FRIENDS OF THE MOOT HALL CHARITABLE TRUST
eee Charity number 1127073 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
FRIENDS OF THE MOOT HALL CHARITABLE TRUST
CONTENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Report oftheTrustees | 2-3 |
| Independent Examiners Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notestothefinancial statements | 7-9 |
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FRIENDS OF THE MOOT HALL CHARITABLE TRUST
LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 30 SEPTEMBER 2021
| Charitynumber | 1127073 |
|---|---|
| Charityaddress | Ravenscroft |
| St Joseph’sAbbey, Greyfriars Lane | |
| : | Storrington |
| . | West Sussex |
| RH204GJ | |
| Trustees | John Lynn |
| Theresa Blyes | |
| Michael Bentley | |
| Julie Miller | |
| Richard Wooldridge | |
| Bankers | HSBC |
| 99High Street | |
| Chelmsford | |
| CM1 1EQ | |
| Independent Examiners | Community360 |
| Winsley's House | |
| High Street | |
| Colchester | |
| Essex,CO11UG |
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FRIENDS OF THE MOOT HALL CHARITABLE TRUST
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021
Statement of Trustee’s Responsibilities
The trustees are responsible for preparing the Trustee’s Report, and the financial statement in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England, Wales and Norther Ireland requires Trustees to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the charity and the incoming resources and application of resources of the charity for that period.
In preparing these financial statements the Trustees are required to:
- Select suitable accounting policies and then apply them constantly. 2. Observe the methods and principles in the charities SORP
‘3. Make judgements and estimates that are reasonable and prudent 4. State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
- Prepare the financial statements on the going concer basis unless it is inappropriate to presume the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts Reports) Regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Note on Charitable Activities in the operating year 2020-2021.
As a result of the ongoing pandemic situation Moot Hall was closed for business from March 2020 until May 2021. A number of wedding bookings had to be cancelled or postponed and no events were able to take place during that time. As a result the Trust was able to claim some local authority Covid recovery funding. In total the trust received just over £10,000 in grants in addition to an operating income of just over £12,000 in the remainder of the year, meaning the Trust tumed over in excess of £22,000 in the year.
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FRIENDS OF THE MOOT HALL CHARITABLE TRUST
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021
As a result, this is the first time the Trust has appointed an external accountant to create the year end documents and it will be the Trust's intention to retain the services of them for the foreseeable future.
On behalf of the Board of Trustees Dr Richard Wooldridge f as Chairman o> Date: 6)°1/23
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FRIENDS OF THE MOOT HALL CHARITABLE TRUST
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2021
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|---|---|---|---|---|---|
|SSS|
|Unrestricted|Designated|2021|
|Notes|funds£|funds£|Total£|
|incoming|resources|
|Incoming|resources from generating funds:|
|Grants,|donations and legacies|2|10,174|8,550|18,724|
|Charitable|activities,|
|Activities|for generating funds|3|12,459|-|12,459|
|Total incoming|resources|22,633|8,550|31,183|
|Resources|expended|
|Cost of generating funds:|
|Charitable activities|4|19,314|955|20,269|
|Total resources expended|19,314|955|20,269|
|Net income for the year|3,319|7,595|10,914|
|Total funds brought forward|24,855|3,950|28,805|
|Total funds carried forward|28,174|11,545|39,719|
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The notes on pages 7 - 9 form an integral part of these financial statements.
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FRIENDS OF THE MOOT HALL CHARITABLE TRUST
BALANCE SHEET AS AT 30 SEPTEMBER 2021
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|||||||
|---|---|---|---|---|---|
|2021|
|Notes|£|
|Current|assets|
|Debtors|5|108|
|Cash|at-bank|and|in|hand|39,861|
|~~|[39,969]|
|Creditors:|
|Amounts|falling due|within one|year|6|250|
|Net current|assets|39,719|
|Net assets|39,719|
|Funds|
|Designated funds|rf|11,545|
|Unrestricted funds|7|28,174|
|~~|[39,719]|
|These accounts have accounts have have|been|approved by the trustees by the trustees the trustees trustees|and|signed on their behalf by: on their behalf by: their behalf by: behalf by: by:|
|(a|
||SQ|
|Signed|eS|Date|G | |23|
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These accounts have accounts have have been approved by the trustees by the trustees the trustees trustees and signed on their behalf by: on their behalf by: their behalf by: behalf by: by:
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(a
\ SQ
Signed eS
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FRIENDS OF THE MOOT HALL CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
1 Accounting policies The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
1.1 Basis of accounting
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). (Charities SORP), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Cash flow statements
The financial statements do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a Statement under Financial Reporting Standard 1
1.2 Fund Accounting
- , + Unrestricted funds are avaliable for use at the discretion of the trustees in furtherance of the general objectives of the charity. These include the general and designated funds. - Restricted funds are subject to restrictions on their expenditure imposed by the donor, or contained in the terms of a grant.
1.3 Incoming resources
- All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received either by way of grants, donations and gifts or as contractual income in payment for services and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
-
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
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Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
Income from investments is included in the year in which it is receivable.
1.4 Resources expended Expenditure is recognised on a accruals basis asa liability is incurred. Expenditure includes any VAT which cannot be fully recovered, which is reported as part of the expenditure to which it relates . Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirments of the charitable company; this includes the preparation and examination of this annual report and financial statements.
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FRIENDS OF THE MOOT HALL CHARITABLE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
1.5 Tangible fixed assets and depreciation
Fixed assets are stated at cost, including initial transfer-in-value, less accumulated depreciation. The cost of minor additions is not capitalised, neither are property refurbishment costs. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, which in all cases is estimated at 10 years.
1.6 Taxation
As acharity, the company is exempt from tax on income and gains falling within Sec 505 of the Taxes Act 1988 or Sec 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives. No tax charges have arisen in the charity.
2 Donations and Legacies
| Unrestricted | Designated | 2021 | ||
|---|---|---|---|---|
| funds | funds | Total | ||
| £ | £ | £ | ||
| Donations GrantIncome |
34 10,140 |
- 8,550 |
34 18,690 |
|
| : | 10,174 | 8,550 | 18,724 | |
| 3 | Incomefrom charitable activities | |||
| Unrestricted | Designated | 2021 | ||
| funds | funds | Total | ||
| £ | £ | £ | ||
| Hire . Weddings |
300 10,175 |
- - |
300 10,175 |
|
| Otherincome Tours |
1,378 606 |
- - |
1,378 606 |
|
| 12,459 | - | 12,459 | ||
| 4 | Resources Expended: Charitable activities | |||
| Unrestricted | Designated | 2021 | ||
| funds | funds | Total | ||
| £ | £ | £ | ||
| Electricity Equipment ExpensesforMH Insurance |
3,465 2,413 - 23 |
- 35 50 - |
3,465 2,448 50 23 |
|
| Misc Payments toproviders Bank Fees |
449 526 74 |
- 870 - |
449 1,396 74 |
|
| Expenses Professional Fees Merchandise Refreshments |
424 5,397 280 31 |
. - : - |
424 5,397 280 31 |
|
| Subs Telephone Wages Water Website |
681 981 4,307 88 174 |
- - - = - |
681 981 4,307 88 174 |
|
| 19,314 955 SSS 8 |
20,269 SSS? |
FRIENDS OF THE MOOT HALL CHARITABLE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
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5 Debtors
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Trade debtors
Prepayments
:
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2021
Total
£
“
ew
ae
3
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- 6 Creditors: amounts falling due within one year
Accruals
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2021
Total
£
250
250
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| 7 | Fundanalysis | Balanceasat | income | Expenditure | Transfers | Balanceasat |
|---|---|---|---|---|---|---|
| 01/10/2020 | 01/09/2021 | |||||
| £ | £ | £ | £ | £ | ||
| Unrestrictedfunds | 24,855 | 22,633 | (19,314) | - | 28,174 | |
| Designated funds | ||||||
| Project600/Education Fund John SandfordFund |
1,450 2,500 |
3550 - |
(85) - |
- - |
4,915 2,500 |
|
| Archive Restoration Totaldesignatedfunds |
- 3,950 |
5000 8,550 |
(870) (955) |
. - |
4,130 11,545 |
|
| 28,805 | 31,183 | (20,269) | - | 39,719 |
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