Royston & District Community Transport (A company limited by guarantee)
Annual Report and Financial Statements for the Year Ended 31 March 2024
Company registration number: 06744379 Charity registration number: 1127052
Fourways Chartered Accountants 1a Melbourn Street Royston Herts SG8 7BP
Royston & District Community Transport
Contents
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|---|---|---|---|---|---|---|---|---|---|
|Reference|&|Administrative|Details|3|
|Trustees’|Report|5|
|Independent|examiner's|report|6|
|Statement|of financial|activities|7|
|Balance|Sheet|8|
|Notes|to|the|financial|statements|9|to|13|
|The|following|page|does|not form|part|of the|statutory|financial|statements:|
|Statement|of|financial|activities|per fund|14|
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Royston & District Community Transport Reference and Administrative Details
| Charityname | Royston & DistrictCommunityTransport |
|---|---|
| Charity registration number | 1127052 |
| Company registration number | 06744379 |
| Principal office | Royston Hospital |
| London Road | |
| Royston | |
| Herts | |
| SG8 9EN | |
| Registered office | Royston Hospital |
| London Road | |
| Royston | |
| Herts | |
| 5G8 9EN | |
| Trustees | MrDominic Reilly |
| Mr Ronald Comben | |
| Mr Keith Parker | |
| Mr Peter Heath | |
| Mrs Patricia Johnson | |
| Mr Brian Johnson | |
| Mr Philip Rowe | |
| Mr Peter Worsey | |
| Mrs Kaylee Bonja | |
| Mrs Kathryn Farrow | |
| Secretary | Mrs Helen Melville-Smith |
| Director | Mr Dominic Reilly |
| Mr Ronald Comben | |
| Mr Keith Parker | |
| Mr Peter Heath | |
| Mrs Patricia Johnson | |
| Mr Brian Johnson | |
| Mr Philip Rowe | |
| Mr PeterWorsey | |
| Mrs Kaylee Bonja | |
| MrsKathrynFarrow |
Page 3
Royston & District Community Transport Reference and Administrative Details
Accountant
Fourways Chartered Accountants 1a Melbourn Street Royston Herts SG8 7BP
Page 4
Royston & District Community Transport Trustees’ Report
Royston & District Community Transport
The organisation is a charitable company limited by guarantee, incorporated on 7th November 2008, and registered as a charity on 4th December 2008. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. The scheme has taken out Trustee's Indemnity Insurance in accordance with the Memorandum and Articles of Association, with Zurich Insurance. The directors of the charitable limited company are the trustees of the registered charity and the organisation is run in accordance with the Memorandum and Articles of Association.
Aims and Objectives
The scheme provides volunteer drivers using their own cars or minibus/MPV for transport of eligible persons for social and health reasons.
Our charities purposes as set out in the objects contained within the company’s memorandum of association are to provide a community transport service for such of the inhabitants of Royston and the surrounding villages of North and East Hertfordshire and South Cambridgeshire ("the area of benefit") who are in need of such a service because of age, sickness or disability (mental or physical), or poverty, or because of a lack of availability of adequate and safe public passenger services.
The aims of the charity are to provide a low cost transport service for residents of Royston and the surrounding area who are eligible for reasons of age, impaired mobility or rural isolation. Public Benefit With full regard to the guidance on public benefit, published by the Charity Commission, all our transport services are available to the community, with 5,650 journeys being done during this year, and while those journeys amounted to over 106,200 miles there were 967 cancellations which represents 17% of bookings (down from 21% last year). The journeys were undertaken by 62 drivers, and 82% of those journeys were categorised as Medical.
In Memoriam
During this 30th year of the charity year we sadly lost our Founder and Chairman, Dr John Hedges, who will be fondly remembered and greatly missed, and to whom the whole community owes a massive debt of gratitude.
Financial Review
The scheme functions on a non-profit basis and liaises with local authority, health and social services, other statutory services and voluntary bodies. The charity does not operate a specific reserves policy and no funds are held by the charity as custodian trustees on behalf of others.
Small company provisions
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
Approved by the Board on 4th June 2024 and signed on its behalf by: WS.VOY Reilly — Chairman
Page5
Independent Examiner's Report to theTrustees of Royston & District Community Transport
| report on the accounts of the company for the year ended 31st March 2024, which are set out on the following pages.
Responsibilities and basis of report
As the charity's trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”)
Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, | have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention which
gives me cause to believe that:
¢ accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
- the accounts do not accord with such records; or
¢ the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
*the accounts have not been prepared in accordance with the Charities SORP (FRS102).
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Page 6
Royston & District Community Transport
Statement of Financial Activities (including Income and Expenditure Account) for the Year Ended 31 March 2024
| Total Funds | Total Funds | ||||
|---|---|---|---|---|---|
| Unrestricted | Yearended | Year ended | |||
| Funds | 2024 | 2023 | |||
| Note | £ | £ | £ | ||
| Incoming resources | |||||
| Incoming resourcesfrom generated funds | |||||
| Voluntary income | 2 | 103,800 | 103,800 | 99,968 | |
| Total incoming resources | 103,800 | 103,800 | 99,968 | ||
| Resourcesexpended | |||||
| Costs ofgenerating funds | |||||
| Costs ofgenerating voluntary | income | 4 | 102,663 | 102,663 | 80,802 |
| Total resources expended | ~ | 102,663 | 102,663 | 80,802 | |
| Net movements in funds | 1,137 | 1,137 | 19,166 | ||
| Reconciliation offunds | |||||
| Total funds brought forward | 131,030 | 131,030 | 111,864 | ||
| Totalfundscarriedforward | 132,167 | 132,167 | 131,030 |
The notes on the following pages form an integral part of these financial statements. Page 7
:
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Royston & District Community Transport
Balance Sheet as at 31 March 2024
2024 2023
Note £ £ £ £
Fixed assets
Tangible assets 9 22,657 30,296
Current assets
Debtors 10 7,098 4,995
Cash at bank and in hand 106,528 98,146
113,627 103,141 ;
Creditors: Amounts falling due
within one year 11 (4,117) (2,408)
Net current assets/(liabilities) 109,509 100,733
Net assets 132,167 131,030
The funds of the charity:
Unrestricted funds
Unrestricted income funds 132,167 131,030
Total charity funds 132,167 131,030
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For the financial year ended 31st March 2024, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard 102.
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Approved by the Board on 4th JuneZ024 and signed tp its behalf by:
Mrs Helen Melville-Smith Mr Dominic Reilly
Secretary Trustee
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The notes on the following pages form an integral part of these financial statements. Page 8
Royston & District Community Transport Notes to the Financial Statements for the Year Ended 31 March 2024
Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), effective 1st January 2019, published in October 2019.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity.
Further details of each fund are disclosed in note 14.
Incoming resources
Voluntary income including donations and grants that provide core funding or are of a general nature is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs associated with attracting voluntary income.
Fixed assets
Individual fixed assets are initially recorded at cost.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows: Plant and machinery 25% declining balance basis monthly including motor vehicles
2 Voluntary income
| Voluntary income | |||
|---|---|---|---|
| Unrestricted | Total Funds | Total Funds | |
| Funds | Yearended | Year ended | |
| £ | 2024 | 2023 | |
| £ | £ | ||
| Donations and legacies | |||
| Appeals and donations | 14,465 | 14,465 | 11,458 |
| Grants -other agencies | 38,070 | 38,070 | 49,681 |
| Interest on cash deposits | 931 | 931 | 392 |
| Primary purpose trading | 50,334 | 50,334 | 38,438 |
| 103,800 | 103,800 | 99,968 |
Page 9
Notes to the Financial Statements for the Year Ended 31 March 2024
Royston & District Community Transport
3 Grants receivable
| Unrestricted | Total Funds | Total | Funds | |||
|---|---|---|---|---|---|---|
| Funds | Yearended | Yearended | ended | |||
| £ | 2024 | 2023 | ||||
| £ | £ | |||||
| Grants -other agencies | 38,070 | 38,070 | 49,681 | |||
| 4 | Total resources expended | |||||
| Donations | Total | Total | ||||
| and legacies | 2024 | 2023 | ||||
| £ | £ | £ | ||||
| Direct costs | ||||||
| Cost ofgoods sold | 24,829 | 24,829 | 26,882 | |||
| Other direct costs | 60 | 60 | 119 | |||
| Employment costs | 59,364 | 59,364 | 55,694 | |||
| Insurance | 956 | 956 | 938 | |||
| Office expenses | 6,536 | 6,536 | 5,316 | |||
| Printing, postingand stationery | 1,275 | 1,275 | 774 | |||
| Loss to bookvalue on sale ofassets | 100 | 100 | (13,799) | |||
| Advertising and promotion | 446 | 446 | 104 | |||
| StaffTraining | 410 | 410 | 619 | |||
| Professional fees | 1,115 | 1,115 | 1,115 | |||
| Depreciation of tangible fixed assets | 7,572 | 7,572 | 3,040 | |||
| 102,663 | 102,663 | 80,802 |
5 Trustees' remuneration and expenses
No trustees received any remuneration during the year.
6 Net expenditure
Net expenditure is stated after charging:
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Year ended Year ended
2024 2023
£ £
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Royston & District Community Transport
Notes to the Financial Statements for the Year Ended 31 March 2024
Depreciation of
tangible fixed assets 7,572
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3,040
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7 Employees’ remuneration
The aggregate payroll costs were as follows:
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Yearended Year ended
2024 2023
£ £
Wages and salaries 59,364 55,694
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No employee received emoluments of more than £60,000 during this or the previous year.
8 Taxation
The company is a registered charity and is, therefore, exempt from taxation.
] Tangible fixed assets
| Plant | and | Fixtures, | Fixtures, | ||
|---|---|---|---|---|---|
| machinery | fittings | and | |||
| including motor | computer | ||||
| vehicles | equipment | Total | |||
| £ | £ | £ | |||
| Cost | |||||
| As at 1 April 2023 | 30,000 | 7,390 | 37,390 | ||
| Additions | - | 33 | 33 | ||
| Disposals | - | (3,020) | (3,020) | ||
| As at 31 March 2024 | 30,000 | 4,403 | 34,403 | ||
| Depreciation | |||||
| As at 1 April 2023 | 1,719 | 5,375 | 7,093 | ||
| Charge for the year | 7,070 | 502 | 7,572 | ||
| Disposals | - | (2,920) | (2,920) | ||
| As at 31 March 2024 | 8,789 | 2,956 | 11,746 | ||
| Net bookvalue | |||||
| As at 31 March 2024 | 21,211 | 1,446 | 22,657 | ||
| Asat31March2023 | 28,281 | 2,015 | 30,296 |
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Royston & District Community Transport
Notes to the Financial Statements for the Year Ended 31 March 2024
10 Debtors
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|||||||
|---|---|---|---|---|---|
|2024|2023|
|£|£|
|Trade|debtors|5,589|3,348|
|Prepayments|and|accrued|income|1,509|1,647|
|7,098|4,995|
|Creditors:|Amounts|falling due within one year due within one year within one year one year year|
|2024|2023|
|£|£|
|Bank|loans|and|overdrafts|-|-|
|Trade|creditors|-|-|
|Taxation|and|social|security|-|152|
|Accruals|and|deferred|income|4,117|2,256|
|4,117|2,408|
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11 Creditors: Amounts falling due within one year due within one year within one year one year year
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Members' liability
The charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
13 Related parties
Controlling entity
The charity is controlled by the trustees who are all directors of the company.
14 Analysis of funds
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|||||||
|---|---|---|---|---|---|
|Incoming|Resources|
|At|2023|resources|expended|At|2024|
|£|£|£|£|
|General|Funds|
|Unrestricted|income fund|131,030|103,800|(102,663)|132,167|
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Royston & District Community Transport
Notes to the Financial Statements for the Year Ended 31 March 2024
15 Net assets by fund
| Unrestricted | Total Funds | Total Funds | |
|---|---|---|---|
| Funds | 2024 | 2023 | |
| £ | £ | £ | |
| Tangible assets | 22,657 | 22,657 | 30,296 |
| Current assets | 113,627 | 113,627 | 103,141 |
| Creditors: | |||
| Amounts due | |||
| within one year | (4,117) | (4,117) | (2,408) |
| Netassets | 132,167 | 132,167 | 131,030 |
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Royston & District Community Transport
Statement of financial activities by fund Year Ended 31 March 2024
| Unrestricted | Unrestricted | |
|---|---|---|
| income fund | incomefund | |
| 2024 | 2023 | |
| £ | £ | |
| Incoming resources | ||
| Incoming resourcesfrom generated funds | ||
| Voluntaryincome | 103,800 | 99,968 |
| Total incoming resources | 103,800 | 99,968 |
| Resources expended | ||
| Costs ofgenerating funds | ||
| Costs ofgeneratingvoluntaryincome | 102,663 | 80,802 |
| Total resources expended | 102,663 | 80,802 |
| Net movements in funds | 1,137 | 19,166 |
| Reconciliation offunds | ||
| Total funds brought forward | 131,030 | 111,864 |
| Totalfundscarriedforward | 132,167 | 131,030 |
This page does not form part of the statutory financial statements. Page 14