Royston & District Community Transport (A company limited by guarantee)
Annual Report and Financial Statements for the Year Ended 31 March 2023
Company registration number: 06744379 Charity registration number: 1127052
Fourways Chartered Accountants 1a Melbourn Street Royston Herts SG8 7BP
Royston & District Community Transport
Contents
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|---|---|---|---|---|---|---|---|---|---|---|
|Reference|&|Administrative|Details|3|
|Trustees'|Report|5|
|Independent|examiner's|report|6|
|Statement|of|financial|activities|7|
|Balance|Sheet|8|
|Notes|to|the|financial|statements|9|to|13|
|The|following|page|does|not|form|part|of the|statutory|financial|statements:|
|Statement|of financial|activities|per fund|14|
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Royston & District Community Transport Reference and Administrative Details
.
| Charityname | Royston & DistrictCommunityTransport | |
|---|---|---|
| Charity registration number | 1127052 | |
| Company registration number | 06744379 | |
| Principal office | Royston Hospital | |
| London Road | ||
| Royston | ||
| Herts | ||
| SG8 9EN | ||
| Registered office | Royston Hospital | |
| London Road | ||
| Royston | ||
| Herts | ||
| SG8 9EN | ||
| Trustees | DrJohn Hedges | |
| Mr Ronald Comben | ||
| Mr Keith Parker | ||
| Mr Peter Heath | ||
| Mrs Patricia Johnson | ||
| Mr Brian Johnson | ||
| Mr Kenneth Hart | ||
| Mr Jim Rawles | ||
| Mrs Kaylee Bonja | ||
| , | Secretary | Mrs Helen Melville-Smith |
| Director | DrJohn Hedges | |
| Mr Ronald Comben | ||
| Mr Keith Parker | ||
| Mr Peter Heath | ||
| Mrs Patricia Johnson | ||
| Mr Brian Johnson | ||
| Mr Kenneth Hart | ||
| Mr Jim Rawles | ||
| MrsKayleeBonja |
Page 3
Royston & District Community Transport Reference and Administrative Details
Accountant
Fourways Chartered Accountants 1a Melbourn Street Royston Herts SG8 7BP
Page 4
Royston & District Community Transport
Trustees’ Report
Royston & District Community Transport
The organisation is a charitable company limited by guarantee, incorporated on 7th November 2008, and registered as a charity on 4th December 2008. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. The scheme has taken out Trustee's Indemnity Insurance in accordance with the Memorandum and Articles of Association, with Zurich Insurance. The directors of the charitable limited company are the trustees of the registered charity and the organisation is run in accordance with the Memorandum and Articles of Association.
Aims and Objectives
The scheme provides volunteer drivers using their own cars or minibus/MPV for transport of eligible persons for social and health reasons.
Our charities purposes as set out in the objects contained within the company’s memorandum of association are to provide a community transport service for such of the inhabitants of Royston and the surrounding villages of North and East Hertfordshire and South Cambridgeshire ("the area of benefit") who are in need of such a service because of age, sickness or disability (mental or physical), or poverty, or because of a lack of availability of adequate and safe public passenger services.
The aims of the charity are to provide a low cost transport service for residents of Royston and the surrounding area who are eligible for reasons of age, impaired mobility or rural isolation.
Public Benefit
The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties. Our transport services were all made available to the community during the year but as the NHS and other destinations for medical / health appointments struggled to catch up post-COVID, we encountered a higher number of appointment cancellations than ever before. Journey booking cancellations accounted for 21% of the office workload during the period. Bookings have not been as high as in pre-pandemic years but still we completed 5,179 journeys with 100,623 miles covered, mostly to medical and Hospital appointments. As part of our response to the change in service demand we have sold our three older vehicles and replaced them with two more cost effective newer ones with better, flexible seating options. We have also employed a new part time bus driver. Our volunteer driver numbers have fluctuated during the year but stands at 59 active drivers at the end of the financial year.
- Financial Review .
The scheme functions on a non-profit basis and liaises with local authority, health and social services, other statutory services and voluntary bodies. The charity does not operate a specific reserves policy and no funds are held by the charity as custodian trustees on behalf of others.
Small company provisions
This report has been prepared in accordance with the small companies regime under the Companies Act 2006. Approved by the Board on 6th July 2023 and signed on its behalf by:
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Dr John Hedges j
Chairman
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Page5
;
Independent Examiner's Report to theTrustees of Royston & District Community Transport
| report on the accounts of the company for the year ended 31st March 2023, which are set out on the following pages.
Responsibilities and basis of report
As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”)
Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, | have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Basis of independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity anda comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement | have completed my examination. | confirm that no material matters have come to my attention which gives me cause to believe that: * accounting records were not kept in accordance with section 386 of the Companies Act 2006; or * the accounts do not accord with such records; or * the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or ethe accounts have not been prepared in accordance with the Charities SORP (FRS102).
eaacdd'stiavnienengngereroonenesFourways TUTORS oulOe $ Chartered Accountants
1a Melbourn Street Royston SG8Herts7BP
6th July 2023
Page 6
Royston & District Community Transport Statement of Financial Activities (including Income and Expenditure Account)
for the Year Ended 31 March 2023
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||||||
|---|---|---|---|---|
|Total|Funds|Total|Funds|
|Unrestricted|Yearended|Year ended|
|Funds|2023|2022|
|Note|£|£|£|
|Incoming|resources|
|Incoming|resources|from|generated|funds|
|Voluntary income|2|99,968|99,968|138,601|
|Total incoming resources|99,968|99,968|138,601|
|Resources|expended|
|Costs|of generating|funds|
|Costs of generating voluntary income|4|80,802|80,802|109,266|
|Total|resources expended|80,802|80,802|109,266|
|Net movements|in funds|19,166|19,166|29,335|
|Reconciliation|of funds|
|Total funds brought forward|111,864|111,864|82,529|
|Total funds carried forward|131,030|131,030|111,864|
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The notes on the following pages form an integral part of these financial statements. Page 7
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Royston & District Community Transport
Balance Sheet as at 31 March 2023
2023 2022
Note £ £ £ £
FixedTangibleassets assets 9 30,296 6,672
Current assets
Debtors 10 4,995 4,068
Cash at bank and in hand 98,146 103,163
103,141 107,231
Creditors: Amounts falling due
within one year 11 (2,408) (2,039)
Net current assets/(liabilities) 100,733 105,192
Net assets 131,030 111,864
The funds of the charity:
Unrestricted funds
Unrestricted income funds 131,030 111,864
Total charity funds 131,030 111,864
For the financial year ended 31st March 2023, the charity was entitled to exemption from audit under
section 477 of the Companies Act 2006 relating to small companies.
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The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard 102.
Approved by the Board on 6th July 2023 and signed on its behalf by:
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Mrs Helen Melville-Smith Dr John Hedges
Secretary Trustee
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The notes on the following pages form an integral part of these financial statements. Page 8
Royston & District Community Transport Notes to the Financial Statements for the Year Ended 31 March 2023
Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), effective 1st January 2019, published in October 2019.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity. Further details of each fund are disclosed in note 14.
Incoming resources
Voluntary income including donations and grants that provide core funding or are ofa general nature is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs associated with attracting voluntary income.
. Fixed assets Individual fixed assets are initially recorded at cost.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows: Plant and machinery 25% declining balance basis monthly
:
including motor vehicles
| Voluntary income | ||||
|---|---|---|---|---|
| Unrestricted | Total Funds | Total Funds | ||
| Funds | Yearended | Yearended | ||
| £ | 2023 | 2022 | ||
| £ | £ | |||
| Donations and legacies | ||||
| Appeals and donations Grants -otheragencies |
11,458 49,681 |
11,458 49,681 |
18,545 85,217 |
; |
| Intereston cash deposits | 392 | 392 | 7 | |
| Primary purposetrading | 38,438 | 38,438 | 34,831 | |
| 99,968 | 99,968 | 138,601 |
Page 9
2 Voluntary income
Royston & District Community Transport Notes to the Financial Statements for the Year Ended 31 March 2023
3 Grants receivable
4
| Unrestricted Funds |
Total Funds Yearended |
Total Funds Yearended |
||
|---|---|---|---|---|
| £ | 2023 | 2022 | ||
| £ | £ | |||
| Grants -otheragencies | 49,681 | 49,681 | 85,217 | |
| Total resources expended | ||||
| Donations | Total | Total | ||
| and legacies | 2023 | 2022 | ||
| £ | £ | £ | ||
| Direct costs Costofgoodssold Otherdirectcosts Employmentcosts Insurance Officeexpenses Printing, postingand stationery Loss tobookvalueon sale ofassets Advertisingand promotion StaffTraining Professional fees Depreciationoftangiblefixed assets |
26,882 119 55,694 938 5,316 774 (13,799) 104 619 1,115 3,040 80,802 |
26,882 119 55,694 938 5,316 774 (13,799) 104 619 1,115 3,040 80,802 |
26,377 43 54,156 914 8,158 921 11,776 476 1,044 1,115 4,288 109,266 |
:
5 Trustees’ remuneration and expenses
No trustees received any remuneration during the year.
6 Net expenditure
Net expenditure is stated after charging:
Year ended Year ended 2023 2022 £ £
Page 10
Royston & District Community Transport Notes to the Financial Statements for the Year Ended 31 March 2023
,
Depreciation of tangible fixed assets 3,040
4,288
7 Employees' remuneration The aggregate payroll costs were as follows:
| Yearended | Yearended | |
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Wagesand salaries | 55,694 | 54,156 |
| Noemployee received emoluments | ofmorethan £60,000duringthis | this orthe |
| previousyear. |
8 Taxation
The company is a registered charity and is, therefore, exempt from taxation.
9 Tangible fixed assets
| Tangible fixed assets | |||||
|---|---|---|---|---|---|
| Plant | and | Fixtures, | |||
| machinery | fittings | and | |||
| including motor | computer | ||||
| vehicles | equipment | Total | |||
| £ | £ | £ | |||
| Cost | |||||
| As at 1 April 2022 | 75,600 | 6,422 | 82,022 | ||
| Additions Disposals As at31March 2023 |
30,000 (75,600) 30,000 |
1,366 (399) 7,390 |
31,366 (75,999) 37,390 |
||
| Depreciation | |||||
| As at 1 April 2022 | 69,905 | 5,446 | 75,351 | ||
| Charge fortheyear | 2,738 | 302 | 3,040 | ||
| Disposals As at31 March 2023 |
(70,924) 1,719 |
(374) 5,375 |
(71,298) 7,093 |
||
| Net bookvalue | |||||
| As at31March 2023 | 28,281 | 2,015 | 30,296 | ||
| Asat31March2022 | 5,695 | 976 | 6,672 |
Page 11
Royston & District Community Transport Notes to the Financial Statements for the Year Ended 31 March 2023
10 Debtors
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|||||||
|---|---|---|---|---|---|
|2023|2022|
|£|£|
|Trade|debtors|3,348|1,823|
|Prepayments|and|accrued|income|1,647|2,245|
|4,995|4,068|
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11 Creditors: Amounts falling due within one year
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|||||||
|---|---|---|---|---|---|
|2023|2022|
|£|£|
|Bank|loans|and|overdrafts|-|-|
|Trade|creditors|-|-|
|Taxation|and|social|security|152|959|
|Accruals|and|deferred|income|2,256|1,080|
|2,408|2,039|
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12 Members' liability
The charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
13 Related parties
Controlling entity
The charity is controlled by the trustees who are all directors of the company.
: 14 Analysis of funds
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|---|---|---|---|---|---|
|Incoming|Resources|
|At 2022|resources|expended|At 2023|
|£|£|£|£|
|General|Funds|
|Unrestricted|income fund|111,864|99,968|(80,802)|131,030|
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Page 12
Royston & District Community Transport Notes to the Financial Statements for the Year Ended 31 March 2023
15 Net assets by fund
| Unrestricted | Total Funds | Total Funds | |
|---|---|---|---|
| Funds | 2023 | 2022 | |
| £ | £ | £ | |
| Tangibleassets Current assets |
30,296 103,141 |
30,296 103,141 |
6,672 107,231 |
| Creditors: | |||
| Amounts due withinoneyear |
(2,408) | (2,408) | (2,039) |
| Netassets | 131,030 | 131,030 | 111,864 |
Page 13
Royston & District Community Transport Statement of financial activities by fund Year Ended 31 March 2023
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|||||
|---|---|---|---|
|Unrestricted|Unrestricted|
|income fund|income fund|
|2023|2022|
|£|£|
|Incoming|resources|
|Incoming|resources from|generated funds|
|Voluntary income|99,968|138,601|
|Total incoming resources|99,968|138,601|
|Resources|expended|
|Costs|of generating funds|
|Costs of generating voluntary income|80,802|109,266|
|Total resources expended|80,802|109,266|
|Net movements|in funds|19,166|29,335|
|Reconciliation|of funds|
|Total funds brought forward|111,864|82,529|
|Total funds carried forward|131,030|111,864|
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This page does not form part of the statutory financial statements. Page 14