Beaumont Street Hexham NE46 3LS 01434 601055 office@hexhamtrinity.org.uk ## **Registered Charity Number: 1126978 Annual Report to the Charity Commission year ending 31st August 2020** ## **Trustees:** ## **Superintendent Minister:** Rev. Paul Dunstan ## **Minister and Chair of Church Council:** Rev. David Goodall (shared with Slaley Methodist Church) ## **Church Stewards:** Mr Neil Paterson, Mr George Charlton, Mrs Carol Charlton, Mrs Alison Killen, Mrs Elizabeth Box, Mr Daryl Ralston, Mr Mark Foster ## **Church Treasurer:** Mr John Dunn **Circuit Steward:** Dr Alan Wright **Circuit Steward:** ## **Church Elected Representatives:** Mrs Helen Atkin, Mr Darryl Bingham, Mr David Lees, Mrs Jackie Mitchell, Miss Liz Proud, Mrs Kay Vincent. ## **Other Officers:** Mr Peter Wells (Resources), Ms Helen Atkin (Prayer), Mrs Sue Paterson (Churches Together), Dr Alan Wright (Worship, Prayer and Learning) Mrs Fliss Wright and Mrs Sandra Innes (Pastoral Committee) Mrs Hilary Hamps (Slaley) ## **Independent Accounts Examiner:** Mr Phil Rainford **Staff:** Minister, as above, Children’s Worker (PT), Youth Worker (PT), Caretaker (PT) and Church Administrator (PT) ## **Constitution/ Organisational Structure/ Trustee Recruitment:** Hexham Trinity Methodist Church is constituted and governed in accordance with the principles and constitution of the Methodist Church of Great Britain as set down in the standing orders of the Methodist Conference. ## **Management** The management of the charity is the responsibility of the Trustees (Church Council) who are elected annually at the Church Meeting. The day to day running of the Charity is carried out by the Church Stewards and Minister who are all Trustees. Trustees are elected, for up to six years, to serve on and chair the co-ordinating groups responsible for running the various areas of church life. These groups report back to the Church Council. They comprise the Outreach and Partnership group, Youth, children and families, Resources Co-ordinating Group with responsibility for managing building and resources. A smaller Finance Group also meets as necessary as does an HR Advisory Group. We also have a Pastoral Group who co-ordinate visits and pastoral care. ## **Vision** The vision of Hexham Trinity Methodist Church is to be a place for everyone to question, discover and explore the Christian faith learning to live as followers of Jesus so more people know of God’s love. **Public Benefit:** The Church building, being sited centrally in one of the main streets of the town provides a convenient and accessible venue for both church and community events. Every Sunday, and at other times through the week, there are services of Christian worship with children’s activities and prayer gatherings, accessible to all. The public and members of Trinity Methodist Church benefit from the many regular and ad-hoc meetings and events held throughout the year. These included: a pancake party, shared lunches, coffee mornings, training sessions, prayer meetings, Fairtrade stall, fundraising events for local and worldwide charities, school carol services and a parent and baby group. Much of the building at Trinity is available for hire by small independent charities and groups with reduced rates for charity/not for profit groups. The whole community of Hexham is served in many ways by the different activities held here. Many families have a strong connection, some over generations, with the Church and even if not regular Sunday worshipers, feel very much part of Trinity’s wider family. This year the building was used by: Church Groups: Baby Group (parents and babies), Bible Study (adults), Coffee Morning (community), Prayer Groups (adults), Craft Group (adults), Youth Groups, Prayer Knitting (adults), the Bible Society. Community Groups: **Regular:** Beacon Club (retired gentlemen), Circle Dancing (adults), History Society (adults), Music and Movement (parents and young children), Orpheus Choir (adults), U3A (retired adults), Alcoholics Anonymous, Badminton Group (adults), Tynedale Hospice at Home, Hexham Community Partnership, Hexham Holiday Club, Polling Station, UHURU (charity), Northumberland Cancer Support Group, Sycamore Counselling, Gymnastics Club (children), Rock Choir (adults), Youth Dance Tynedale (children), Days for Girls (charity). **One-off:** Opera North, RSPCA, Tynedale West Guides, Queen Hall Arts and various other Church groups for meetings and days out. All of the activities above organised by Church Users, are open to the whole community in Hexham, as are many of the others. **Covid-19:** All activities in Trinity were suspended when the country went into lockdown in March 2020. The worshipping community continued to meet weekly using video conferencing software and official meetings were also conducted online. An online coffee morning on Saturdays has been running weekly since the end of March and small study/pastoral groups also met online. At the end of August 2020, the church opened for Sunday morning worship following government guidelines. Other church activities continued online although community groups were not able to use the building. ## **Financial Report:** Church members are actively involved in the giving and allocating of finances through Church meetings and reports. The wider local circuit of Methodist Churches also help with this process. The financial report which has been independently examined is attached to this report. CHURCH RECEIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS Hexham Trinity Church FOR THE YEAR ENDED 31 August 2020 Circuit C1￿Ult no 20108 Registered Charity - Charity Registrdlion number 1126978 If not a registered charity Her Majasty's Revenue and Customs Gift Aid number (The HMRC number is equivalent lo a registered charity number in tems of evidence of charttable status and may be used to give to donors or grant funders wshing to see eviden￿ of the organisation's charitable stalus. Methodist charitses in England and Wales that are not registered chartlies are excepted from registration under StatLrtory Instrument 2014 No.242) Minister. Rev David Goodall Church Stewards: Elizabeth Box Mark Foster Altson Killen Neil Paterson Daryl Ralston Maria Curran Treasurer. John Dunn Chwch R P 2019 ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020 Hexham Trinity Church UnrÈ5tricted Restricted Tolals this Funds Funts Totsis last SECTION A a1 RECEIPTS Note a2 Offerings and Tax recovered Bank and CFB interest and Investment income 108,865 108,865 115.102 a3 720 720 Lettings Other receipts TOTAL RECEIPTS 20.287 20,287 26,661 156.534 22,132 37,708 175,627 a5 26,661 15QS {a7) SECTION b1 PAYMENTS b2 Circuft Assessment or Share 72.840 72,840 67,601 Donations 12.027 12.027 10,500 b4 Repairs and Maintenance Utilities Ilnsurances, water arges, heating & lighting) S18ff 1,260 6.594 7,157 13,382 13.382 14,223 10 54,501 11,043 169,128 54,501 11.043 170.388 51,010 18,810 b7 Other payrnenls TOTAL PAYMENTS 11 b8 1.260 Ib9) 169,302 SECTION C NET RECEIPTSIPAYMENTS FOR THE YEAR c1 (a64)8) (12,5941 11,2601 {13,8S4) 6,326 Total funds brought forward from last year 12 140.330 4.233 144.563 {c61 138,237 Sub total {cl+c2) 127.736 2.973 130,709 144,563 Transfers and adjustments Ic7) TOTAL FUNDS AT END OF YEAR {c3+c4 127.736 l973 130,709 Ic81 144.563 {c6) SECTION D FOR INFORMAnON ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS {Ihese amounts are not to be Included In total rece1pts1pa￿nts figures above) dl Balance brought foEward from last year d2 OffenngslGffts - received for extemal organisations 276 720 d3 Offering￿GIftS - passed to extemal organisth.ons 276 720 d4 BALANCE SMLL TO BE PAID Id1+d24t3) chUrchR￿ P 2019.￿75 2of5 Hexham Trin SUMMARYOFCHURCH ACCOU+ITSAND PITERNALt￿￿I$ATX¥IS ToniE CHURCHCOVNCIL SECTr)N E Summay ofthe Church ytrar ￿131 Ir*uTd Ctruch c￿￿lIchLrth NotsllFttsp ￿d5 oran T￿daY Coffee {1.4>) e3 {1. 1,805 le12) - tota15 t56J34 laT) 17QA88 113A54) (cn 144,$63 Ic6} 130.709 YGHURCH 158J38 173.617 1152791 147,792 132.513 lyl COntsi￿On a TOTAL PAYMEins SECTKJN F 3TATEPAEf￿0F AND L￿￿L￿E¥ CLOSING CHURCH-CASH FUNfis HELOat31 A￿j￿12020 Cash in 14 1219 t5 .rx)7 14.276 14.371 SUB TOTAL. churCh￿l￿￿S (c6) 130.709 1<81 TtstsifiuKlsl]dd by IntetrAI (•* trA¥tst(*al fr4tn akxry811912) TOYALCASH FUNDS HELO BY CHIIRCH 147.792 132,513 SECTION G OTHERASSEYS and LLWUllES LFmd 8 8EibJrys1g*tx+ts [0 6,￿,071 16 g4 )Jl9nMllth Name of Church . Trinty Mothodi5tChurch111269781 Declarations and Scrutiny I confimi that these Re￿Ipl and Payment based a(thunts for the year lo 31 August 2020 have been Prepared from Ihe records of the Churth and that they indude all funds under the control of the Church trustees. Signature of treasU￿r.. 2bli{Iz. Name and address of treasurer ...... John Ljjnn. 33 t*ky)n Drr*, HÈth#m. Northumb8rlarKI . Post cc￿le............ NE462RB Presentation to the Church trustees I confirm that the annual report and accounts for the year ended 31 August 2020 V￿e1*￿' presented to the meeting of the Church trustees held on ..2.511 i li Signature ofthe Chairofthe rneetI￿ .......................... &J &4¥. I C> Name ofthe Cha￿0fthe meeting ....................... . Date... Independent Examinefs Report to the Trustees of the Trinity Methodist Church Charfty Number 1126978 Responslblllties and basi$ of report I report to Ihe trustees on my examin*"on of the accounts of th8 Trinty Mel￿diSt Churth for the year ended 31 August 2020 set out on pages I to .S. As the Churc*)'s trustees, you ar8 responsible for the preparation of trE a¢¢￿Ints In aC(￿dar￿e with the requKements of the Charibes Act 2011 ('the Act.). I report in resFect of my examination of the Church's accounts carTied ryjt under section 145 of the Act and, in ogryng OLrt my examination, I have folw all the apFNi¢able Directions gNen by the Charity Commis&on under section 145(5Mbl of the ACL ' delete or orde as apprO￿￿e 19dKYckn R•J PJ 4￿5 Name of Church . Trinity Methodist Church (11269781 Independent EXamine￿S Statement I have completed my examination. I confirm that no material matters have come to my attention in connection wrf(h the examination which give me cause to believe that in, any material respect: re not kept in accordance with section 130 of the Act: or the accounts do not accord wi records. [the [the I have no cOn￿mS and have come across no other matters in connection with the examination to which attention should be dravffl in this report in order to enable a proper understanding of the accounts to be reached. I haVelha¥m￿. obtained independent vertficalion of all investments wlth the Trustees for Methodist Church Purposes or held in other trusts, bank balan￿S and fijnds at the Central Finance Board of the Methodist Church vlhich are individually in excess of £10,000 (ten thousand pounds) at the balance sheet date. Signature of independent examiner Name of independent examiner Relevant professional qualification of independent examiner tsTI(t> ￿tIr. (f•. A separatr Report Forni shollld be prep*r¢d foreath JBternal Orgallts RECEIPTS AND PAYMENfs AccouNr SEcrtON H RECEiYrs 1804.51 TOTAL RECEIP13 (to Re¢eipts ¢01 3 in the maiD attounts) 1804.51 SECTION I PATrThIENrs Donations )229.08 TOTAL PAYMEfiTS {to PayDKDts tol page 3 iti the main *eeDTr#ts) 3229.1)8 SECTION J NET KECEIFfs (PAYMEwrs) (b3. t31 -1424.57 j2 OPENING BAIANCE (to OpelliD£ bal*n£e coi*mkn p￿3 ix the m•itt a¢¢opthts) )2?9.08 Adjwttll¢nts {sbow" ans. WiiE 3djustD￿ts Attbr*ids} CLOSING BAIANCE (to Clositi2b￿#rc ￿L pw3 in tbejtiain *¢¢owttts> (il+i2+1-i31 1804.51 SECTION K HOW THE FiTNDS ARE HEII) kl Cash in]Jatsl Cash at BaDklCFBctc 1.804.51 TOTAL TUNDS HELD (should agreeTrith line j4 *knr) I804.5J SECTION M FOR INFORMATION ONLY: MONEY RECEIVED AND P￿ED ON TO OTHER EXTERNAL ORGANISATIONS Balance broughi forward from last year BALANCE STILL TO BE PAID (ml+w24t6) T￿￿ty Itrtrylorg ReFvt F¢xm3)1 1of2 Yo be retaI￿rf ty ChurchlCiTCUit Treasurer THE METHODIST CHURCH INTERNAL ORGANISATION REPORT FORM FINANCIAL YEAR ENDED 31 AUGUST 2020 Each year every organisation connecied a l¢)cal Church, Circuit or ￿StriCt is required by Standing Orders lo present ts accourts to the Church Councivcircuit PAeeti￿sY￿d. The Managin9 Trustees are annualty required to complete the Annual Accounts setting out the finanaal affairs of the Chur¢knlCiThttlDistsict induding all its connected intemal organisations. This fomi can be used ￿ a CIKJrcNQ"roJ¢ Dtstricl or9anisation) requires details of the accounts of your organisation so that all ￿pOnsib￿ltieS ean fulfilled. We ask for your o>operation ￿lch wll ensure proper public accountabilty and Ihe wotection of those vtho wllingty * as treasurers. I CircuitlDistrict CIRCU￿. DISTRICT.. ￿08 l Grouplorganisation Hexham Trinity mell￿)dIs1 Church ITuesday CoffEe Group I Signatures se¢lion I i u)nfirrn that I have pyyred Ihe infcrfmation ¢Mrfeaffrom tr*acwurrts aThJ rttords ofthe above named G￿p orOrganisati¢ Treasurer of Group or 0rg3nwt￿n 111120 I conftmi that I have &%*nined the aeLxx￿ts and record5 ofthe and thot the infomaticffl overfeal B in a¢ts)Tdancethmith. Indwident Exarnin I W PTeswt•J to C￿Jr¢￿ Coun(al l at a methny li &gnaiure ofchair ofmethy 20 Thi51orm c8r¢ te us*J by t￿jrth, Ciru*t aTrJ Distrid Intemal tknnisatsons rwt to th￿1 reSFrtbve t*yJies. 1 of2 RESERVES POLICY Report on behalf of Hexham Trin rchurch Council l Methodist Chur T nedale Methodist Cirojit I'ClrcuEt Meeting We submit our annual report in accordan￿ with the requirements of the Melhodist cOrrferen￿ and Charity commi￿on gUIdar￿ in CC19. 11) The Irustees have established their missic aims taknrKJ into attount all of the resour available in terms of peotAe, propety aThJ money {iii) We have agreed a Reserves Policy vknich is set c¥Jt overleaf and is recorded in the trust￿. minutes and our Annual Report (iv) We recognise Ihe need to be accountable as tharity tfustees for all the money which Cc￿eS into our hands and wll promde further infomation as required by the CiroJiVDislriCVConne￿0n lil) Misson initiativewojects have teen ¢))st&J or estimates made of projecknl fvtLre ¢osts whith tske into aco)unt the needs cl buildings and the requirements Quinquennial 1r1sFe￿on Rewrtls (v) Our Report is attathed overfeaf . tAease delete as appriwriate To be completed by Receiving Body The "Circuit MeetinglDistrict received the REsER%￿s POLICY of "Churth CounciVCiroJit MeetinglDistri Policy accepted and acknowledgement sent to the trustees YEsllNoE] Policy noted and the following enquiries made of the trustees Responses received and any further athon taken "ClrcultlDlstrfct &gnatures . P￿ase delete as approyots RESERVES POLICY of Hexham Trini rchurch Counci Methodist Church Circuit MeetinglliDistricU) General Funds held at YE 3110812020 . CASH BOOK BASIS: £129.540.01 total which is made up as follows- (a) £14,636.97 General Fund (b) £1,804.51 Tuesday Coffee Group (c) £98.727.85 Designated Funds (d) £14.370.68 Legacies (TMCP) Restricted Funds held £2.973.27 total which is made up as follows= (e) £2,973.27 Redevelopment Fund Endowment Funds held £nil Reserves policy for General Funds Hexham Trinity Methodist Churc*'s ReSer￿S PoliGy deals with the following General Funds.. (a) Prinopal General Fund (b) Tuesday Coffee Group Fund (cl Designated Funds (d) Legaaes and Bequests Other funds also held whi(* are NOT required to be induded v) our reserves a￿. (e) Childrentyouth Worker5 Fund (D Redevelopment Fund Our Reserves (a) General Fund Trinty intends to hold in reserve sufficient money in the General Fund to cover three months. average expenditure, i.e. approx. £42,500. At the end of the finanaal year. £14,636.97 was available, whith provides rA>ntingency coverfor approxim*ety 4.5 Y￿ekS. This ￿mpareS to the position a year earfier, when on a like for like basis, mntingency CA)ver was 8.5 weeks. Compared to 2018119 General Fund ReseNes have redU￿d by £12,688.50 driven by the impact of Covid19 and in parttcular reduced rent versus bud et, a si nfficant loss of small late incx)me and the fijndin ofa ortion ofthe Youth & Children's Worker positions from a District Grant. whth was hatf Ihe value of the p￿ViouS Circuit Grant. At present, there is adequate, but reduong cash flow to meet the ongoing commitments. Looking forward increased giving (a specific September 20, Covid19 appeal has been launched) and membership, oupled with tight budgetary control. furlher grant applications and a revised method of Circuii Assessment calcJJlation will faalitate Trinty ui meeting future ￿mMItments. (b) Tuesday Coffee Group The Tuesday Coffee Group operates as an internal organisation reporting to the Church Counul. The group fdises money for good causes, and the work of Trinity. All n￿neY raised in a year, Is allocated, and then expensed in the following year. {c) Designated Funds These thiefy o)mprise the Memorial Funds and the Property Reserve Fund. The Memorial Fund holds money given lo Trinity by or in memory of members who have passed away (see Appendix C to Explanatory Notes to Standard Fomi of Accounts), and designated for appropriate church development projects. The policy for the Property Reserve Fund ss based on an annual budget set for major repair works, which was reduced as a part of tightening budgetary control, to £7,000 per annum in 2019120. The Propety Reserve Fund is currentty at its agreed limit of £80.000 to provide for years when repairs exceed the set amount. £22,000 of this fund is allo￿ted to fund an estimated 50°A of the Foyer Redevelopment Project, which is ojrrently in its eaty design stages. In 2019, there were no transfers to the Propety Reserve Fund. Buikling and CA)ntent are currenuy valued at £6.694m on a restoration & repair basis. (d) Legaaes and Bequests These are TMCP Model Twst Bequests and are at present not earmarked for any speofic projects, but to be used appropriately in memory of the benefactor (see Appendix B to Explanatory Notes to Standard Form ofAccounts 5. Polic for Restricted Funds (e) Childrenlyouth Worker Fund This fund supports the employment of the part-time Youth Wor*erand Children Workerfs roles. The fund is financed by: A Methodist Church Newcaslje Upon Tyne Distrirt Grant. to the value of £48,579.58 over 4 years whith commenced 1 Sept 2019 A Methodist Youth Activities (MYA) Grant lo the value of £5,000 per annum for 3 years. The final sum of £5000 was received in Juty 2020 The Point, an independent churth in Hexham, also supports our Youth and Children's Worker funding to the value of £3,000 per annum The Children's worker also supports West End Church in Hexham on a reimbursabbe basis. The annual cost of the Youth & Children's Worker is £35.628.70, so the above Grants covers approximate￿ 60Dkn of the ¢))st. with the balance to r)Jme from the General Fund. Further grants will be applied for in 2020r21. (fj Redevelopment Fund This fund holds £2,973.27 and is held as the starbng point for the proposed second phase of the redevelopment project, involving the Church Foyer. £1,260 was expended in 2019120 in preparing designs and gaining approvals for the project. This project wÉll cost an estimated £50,000 (c￿rrentlY out for verification). funded £25,000 from church reserrfes (see 4c above). £15,OC(I from a Circuil Granl and £10.000 from s ecffic Member donations. Temis relating to Endowment Funds held nla This Reserves Policy has been approved by 4LIi6L4- I n{ ~ (fhurth Counal . Icirojit Meeting IDistri Treasurer Trustee Full name: John Dunn Full Name." Rev Dawd Goodall Signature Signature Name of Church . Trinity Methodist Church {11269781 Independent Examiner's Statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination whith give me cause to believe that in, any material respect.. thea re not kept in accordance with section 130 of th8 Act. or the accounts do not accord wi records. Ithe Ithe I have no conorns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. I haVe/ha¥￿ obtained independent verification of all investments with the Trustees for Methodist Church Purposes or held in other trusts, bank balan￿$ and funds at the Central Finance Board of the Methodist Church which are individually in excess of £10,000 (ten thousand pounds) at the balance sheet date. Signature of independent examiner Name of independent examiner Relevant professional qualification of independent examiner tsTI{t* Acc4 Name of fityn (where appropriate) AIA Address Post Code Date delete or ctrcle as appropriate Sep20 2019 church R and P.x1s Sof5