery Fund|- OOT Project|
|fund|70,063|(70,224)|(161)|
|Arts|Council England|- Ready to Borrow|fund|-|(11,599)|(11,599)|
|Coquet Voices|fund|4,931|(2,224)|2,707|
|Tyne & Wear Archives & Museums|fund|51|(982)|(931)|
|CCTV Appeal|4,206|(2,228 )|1,978|
|St|Hilda's|Trust|3,500|(1,100)|2,400|
|Garfield Weston Foundation|10,000|(6,830)|3,170|
|Northumberland|Children's|Trust|4,850|(1,300)|3,550|
|Arts|Council|Covid|Shutdown|Grant|24,527|(24,527)|-|
|123,628|(178,648|)|(55,020)|
|TOTAL FUNDS|315,642|(339,223 )|(23,581)|

**----- End of picture text -----**<br>


13. RELATED PARTY DISCLOSURES 

During the year ended 31st March 2021, after comparison with quotes from other suppliers, the charity paid a total of £375 for design and printing work supplied by Bill Grisdale Design whose proprietor Mr W Grisdale is a trustee of the charity. There were no amounts outstanding at the year end. 

During the year ended 31st March 2021, the charity was invoiced £18,644 for consultancy by Louise Dawson Consulting whose proprietor Ms ML Dawson is a trustee of the charity. £1,800 was outstanding at the year end and has since been paid. 

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## THE BAILIFFGATE MUSEUM AND GALLERY 

## DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 

|ee|ee|ee|
|---|---|---|
||2021|2020|
||£|£|
|INCOMEANDENDOWMENTS|||
|Donations and legacies|||
|Gift aid<br>Grants anddonations|698<br>97,306|866<br>113,724|
||98,004|114,590|
|Othertrading activities|||
|Fundraising events<br>Shopincome<br>Other sales income<br>Friendsmemberships|225<br>5,650<br>228<br>2,100|4,023<br>8,699<br>2,032<br>3,319|
||8,203|18,073|
|Investment income|||
|Interest receivable|111|224|
|Charitable activities|||
|Admission income|2,781|21,826|
|Governmentgrants|51,830|-|
||54,611|21,826|
|Total incoming resources|160,929|154,713|
|EXPENDITURE|||
|Raising donations and legacies|||
|Other fundraising costs|1,650|3,285|
|Other trading activities|||
|Purchases|2,971|3,298|
|Charitable activities|||
|Salaries andPAYE|34,288|32,621|
|Pensions|1,708|1,650|
|Advertising andpublicity|3,960|3,089|
|Bank charges and interest|638|556|
|Security andmaintenance|8,408|12,834|
|Insurance|2,481|2,124|
|Funded project costs|23,017|24,559|
|Carriedforward|74,500|77,433|



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Page 19 



THE BAILIFFGATE MUSEUM AND GALLERY 

## DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 

|eee|eee|eee|
|---|---|---|
||2021|2020|
|Charitable activities|£|£|
|Broughtforward<br>Officeexpensesandaccountancy<br>Telephoneand internet<br>Consultancy<br>Sundries<br>Utilities<br>IrrecoverableVAT<br>Exhibition expenses<br>Events andworkshoppayments|74,500<br>4,354<br>5,620<br>18,600<br>1,542<br>2,820<br>6,296<br>1,248<br>-|77,433<br>4,605<br>3,063<br>-<br>3,912<br>4,383<br>7,987<br>6,694<br>210|
|Licences andsubscriptions<br>Newboiler installation<br>Bad debts|1,728<br>-<br>880|1,122<br>10,940<br>-|
|Exhibitions manager costs|6,830|-|
|Feasibility study expenses|6,425|-|
|Restricted funds core costs<br>Core costs recoveredfrom restricted funds<br>Trustee expenses|10,617<br>(10,617)<br>-|11,490<br>(11,490)<br>21|
|Depreciation ofproperty improvements|28,471|28,471|
|Depreciation ofplantandmachinery|9,420|10,444|
||168,734|159,285|
|Total resources expended|173,355|165,868|
|Netexpenditure|(12,426)|(11,155)|



This page does not form part of the statutory financial statements 

Page 20