Trustees’ Annual Report for the period
Period start date: 1st April 2022 Period end date: 31st March 2023
Charity name: Llandudno Youth for Christ
Charity registration number: 1126605
SORP reference Para 1.17 and 1.19
Objectives and Activities
Summary of the purposes of the charity as set out in its governing document & Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.
-
To advance the Christian faith for the benefit of young people in accordance with the statement of faith throughout the world and in particular Llandudno and its surrounding area.
-
the advancement of the Christian faith mainly, but not exclusively by means of proclaiming Christian messages of an evangelistic and teaching nature throughout the world and in particular Llandudno and its surrounding area.
-
to demonstrate, promote and encourage Christian values, including Dignity, Empowerment and Partnership to all young people throughout Llandudno and its surrounding area.
-
the advancement of the education of children and young people through support and mentoring in schools, colleges and other educational establishments. Through lunchtime and after school clubs, street-based youth work and other youth provision to develop their physical, mental and spiritual capacities, that they may grow to full maturity as individuals, and that their condition of life may be improved;
-
to relieve poverty and sickness thereby demonstrating the Christian faith by promoting overseas service, education, practical action and working with those affected, either directly or through relevant relief agencies.
Statement confirming whether the trustees have had regard to the guidance issued by Para 1.18 the Charity Commission on public benefit
All Trustees have had regard to the guidance issued by the Charity Commission on Public Benefit.
Additional information (optional)
SORP reference
You may choose to include further statements where relevant about: Contribution made by volunteers Para 1.38
The Charity is hugely dependent on the work of volunteers in order to serve the young people of the area. A range of volunteers act as: Trustees, youth leaders, prayer co-ordinators, schools’ workers, facilitators of online activities, attending trips/events etc. The Reverb Café on Saturdays is a major fundraising activity where volunteers run the Café and bake cakes to be sold.
1
Achievements and Performance SORP reference Summary of the main achievements of the charity, identifying the difference the Para 1.20 charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Llandudno Youth for Christ Trustees and Centre Staff have taken the Charity Commission’s Public Benefit Guidance into account when considering the different activities undertaken to achieve its objectives. The 2022-23 year at Llandudno Youth for Christ has been one of consolidating on foundations laid the previous year, when we opened The Garage, our bespoke youth centre in Llandudno. Though we still have ongoing work to complete The Garage to the standard that we would like it to be, we are now firmly rooted in our new home and are able to welcome young people, prayer groups and the wider church community to the centre on a regular basis. We feel that the centre has benefitted a large number of churches as we are now able to provide training for church groups within the centre, as well as running as a Youth for Christ Youth Centre on a Sunday evening when we come together as Redefine (our fortnightly youth group and Bible study session). This year we have also consolidated our regular youth ministry projects, with Redefine, Show up and Write (our online creative writing group), Recess (one of our school-based projects) continuing to flourish. During the early months of 2022 we were at capacity with both of these groups. We were also able to resume our one-off youth events, such as Nerd Night (an alternative to Halloween celebrations), the Annual Firework Display and our Christmas party. Nerd Night brought together two distinct youth groups (Redefine and Recess) and allowed our young people a safe and Godly alternative to Halloween activities. We put on a firework display and games evening in November, held at a local church. We held two Christmas parties, one for Redefine and one for Recess and both were highly successful events. April 2022 saw a change in Chairperson, with Paul Hadley leaving the role and Tracey Lloyd taking over the Chair. Tracey is not new to Youth for Christ having been a volunteer youth leader with us over a 12year period. Tracey is, however, the first woman to Chair the Board of Trustees and has embraced the role with characteristic enthusiasm. In May 2022, Colwyn Youth for Christ was officially launched and Llandudno Youth for Christ was part of the celebration evening. This evening was the biggest event since lockdown, with representatives from National Youth for Christ and a live band (Sense, the Youth for Christ touring band) who played at the event following a successful two days of assemblies and lessons in a local high school. One of the band members is a young person who attended Redefine and other Llandudno Youth for Christ events as a young teenager and it was a pleasure to catch up with him again and hear about where God has taken him. Tim Gough, our Llandudno Youth for Christ Centre Director, was instrumental in the setting up of Colwyn Youth for Christ and this new Youth for Christ Centre has undoubtedly benefitted the community which it serves. The transition back to in-person contexts allowed the very successful Reverb Café to re-open in May 2022. This Café is staffed solely by volunteers and, as well as bringing in much needed revenue, has become a regular meeting place for the Christian community and visitors to the town alike. We have also moved back to in-person monthly prayer meetings that are supplemented by fortnightly email prayer points, distributed by our new Trustee responsible for prayer co-ordination. We never underestimate the power of bringing our praise, thanks and requests before an Almighty God.
2
We were delighted to be able to get out and about with our young people again as the summer months arrived, around twenty people from both Llandudno and Colwyn Youth for Christ to a camp in Welshpool from August 14[th] -18[th] . At camp the young people learned to get along in a new way, as well as hearing the gospel message in a new way. We also ran a trip to a local climbing wall and visited the Goldwing Parade Event in Llandudno. One trip that was hugely successful was a visit to the local dry ski slope, where two groups of young people (our Redefine group and our Recess group) met and got to know each other. We took a group of young people to the Llandudno Fireworks Display in Llandudno; this had been an annual event up until COVID struck and we were delighted to invite young people to The Garage to hang out before and after the main event.
Led by our Centre Director, Tim Gough, Llandudno Youth for Christ was also able to bless the local community by offering accredited CPD this year in the form of Safeguarding courses and a course on “Why Young People Leave Church” which saw over 50 people attend and, has therefore, benefitted the wider community. We also ran a second course called ‘Becoming a Youth Friendly Church’ which was also very well attended and received.
This year has seen the charity return to the work that we love – in-person youth work. We are grateful to our many supporters and donors, our young people and their families, and our tireless volunteers. We look forward to see what God has in store for us next year as we move into another exciting period of change.
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income 1. As compared with last year our income increased by £8,829.67 due to one-off donations. 2. Grant: £1,200 from the Rank Foundation restricted for use in setting up The Garage, as were two donations of £10k and £5k. 3. Reverb Café income: averaged £475/m in the 10 months post-COVID 4. Central Youth for Christ provided £675 towards the salary of the Centre Director for his work across N Wales. This is being phased out. 5. Approximately £8,554 can be claimed from HMRC for 2022-2023 Gift Aid/GASDS. This is unusually large due to the one-off donations. Expenditure 1. Total expenditure increased by £16,423.09 due to the extensive work to prepare and furnish The Garage. 2. 11% salary increase for Centre Director |
|---|---|---|
3
| 3. Project costs (Redefine, Recess etc.) restarted but were reduced due to COVID 4. £300/m rent for use of The Garage 5. Total annual cost of £676 for Telephone & Internet now includes a broadband service for The Garage |
||
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To keep at least 3 months' fixed costs, including salaries, available at all times plus a £500 reserve to make good The Garage as necessary in the event that we have to leave the building: 3 months at £4,000 a month + £500 = £12,500 |
| Amount of reserves held | Para 1.22 | £62,306 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
The charity’s principal sources of funds (including any fundraising) |
The Charity’s income mostly comes from: • Regular monthlygiving • One-offdonations • Reverb Café • Localchurch support |
|
| Para 147 | ||
| . | ||
| A description of the principal risks facing the charity |
Para 1.46 | Risks are continually monitored and overseen by the Centre Director, Tim Gough, who reports to the Trustees. Any accidents or incidents are reported in the Accident and incident book kept at The Garage. Financial risks are managed through policy and monitored by the Treasurer and Trustees. The Trustees entered into a lease with the Presbyterian Church of Wales for use of premises known as 'The Garage' for a period of five years from 6th March 2023 with a break clause in favour of the tenant three years from then. The annual rent is currently £3600 (£300 per month) but is subject to review 6th September 2023, 6th March 2024, and 6th March 2025. |
4
Structure, Governance and Management
| Description of charity’s trusts: |
The Charity and its property shall be administered and managed in accordance with this constitution by the members of the Trustee Body constituted by Clause 8 of the Constitution ("the Trustee Body"). |
|
|---|---|---|
| Type of governing document | Para 1.25 |
Constitution of LLANDUDNO YOUTH FOR CHRIST readopted on the 15th day of February 2017 |
| How is the charity constituted? |
Para 1.25 | Registered Charity |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | See clauses8, 9,10of Llandudno Youth for Christ constitution 2017 |
Reference and Administrative details
| Charity name | Llandudno Youth for Christ |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1126605 |
| Charity’s principal address | The Garage, New Street, Llandudno, Conwy, LL30 2YF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Tracey Lloyd | Chair | 04/04/2022 – Present | Trustee | |
| Chris Condrup | Treasurer | Trustee | ||
| Marie Smith | Trustee | Trustee | ||
| Margret Kinsey | Trustee | Trustee | ||
| Andy Nelson | Trustee | Trustee | ||
| Sarat Mason | Secretary | Trustee |
Names and addresses of advisers (Optional information)
| Type of adviser Name |
Type of adviser Name |
|
|---|---|---|
| Independent Examiner | Alun Pari Huws | |
| Name of chief executive or names of senior staff members (Optional information) | ||
| Tim Gough – Centre Director |
5
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Potential for conflict of interest arising from our move to The Garage.
The Trustees for Llandudno Youth for Christ are mindful that our move to The Garage, managed by Gloddaeth Church, has the potential for conflicts of interest to arise for members of Gloddaeth Church who also serve on the Board of Trustees. Neither Tim Gough (Centre Director), nor Tracey Lloyd (Chair) are members of Gloddaeth and are committed to protecting the interests of Llandudno Youth for Christ by ensuring that any Trustees with a potential conflict of interest recuse themselves from voting on issues where that conflict may reasonably be expected to occur. Should any issues or disagreements arise between members of Gloddaeth Church and persons carrying out work for Llandudno Youth for Christ whilst at The Garage, Tracey Lloyd will act as a mediator in the first instance. Should further issues arise we have mediation options available through both the Presbyterian Church of Wales (who own the building), and National Youth for Christ. Should third party mediation be needed beyond this, we will seek help from the Evangelical Alliance, of which all groups are members.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Tracey Lloyd Chris Condrup Position (e.g. Secretary, Chair, etc)[Chair ] Treasurer Date 18-10-2023
6
Treasurer’s Report
Year ending 31-03-2023
Accounts independently examined by Alun Pari Huws. With particular thanks to him for his assistance, and to Jenny Holland for managing the payroll!
AGM 21[st] October 2023
Statement of Assets and Liabilities as at 31-03-2023
| As at 31st March 2023 | As at 31st March 2023 | As at 31st March 2023 | As at 31st March 2022 | As at 31st March 2022 | As at 31st March 2022 | ||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Designated | Unrestricted | Restricted | Designated | ||||
| Current Assets: Bank Accounts | |||||||||
| BMM deposit(savings) | 49,652.76 | 2,000.00 |
58,708.41 | 2,000.00 |
|||||
| Communitycurrent(main account) | 1,268.68 | 1,203.56 | |||||||
| Consumables(Reverb Café + food) | 1,131.13 | 184.15 | |||||||
| Mission(support for volunteers) | 425.00 | 485.00 | |||||||
| Total Current Assets: Bank Accounts | 52,052.57 | 2,000.00 |
425.00 |
60,096.12 | 2,000.00 |
485.00 |
|||
| Current Assets: Capital Equipment £300+,with 3+year life | |||||||||
| Laptop2 £2100 | Year 2 = less 33% | 1,400.00 | Laptop 1 | 215.00 |
|||||
| Pool table £600 | Year 2 = less 33% | 400.00 | Desk PC | 115.00 |
|||||
| Arcade machine 1 £360 | Year 2 = less 33% | 240.00 | Camera | 165.00 | |||||
| Arcade machine 2 £360 | Year 2 = less 33% | 240.00 | PA equip | 165.00 |
|||||
| Drum kit 100.00 |
|||||||||
| Total Assets: Capital Equipment £300+ | 2,280.00 | - |
- |
760.00 | - |
- |
|||
| Current Assets: Other Assets | |||||||||
| Unclaimed Gift Aid 2022-2023 | £33,126 x 25% | 8,281.50 | 4,388.50 | ||||||
| Unclaimed GASDS 2022-2023 | £645 x 25% | 161.25 | 130.00 | ||||||
| Total Other Assets | 8,442.75 | - |
- |
4,518.50 | - |
- |
|||
| Current Liabilities: Other Liabilities | |||||||||
| PAYE/NIC contributions(1 month) | -469.44 | -469.98 | |||||||
| Total Current Liabilities | -£469.44 | £0.00 | £0.00 | -£469.98 | £0.00 | £0.00 | |||
| TOTAL ASSETS LESS LIABILITIES | £62,305.88 | £2,000.00 | £425.00 | £64,904.64 | £2,000.00 | £485.00 |
The Trustees entered into a lease with the Presbyterian Church of Wales for use of premises known as 'The Garage' for a period of five years from 6th March 2023 with a break clause in favour of the tenant three years from then. The annual rent is currently £3600 (£300 per month) but is subject to review 6th September 2023, 6th March 2024, and 6th March 2025.
Receipts (income)
| 1st April 2022 - 31st March 2023 | 1st April 2022 - 31st March 2023 | 1st April 2022 - 31st March 2023 | 1st April 2022 - 31st March 2023 | 1st April 2021 - 31st March 2022 | 1st April 2021 - 31st March 2022 | 1st April 2021 - 31st March 2022 | 1st April 2021 - 31st March 2022 | ||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Designated | TOTAL | Unrestricted | Restricted | Designated | TOTAL | ||
| - | - | ||||||||
| Gifts and Grants Received | 11,945.85 | 1,700.00 |
- |
13,645.85 |
12,318.46 | 9,750.00 |
- |
22,068.46 |
|
| Gift Aid Small Donation Scheme | 645.00 | - |
- |
645.00 |
520.00 | - |
- |
520.00 |
|
| Gift Aided | 18,126.00 | 15,000.00 |
- |
33,126.00 |
17,554.00 | - |
- |
17,554.00 |
|
| Total Gift Received | 30,716.85 | 16,700.00 |
- |
47,416.85 |
30,392.46 | 9,750.00 |
40,142.46 | ||
| - | - | ||||||||
| Interest (paid in) | 244.35 | - |
- |
244.35 |
7.44 | - |
- |
7.44 |
|
| Gift Aid tax back | 4,527.37 | - |
- |
4,527.37 |
10,792.17 | - |
- |
10,792.17 |
|
| Ministryevents (special one-offs) | 172.50 | - |
- |
172.50 |
- | - |
- |
- |
|
| Reimbursement (for error) | 17.60 | - |
- |
17.60 |
29.91 | - |
- |
29.91 |
|
| Reverb Café | 9,497.98 | - |
- |
9,497.98 |
- | - |
- |
- |
|
| YFC work across N Wales | - | 675.00 |
- |
675.00 |
- | 2,750.00 |
- |
2,750.00 |
|
| Total Misc Income | 14,459.80 | 675.00 | - | 15,134.80 | 10,829.52 | 2,750.00 | - | 13,579.52 | |
| - | - | ||||||||
| TOTAL INCOME | 45,176.65 | 17,375.00 |
- |
62,551.65 |
- |
41,221.98 |
12,500.00 |
- |
53,721.98 |
Notes:
-
As compared with last year our income was an INCREASE OF £8,829.67 (but one-off donations give a false picture)
-
A £10,000 and £5,000 donation, were restricted for use in setting up The Garage
-
A £1,200 grant from the Rank Foundation was given for use in setting up The Garage
-
Reverb Café ran for 10 months post-COVID and raised an average of £475 a session
-
Central YFC provided £675 restricted to be used to pay for Tim’s work across N Wales (but it is being phased out)
-
A restricted donation of £500 was given for the safeguarding training Tim gave to lots of people from one church
-
In the NEXT financial year, we have claimed £8,553.58 from HMRC for 2022-2023 Gift Aid/GASDS. This is roughly double normal because one-off donations of £10k and £5 were Gift Aided (the 2021-2022 GA claim was for 2 years).
| 1st April 2022 - 31st March 2023 | 1st April 2022 - 31st March 2023 | 1st April 2022 - 31st March 2023 | 1st April 2022 - 31st March 2023 | 1st April 2021 - 31st March 2022 | 1st April 2021 - 31st March 2022 | 1st April 2021 - 31st March 2022 | 1st April 2021 - 31st March 2022 | ||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Designated | TOTAL | Unrestricted | Restricted | Designated | TOTAL | ||
| BankCharge | 175.99 | - | 60.00 |
235.99 | 38.79 | - | 15.00 |
53.79 | |
| Laptop (capitalequipment) | 2145.99 | - | - | 2145.99 | - | - | - | - | |
| GarfieldWestongrantforColwyn YFC | - | - | - | - | - | 10,000.00 | - | 10,000.00 | |
| EmployeePAYE/NIandEmployer NI | 5,639.63 | - | - |
5,639.63 |
5,263.82 | - |
- |
5,263.82 |
|
| Pension | 2,334.76 | - | - |
2,334.76 |
1,995.33 | - | - |
1,995.33 |
|
| Salary | 21,226.21 | 675.00 |
- | 21,901.21 |
17,699.84 | 2,750.00 |
- | 20,449.84 |
|
| Staff Training | 1,243.95 | 500.00 | - | 1,743.95 |
623.10 | - | - |
623.10 |
|
| Volunteers | 600.00 | - | - |
600.00 |
500.00 | - | - |
500.00 |
|
| Total employment costs | 31,044.55 | 1,175.00 |
- |
32,219.55 | 26,082.09 | 2,750.00 | - | 28,832.09 |
|
| - | |||||||||
| Books-CDs | 142.69 | - | - |
142.69 |
173.45 | - | - |
173.45 |
|
| Entertaining | 66.95 | - |
- | 66.95 | 97.97 | - |
- |
97.97 |
|
| Employee phones | 350.41 | - |
- | 350.41 | 291.00 | - | - |
291.00 |
|
| Printing &Postage | 301.00 | - |
- | 301.00 | 38.87 | - |
- |
38.87 |
|
| Reverb/Redefine/schools (regularsessions) | 1,130.84 | - |
- | 1,130.84 | 654.36 | - | - |
654.36 |
|
| Stationery & office sundries | 683.54 | - |
- | 683.54 | 493.39 | - | - |
493.39 |
|
| Total employee expenses | 2,675.43 | - |
- | 2,675.43 | 1,749.04 | - |
- |
1,749.04 |
|
| Food + consumables (incReverb Café) | 2,563.16 | - |
- | 2,563.16 | 1,233.28 | - | - |
1,233.28 |
|
| FundraisingExpenses | 673.07 | - |
- | 673.07 | 129.00 | 129.00 | |||
| Gifts (GIVEN) | 123.49 | - |
- | 123.49 | 64.61 | - |
- |
64.61 |
|
| Insurance | 661.61 | - |
- | 661.61 | 849.99 | - | - |
849.99 |
|
| Legal&Professional Fees | 35.00 | - |
- | 35.00 | 25.00 | - | - |
25.00 |
|
| Ministry (church/schoolone-offevents) | 987.28 | - |
- | 987.28 | 329.90 | - | - |
329.90 |
|
| Paidinerror | 17.60 | - |
- | 17.60 | 14.94 | - |
- |
14.94 |
|
| Rent | 3,600.00 | - |
- | 3,600.00 | 4,533.65 | - | - |
4,533.65 |
|
| Repairs,maintenance &improvements | 4,374.73 | 16,200.00 |
- |
20,574.73 | 3,184.28 | - | - |
3,184.28 |
|
| Subscriptions toYFC | 2,400.00 | - |
- | 2,400.00 | 2,400.00 | - | - |
2,400.00 |
|
| Travel | 329.40 | - |
- | 329.40 | 54.00 | - | - |
54.00 |
|
| Software licences | 736.62 | - |
- | 736.62 | 620.28 | - |
- | 620.28 | |
| Telephone +Internet | 676.28 | - |
- | 676.28 | 158.26 | - | - |
158.26 |
|
| Total other costs | 17,178.24 | 16,200.00 |
- |
33,378.24 | 13,597.19 | - |
- | 13,597.19 | |
| Total Expenditure | £53,220.20 | £17,375.00 | £60.00 | 70,655.20 | £41,467.11 | £12,750.00 | £15.00 | 54,232.11 |
Notes:
Payments (expenses)
-
Total expenditure INCREASED BY £16,423.09 mainly due to continued extensive work to prepare and furnish The Garage
-
Repairs, maintenance & improvements are mostly works to prepare The Garage including 2 restricted donations of £10k and £5k
-
Repairs, maintenance & improvements also include a restricted grant of £1,200 from the Rank Foundation for The Garage works
-
Telephone and Internet now includes a new broadband service for The Garage
-
Other increases are generally as a result of more activities taking place post-COVID
-
Central YFC’s restricted £675 for work across N Wales is included within Salary (but is being phased out)
| YFC Budget 2022 - 2023 | YFC Budget 2022 - 2023 | YFC Budget 2022 - 2023 | YFC Budget 2022 - 2023 | YFC Budget 2022 - 2023 | YFC Budget 2022 - 2023 | YFC Budget 2022 - 2023 | YFC Budget 2022 - 2023 | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Category Description | Confirmed 2021 - 2022 |
Proposed BUDGET |
Proposed change |
Explanation of significant proposed changes |
Confirmed 2022 - 2023 |
Change to budget |
|||||
| Employees inc. training | 28,832 £ |
£34,000 | 18 % No Administrator, 11% salary increase for Tim | £32,220 | -5 % | ||||||
| Expenses (inc. mailings) | 1,749 £ |
£1,800 | 3 % 62 % Post COVID + opening of The Garage in 2023 55 % Event(s) to replace COVID cancellations? |
£2,675.00 | 49 % 28 % 237 % |
||||||
| Food + consumables | 1,233 £ |
£2,000 | £2,563.00 | ||||||||
| Fundraising | 129 £ |
£200 | £673.00 | ||||||||
| Insurance | 850 £ |
£700 | -18 % £580 plus contents, less security | £662.00 | -5 % | ||||||
| Legal & Professional Fees | 25 £ |
£300 | 1100 % HSBC Bank fees! 203 % Activities increasing post COVID |
£271.00 | -10 % -1 % |
||||||
| Ministry (church-school events) | 330 £ |
£1,000 | £987.00 | ||||||||
| Rent/hire charges | 4,534 £ |
£4,000 | -12 % Includes allowance for fuel increase | £3,600.00 | -10 % | ||||||
| Repairs & Maintenance | 3,184 £ |
£20,000 | 528 % 2022-06 £10k donated for The Garage works | £20,575.00 | 3 % | ||||||
| Subscriptions to YFC | 2,400 £ |
£2,400 | 0 % | £2,400.00 | 0 % | ||||||
| Travel | 54 £ |
£120 | 122 % Activities increasing post COVID | £329.00 | 174 % | ||||||
| Software, CS, QB, Zoom | 620 £ |
£600 | -3 % | £737.00 | 23 % | ||||||
| Utilities, telephone + Internet | 158 £ |
£420 | 166 % Phone and broadband for The Garage 2823 % Mostly for a new office laptop (capital) |
£676.00 | 61 % 20 % |
||||||
| Misc (inc gifts given etc) | 65 £ |
£1,900 | £2,287.00 | ||||||||
| TOTAL EXPENSES | £44,163 | £69,440 | 57 % | £70,655 | 2 % |
Notes:
-
Overall, we spent a little more (£1,215 = 2%) than budgeted
-
COVID-19 restricted the activities that could take place for a couple of months
-
Preparation of The Garage took up around half the year before it could be used regularly
-
Hopefully things should settle down into a more regular pattern in future
Regular monthly giving:
Regular monthly income as at 31st March 2022 = £3,092.81 INCREASE OF £742.30 :
- Gift Aided = £1,485 from 48 individuals, DECREASE OF £67
a) 4 individuals ended (1 supporting Colwyn, 1 moved away, 1 now non-GA)
b) 3 new individuals, 3 individuals increased
- Non Gift Aided = £ 741.34 from 3 churches & 15 individuals, DECREASE OF £113.50
a) 2 churches ended, 4 individuals ended (unknown why)
b) 1 new donor switched from GA
- Reverb Café = INCREASE OF £949.80 on average (up from nothing last year)
The decrease of £180.50 in monthly giving from churches and individuals is very concerning after a small increase last year but large decreases the two years before. Might be partially due to support switching to Colwyn Youth For Christ? Thankfully, Reverb Café restarted a couple of months into the year and has provided 31% of our regular income on average. Nevertheless, we are in a fragile position and Reverb Café desperately needs more adult volunteers to avoid overworking those we already have! Encouraging legacies should help our long-term finances but can’t be an immediate fix.
YFC Budget 2023 - 2024
| Confirmed | Proposed | Proposed | ||
|---|---|---|---|---|
| Category Description | 2022- 2023 | BUDGET | change | Explanation of significant proposed changes |
| Employees inc. training | £32,220 | £37,000 | 15% | Tim 8% salary increase; p/t person 4+ months |
| Expenses (inc. mailings) | £2,675.00 | £2,800 | 5% | Activities increasing gradually with p/t person |
| Food + consumables | £2,563.00 | £2,800 | 9% | Activities increasing gradually with p/t person |
| Fundraising | £673.00 | £700 | 4% | |
| Insurance | £662.00 | £700 | 6% | May possibly decrease with improved security |
| Legal & Professional Fees | £271.00 | £300 | 11% | Mainly HSBC Bank fees! |
| Ministry (church-school events) | £987.00 | £2,200 | 123% | More activities (p/t person), summer not-camp |
| Rent/hire charges | £3,600.00 | £3,600 | 0% | |
| Repairs & Maintenance | £20,575.00 | £8,500 | -59% | £6.5k in The Garage; £2k horsebox |
| Subscriptions to YFC | £2,400.00 | £2,400 | 0% | |
| Travel | £329.00 | £400 | 22% | Activities increasing post COVID |
| Software, CS, QB, Zoom | £737.00 | £800 | 9% | |
| Utilities, telephone + Internet | £676.00 | £700 | 4% | |
| Misc (inc, laptop, gifts given etc) | £2,287.00 | £150 | -93% | Laptop was a one-off purchase |
| TOTAL EXPENSES | £70,655 | £63,050 | -11% |
Notes:
- A negative budget is being proposed (approx £13k above expected/regular income) 2. We want to employ a new person to assist Tim for 16 hrs/week (starting in Jan?) 3. There are reserves to use in the short-term but we must also increase donations 4. Some expenditure on works in The Garage (inc. upstairs) is still required 5. We haven’t yet spent the £2k grant for a horsebox (mobile mission work) 6. Future legacy income needs to be promoted in a specific campaign (long-term finance)
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Llandudno Youth For Christ members of On accounts for the year 31 March 2023 Charity no 1126605 ended (if any) Set out on pages 1-7 of the Trustees’ Report and pages 2-4 of the accompanying Treasurer’s Report and Accounts.
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Alun Pari Huws Date: 18.10.23
Name: Alun Rhys PARI HUWS
Relevant professional Associate of the Chartered Institute of Bankers qualification(s) or body (if any):
Address: 5 Park Lane, Llandudno, LL30 1PQ ~~Address blanked for privacy but available on request~~
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
October 2018
2
IER