Trustees’ Annual Report for the period
Period start date: 1st April 2020 Period end date: 31st March 2021
Charity name: Llandudno Youth for Christ
Charity registration number: 1126605
| Objectives and Activities | SORP reference |
|---|---|
| Summary of the purposes of the charity as set out in its governing document & Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
| ● To advance the Christian faith for the benefit of young people in accordance with the statement of faith throughout the world and in particular Llandudno and its surrounding area. ● the advancement of the Christian faith mainly, but not exclusively by means of proclaiming Christian messages of an evangelistic and teaching nature throughout the world and in particular Llandudno and its surrounding area. ● to demonstrate, promote and encourage Christian values, including Dignity, Empowerment and Partnership to all young people throughout Llandudno and its surrounding area. ● the advancement of the education of children and young people through support and mentoring in schools, colleges and other educational establishments. Through lunchtime and after school clubs, street-based youth work and other youth provision to develop their physical, mental and spiritual capacities, that they may grow to full maturity as individuals, and that their condition of life may be improved; ● to relieve poverty and sickness thereby demonstrating the Christian faith by promoting overseas service, education, practical action and working with those affected, either directly or through relevant relief agencies |
|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission onpublic benefit |
Para 1.18 |
| All Trustees have had regard to the guidance issued by the Charity Commission on Public Benefit. |
Additional information (optional) SORP reference You may choose to include further statements where relevant about: Contribution made by volunteers Para 1.38 The Charity is hugely dependent on the great work of our extensive volunteer team. Without whom the charity would fail to reach the set purposes of Reaching the Youth of Llandudno
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Achievements and Performance SORP reference Summary of the main achievements of the charity, identifying the difference the Para 1.20 charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Llandudno Youth for Christ Trustees and Centre Staff have taken the Charity Commission’s Public Benefit Guidance into account when considering the different activities undertaken to achieve its objectives.
Regardless of the challenging circumstances, we at Llandudno Youth for Christ believe that a high level of consistent loving attentiveness is exactly what our young people need. Even if we don’t have all the same opportunities right now, we can still help them grow and flourish. So, it’s been an exciting, albeit difficult year for us. We had to stop all of our in-person meetings, we couldn’t go into schools, and we weren’t able to run our usual trips, camps, and events. However, we innovated, and we adapted.
The year started off with video content. We put together a YouTube channel and produced weekly fun videos with a gospel message. Then we added ‘live’ sessions, where a leader would share a thought with young people on Instagram and Facebook twice a week. Then, of course, came zoom.
Zoom was a game changer for us as it allowed us to run interactive meetings with young people and help them see each other at the same time. Over the year we’ve run two weekly meetings and added lots of other one-offs too. We’ve run live Q&A sessions, cooking lessons, movie nights, quizzes, and breakfast times. We’ve even run extended events including ‘Camp-Not-Camp’ where young people set up tents in their gardens, and ‘Den-Fest’ where they made and slept in dens in their houses. Each of these included lots of fun, engaging online events.
As the year went on, we added two more intentional meetings: ‘Show Up and Write’ is a fortnightly group for creative writers, and ‘MORE’ is a monthly meeting helping more intellectually curious young people do some deep thinking.
We have also been able to maintain our relationships with local schools. We’ve provided online assemblies, support for transitioning year 7s, mentoring for struggling pupils, homework help, and some support for teachers too.
Of course, it’s not all been online. In the brief time between lockdowns from Oct-Dec last year, and since April this year, we have met in person. After putting all the COVID-19 safety measures in place, we have been able to offer small in person gatherings in Colwyn Bay and in Llandudno.
We opened ‘Shuffle and Shake’, a board game café in the centre of Colwyn Bay, and we ran ‘Redefine’ in Llandudno. Shuffle and Shake is our first fully functional and independent activity in a different town – showing we are expanding our work geographically as planned. It serves milkshakes, has a huge collection of games and its own dedicated team, and even runs ‘hybrid’ sessions with a computer, so those who can’t come in person, can join in online. This has been immensely successful and is fully booked up each week.
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Redefine is a community centre-based project in an estate area of high poverty. In this project we ran fun events like ‘the paper aeroplane stunt show,’ ‘the ultimate office chair race’, ‘giant monopoly’ and ‘the hotwheels ski jump.’ That last one included making a 60ft long track for toy cars. This has allowed us to connect with new young people and develop our relationships with the local estate.
More recently we’ve been running weekly campfires on West Shore with around twenty young people attending. We’ve had great times at these, and great feedback from neighbours, parents, and the local police.
At all of these events and projects we’ve been able to develop community, support young people’s individual needs, and tell them about Jesus. We pride ourselves on bucking trends. Young people, for instance, statistically stay in our projects for more years than in average youth groups, meaning we can build more lasting, effective relationships. We also connect well with a large number of young people with additional needs, and with home-schooled young people, all of whom fit into the developing community.
The driving purpose behind the grant application was to expand what we do in Llandudno into Colwyn Bay, a nearby town. We wanted to take our ten years of success and experience and reproduce it somewhere else. We wondered if, after 12 months of COVID-19, we were going to be able to tell you we couldn’t do it. However, that is not the case at all! We now have a dedicated Colwyn Bay team, two Colwyn Bay projects, and we have six trustees ready to launch Colwyn Bay Youth for Christ as a sustainable, brand new charity. We have connected with local groups, the local council, and we have begun talks to take over the local skate park.
We are telling young people about Jesus every week. We’re supporting them, encouraging them, and helping them grow. And you are a very real part of that.
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income 1. As compared with last year our income was an increase of £8,643.88 (14%) 2. Grants: Garfield Weston Foundation £5,000 restricted for use in setting up the Colwyn Bay Centre 3. There was a £10,000 anonymous donation via Central Youth For Christ 4. We received over £10,500 of one-off donations 5. Central YFC provided £1,250 for the Centre Director’s work across N Wales (some missed payments next year too) 6. £4,520 can be claimed from HMRC for 2019-2020 for Gift Aid/GASDS, and £6,220 for 2020-2021 7. There has been almost no Saturday Café income due to COVID-19 (or income from Soul Survivor etc) Expenditure 1. Total expenditure decreased by £13,202.09 (22%) overall due to COVID-19 2. There were no salaryincreases |
|---|---|---|
3
| 3. No capital equipment (over £300 now) was purchased 4. Our rent was reduced due to COVID-19 5. We received a refund for Tim’s Big Trek cancellation (lost £323) 6. Software licences (ChurchSuite, QuickBooks, Zoom, Final Cut and the website hosting) are mostly new annual expenses 7. Reverb “other” costs included an external hard drive, camera etc. for a better quality Zoom experience with YP during lockdowns. |
||
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To keep at least 3 months' fixed costs including salaries available at all times = approximately £15,000 (usually significantly more than this is kept available) |
| Amount of reserves held | Para 1.22 | £63,091.25, and of this £5,000 is restricted |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The Charity’s Principal income comes from a number of streams. ● Monthly giving ● One off donations ● Saturday Café ● Local church support |
| A description of the principal risks facing the charity |
Para 1.46 | Risks are continually being monitored and overseen by the centre manager Tim Gough who reports to the Trustees. Any accidents or incidents are reported in the Accident and incident book kept at Ty LLywelyn. Financial risks are managed through policy and monitored bythe Treasurer and Trustees, |
Structure, Governance and Management
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| Description of charity’s trusts: |
The Charity and its property shall be administered and managed in accordance with this constitution by the members of the Trustee Body constituted by Clause 8 of the Constitution ("the Trustee Body"). |
|
|---|---|---|
| Type of governing document | Para 1.25 |
Constitution of LLANDUDNO YOUTH FOR CHRIST readopted on the 15th day of February 2017 |
| How is the charity constituted? |
Para 1.25 | Registered Charity |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | See clauses8, 9,10of Llandudno Youth for Christ constitution 2017 |
Reference and Administrative details
| Charity name | Llandudno Youth for Christ |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1126605 |
| Charity’s principal address | Ty Llywelyn Community Centre, Ffordd Yr Orsedd, Llandudno LL30 1LA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Paul Hadley | Chair | 20/01/2020 - Present | Trustee | |
| Chris Condrup | Treasurer | Trustee | ||
| Marie Smith | Trustee | Trustee | ||
| Margret Kinsey | Trustee | Trustee | ||
| TraceyLloyd | Trustee | Feb 2021 | Trustee | |
| AndyNelson | Trustee | Feb 2021 | Trustee | |
| Sarat Mason | Trustee | June 2021 | Trustee |
Funds held as custodian trustees on behalf of others
Description of the assets £5,000 grant from the Garfield Weston Foundation held in this capacity
5
Name and objects of the Colwyn Bay Youth For Christ is in the process of being charity on whose behalf the established as a charity in its own right, the activities having assets are held and how this been operated under Llandudno Youth For Christ’s charity falls within the custodian objects during the period of this report. charity’s objects Details of arrangements for The grant from the Garfield Weston Foundation will be safe custody and transferred to the new bank account for Colwyn Bay Youth segregation of such assets For Christ when it has been created. It is currently held in from the charity’s own assets our savings account.
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Independent Eleri Cooper Examiner
Name of chief executive or names of senior staff members (Optional information)
Tim Gough – Centre Director
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Hadley.paul@gmail.com
Full name(s) Paul Hadley
Position (eg Secretary, Chair Chair, etc)
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Date 2110612021
Treasurer’s Report
Year ending 31-03-2021
Accounts independently examined by Eleri Cooper. With particular thanks to her and Sue Condrup for their assistance!
AGM 23[rd] June 2021
Statement of Assets and Liabilities as at 31-03-2021
| Current Assets: Bank Accounts BMM deposit Community current Consumables Mission |
APR 2020 - MAR 2021 Unrestricted Restricted 55,000.97 5,000.00 1,840.38 - 749.90 - 500.00 - |
APR 2019 - MAR 2020 Unrestricted Restricted |
|---|---|---|
| 38,629.27 - 1,878.30 - 517.91 - 500.00 - |
||
| Total Current Assets: Bank Accounts Current Assets: Capital Equipment £300+, with 3+ year life Laptop - yr2 = less 33% Desktop PC - yr2 = less 33% Camera - yr2 = less 33% PA equipment - yr2 = less 33% Drum kit - yr2 = less 33% |
58,091.25 5,000.00 430.00 - 230.00 - 330.00 - 330.00 - 200.00 - |
41,525.48 - |
| 650.00 - 350.00 - 500.00 - 500.00 - 300.00 - |
||
| Total Assets: Capital Equipment £300+ Current Assets: Other Assets Unclaimed Gift Aid 2018-2019 Unclaimed GASDS 2018-2019 Unclaimed Gift Aid 2019-2020 Unclaimed GASDS 2019-2020 Unclaimed Gift Aid 2020-2021 Unclaimed GASDS 2020-2021 |
1,520.00 - - - - 4,583.50 - 354.91 - 6,217.50 - 3.75 - |
2,300.00 - |
| 4,389.75 - 371.46 - 4,583.50 - 354.91 - - - - - |
||
| Total Other Assets Current Liabilities: Other Liabilities PAYE/NIC contributions |
11,159.66 - -1,225.34 0.00 |
9,699.62 - |
| -1,671.53 0.00 |
||
| Total Current Liabilities TOTAL ASSETS LESS LIABILITIES |
-£1,225.34 £0.00 £69,545.57 £5,000.00 |
-£1,671.53 £0.00 |
| £51,853.57 £0.00 |
£69,545.57
£5,000.00
£51,853.57
Receipts (income)
| APR 2020 - MAR 2021 | APR 2020 - MAR 2021 | APR 2020 - MAR 2021 | APR 2019 - MAR 2020 Unrestricted Restricted TOTAL - - - - 32,313.85 - 32,313.85 1,421.62 - 1,421.62 18,244.00 - 18,244.00 |
APR 2019 - MAR 2020 Unrestricted Restricted TOTAL - - - - 32,313.85 - 32,313.85 1,421.62 - 1,421.62 18,244.00 - 18,244.00 |
APR 2019 - MAR 2020 Unrestricted Restricted TOTAL - - - - 32,313.85 - 32,313.85 1,421.62 - 1,421.62 18,244.00 - 18,244.00 |
||
|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | TOTAL | Unrestricted | Restricted | |||
| Administrator furlough payment | 4,412.01 | - |
4,412.01 | - | - | ||
| - | |||||||
| Gift Received | 30,242.32 | 5,000.00 |
35,242.32 |
32,313.85 | - |
||
| GASDS | 15.00 | - |
15.00 | 1,421.62 | - |
||
| Gift Aided | 24,870.00 | - |
24,870.00 | 18,244.00 | - |
||
| Total Gift Received | 55,127.32 | 5,000.00 |
60,127.32 |
51,979.47 | - |
51,979.47 - 70.51 - 835.00 7,298.45 1,750.00 |
|
| - | |||||||
| Interest (paid in) | 16.77 | - |
16.77 | 70.51 | - |
||
| Gift Aid tax back | 4,761.21 | - |
4,761.21 | - | - | ||
| Ministry events (i.e. Soul Survivor) | - | - | - | 835.00 | - |
||
| Saturday Café | 10.00 | - |
10.00 | 7,298.45 | - |
||
| YFC work across N Wales | 1,250.00 | - |
1,250.00 | 1,750.00 | - |
||
| Total Misc Income | 6,037.98 | 0.00 | 6,037.98 | 9,953.96 | 0.00 | 9,953.96 - 61,933.43 |
|
| - | |||||||
| TOTAL INCOME | £65,577.31 | £5,000.00 | 70,577.31 | £61,933.43 | £0.00 |
Notes:
-
As compared with last year our income was an INCREASE of £8,643.88 (14%)
-
Grants: Garfield Weston Foundation £5,000 – RESTRICTED to setting up the new Colwyn Centre
-
There was a £10,000 anonymous donation via Central Youth For Christ
-
We received over £10,500 of one-off donations (over 60% to make up for 5. below)
-
Almost no Saturday Café income due to COVID-19 (or income from Soul Survivor etc)
-
Central YFC provided £1,250 for work across N Wales (some missed payments next year too)
-
I can claim £4,520 from HMRC for 2019-2020 Gift Aid/GASDS, and £6,220 for 2020-2021
| APR 2020 - MAR 2021 | APR 2020 - MAR 2021 | APR 2019 - MAR 2020 | APR 2019 - MAR 2020 | ||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Unrestricted | Restricted | ||
| Bank Charge | 4.31 | - |
0.31 | - |
|
| Employers PAYE + NIC | 5,691.37 | - |
5,358.36 | - |
|
| Pension | 2,689.50 | - |
2,731.31 | - |
|
| Salary | 28,445.14 | - |
28,463.40 | - |
|
| Staff Training | 307.95 | - |
795.55 | - |
|
| Volunteers | 0.00 | - |
349.30 | - |
|
| Total employment costs | 37,133.96 | - |
37,697.92 | - |
|
| Expenses | - | - | 44.94 | - |
|
| Books-CDs | 49.43 | - |
95.23 | - |
|
| Entertaining | - | - | 468.73 | - |
|
| Mobile Phone | 216.00 | - |
274.00 | - |
|
| Postage | 70.47 | - |
72.05 | - |
|
| Reverb (other running costs) | 1,155.50 | - |
15.13 | - |
|
| Stationery | 176.66 | - |
974.87 | - |
|
| Total employee expenses | 1,668.06 | - |
1,944.95 | - |
|
| Error | 14.97 | - |
- | - | |
| Food + consumables (inc café) | 801.65 | - |
2,948.06 | - |
|
| Gifts (GIVEN) | 105.99 | - |
90.00 | - |
|
| Insurance | 895.86 | - |
870.49 | - |
|
| Legal & Professional Fees | 175.00 | - |
- | - | |
| Ministry (church-school-events) | 826.32 | - |
2,276.69 | - |
|
| Big Trek Expenses | - 1,461.30 |
- |
1,784.44 | - |
|
| Rent | 4,333.84 | - |
7,630.00 | - |
|
| Equipment (capital, £300+) | - | - | 1,597.57 | - |
|
| Repairs & Maintenance | - | - | 103.42 | - |
|
| Subscriptions to YFC | 2,400.00 | - |
2,400.00 | - |
|
| Travel | - | - | 1,383.27 | - |
|
| Software licences | 631.67 | - |
- | - | |
| Telephone + Internet | 156.73 | - |
162.03 | - |
|
| Total other costs | 8,280.73 | - |
21,245.97 | - |
|
| Total Expenditure | 47,687.06 | - |
60,889.15 | - |
Payments (expenses)
Notes:
-
Total expenditure DECREASED BY
-
£13,202.09 (22%) overall due to COVID-19
-
- No salary increases
-
Rent reduced due to COVID-19
-
We received a refund for the Big Trek cancellation (lost £323)
-
Software licences (ChurchSuite,
-
QuickBooks, Zoom, Final Cut and the website hosting) are mostly a new annual expense
-
Reverb “other” costs include an external hard drive, camera etc. for a better quality Zoom experience with YP during lockdowns
-
No capital equipment purchased (£300+ now)
YFC Budget 2020 - 2021
| Confirmed | Proposed | Proposed | Proposed | Confirmed | Change to | ||
|---|---|---|---|---|---|---|---|
| Category Description | 2019- 2020 | BUDGET | change | Explanation of significant proposed changes | 2020- 2021 | budget | |
| Employees inc. training | £37,983 | £38,500 | 1% | £37,734 | -2% | ||
| Expenses (inc. mailings) | £1,945 | £1,500 | -23% | COVID-19 = less activity | £1,668 | 11% | |
| Food + consumables | £2,948 | £1,000 | -66% | COVID-19 = less activity | £802 | -20% | |
| Fundraising | £1,784 | £1,500 | -16% | Big Trek fundraising expenses (later cancelled) | -£1,461 | ||
| Insurance | £870 | £900 | 3% | £896 | 0% | ||
| Legal & Professional Fees | £0 | £0 | 0% | £175 | |||
| Ministry (church-school) | £2,277 | £1,000 | -56% | COVID-19 = less activity | £226 | -77% | |
| Rent/hire charges | £7,630 | £7,000 | -8% | COVID-19 = less activity | £4,334 | -38% | |
| Repairs & Maintenance | £103 | £100 | -3% | £0 | -100% | ||
| Subscriptions to Central YFC | £2,400 | £2,400 | 0% | Remaining constant | £2,400 | 0% | |
| Travel | £1,383 | £600 | -57% | COVID-19 = less activity | £0 | -100% | |
| Software, CS, QB, Zoom | £0 | £706 | ChurchSuite, Zoom, QuickBooks, Final Cut | £632 | -10% | ||
| Utilities | £162 | £170 | 5% | Website hosting | £0 | -100% | |
| Misc (inc gifts given etc) | £92 | £0 | £106 | ||||
| TOTAL EXPENSES | £59,577 | £55,376 | -7% | £47,512 | -14% |
Notes:
-
Overall we spent a lot less (-14%) than budgeted… almost entirely due to COVID-19
-
Website hosting has moved to the new software category
Regular giving:
Regular monthly income as at 31st March 2021 = £2,348.69 ( DECREASE OF £847.08 ):
- Gift Aided = £1,362 from 46 individuals, decrease of £38
a) 1 ended, 1 deceased, 1 decreased
b) 1 new (was non-Gift Aided and for less); 1 increased
- Non Gift Aided = £ 986.69 from 5 churches & 19 individuals, decrease of £125.50
a) 1 church ended; 1 individual ended (became Gift Aided)
b) 3 new individuals (1 no paperwork… so guessing)
- Saturday Café = No income at all due to COVID-19
The reduction of £163.50 in giving is on top of a decrease of £465.68 in monthly income last both due to local churches Plus Café year, mostly struggling financially. Saturday hasn’t taken place for at least 15 months. We have received amazing one-off donations but this reduction in regular giving means we are in a very fragile long-term position. So, we need to raise roughly an extra £550 in giving every month PLUS run the Saturday Café just to get back to where we were in 2019!
YFC Budget 2021 - 2022
| Confirmed | Proposed | Proposed | Proposed | ||
|---|---|---|---|---|---|
| Category Description | 2019- 2020 | BUDGET | change | Explanation of significant proposed changes | |
| Employees inc. training | £37,983 | £39,000 | 3% | 5% rise (none in 2020) + new Administrator? | |
| Expenses (inc. mailings) | £1,945 | £2,000 | 3% | ||
| Food + consumables | £2,948 | £2,800 | -5% | Some COVID restrictions April – July? | |
| Fundraising | £1,784 | £500 | -72% | Everest cancelled, now 'Miles from home' in UK | |
| Insurance | £870 | £900 | 3% | ||
| Legal & Professional Fees | £0 | £200 | 0% | ||
| Ministry (church-school) | £2,277 | £2,000 | -12% | Some COVID restrictions April – July? | |
| Rent/hire charges | £7,630 | £7,500 | -2% | Some COVID restrictions April – July? | |
| Repairs & Maintenance | £103 | £100 | -3% | ||
| Subscriptions to Central YFC | £2,400 | £2,400 | 0% | ||
| Travel | £1,383 | £1,200 | -13% | Some COVID restrictions April – July? | |
| Software, CS, QB, Zoom | £0 | £800 | |||
| Utilities | £162 | £0 | -100% | Website hosting now in software category | |
| Misc (inc gifts given etc) | £92 | £0 | |||
| TOTAL EXPENSES | £59,577 | £59,400 | 0% |
Notes:
-
The previous comparison used is with 2019-2020 as last year was so unique
-
As 2020 was so unusual, the Centre Director didn’t receive an annual salary increase 3. COVID-19 has already curtailed months of activities (including Saturday Café) 4. We still need to encourage the potential for legacies in a specific campaign
Blanked out for privacy purposes. Original available to the Charities Commission if required.
Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Giva here brlef details of any Items that the examiner wlshes to disclose. IER October 2018