| Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | for theperiod | for theperiod | for theperiod | for theperiod | |
|---|---|---|---|---|---|---|---|---|---|---|
| From | Period start date | T o |
Period end date | |||||||
| 01 | 05 | 2025 | 31 | 12 | 2025 |
Charity name Poynton and District Round Table
| Other names charity is known by | |||||||
|---|---|---|---|---|---|---|---|
| Registered charity number (if any) | 1126988 | ||||||
| Charity's principal address | c/o Tom Williamson |
||||||
| 101 London Road South | |||||||
| Poynton, Stockport | |||||||
| Postcode | SK12 1LF |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 | Stephen Cotter | Chairman | ||
| 2 | Thomas Williamson | Treasurer | ||
| 3 | Dr Jon Radcliffe | Trustee | ||
| 4 | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||||
| Name | Dates acted if not for whole year | |||
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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1
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) The nominated trustees of the charity are normally the chairman, vice Trustee selection methods chairman, treasurer and immediate past chairman. The individuals that (eg. appointed by, elected by) perform these roles will vary from year to year.
- (eg. trust, association, company)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
N/A
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The Poynton and District Round Table is an organisation for men that meet on regular occasions in order to further friendships, add something to their local community through fundraising, participation or support and enjoy a range of life-broadening experiences. Full membership is limited to those between the ages of 18 and 45. |
|---|---|
| Poynton and District Round Table (PDRT) undertake two main fundraising activities each year: the Bonfire and Fireworks display at Poynton Pool and the Santa Float throughout Poynton. All resultant profits from these events, after deduction of necessary setup costs, are retained in the PDRT charity account for distribution to good causes in accordance with our objectives. 1. Bonfire and Firework Display at Poynton Pool, Poynton, Cheshire on 1st November 2025 PDRT typically organises and runs a bonfire and firework display at Poynton Pool on the Saturday nearest to 5thNovember. This is PDRT’s main fundraising event and is attended by approximately 4,000 to 6,000 members of the public. Tickets were sold online in advance only. Revenue is raised by: ● Sale of tickets to the public. ● Operation of a licensed bar during the event. ● Receiving an advanced payment from the fairground, catering and merchandise operators that are on-site during the event. 2. Santa Float throughout Poynton, December 2025 In the weeks leading up to Christmas, PDRT members, local volunteers (from local organisations) and Santa visit almost all homes in Poynton, interacting with the community and spreading a little Christmas cheer in the build up to the 25th December. Revenue is raised by operating a voluntary cash collection in conjunction with the Santa float. |
Additional details of objectives and activities (Optional information)
| Youmay chooseto include further statements, where relevant, about: ● policy on grantmaking; ● policy programme related investment; ● contribution made by volunteers. |
Although PDRT has a reasonably healthy number of members, we do rely heavily on additional volunteers for our bonfire and Santa float activities. This much appreciated assistance for the period covered by this report has been received from: ● Local schools and pre-schools ● Local Scouts groups ● Local sporting groups and clubs ● Former PDRT members ● Other local round table members ● Round table affiliated groups such ladies circle and tangent There have been a range of other individuals, too numerous to list here, that supply valuable assistance throughout the year, demonstrating the strength of community spirit within Poynton. |
|---|---|
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Section D Achievements and performance
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Summary of the main achievements of the charity during the year
Change in Financial Year Keeping focus on the future
To streamline our operations and improve transparency for our members, the charity has made the strategic decision to run a shortened financial year. This transition is primarily designed to fix a persistent reporting lag: historically, our Annual General Meetings (AGMs) have focused on financial data from two years prior, rather than the most recent results. By adjusting our cycle now, we ensure that future AGMs provide a much more relevant and timely snapshot of our impact. Additionally, this shift aligns our "charity pot" with the standard calendar year (January to December), making our fundraising targets and financial milestones significantly clearer and easier for all club members to track.
Club Membership Heading the right way
Poynton Round Table is powered entirely by the dedication of our volunteer members, whose engagement is fundamental to the club’s ongoing success. Over the past two years, we have navigated a significant transition as several long-standing core members reached the age limit mandated by the National Association of Round Tables . While these members have moved on to the 41 Club —ensuring their continued connection to our community—their departure resulted in a temporary loss of institutional knowledge, experience, and active headcount.
This "aging out" policy is a central tenet of the Round Table, designed to ensure the organization remains youthful, energetic, and relevant to new generations. In response to this transition, we have executed a proactive recruitment strategy over the last 24 months, utilizing targeted social media campaigns to reach a wider local audience. These marketing efforts are already yielding positive results, with a measurable growth in our membership numbers. Moving forward, we will maintain this momentum in our recruitment and onboarding processes, as a robust and active membership remains the single most important factor in securing the club’s future.
Poynton Bonfire and Fireworks - 1st November 2025 Summary
The Bonfire event held on 1st November 2025 followed an extraordinary three-year streak where the club hosted the most profitable displays in its history. While those record-breaking years were driven by a unique post-pandemic surge in local attendance, 2025 saw a return to much more usual levels of attendees and revenue.
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The Total Turnover of £45,928.94 represents a stabilization of ticket sales - down from the prior year of £59,375.72, and the record high of £67,955.75 set in 2024 - as the event settled back into its traditional baseline. This normalization of revenue, coupled with an increase in essential infrastructure costs such as fencing, lighting, and security, resulted in a Gross Profit of £18,097.22 . While lower than the exceptional peaks of the last three years, this remain a strong performance that continues to provide a vital contribution to our charity pot.
Revenue Performance
Total Turnover Decline: Turnover dropped from £59,375.72 to £45,928.94 .
Ticket Sales: The primary driver of the revenue drop was Ticket Sales , which fell by nearly £12,000 (from £46,641.96 to £34,680.27 ) as attendance normalized to 3,900 from 5,000 in 2024. This shift reflects a return to post-pandemic demand and the 2025 date falling during half-term, immediately following Halloween. Notably, the 1st November date was strategically chosen in coordination with the Wilmslow Round Table ; by scheduling their event the following week, we avoided direct competition and worked together to maximize fundraising for local causes.
Bar Sales: While total bar revenue naturally trended downward alongside attendance, spend per head increased by 2.5% (from £1.98 to £2.03 ). This improved engagement suggests a higher ratio of adult attendees, likely due to the event falling during half-term and immediately following Halloween, which potentially reduced child ticket sales.
To support this revenue stream, we invested in upgraded card readers featuring intuitive user interfaces for item selection. These devices significantly accelerated transaction speeds, resulting in noticeably shorter queues and a more seamless experience for our volunteers and guests.
Rising Cost of Sales and Strategic Investment
Total Cost of Sales actually increased from £24,169.03 to £27,831.72 . Key cost drivers included:
Generator and lighting: Expenditure for Generator and Lighting rose from £324 to £1,171.74 , primarily driven by essential long-term investments rather than rising operational overheads. This year, we prioritized the maintenance of our core electrical infrastructure, replacing aging cabling and sockets that had reached the end of their service life.
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Furthermore, we directly addressed historical guest feedback by investing in dedicated lighting and distribution for the family area—a zone that has previously been a source of dissatisfaction due to poor visibility. As these are one-off capital improvements, they will not be recurring costs in future years. When isolating these upgrades, our baseline generator hire costs remained stable, showing only a marginal increase in line with inflation.
External Fencing: Expenditure for External Fencing increased from approximately £700 to £1,200.05 this year. While this appears as a cost spike, it represents a strategic shift from renting to full ownership . By purchasing our own Heras fencing rather than continuing with annual hire fees, we have eliminated a recurring operational expense for all future events.
Volunteer Support: Expenditure for Volunteer Support increased, reflecting a strategic doubling of our volunteer workforce compared to previous years.
Following the record-breaking attendance levels of recent years, we felt this increased presence was essential to maintain the highest standards of safety and crowd management. Protecting our guests remains our paramount priority, and this investment in our "boots on the ground" ensured the 2025 event was both secure and well-supported. Future volunteer numbers will be reviewed in the days leading up to the event with the view of standing down volunteers if ticket sales are lower than expected.
Parking and traffic management: This year, we invested £646.80 in the purchase of new traffic cones, a critical component of our commitment to professional event logistics. Effective traffic management is essential for maintaining local road flow and ensuring that emergency services have unobstructed access to residential areas surrounding the event site.
In the spirit of community collaboration, this equipment is part of a shared infrastructure pool used by other local organizations. We partner with groups such as the Rotary Club for "Party in the Park" and the Poynton Show organizers, taking turns to invest in long-term assets that benefit all major community events in the area.
Profitability
With the decrease in revenue and the increase in costs Gross Profit from the event was: £18,097.22, to be given to charitable causes in line with our objectives.
Santa Rounds - December 2025 Summary
Following a period of declining contributions, we implemented a strategic "renewed focus" for the 2025 Santa Rounds to reverse this trend and modernize the event's appeal. By prioritizing both operational technology and the "spectacle" of the sleigh, we successfully transformed the guest experience and our fundraising capacity.
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7
Strategic Investments & Digital Transformation
To better align with modern donor habits, we transitioned away from a cash-heavy model by investing in integrated payment solutions . This included:
-
Mobile Point-of-Sale (POS): Volunteers carried handheld card machines, and permanent "tap-to-donate" solutions were mounted directly onto the sleigh.
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Visibility: These tools made the option to donate more visible and accessible for residents who no longer carry physical currency.
-
The "Memorable Experience" Factor: We invested in a new snow machine for the sleigh. This addition created a more magical and memorable atmosphere for the children and parents of Poynton, distinguishing the event from previous years.
Financial Results
These strategic decisions led to an exceptional year-over-year performance, with a 52.9% increase in total donation value.
Despite the capital investment in new equipment and payment tech, our overall costs were 11.3% lower than the previous year, totaling £746.70 . This resulted in a final net contribution of £1,058.57 to the charity pot—a remarkable 212% increase in profitability compared to the prior period. This success provides a clear blueprint for how the club can use targeted investments to drive sustainable growth in our core community activities.
Charitable Grants and Impact
During this shortened financial period, the total volume of grants awarded was naturally lower than in previous years. This is primarily due to the timing of our primary annual grant-awarding meeting, which did not fall within this eight-month window. We anticipate a significant portion of our awarding activity to resume in the upcoming financial year as we return to our standard schedule.
Despite the shortened timeframe, the club successfully distributed £11,350 to support local causes and individuals.
Distribution by Organisation Type
Our giving remains heavily focused on local infrastructure, with nearly two-thirds of all funding directed toward non-registered community groups and organizations.
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| Grant Category | Amount Awarded |
% of Total Giving |
|---|---|---|
| Donations/Grants - Other Organisations |
£7,375.00 | 65.0% |
| Donations/Grants - Charities | £3,725.00 | 32.8% |
| Donations/Grants - Individuals | £250.00 | 2.2% |
| Total Distributed | £11,350.00 | 100% |
Impact by Charitable Purpose
The "Advancement of Education" was our primary philanthropic driver this period, accounting for over half of our total charitable spend. We also maintained strong support for local physical activity and community development projects.
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| Charitable Purpose | Amount Awarded |
% of Total Giving |
|---|---|---|
| Advancement of Education | £6,000.00 | 52.9% |
| Advancement of Amateur Sport | £3,150.00 | 27.8% |
| Citizenship or Community Development |
£1,750.00 | 15.4% |
| Prevention or Relief of Poverty | £250.00 | 2.2% |
| Environmental Protection or Improvement |
£200.00 | 1.7% |
| Total | £11,350.00 | 100.0% |
These figures demonstrate that even in a transitional financial year, the Poynton and District Round Table continues to provide vital, targeted support across a diverse range of community needs.
Breakdown of Assets and Liabilities at the end of period
Our opening charity account balance on 1[st] May 2025 was £66,682.31 inclusive of the reserve account balance.
Our closing charity account balance on 31st December 2025 was £74,504.10 inclusive of the reserve account balance.
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Section E Financial review
Poynton and District Round Table does not have a formal policy on Brief statement of the reserves. However, the outstanding funds in our charity account as at charity’s policy on reserves 31st December 2025 (after allowing for pledged donations) are held for the following purposes:
-
To respond to future community service requests between the start of the financial year and our next fundraising events in November and December 2026 as we have no other sources of revenue during this time.
-
● To cover the upfront costs that will be incurred relating to and in advance of the fund raising events. Approximately £25,000 is required to host the bonfire event.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
None
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||||
|---|---|---|---|---|
| Thomas Williamson | Stephen Cotter | |||
| Treasurer | Chairman | |||
| 01/07/2026 |
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| Charity Name | Charity Name | No (if any) | No (if any) | No (if any) | No (if any) | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| POYNTON AND DISTRICT ROUND TABLE | 1126988 | |||||||||||||||||||
| Receipts and payments accounts | CC16a | |||||||||||||||||||
| For the period from |
Period start date 1/5/2025 |
To | Period end date 31/12/2025 |
|||||||||||||||||
| Section A Receipts and payments Unrestricted |
Restricted funds | Endowment | Total funds | Last year | ||||||||||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||||||||||||
| A1 Receipts | ||||||||||||||||||||
| Bonfire | - | 45,929- | - | -- | - | -- | - | 45,929- | - | 59,376- | ||||||||||
| Santa Float | - | 1,805- | - | -- | - | -- | - | 1,805- | - | 1,181- | ||||||||||
| Miscellaneous/Interest | - | 302- | - | -- | - | -- | - | 302- | - | 653- | ||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| Sub total(Gross income for AR) | - | 48,036- | - | -- | - | -- | - | 48,036- | - | 61,210- |
| A2 Asset and investment | sales, (see | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| Sub total | - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| **Total receipts ** | - | 48,036- | - | -- | - | -- | - | 48,036- | - | 61,210- | |||||||||||
| A3 Payments | |||||||||||||||||||||
| Bonfire | - | 27,832- | - | -- | - | -- | - | 27,832- | - | 24,169- | |||||||||||
| Santa Float | - | 747- | - | -- | - | -- | - | 747- | - | 842- | |||||||||||
| Charitable Donations | - | 11,350- | - | -- | - | -- | - | 11,350- | - | 51,924- | |||||||||||
| Miscellaneous | - | 286- | - | -- | - | -- | - | 286- | - | 210- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| **Sub total ** | - | 40,214- | - | -- | - | -- | - | 40,214- | - | 77,145- | |||||||||||
| A4 Asset and investment | |||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||
| **Sub total ** | - | -- | - | -- | - | -- | - | -- | |||||||||||||
| Total | **payments ** | - | 40,214- | - | -- | - | -- | - | 40,214- | - | 77,145- | ||||||||||
| **Net of receipts/(payments) ** | - | 7,822- | - | -- | - | -- | - | 7,822- | - | 15,935- | |||||||||||
| A5 Transfers between funds | - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| A6 Cash funds last year end | - | 66,682- | - | -- | - | -- | - | 66,682- | - | 82,617- | |||||||||||
| **Cash funds this year end ** | - | 74,504- | - | -- | - | -- | - | 74,504- | - | 66,682- |
Section B Statement of assets and liabilities at the end of the period
| Categories | Details | Unrestricted | Unrestricted | Restricted funds | Restricted funds | Endowment | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| to nearest £ | to nearest £ | to nearest £ | ||||||||||||||
| B1 | Cash funds | Current Account (Charity Account) | - | 54,261- | - | -- | - | -- | ||||||||
| Reserves | - | 20,000- | - | -- | - | -- | ||||||||||
| Cash | - | 243- | - | -- | - | -- | ||||||||||
| Total cash funds | - | 74,504- | - | -- | - | -- | ||||||||||
| (agree balances with receipts and payments account (s)) |
OK | OK | OK | |||||||||||||
| Unrestricted | Restricted funds | Endowment | ||||||||||||||
| funds | funds | |||||||||||||||
| Details | to nearest £ | to nearest £ | to nearest £ | |||||||||||||
| B2 | Other monetary assets | - | -- | - | -- | - | -- | |||||||||
| - | -- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- |
CCXX R1 accounts (SS)
01/04/2026
1
| - | -- | - | -- | - | -- | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| - | -- | - | -- | - | -- | ||||||||||
| Details | Fund to which asset | Cost (optional) | Current value | ||||||||||||
| B3 Investment assets | - | -- | - | ( | ) | -- | |||||||||
| - | -- | - | -- | ||||||||||||
| - | -- | - | -- | ||||||||||||
| - | -- | - | -- | ||||||||||||
| - | -- | - | -- | ||||||||||||
| Details | Fund to which asset | Cost (optional) | Current value | ||||||||||||
| B4 Assets retained for the | - | -- | - | ( | ) | -- | |||||||||
| charity’s own use | - | -- | - | -- | |||||||||||
| - | -- | - | -- | ||||||||||||
| - | -- | - | -- | ||||||||||||
| - | -- | - | -- | ||||||||||||
| - | -- | - | -- | ||||||||||||
| - | -- | - | -- | ||||||||||||
| - | -- | - | -- | ||||||||||||
| - | -- | - | -- | ||||||||||||
| Details | Fund to which | Amount | due | When due | |||||||||||
| B5 Liabilities | - | ( | ) | -- | ( | ) | |||||||||
| - | -- | ||||||||||||||
| - | -- | ||||||||||||||
| - | -- | ||||||||||||||
| - | -- | ||||||||||||||
| Signed by one or two trustees on behalf of | Signature | Name | Date of approval | ||||||||||||
| Thomas Williamson | 08/06/2026 | ||||||||||||||
| Stephen | Cotter | 08/06/2026 |
CCXX R2 accounts (SS)
01/04/2026
2
CHARITY COMMISSION | FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Poynton And District Round Table On accounts for the year ended 31st December 2025 Charity no lif any} 1126988 Set out on pages CC16a Pages 1 to 2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the 8 months ended 3111212025. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 { the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ib) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's Statement come to rny attention in connection wilh the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act.. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter onsidered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding ofthe accounts to be reached. Signed: Date". 61h May 2026 Name: David Parker Relevant professional qualificationls) or body (if any): FCCA Address: 3 Kirkfell Drive High Lane Stockport SK6 8JB IER Oct 2018
Section B Disclosure Only Complete If the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Giv8 here brief detalls of any items that the examiner wishes to disclose, None IER Oct 2018