**REGISTERED CHARITY NUMBER: 1127068**
## **Report of the Trustees and**
**Unaudited Financial Statements for the Year Ended 31 August 2020**
**for Great Witley Pre School**
dhjh Tenbury Wells LLP Chartered Certified Accountants 81 Teme Street Tenbury Wells Worcestershire WR15 8AE
**Great Witley Pre School**
**Contents of the Financial Statements for the Year Ended 31 August 2020**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|2|
|**Independent Examiner's Report**||3||
|**Statement of Financial Activities**||4||
|**Balance Sheet**||5||
|**Notes to the Financial Statements**|6|to|9|
## **Great Witley Pre School**
## **Report of the Trustees for the Year Ended 31 August 2020**
The trustees present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To enhance the development and education of Children primarily under statutory age, by encouraging parents to understand and provide for the needs of their children through community groups and by:- offering appropriate play, education and learning facilities, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
## **Significant activities**
We run a pre-school for children aged 2 to 4 years old from our local village hall. This is over 4 days, employing 9 qualified staff who supervise up to 30 children at any one time.
## **Public benefit**
The Pre School serves the Great Witley and surrounding villages and all children are welcomed. The trustees confirm that they have complied with the duty in Section 17(5) of the 2011 Charities Act to have due regard to guidance on the public benefit by the Charity Commission when reviewing the charity's objectives and in planning future activities.
## **Social investments**
The pre-school engages with the local rural community by utilising the village hall and providing a local facility for families in the village.
## **Volunteers**
Primarily parents of current or previous children, our volunteers run or assist with fundraising events and also sit on the charity's committee as trustees.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
During the Autumn and Spring terms, the Pre-School had the most number of children ever on it's roll with new staff recruited to ensure that the quality of the EYFS delivery was maintained. All staff are paediatric first aid trained as well as in social, emotional and mental health. Unfortunately, alongside the rest of the UK, the Pre-School locked down in March. With the support of the DfE who maintained funding through the Summer term, the Pre-School remains on a sound financial footing in order to be able to build numbers back up again once the pandemic is over.
## **Fundraising activities**
During the year staff and volunteers held various fundraising activities and generated funds of £714 (2019: £2,011).
## **FINANCIAL REVIEW**
## **Financial position**
During the year, incoming resources amounted to £120,984 (2019: £102,861) and resources expended amounted to £92,418 (2019: £84,911). This resulted in net income of £28,566 (2019: £17,950). This improved result is due to more funded children's places being taken up this year.
## **Reserves policy**
The reserves of the pre-school are maintained and invested back into the running of the pre-school. In the event that the charity were to be dissolved, the reserves would be distributed to another pre-school (with the permission of the Charity Commission) or, transferred to the Pre-School learning alliance.
The Charity has sufficient funds to cover a significant change in circumstances leading to staff redundancies. Whilst there are no indications that the charity should not continue to operate as a financially viable pre-school, especially considering the increase in local housing and lack of other local pre-school facilities, the trustees have created a reserves policy of maintaining free reserves equivalent to three months expenditure.
Based on current expenditure, free reserves per the policy should be £23,105 (2019: £21,228).
As at 31st August 2020 free reserves amounted to £89,148 (2019: £60,582) and the trustees, therefore, believe reserves to be at a satisfactory level.
Page 1
**Great Witley Pre School**
## **Report of the Trustees for the Year Ended 31 August 2020**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity operates under the rules of its governing document/ constitution approved by the members of the Great Witley Pre School on 12th November 2008.
## **Recruitment and appointment of new trustees**
Under the constitution, 60% of the committee is required to be parents . As a result, there is a limit to the pool that we can select from and that are also willing volunteers. All committee members are DBS and OFSTED verified before being admitted onto the Committee.
## **Organisational structure**
Overall management of the charity is the responsibility of the trustees who are elected and co-opted under the terms of the constitution. Day to day activity is managed and carried out by the manager, deputy manager and staff.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1127068
## **Principal address**
Southleigh Worcester Road Great Witley Worcester WR6 6HX
## **Trustees**
K Hands (resigned 21.11.19) P T Lashford H G Lashford (resigned 11.11.20) S Williams (resigned 21.11.19) E Gallett (resigned 11.11.20) L Frost (resigned 21.11.19) B Jenkins (resigned 21.11.19) J Bonnick (resigned 21.11.19) R I Bailey (resigned 21.11.19) N Stribblehill Chair (resigned 11.11.20) L Cusack A Morris D Morris S Baines G Lewis (resigned 11.11.20) E Garner (appointed 21.11.19)
## **Independent Examiner**
dhjh Tenbury Wells LLP Chartered Certified Accountants 81 Teme Street Tenbury Wells Worcestershire WR15 8AE
Approved by order of the board of trustees on 11 November 2020 and signed on its behalf by:
N Stribblehill - Trustee
Page 2
## **Independent Examiner's Report to the Trustees of Great Witley Pre School**
## **Independent examiner's report to the trustees of Great Witley Pre School**
I report to the charity trustees on my examination of the accounts of Great Witley Pre School (the Trust) for the year ended 31 August 2020.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
T G GILES FCCA dhjh Tenbury Wells LLP Chartered Certified Accountants 81 Teme Street Tenbury Wells Worcestershire WR15 8AE
13 November 2020
Page 3
## **Great Witley Pre School**
## **Statement of Financial Activities for the Year Ended 31 August 2020**
|2020
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
120,222
Other trading activities
2
753
Investment income
3
9
**Total**
120,984
**EXPENDITURE ON**
Raising funds
90,390
Other
4
2,028
**Total**
92,418
**NET INCOME**
28,566
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
60,582
**TOTAL FUNDS CARRIED FORWARD**
89,148|2019
Total
funds
£
100,779
2,069
13|
|---|---|
||102,861
82,873
2,038|
||84,911|
||17,950
42,632|
||60,582|
The notes form part of these financial statements
Page 4
## **Great Witley Pre School**
## **Balance Sheet 31 August 2020**
|2020
Unrestricted
fund
Notes
£
**CURRENT ASSETS**
Debtors
8
971
Cash at bank and in hand
88,676
89,647
**CREDITORS**
Amounts falling due within one year
9
(499)
**NET CURRENT ASSETS**
89,148
**TOTAL ASSETS LESS CURRENT LIABILITIES**
89,148
**NET ASSETS**
89,148
**FUNDS**
10
Unrestricted funds
89,148
**TOTAL FUNDS**
89,148|2019
Total
funds
£
921
61,414
62,335
(1,753)
60,582
60,582
60,582
60,582
60,582|
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 11 November 2020 and were signed on its behalf by:
N Stribblehill - Trustee
P T Lashford - Trustee
The notes form part of these financial statements
Page 5
**Great Witley Pre School**
## **Notes to the Financial Statements for the Year Ended 31 August 2020**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. OTHER TRADING ACTIVITIES**
## **3.**
## **4.**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||2020|2019|
||£|£|
|Fundraising events|714|2,011|
|Uniform|39|58|
||753|2,069|
|**INVESTMENT INCOME**|||
||2020|2019|
||£|£|
|Deposit account interest|9|13|
|**OTHER**|||
||2020|2019|
||£|£|
|Independent examiner's fees|500|480|
|Professional Fees|554|314|
|Advertising|35|35|
|Training courses & material|939|1,209|
||2,028|2,038|
Page 6
continued...
**Great Witley Pre School**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2020**
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019.
## **Trustees' expenses**
Trustees' expenses of £2,620 (2019: £867) were reimbursed to three (2019: two) trustees for miscellaneous, training and uniform expenses.
## **6. STAFF COSTS**
The average monthly number of employees during the year was as follows:
## **7.**
## **8.**
|General Staff
No employees received emoluments in excess of £60,000.
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
Other trading activities
Investment income
**Total**
**EXPENDITURE ON**
Raising funds
Other
**Total**
**NET INCOME**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Other debtors
Prepayments|2020
2019
11
10
Unrestricted
fund
£
100,779
2,069
13
102,861
82,873
2,038
84,911
17,950
42,632
60,582
2020
2019
£
£
-
264
971
-
-
657
971
921|2020
2019
11
10
Unrestricted
fund
£
100,779
2,069
13
102,861
82,873
2,038
84,911
17,950
42,632
60,582
2020
2019
£
£
-
264
971
-
-
657
971
921|2020
2019
11
10
Unrestricted
fund
£
100,779
2,069
13
102,861
82,873
2,038
84,911
17,950
42,632
60,582
2020
2019
£
£
-
264
971
-
-
657
971
921|
|---|---|---|---|
|||||
||||102,861
82,873
2,038|
||||84,911|
||||17,950
42,632|
||||60,582|
||||2019
£
264
-
657
921|
Page 7
continued...
**Great Witley Pre School**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2020**
## **9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Other creditors
**10.**
**MOVEMENT IN FUNDS**
At 1/9/19
£
**Unrestricted funds**
General fund
60,582
**TOTAL FUNDS**
60,582
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
120,984
**TOTAL FUNDS**
120,984
**Comparatives for movement in funds**
At 1/9/18
£
**Unrestricted funds**
General fund
42,632
**TOTAL FUNDS**
42,632
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
102,861
**TOTAL FUNDS**
102,861|2020
2019
£
£
499
1,753
Net
movement
At
in funds
31/8/20
£
£
28,566
89,148
28,566
89,148
Resources
Movemen
expended
in funds
£
£
(92,418)
28,566
(92,418)
28,566
Net
movement
At
in funds
31/8/19
£
£
17,950
60,582
17,950
60,582
Resources
Movemen
expended
in funds
£
£
(84,911)
17,950
(84,911)
17,950|2020
2019
£
£
499
1,753
Net
movement
At
in funds
31/8/20
£
£
28,566
89,148
28,566
89,148
Resources
Movemen
expended
in funds
£
£
(92,418)
28,566
(92,418)
28,566
Net
movement
At
in funds
31/8/19
£
£
17,950
60,582
17,950
60,582
Resources
Movemen
expended
in funds
£
£
(84,911)
17,950
(84,911)
17,950|2019
£
1,753|
|---|---|---|---|
|||17,950||
Page 8
continued...
**Great Witley Pre School**
## **Notes to the Financial Statements - continued for the Year Ended 31 August 2020**
## **11. RELATED PARTY DISCLOSURES**
Trustee of the Charity, A Morris, was reimbursed miscellaneous, training and uniform expenses of £2,446 (2019: £840). Prior to commencing trusteeship, A Morris was employed by the Charity as the Pre-School Manager. This employment has continued after appointment and they only receive remuneration for this employment and not for trusteeship.
Trustee of the Charity, N Stribblehill, was reimbursed miscellaneous expenses of £8 (2019: NIL).
Trustee of the Charity, P Lashford, was reimbursed miscellaneous expenses of £86 (2019: NIL).
Payments have been made to Phinancial Consulting Limited, a related company in which H and P Lashford, trustees of Great Witley Pre-School, are also directors.The payments for computer expenses amounted to £80 (2019: £226).
Page 9