BOOK-CYCLE Trustee Report 2022-2023
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Book-Cycle Charitable Trust: 1127078
7 West Street, Exeter, Devon, United Kingdom
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from tree to book and back again.
www.book-cycle.org
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Book-Cycle Annual Trustees’ Report 2022-23
Contents: Introduction........... wee vi) WABI Ls “—" veeeel casera cccnmnsacneaics ihe. yA Chairman’s Report. Ole sewed Personal Story........ | san’ | Overseas Progress... ./ af Dee ec LZ UK Progress.......... noe: a Future Plans l, . py = 19 Ae caer Wy wae PIS ULCS scssusxcuxesswsnus sme Examiner's Report.. a wes Legal. Info ..ccccccvcives «s26 ..................................................... Trustees: Anthony Melling, Sakeenah Feghir, Jim Atherton. Patron: Benjamin Zephaniah. tf oea XY) 4-5ey okh~ © afin en (lhayaiag Slm is,aie AMoo irs a fa Se \ r\ > ape wy = :
Welcome
1
Introduction
Book-Cycle is a UK based volunteer run charity. We seek to empower children worldwide through the provision of free books and educational resources.
information on sustainability. Book-Cycle works in communities throughout the UK, establishing projects to encourage self-reliance through home food growing, community gardening and promoting wildlife through the planting of trees. We also provide seed banks and host a variety of workshops.
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Book-Cycle Annual Trustee Report 2022-23
2 Vision, Aims & Objectives
Vision:
Our vision is a world where everyone has the necessary tools for self-determination. Book-Cycle believes education is a right and should not be a privilege. Likewise, education needs to be broadened to include our place in nature and how best we might learn from that.
The Advancement of Education:
To improve literacy and the love of learning, by providing free access to books and information.
The Planting of Trees: It seems only reasonable to balance our use of paper through the planting of trees.
The Promotion of Permaculture:
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To complete the circle of education and tree planting
hope to increase the awareness of our place within nature
and how best we might use her wonderful designs.
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Overview
3
Chairman’s Report
“Scientia potestas est"
Whether from the pen of Francis Bacon or Imam Ali, both of them landed upon the common truism that, “Knowledge is Power.”
Each year I write a summary of what Book-Cycle has achieved over the past twelve months and what it hopes to accomplish in the coming year, though as I write retrospectively I find myself on this occasion in the kno wledge of our patrons’ passing; Benjamin Zephaniah. A man to whom Book-Cycle partly owes its inspiration, his life, a testament to the transformative power of knowledge and the essential role literacy plays in shaping lives. On reflection, it will be hard to find a more appropriate patron for Book Cycle as he embodied many of our aims and aspirations.
“Reading is not a luxury. It is a vital necessity. It forms the quality of our lives. It feeds the human spirit." he writes in his 2005 book, “Reggaeman, Fireman."
Similarly, in an interview with the Guardian, he notes, "Every child deserves the chance to learn to read and write. Literacy is the foundation for a bright future."
Echoing Book-Cycle’s ethos; the empo werment of children through literacy is a driving force behind many of our endeavours and access to books in particular. Over the past 16 years, we have looked to make literature freely available in places where it might have the most impact, both in the UK and abroad.
Book-Cycle Annual Trustee Report 2022-2023
4To date, we have helped build over 1,800 libraries and distributed nearly 2 million free books worldwide, shipping over 100,000 in the past 12 months alone.
Our relationships in mainly through our good friends at CYSD and African Rural Volunteers in Nigeria and To Live in Hope, Ghana. Likewise, new connections are beginning to take root as is the case with Sierra Leone and Zimbabwe. Enabled in no small part by our growing relationship with World of Books who are helping to fill containers at their distribution depot in S wansea, Wales.
This year also saw the advent of new shops in the North of England thereby growing the Book-Cycle family of volunteers; new friends and comrades, all of whom I have had the pleasure of working with. Although I mention the work of volunteers each year, I am always humbled by the dedication of all involved and am kept eternally optimistic by the boundless energy and enthusiasm of such people, and reminded again of Zephaniah’s words on this subject;
"Volunteerism is a revolutionary act. It's about choosing compassion over indifference, choosing action over apathy."
As we are 100% volunteer-run, all of our incredible achievements have been made possible by random acts of kindness and compassion. Nearly two decades on and many millions of combined hours of effort, just for the love of it.
Overview
5
This year's foray into busy footfall areas also bodes well, as a marked uptick in both new volunteers and customers meant that our revenue stream practically doubled, though as to be expected, so did many of our costs. Looking forward, we would hope to build on our main successes as well as recoup money in other key areas.
Our new Tree-Cycle map continues to evol ve, the geo-tagging of our fruit tree giveaways and local food resources becoming ever more useful for training, pruning, public engagement and of course harvesting!
Paying heed to our tagline, “from tree to book and back again…” and seeing how vital trees are within our community, I am once again reminded of where we stand philosophically by author Bryant McGill who writes,
“One of the most radical and revolutionary things you can do is grow your own food and eat from the land.”
Thus Book-Cycle’s quiet revolution continues unabated through the devotion of our patrons, customers and volunteers alike, each year looking to improve on the last and spread the transformative power of food-growing, trees and books far and wide.
Chairman & Founder Anthony Melling
Book-Cycle Annual Trustee Report 2022-2023
6 Personal Story
Book-Cycle Leigh
This year has been one of remarkable growth and expansion for Book-Cycle. A fortunate confluence of events presented us with the opportunity to not only find a new home for our overflowing collection of nearly half a million books, but also relocate and revitalise one of our Wigan branches.
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As fate would ha ve it, the Spinning Gate Shopping Centre in Leigh, Greater Manchester, approached us with an enticing proposition: to take over their former B&M supermarket unit.
This expansive space measuring 13,000 square feet, was not only ideal for accommodating our vast book inventory, but
Personal Story
7
it also presented the perfect canvas for creating what would become our largest Book-Cycle outlet to date.
seasoned team of volunteer shopfitters embarked on the
welcoming haven for book lovers.
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With a shoestring budget and a boundless supply of creativity, they transformed the raw space; building, sorting, cleaning, painting, and adorning it with murals, now replete with comfy furniture, and of course, meticulously ordered and alphabetised bookshelves stretching over 5 kilometres - making it one of Britain’s biggest secondhand bookshops.
From behind the large glass windows, the public witnessed the metamorphosis, and it wasn't long before eager volunteers came knocking, offering their enthusiastic support to this exciting addition to Leigh's town centre.
Book-Cycle Annual Trustee Report 2022-2023
8
s with all Book-Cycles, we attract some of the most dedicated and helpful individuals in the area, and within a month of opening our doors, we had welcomed nearly 40 volunteers into the Book-Cycle family.
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O ver the subsequent months, Book-Cycle Leigh quickly
gained a devoted following, establishing itself as a
cherished destination in the town. Its impact extended
beyond its walls, contributing to a record-breaking year
for the Spinning Gate precinct, which saw over 3 million
visitors, undoubtedly drawn in part by the allure of this
expansive and well-stocked treasure trove.
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Our partnership with shopping centres is one of mutual benefit. We gain access to a spacious and affordable location, allowing us to further our mission of promoting literacy and community engagement. In turn, the landlords benefit from mitigated business rates
Personal Story
9
vibrancy and footfall that a Book-Cycle shop attracts. and utilities, while the centre itself thrives with the
Such arrangements are increasingly common on British high streets facing challenges in securing tenants. However, the potential for relocation remains, contingent on a more commercially viable tenant expressing interest. Though we approach any length of tenure with the same determination and gratitude. Even a temporary presence allows us to establish a foothold in a new community, forge connections, and make a lasting impact.
The enormous space allowed us to curate a truly comprehensive collection, with entire sections dedicated to specific genres, like the impressive history section spanning the entire 120 foot back wall.
Book-Cycle Annual Trustee Report 2022-2023
We also carved out a delightful children's book area, 10 complete with cosy reading nooks, perfect for nurturing a love of reading in young minds.
Beyond the books, the branch also ser ved as a platform for community engagement. Groups like "ManLeigh" found a safe space to host regular meetings in support of men's mental health and wellbeing. Additionally, we continued to open our doors to the "Warm Spaces" initiative advocated by local councils during colder months, providing a welcoming place for those seeking warmth and company.
The people of Leigh have embraced Book-Cycle with open arms, showering us with positive feedback and heartfelt recommendations. Comments like "The best thing that's happened to Leigh in years!" and "Thank you to Book-Cycle and all its wonderful volunteers. Both myself and my daughter have fallen in love with reading since your arrival in Leigh!" fill our hearts with joy and confirm the positi ve impact we're making.
In a short space of time, Book-Cycle Leigh has woven itself into the fabric of the local community. Although we encountered a few initial challenges, the overwhelming success and positive reception have solidified our desire to replicate the best aspects of this blossoming branch in our future endeavours.
We are incredibly grateful for the opportunity to serve the Leigh community, and witness the many benefits of books and shared spaces. Book-Cycle Leigh may only be a fledgling outlet, but the stories it has sparked and the connections we have made will leave an enduring mark.
Personal Story 11 1151,,
Book-Cycle Annual Trustee Report 2022-2023
12 Overseas Progress eir UK Wholesale Manager, has played a This year witnessed a considerable increase in the volume of books delivered to our partner charities from the UK. Facilitated mainly by our burgeoning relationship with one of the world’s biggest book retailers, World of Books.
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Throughout the year, the further development of our ongoing partnerships with the Center for Youth & Sustainable Development (CYSD) and African Rural Volunteers (ARV) in Lagos, Nigeria was our main focus, providing over 100,000 books in three consignments. CYSD has been actively donating books to over 50 schools and communities in Nigeria since 2019.
Overseas Progress
13
They have also established a community-based ‘Book Bank’ where children can visit and borrow books for free and are currently constructing a library in the Mokoko village. To date, they have built four libraries to ensure that children, especially those in marginalised communities, have access to essential educational materials. Our fruitful access to this part of Africa would not be possible without the concerted efforts of Lili Sembi & Evans Aguiyi and their amazing network of volunteers.
During spring, an additional container shipment of 35,000 books departed for the port of Tema, Ghana. Maxwell Donkor and his team of volunteers from To Live In Hope, collected and transported the books to Kumasi for distribution throughout the year in their literacy projects.
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Book-Cycle Annual Trustee Report 2022-2023
14Book-Cycle Italia had a very successful year with a broad range of activities and projects alongside running the ‘House of Priceless Books’, which is nurtured throughout the year by a team of 19 volunteers. A total of 30 shipments were dispatched to numerous organisations throughout Italy and Sicily, as well as two international shipments to Uganda.
Our sister branch continues to grow and fourish, some of their future plans include hosting various workshops and partnering with local eco projects and schools.
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UK Progress
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UK Progress
Throughout the year, Exeter volunteers transformed ordinary corners into book oases, presenting charming bijou bookstalls that ‘popped-up’ to offer literary delights. Highlights included ‘Fore Street Flea’ Sundays and the annual Respect Festival; a kaleidoscope of music, activism and vibrant costumes, which celebrated the city's two-and-a-half-decade-long commitment to equality.
As spring bloomed, Exeter Seed Bank burst into life with their first seed swap event. Hundreds of eager faces swapped heirloom tomatoes for fragrant herbs whilst sharing stories and knowledge, sowing a passion for sustainable gardening in many hearts.
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Book-Cycle Annual Trustee Report 2022-2023
16 Across Book-Cycle’s North-West branches, the air crackled with the energy of fundraising events. From vibrant spring fêtes to our Eco & Wellbeing Fayre, each occasion brimmed with community spirit.
The Fayre blossomed into a launchpad for exciting initiatives – the "Tree-Cycle Giveaway" saw over 20 local groups, including Wigan Warriors Community Foundation and Give it a Grow Wigan, secure handfuls of free heritage fruit trees for their orchards, enriching community food growing projects. And to keep track of all these burgeoning green spaces, our interactive map sprouted online in partnership with Falling Fruit, inviting everyone to join the community orchard journey.
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UK Progress
17
And lastly, a quick mention of our online bookshops which have begun in earnest and contributed greatly to this year’s overall takings. These virtual outlets allow us to share a curated collection of antiquarian books with a much wider audience, ensuring as many books as possible find loving new homes.
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Book-cycle Annual Trustee Report 2022-2023 18 rArfi espect¥. ALLF*EF,AlL BELMONTPARK SATIO&SUN IIJUNE2023
Future Plans
19
Future Plans
Our future plans are as elaborate as they are ambitious, but with each leap, a pause and consolidation is requisite for any further endeavours. Thus, the coming year will be one of foundation building and internal structural work. From new trustees and volunteer work groups to visual guides and online help, this will be the mainstay of next year's plan in preparation for some of our more lofty goals; that of purchasing premises in order to cut outgoing costs as well as automation of some of our services. Likewise, we hope to expand and upscale our partnership with World of Books to facilitate a more fluid application process for some of our benefcaries.
Thanks
We extend our deepest gratitude to all our incredible volunteers, past and present, whose tireless eforts make Book-Cycle possible. And a special remembrance to those who are no longer with us; Tom, Howard, Carole, Keith, and our patron Benjamin. Memories of them will of course live on in an ethereal sense but their work for Book-Cycle will continue in a very tangible way, through the books they helped send to children all ov er the world who are only just embarking on thei own journey of literature and imagination.
Book-Cycle Annual Trustee Report 2022-2023
20Figures
positive trend in income for Book-Cycle, demonstrating healthy growth compared to previous years. The organisation generated a total of £141,357 during this period, exceeding expectations and reflecting its commitment to financial sustainability.
revenue. Firstly, the opening of Book-Cycle Leigh during the second quarter provided valuable insights into the potential of a high street presence. Operating for o ver six months, the new branch has already offered a glimpse into the future growth possibilities associated with increased physical footfall. Secondly, both the Beech Hill and Exeter branches experienced a steady expansion of online sales for antiquarian and rare books. This sustained growth in the digital marketplace diversified Book-Cycle's income streams and contributed signifcantly to its o verall financial success.
These positive developments bode well for the future of Book-Cycle. The organisation's strategic expansion into high-traffic locations coupled with its continued focus on online sales diversification demonstrates its commitment to achieving long-term financial stability and fulfilling its mission of empowering children worldwide through access to books and educational resources.
Figures
21
Figures
Despite Book-Cycle's frugal traditions, maintaining our UK outlets incurs sizable costs like utilities and rent.
These hubs ho wever are crucial, serving as fundraising sources through public donations whilst simultaneously acting as volunteer hubs, community spaces, and free book repositories for all.
Income: £141,357 Expenditure: £141,719
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www.book-cycle.org
Inde Ddent examiner's re rt to the trn8tees of the BOOKCYCLE I rep on the accounts of the Tntst yearended 31# Al8rch 2023, which e set out on ge$ 1 The charty's trustees are resFrf)nsible fDf the preparation of tha attwnts. The Charity's trustees consKler that an audFt is not required for thi5 year under section 144(2) of the Chrfies Act 2011 (the 2011 Act) and that an independent examinat)n is needed. It 15 my responSty to: examine the UnIS under secb.on 145 of Ihe 2011 Aci. to ft)11(w Ihe predre5 laid dffflwn in Ihe general Directions gen ty Ihe Charty Comission under secti0Tr 14515)Ibl of the 2011 Act. to State wheltrw partuiar matter5 have corrÉ to my attentron. My examirtation was carrie<l out in acrorrlance wrth the general DIrecnS gwen by Ihe Charlty Comfni5si)n. An examination includes a review of the accountr.ng rwds kept by the charity and 8 mparison of the accounts presented with those records. 11 also trludeS con51deration of any unusual iterrG or disck*Su8 in the accounts, and seeking explanations from you as trustees nGerning any such matters. The procedure5 undertaken do not provide all the evidence that woubj be iequired In an audit and consequellty no opinion is given as to whelher the xcounis present a 'Irue and fair vw, and the report is Iimrted lo those frEtters set out in Ihe stalempnt below. In connection wfth rny examination. no matter has come to my attention: 11) Ythich gives me reasonable cause to belieyethat tn any material respect the requirements: to keep accounti1 records in accordance with sectTr 130 of the 2011 Actr. arKI to prepare atcounts whith accord with the accountin8 records and comply wlth the atcourtking requiremertt5 of the 2011 have not been met: or {21 to whith, in my optnion. attention should be dTaWTr in order to enable a pper understanding of the accounts to be add. Name". Alan G Kehoe Relevant wofessional qualification or boty: Accountsnt Address" 36 Gillibrand Street. Chorley, Lar. PR7 2BZ Date.. 29th January 2024
Book-Cycle
Receipts & Payments Account Year Ending 31 March 2023
| Other Less Expenses Transport Publicity Equipment Premises Fundraising Overseas Trees Add. UK Projects Volunteers Admin Other Net receipts for the year Transfer Loans other Branches Cash & Bank balances 31 March 2023 Gross Receipts Donations Cash & Bank balances 1 April 2022 |
£ 15,981 3,633 8,364 86,110 2,899 18,996 2,020 240 - 1,558 1,918 |
£ 128,731 12,626 141,357 141,719 362 - 229,497 - 229,135 |
|---|---|---|
Statement of Assets & Liabilities Year Ending 31 March 2023
| Cash and bank balances 31 March 2023 Balance at start of period Transfer loans to other branches Net receipts / (payments) Net Assets Capital Account Current Assets |
£ 229,135 |
£ 229,135 229,135 229,497 - 362 - 229,135 |
|---|---|---|
Notes to the Accounts
Receipts
Donations Receipts from Book-Cycle outlets, 'shelf-cycles', events & private donations Other Income Bank interest, book recycling, online book sales, refunds, storage fees and funding grants
| Payments | |
|---|---|
| Transport | Vehicle purchase, tax, insurance, fuel, maintenance, parking / fines and volunteer travel, transport |
| logisitics | |
| Publicity | Website, printing (posters / leaflets etc), online ads, signage, BC clothing |
| Equipment | Shop sundries, stationery, cleaning supplies, DIY equipment (tools, paint, hardware etc), IT & |
| Comms equipment and volunteer meetings | |
| Premises | Rent & insurances, business rates & service charges, utilities, broadband & telephone, |
| maintenance, Giffgaff, TRASH, fire safety checks & certificates | |
| Fundraising | Event fees & equipment, signs, printing and online ads for events, provisions for food sales, tent |
| purchase, event tables | |
| Overseas | Shipping costs, courier costs and packaging supplies |
| Trees | Saplings & planting equipment, delivery costs |
| Additional UK | |
| Projects | |
| Volunteers | Courses, training and certificates |
| Admin | Trustee meetings, public & employer's liabiity insurances & fees, postage, legal fees |
| Other | Waste / recycling charges, bank charges |
| Restricted | Grants / specific project money |
| Funds |
Funds
Legal Information
Charity Name: Registered Charity Number: Registered Address of Charity: Named Trustees:
Book-Cycle 1127078 7 West St, Exeter, Devon. EX1 1BB
Mr. Anthony Melling
Ms. Sakeenah Feghir
Mr. James Atherton
Governance and Structure.
Constitution: Trust Deed dated 17th day of September 2008
Appointment of Trustees:
(1) There shall be at least three Trustees. Every future trustee shall be appointed by a resolution of the trustees passed at a special meeting called under clause K.
(2) In selecting persons to be appointed as trustees, the trustees shall take into account the benefits of appointing a person who is able by virtue of his or her personal or professional qualifications to make a contribution to the pursuit of the objects or the management of the Charity.
(3) When any new trustee is appointed the trustees shall ensure that any land belonging to the Charity which is not vested or about to be vested in the Official Custodial for Charities or in a custodian trustee and all other property of the Charity which is not vested or about to be vested in the Official Custodian of Charities, a custodian trustee or a nominee is effectively vested in the persons who are the trustees following such appointment.
(4) If for any reason trustees cannot be appointed in accordance with the forgoing positions the statutory power of appointing new or additional trustees shall be exercisable.
Eligibility for Trustee:
(1) No person shall be appointed as trustee;
(a) unless he or she has attained the age of 18 years; or
(b) in circumstances such that, had he or she already been a trustee, he or she would have been disqualified from office under the provisions of the following clause.
(2) No person shall be entitled to act as a trustee whether on a first or on any
subsequent entry into office until after signing in the minute book of the trustees a declaration of acceptance and willingness to act in the trusts of the Charity
Determination of Trusteeship:
A trustee shall cease to hold office if he or she;
(1) is disqualified from acting as a trustee by virtue of section 45 of the Charities Act 1992 (or any statutory re-enactment or modification of that provision);
(2) becomes incapable by reason of mental disorder, illness or injury of managing and administering his or her own affairs;
(3) is absent without the permission of the trustees from all their meetings held within a period of six months and the trustees resolve that his or her office be vacated;
(4) notifies to the trustees a wish to resign (but only if at least two trustees will remain in office when the notice of resignation is to take effect).
Vacancies:
If a vacancy occurs the trustees shall note the fact in their minute book at their next meeting. Any eligible trustee may be re-appointed. So long as there shall be fewer than two trustees none of the powers or discretions hereby or by law vested in the trustees shall be exercisable except for the purpose of appointing a new trustee or trustees.
Powers & Restrictions of Trustees.
Powers:
In furtherance of the objects but not otherwise the trustees may exercise any of the following powers:
(i) to raise funds and invite and receive contributions.
(ii) to buy, take on lease or in exchange, hire or otherwise acquire any property necessary for the achievement of the objects and to maintain and equip it for use;
(iii) subject to any consents required by law to sell, lease or otherwise dispose of all or any part of the property comprised in the trust fund;
(iv) to co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects of similar charitable purposes and to exchange information and advice with them;
(v) to establish or support any charitable trusts, associations or institutions formed for the objects or any of them;
(vi) to appoint and constitute such advisory committees as the trustees may think fit;
(viii) to employ such staff (who shall not be trustees) as are necessary for the proper pursuit of the objects and to make all reasonable and necessary provision for the payment of pensions and superannuation to staff and their dependants;
(ix) to set aside income as a reserve against future expenditure, but only in accordance with the written policy about reserves.
(x) to delegate to any one or more of the trustees the transaction of any business or the performance of any act required to be transacted or performed in the execution of the trusts of the Charity and which is within the professional or business competence of such trustee or trustees; Provided that the trustees shall exercise reasonable supervision over any trustee or trustees acting on their behalf under this provision and shall ensure that all their acts and proceeding are fully and promptly reported to them;
(xi) to do all such other lawful things as are necessary for the achievement of the objects.
The Trustees May Not:
Buy goods or services from the charity.
Sell goods or services or any interest in land or property to the charity.
Charge the whole or any part of the assets belonging to the Charity as security for repayment of money borrowed on behalf of the Charity.
Borrow money on behalf of the Charity.
Be employed by or receive any remuneration from the Charity except for reasonable expenses incurred when acting on behalf of the Charity.
Lend money to the Charity.