## **JOINT NORLEY COMMUNITY ORGANISATIONS TRUST ANNUAL GENERAL MEETING ON 19 JUNE 2024 AT 7PM AT NORLEY METHODIST CHURCH** |**PRESENT**|| |---|---| |Peter Hosker (PJH)|Chair| |Ruth Hosker (RH)|Secretary| |Bruce Lane (BL)|Scouts Representative| |Penny Clarke (PC)|Village Hall Representative| |Barbara Lupton (BL)|Village Hall Representative| |Dave Robinson (DR)|Village Hall Representative| |Andrew Iveson (AI)|Recreational Area Representative| |Michael Gough (MG)|Village Hall Representative| |Dyfed Jones (DJ)|Treasurer and Scouts Representative| |Stephne Douglas (SD)|Scouts Representative| |Ken Lupton (BL)|Bowling Club Represenative| |APOLOGIES|Gareth Jamieson, Vickie Fifeld| |IN ATTENDANCE|Liz Robinson| ## **171 WELCOME** The Chair welcomed everyone to the meeting and confirmed the meeting was quorate. All reports had been shared in advance to the Trustees. ## **171 APOLOGIES** Apologies had been received from Vickie Fifield and Gareth Jamieson. ## **172 MINUTES OF THE AGM 18 MAY 2023** These were accepted as an accurate reflection of the meeting and there were no carried over actions; proposed by SD and seconded by DR ## **173 MATTERS NOT ON THE AGENDA** There were not additional matters. ## **174 CHAIRS REPORT** PJH noted the sad passing of James Dale who had made a significant contribution to the Bowls Club, JNCOT and the village in general. PJH also recognised that this was MG’s final JNCOT meeting and thanked him for his contribution; the Village Hall will confirm his replacement in due course. PJH thanked all the Trustees for their reports. PJH summarised key matters from his report as follows. Since the last AGM, progress with CWAC in relation to planning has been glacial. As soon as the general election has taken place, the intention is to ask local councillors for further help. DR mentioned that there seemed to be a lack of awareness at the PCC of the application for a separate new hall. PJH advised that he submits reports to the PCC which have included full details of the planning; in addition it was noted that the PCC submitted the applications for the new hall and the shop rather than JNCOT. Following agreement by the Trustees of the proposal that the Scouts should take responsibility for building the new hall, there are 2 changes to the JNCOT sub-committees which will required revised Terms of Reference to be prepared:- 1. The Estates committee will no longer responsible for the development of the new hall 2. The Fundraising committee will not be responsible for fundraising in respect of the new hall. A group has been established to deal with the lease arrangements for the new hall and two productive meetings have taken place. The Estates committee is due to meet to consider the approach to common areas. The next meeting of the Lease group will not take place until there is progress with planning consent. PJH acknowledged the results of the Christmas Quiz and recorded thanks to the Summers Family for their ongoing support of this important fundraising event. There was discussion over the amount raised by the quiz (as detailed in the Chairs report) and the amount included in the accounts presented to the meeting for approval. It was agreed to take this off line to resolve. [ _Post meeting note - the Chairs report covered the Christmas 2023 quiz proceeds; the accounts were for the period to 31/3/2023 and therefore reported on the Christmas 2022 proceeds]_ ## **175 TREASURERS REPORT** Copies of the final independently audited reports for YE 31 March 2023 had been circulated prior to the meeting. DJ expressed his thanks to Jane Paget for her assistance and advised JP has offered to do this again for the reports to 31 March 2024. JP has asked for the details asap to allow her to review before the summer; the Hill Top accounts were outstanding at the time of the meeting. The Trustees were asked to formally sign off the accounts. SD proposed they were accepted and KL seconded this. ## **176 RECREATION AREA REPORT** AI summarised his report. Peter Taylor is leaving the area. They are hoping to get support for the replacement of some of the kit, are looking at community grants and are planning a further quiz. PJH thanked AI and the Hill Top team for all they do to maintain this valuable asset. ## **177 VILLAGE HALL REPORT** As per the written report, there is now a strong number of regular users including the fish and chip van with the potential return of badminton. The kitchen has been refurbished and external car park floodlights installed. Entrance ramps are pending replacement. The committee are looking at plans for an accessible toilet within the current building. The support of volunteers and the Parish Council is much appreciate. The issue of cars being abandoned in the car park was raised and it was agreed to discuss in the Trustee meeting following the AGM. ## **178 BOWLS CLUB** KL advised that the visitor stand has been renamed after James Dale. KL summarised activities at the club. The major issue is general maintenance and they are looking to try and get grants, considering a quiz and the potential to get other groups to do things together. ## **169 AOB** There was no other business. ## **170 DATE OF NEXT AGM** The AGM must take place within 12-15 months of this meeting. It was agreed to confirm the date for the AGM at a future Trustee meeting. There being no other business, the Chair thanked all for their attendance and the meeting closed at 19.28pm The Joint Norley Community Organisations Trust Flnandal Statements Year ended 31 Marth 2024 Reslstered Charity Number 1126865 Contert5 Pay: Summary of Income and expenditure Restrlrted funds The Joint Norley Community Organisations Trust Financial Statements Year ended 31 March 2024 INCOME 2024 2023 Trust Gift Aid Chrlstmas Quiz recelpts JNCOT Norley village NVH insurance Bowllng club rent Vlllage Hall Fundralslng Donations 301 1,335 1,098 270 1,703 352 1,602 1,285 270 4,707 3,508 Hllltop Play Area CWAC Grant Parish Councll donation Qulz night Book sales Garden show & plcnic in the park proceeds Awareness day proceeds Donaton Interest 1,197 1,500 1,449 1,500 1,510 300 53 183 10 16 60 126 3,495 4,408 Vlllage Hall: 100 Club Income Hire of Willage Hall- rent Fundraising Donatlons Mlscellaneous & Malntenance Key Deposlt CWAC Grant Interest Outstanding Liabillties Carrted Forward 655 8,517 4,275 2.540 1,515 6JJ21 3,370 15 10 5,122 143 14 432 21,252 11,424 29,455 Total Income EXPENDITURE 2024 2023 Trust Insurance Premlum Chrlstmas Qulz Vllla8e Hall charlty fundratslng transfer Gift Ald transfer to Vllla8e Hall Scout hut bat survey JNCOT new webslte Land & tree maintenance Meetlng room hlre New Scout hut plannlng fees 1,648 330 1,703 1,712 319 299 480 433 270 838 80 30 6.309 3,313 Hllltop Play Area Hedgecuttin8 Gardenln8 Services Sweeper hlre ROSPA Play Stay Inspectlon NTC Inspections General repalr5- Proludic & Unlplay Qulz night costs Norley Vlllage Hall Hire General repairs 80 476 468 107 358 101 88 1,684 110 69 67 57 1,249 2,676 Vllla8e Hall: 100 Club expenses Insurance premlum Malntenance costs Llcenses and subscrlptlons Contract Caretaker Water Electrlclty Gas Internet Moblle phone Fundra151ng expenses Mlscellaneous Window Cleaner Contract Cleaner Improvement Projects - bar, boller & LED Ilghts Key deposlts Advertlslng Covid 19 supplles Donatlons 75 1,098 10,275 935 1,285 1,641 279 1,950 425 420 1,573 360 1,700 560 406 1,623 441 20 1,466 155 90 1,907 1,545 3,784 220 30 100 14 18,613 16,110 Totsl Expendlture Totsl Income village Hall current account correctlon ' Total Expendlture 29.455 365 26,172 19,340 22,099 Net Income (or If - excess of expendlture over Income) 3,648 2,759 Total net assets 31 Marth 2024 36,781 33,133 Represented by: Bank balances at31 March 2024 2024 2023 Trust Current Account Hllltop Play Area Current Account Hilltop Play Area Savln8s Account Vlllage Hall Current Account Vllla8e Hall Savln8s Account 8,685 147 13,806 1,422 13,292 10,287 726 10,980 8,912 3,163 37,351 34,068 Illage Hall 100 Club still to pay -570 -570 -570 -570 Total 36.781 33,498 Restricted Funds Total bank balan Amount reserved Balance available Trust Current Account Hilltop Play Area Current and Savlngs Account Vlllage Hall Current and Savings Account 8,685 £ 13,953 £ 14,713 £ 37,351 £ 8,685 11,808 14,713 35,206 2,145 2,145 Hiirro Savln Accoun From VRBC for 20 years of hedge cuttlng 6 January 2010- JR Dlmelow 9 August 2010-JR Dimelow 7 September 2011-JR Dimelow 17 September 2012-JR Dlmelow 10 October 2013-JR Dlmelow 29 September 2014-JR Dimelow 201512016 201612017- J Dlmelow 201712018- J Dlmelow 201812019- J Dlmelow 201912020~ J Dimelow 202012021 202112022-J Dimelow 202212023-J Dlmelow 202312024~ J Dimelow Restrfrted funds at 31 Marth 2024 3,2CX) 80 95 80 80 1,055 Dyfed Jones Treasurer- Jolnt Norfey Communlty Organlsatlons Trust Date 02/oy2025 Rlchard Ramsbottom 20 2%" • Village hall current account correction - £365 varlance between 202y22 closing balance of £8717.18 and 202V23 openlng balance of £9082.18 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees rEF- o i ￿)r ￿J0 ¢2L PrT(oK)S (w4M(alKJ(rY On accounts for the year ended Charity no (if any) Ii£6?6S Set out on pages r< (-: idi C',I,i! sriEeLS) I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended uu I I,;I,' Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement ie member of [inse applic￿￿]]. Delete [ ] rfnot applicable. I have completed my examination. I confirm that no material matlers have come to my attention in connection with the examination (otheF di￿1￿￿.) which gives me cause to believe that in, any material respect: thtra of the Charities Act; or the accounts did not accord with the accou records; or the accounts did not comply with plicable requirements concerning the fomi and nt of accounts set out in the Charities (Accounts and R Regulations 2008 other than any requirement that t nts give a Irue and fairf view which is not a matter 130 I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please de ete the words in the brackets if they do not apply. Signed: Date: ZOL Name: JE>oTTo u4 Relevant professional qualification(s) or body IER Oct 2018 (if any): Address: JD LAtyJr F QuDgfJ S OQLE -& Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief detalls of any items that the examiner wishes to disclose.