**PLAY GLOUCESTERSHIRE**
## **COMPANY NUMBER 6260058**
**REGISTERED CHARITY NUMBER 1126562**
## **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2021**
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
## CONTENTS
for the Year Ended 31 March 2021
||Page|
|---|---|
|Reference and administrative information|1|
|Report of the Trustees|2 - 6|
|Independent examiners' report|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Notes to the Financial Statements|10 - 20|
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
## PLAY GLOUCESTERSHIRE
## COMPANY INFORMATION
for the Year Ended 31 March 2021
**Trustees & directors:** Matthew Arthur Louise Holder Diane Mautterer Jenni Wilson Chloe Booth **Key managment personnel:** Pip Levett **Secretary:** Helen Logan **Registered office:** Unit R7-R9 City Works Alfred Street Gloucester GL1 4DF **Principal office:** Unit R7-R9 City Works Alfred Street Gloucester GL1 4DF **Company number:** 06260058 **Charity number:** 1126562 **Independent examiner:** Patrick Morrello ACA Holyoak House Hanover Street Manchester M60 0AS **Bankers:** Barclays Bank plc Leicester Leicestershire LE87 2BB
1
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
## REPORT OF THE TRUSTEES
for the Year Ended 31 March 2021
The Trustees (who are also directors for the purposes of company law) present their report and the financial statements for the year. Included within the trustees' report is the directors' report as required by company law.
The accounts have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the Charity's Memorandum and Articles of Association, in accordance with Statement of Recommended Practice, Accounting and Reporting by Charities SORP (FRS102) and the Companies Act 2006.
## **Structure, Governance and Management**
## **Governing Document**
Play Gloucestershire is a charitable company limited by guarantee governed by its Memorandum and Articles of Association dated 25th May 2007, and amended by written resolution on 9 October 2008. The charitable company was registered with the Charity Commission on 4 November 2008. There are currently five members who are Trustees, each of whom agree to contribute a sum not exceeding £10 in the event of the company winding up.
## **Trustees**
As set out in the Articles of Association, there must be at least three Trustees. The five Trustees are those people notified to Companies House as the Directors of Play Gloucestershire.
## **Methods Used to Recruit and Appoint New Trustees**
If the trustees identify the need for new trustees – due to resignations, or the need for one or more trustees with specific skills – they will agree what skills, experience and knowledge are needed and agree a recruitment process, complying with the charity’s governing documents.
## **Trustee Induction and Training**
Play Gloucestershire have a Trustee induction programme that includes briefings on legal obligations under company and charity law, the contents of the Memorandum and Articles of Association, decision making processes, financial performance and introductions to key employees and other Trustees. Trustees are encouraged to attend appropriate training events to facilitate the undertaking of their role.
## **Trustees**
The Trustees who held office during the period were as follows:
Louise Holder Diane Mautterer Matthew Arthur Jenni Wilson Chloe Booth
## **Organisation:**
The board of Trustees hold teleconference meetings as required and meet face to face each quarter. They have appointed a Chief Executive Officer (known as the ‘Director of Play’) to manage the day-today operations of the charitable company. To facilitate effective operations, the Director of Play has delegated authority, within the terms of delegation approved by the Trustees, for operational matters including finance, employment and all play delivery.
## **Risk Management**
The Trustees are developing a risk management strategy which will include an annual review of the risks the charity may face and the establishment of systems and procedures to mitigate those risks identified. It will also include procedures to follow to minimise any potential impact on the charity should those risks materialise.
2
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
REPORT OF THE TRUSTEES
for the Year Ended 31 March 2021
## **Objectives and Activities**
The objects of the charity are:
To advance in life and help young people up to the age of 19 through:
(a) The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life.
(b) Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
The charity has a shared vision of happy and healthy childhoods full of outdoor play. Play Gloucestershire is a charity, which believes that playing outdoors is an essential part of a happy, healthy childhood, and at the heart of a nurturing community. We provide fun, adventurous and inclusive opportunities for local outdoor play, to transform children’s lives and help them build active, positive futures.
The main areas of activity used to achieve these objectives are:
To provide free open access play opportunities for all in parks and public open spaces (Community Play Rangers)
To provide volunteering and playwork opportunities for young people
To encourage children and families to move more and eat well
To provide outdoor play for therapeutic benefit (Play Nurture)
To promote children’s play and develop playful communities (play advocacy)
## **Achievements, Performance, Finances and Future Plans**
This is the year that we have had to come to terms with living and working in a pandemic. It is an extraordinary 12 months to reflect on. Our focus has been clear throughout – emergency support for the children and families that need us most and charity survival. When Government restrictions forced us to stop all play delivery at the end of March 2020, we had no idea that it would be 16 months before we would be able to deliver open access community play again – the very foundations of our existence as a charity.
By the start of April, due to lockdown, our income streams were drying up fast (play delivery generates much of our income) and 15 staff were placed on furlough, leaving a team of three staff to work closely with the charity’s trustees to plot a course through the Covid-19 storm.
This was a challenge like never before, and together the remaining staff and trustees focused on emergency support and survival. A Covid specific strategic plan was quickly implemented that worked to protect Play Gloucestershire’s very core – our purpose, our people (children, families, volunteers, staff, trustees) and our principles. It required us to be flexible and balance risks with the undoubted benefits of outdoor play. We needed to find new ways of connecting with the children and families who needed us most and were experiencing emotional and economic hardship exacerbated by the pandemic. Children always need to play and especially through a pandemic. Our understanding that play helps children overcome adversity, build resilience and make sense of the world around them became a driving force for our responses.
3
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
## REPORT OF THE TRUSTEES
for the Year Ended 31 March 2021
Play Gloucestershire excels in innovative, adaptive and creative thinking and so whilst fighting for charity survival, the ‘Bags of Play’ idea was born. Why not get play resources out to children and families in need of a playful boost? So that’s what we did. A Bags of Play appeal and grants from local funders, including Gloucestershire Community Foundation, who have been incredible, supporting us throughout the pandemic, meant that by the summer 1,500 Bags of Play had been distributed across the county with help from local community partners including volunteer bag packers from Gloucester Services and the Early Help team. As the year progressed, further funding was secured and by the year end a staggering 2,525 households had received a bag of play delivered to their door.
In parallel to this amazing achievement, we requested emergency support from The National Lottery Community Fund and HM Government through their Coronavirus Community Support Fund. Support from the Lottery was pivotal – without a grant we could only survive with significant restructure which would restrict our ability to serve the children and families who need us most at the time when they most needed our help. We planned for two scenarios – a bright future with or without Lottery Support.
Thankfully, we were awarded £73,097 for our Play 2 Recover project – not only supporting leadership, strategic development and fundraising costs, but enabling us to deliver therapeutic playwork for small groups of children, provide more bags of play, share daily playful ideas on our social media platforms as the ‘Virtual Play Rangers’ and support our Young Volunteers. This six-month funding was a lifeline. It ensured the support to children and families during the pandemic as well as giving us a solid foundation to plan for the future post Covid.
In early July 2020 on the back of our reputation for excellent play delivery we were contacted by Gloucestershire County Council’s Children and Young People’s Hub. They asked us what we could do to provide emotional support for children with social care interventions over the summer. Our Play Nurture approach was the perfect response and the lead commissioner told us “Get your people off furlough, we need them!”. The Play Team were un-furloughed, spent a training day together working out an adapted, Covid safe way to resume play sessions and some of Gloucestershire’s most vulnerable children enjoyed a much-needed summer of play. The staff have been incredible throughout and at a time when many organisations had withdrawn to virtual services, the Play Team were desperate to get back out there in the frontline. It has stood us in good stead, the quality of the play-work has further enhanced our reputation with the commissioning team and further work has been awarded as a direct consequence.
The pandemic did impact the final year of our Sport England funded My Park project. Up to that point, the project was flying with committed Park Activists meeting our team in their local parks on a weekly basis, making them better places for recreation and social gatherings. Sport England’s support during this year has been terrific and continued funding enabled us to trial a new, adapted approach called Stepping Out. The Stepping Out sessions (aka Walk-Talk-Play) involved playful, Covid safe, socially distanced walks around local communities, promoting the Five Ways to Wellbeing. It was another example of our innovative thinking and many isolated young people enjoyed some prime time in small groups with their kind and caring Play Rangers. It’s an approach that has subsequently been funded and there is huge potential to use it as a Covid recovery tool for children struggling to regain their equilibrium. The My Park project sadly ended before we were able to resume open access community play sessions, although the My Park team did manage to take 26 Park Activists on a really good day out to celebrate the project’s successes.
As we reflect on a year like no other and look to the future, it is clear that in the midst of adversity we have found new opportunities. It has brought the very best out of Play Gloucestershire and underpinned our reputation for innovation, agility and resilience whilst always placing the needs of our most vulnerable children and families first. Our targeted support has been tried, tested and been found to provide children with exactly what they need to support them through the Covid storm. Managing change throughout the year has been an exhausting process. The staff have stepped up to serve the children and communities who have needed them most and we have immense pride in what we have achieved together through tough times. New and exciting projects are underway, including ‘Play Nurture Plus’, funded by Gloucestershire CCG – to equip both children and schools with the skills and tools needed to prevent mental health difficulties and improve wellbeing and resilience through play.
4
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
REPORT OF THE TRUSTEES
for the Year Ended 31 March 2021
There is a growing appreciation of the value of play as a core part of children’s recovery from the pandemic. Play Gloucestershire have developed a plethora of approaches, both community and school based, that support childhood wellbeing. Along with our further enhanced reputation, and lessons learned along the way, we intend to be here for our communities for the generations to come. We continue to plan for both the immediate and longer-term future of Play Gloucestershire and the communities we serve. The lessons learned have underpinned our reputation for delivery, reliability and value and are embedded in our succession plans.
## **Going Concern**
Over the last 14 years the Play Gloucestershire team have consistently proved their ability to adapt and change rapidly to evolving circumstances whilst keeping our play mission central to all activity. We have built a low core cost model, with only one member of the team non-child facing, and the whole team led by the Play Director always placing the needs of the children and communities first, no matter what the circumstances. We have a long and exemplary track record for play delivery, quality, reliability and value.
There is high demand for our services as we continue to operate through the pandemic. Demand is met through commissioning and grants with several large-scale projects this year. We are currently working with NHS Clinical Commissioning Group (CCG) on a ‘Play Nurture Plus’ programme in 20 schools across the county, and are in discussion to extend this programme. Our new three year Lottery funded project called ‘Play 2 Nurture’ starts in January 2022 giving us a solid financial base during this period. We are also participating in the Government funded Holiday Activity Fund (HAF) programme over the next two years, providing food and fun for children on free school meals during school holidays. Gloucestershire County Council’s Early Help Team have also re-commissioned our ‘Playful Transitions’ approach – giving support to children in transition to secondary school.
Other projects put on hold due to the pandemic have resumed such as ERASMUS PACLife. Community play funders have all returned; we have a full programme of after school delivery and there is a strong demand for community play during the holidays. We delivered some of the prepaid sessions postponed due to Covid during the Summer 2021 and plan to deliver the small number of remaining holiday sessions by September 2022.
We have been successful in moving towards a model of ‘50:50’ Community Play: Play Nurture as identified in our strategic plan called ‘More Play Please’ and this brings our finances to a sustainable position. The Trustees are happy that Play Gloucestershire is a going concern.
## **Public Benefit**
The trustees confirm that they have referred to the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives and in planning future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
As a charity, Play Gloucestershire provides public benefit to local communities by providing free play and recreational activities to children. These free play activities are targeted at children living in disadvantaged areas, rurally isolated communities and vulnerable children and their families.
## **Reserves policy**
The policy of the charity is to maintain adequate general reserves at a level equivalent to between three and six month's expenditure. The trustees consider that general reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity's activities while consideration is given to ways in which additional funds may be raised.
5
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
REPORT OF THE TRUSTEES
for the Year Ended 31 March 2021
Reserves as at 31 March 2021 were as follows:
||**£**|**£**|
|---|---|---|
|Restricted Funds||38,241|
|Unrestricted Funds|||
|General Funds|58,656||
|Designated Funds|40,325||
|||98,981|
|**Total funds**||**137,222**|
## **Statement of trustees' responsibilities**
The trustees (who are also directors of Play Gloucestershire for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material
- departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board of trustees and directors
Matthew Arthur Chair of Trustees
> Date: 17 / 12 / 2021
6
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PLAY GLOUCESTERSHIRE
I report on the accounts of the charity for the year ended 31 March 2021 set out on pages 8 to 20.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b)) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Patrick Morrello ACA Third Sector Accountancy Limited Holyoake House Hanover Street Manchester M60 0AS
Date: 17 / 12 / 2021
7
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
## PLAY GLOUCESTERSHIRE
## STATEMENT OF FINANCIAL ACTIVITIES
(including Income and Expenditure Account)
for the Year Ended 31 March 2021
|**Unrestricted**
**Funds**
**2021**
**Notes**
**£**
**Income from:**
Donations
**3**
32,866
Charitable Activities
**4**
17,715
**Total**
50,581
**Expenditure on:**
**Charitable activities**
Direct costs for play ranger teams
**6**
32,143
Support costs
**7**
9,365
Governance costs
**8**
964
**Total**
42,472
**Net income (expenditure)**
**11**
8,109
Transfer between funds
1,088
**Net movement in funds**
9,197
**Reconciliation of funds**
Total funds brought forward
**19**
89,784
**Total funds carried forward**
**19**
98,981|**Restricted**
**Funds**
**2021**
**£**
182,431
-
182,431
169,007
16,976
486
186,469
(4,038)
(1,088)
(5,126)
43,367
38,241|**Total**
**Funds**
**2021**
**£**
215,297
17,715
233,012
201,150
26,341
1,450
228,941
4,071
-
4,071
133,151
137,222|Unrestricted
Funds
2020
**£**
8,544
77,467
86,011
53,233
25,819
1,350
80,402
5,609
772.00
6,381
83,403
89,784|Restricted
Funds
2020
**£**
135,883
-
135,883
119,374
3,390.00
-
122,764
13,119
772.00
-
12,347
31,020
43,367|Total
Funds
2020
**£**
144,427
77,467
221,894
172,607
29,209
1,350
203,166
18,728
-
18,728
114,423
133,151|
|---|---|---|---|---|---|
8
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE Company number 6260058
## BALANCE SHEET
As at 31 March 2021
||**Notes**||**2021**||**2020**|
|---|---|---|---|---|---|
|||**£**|**£**|**£**|**£**|
|**FIXED ASSETS**||||||
|Tangible assets|**13**||13,131||19,091|
|**CURRENT ASSETS**||||||
|Stock||-||-||
|Debtors|**14**|5,444||19,752||
|Cash at bank||129,327||107,747||
|**CREDITORS**||134,771||127,499||
|Amounts falling due within one year|**15**|10,680||13,439||
|**NET CURRENT ASSETS**|||124,091||114,060|
|**NET ASSETS**|||137,222||133,151|
|**RESERVES**||||||
|Restricted Funds|**19**||38,241||43,367|
|Unrestricted Funds|**19**|||||
|General Funds||58,656||49,459||
|Designated Funds||40,325||40,325||
||||98,981||89,784|
||**19**||137,222||133,151|
The notes on pages 10 to 20 form part of these accounts.
For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
17 / 12 / 2021
These accounts were approved by the trustees on and are signed on their behalf by:
Matthew Arthur Chair of Trustees
9
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2021
## **1 COMPANY INFORMATION**
The company is limited by guarantee, registered in England and Wales; it is also a registered charity (number 1126562) whose activities are intended to be for the public benefit. Its registered office is Unit R7-R9, City Works, Alfred Street, Gloucester, GL1 4DF.
## **2 ACCOUNTING POLICIES**
## **Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 - Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
## **Going concern**
After making enquiries, the directors are not aware of any material uncertainties that cast doubt on going concern and they have a reasonable expectation that the company will be able to continue its activities for the foreseeable future, and at least twelve months from the date of approval of these accounts. Accordingly, they have continued to adopt the going concern basis in the financial statements.
More information can be found in the Trustees Report.
## **Income from Charitable activities**
Income from services provided were included in incoming resources in the year in which the relevant service takes place.
.
## **Donations**
Income from donations and grants is included in incoming resources when these are receivable.
## **Expenditure**
Expenditure is included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Expenditure which is directly attributable to specific activities has been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources.
## **Charitable activities**
Charitable expenditure costs comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Governance costs**
Governance costs comprise those costs associated with meeting the constitutional and statutory requirements of the charity.
## **Tangible fixed assets**
Fixed assets are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:
Computer equipment 33% on cost Office equipment 25% on cost Motor vehicles 25% on cost Property improvements 25% on cost
10
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
## NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2021
## **Leasing**
Rentals are classed as operating leases where substantially all of the benefits and risks of ownership remain with the lessor. These costs are charged to the income and expenditure account as incurred.
## **Financial instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **Pension**
The charity operates a defined contribution stakeholder pension scheme. Contributions are charged in the accounts as they become payable in accordance with the rules of the scheme. All contributions are charged to a main pool, each employee does not have a seperate account in their name.
## **Fund accounting**
Funds held by the charity are either:
Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees: or
Designated general funds - these are funds which can be used in accordance with the charitable objects that have been set aside by the trustees for a specific purpose: or
Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for specific activities.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
- **3 DONATIONS**
|**Unrestricted**
**Funds**
**£**
Grants received
20,001
Fundraising
-
Donations received
12,865
Total
32,866
**Unrestricted**
**Funds**
**£**
Grants received
-
Fundraising
-
Donations received
8,544
Total
8,544|**Restricted**
**Funds**
**£**
182,431
-
-
182,431
**Restricted**
**Funds**
**£**
135,882
-
1
135,883|**Total**
**2021**
**£**
202,432
-
12,865
215,297
**Total**
**2020**
**£**
135,882
-
8,545
144,427|Total
2020
£
135,882
-
8,545
144,427
Total
2019
£
135,882
-
8,545
115,857|
|---|---|---|---|
- **4 INCOME FROM CHARITABLE ACTIVITIES**
|Play Rangers service delivery fees
Other income
Total|**Unrestricted**
**Funds**
**£**
17,591
124
17,715|**Restricted**
**Funds**
**£**
-
-
-|**Total**
**2021**
**£**
17,591
124
17,715|
|---|---|---|---|
11
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
## NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2021
|Play Rangers service delivery fees
Training workshops
Other income
Total|**Unrestricted**
**Funds**
**£**
77,295
-
172
77,467|**Restricted**
**Funds**
**£**
-
-
-
-|**Total**
**2020**
**£**
77,295
-
172
77,467|
|---|---|---|---|
## **5 GOVERNMENT GRANTS**
The government grants recognised in the accounts were as follows:
|Sport England Potentials Fund
Northleach Parish Council
Willersey Parish Council
Erasmus
Police and Crime Commissioner
Longborough Parish Council
Awards For All
Thriving Communities Grant
Cirencester Town Council
Cotswold District Council
National Lottery Covid Emergency Fund
Sport England Covid Fund
Gloucester County Council Covid Fund
Gloucester City Council Grants
HMRC Furlough scheme
**6**
**DIRECT COSTS FOR PLAY RANGER TEAMS**
**Current Year**
Salaries
Pensions
Payroll bureau
Insurances
Training
Phones & admin
Office & storage
Equipment and activities
Transport & travel
Publicity
DBS checks
Staff uniform
ICT
Depreciation
Sundry|**Unrestricted**
**Funds**
**£**
14,545
-
157
2,580
381
538
198
5,623
564
86
162
-
-
7,158
151
32,143|**Total**
**2021**
**£**
48,161
-
-
-
-
-
-
-
-
-
73,097
1,194
19,974
590
19,501
162,517
**Restricted**
**Funds**
**£**
105,343
6,949
-
1,492
2,766
915
-
43,010
6,545
830
-
361
796
-
-
169,007|Total
2020
£
42,485
1,044
999
9,225
1,933
1,051
9,757
6,829
1,000
1,000
-
-
-
75,323
**Total**
**2021**
**£**
119,888
6,949
157
4,072
3,147
1,453
198
48,633
7,109
916
162
361
796
7,158
151
201,150|
|---|---|---|---|
12
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
## PLAY GLOUCESTERSHIRE
## NOTES TO THE FINANCIAL STATEMENTS
## for the Year Ended 31 March 2021
|**Comparative year**
Salaries
Pensions
Payroll bureau
Insurances
Training
Phones & admin
Office & storage
Equipment and activities
Transport & travel
Publicity
DBS checks
Staff uniform
Depreciation
Sundry
**7**
**SUPPORT COSTS**
**Current Year**
Rent and rates
Maintenance
Office costs
Information technology
Bank charges
Life Insurance
Salaries
HR
**Comparative year**
Rent and rates
Maintenance
Office costs
Information technology
Bank charges
Life Insurance
Salaries
HR|**Unrestricted**
**Funds**
**£**
13,237
7,325
157
4,313
3,969
1,017
30
6,327
8,176
287
501
640
7,193
61
53233
**Unrestricted**
**Funds**
**£**
96
111
411
494
65
-
8,188
-
9,365
**Unrestricted**
**Funds**
**£**
5,400
143
597
307
114
67
18,111
1,080
25,819|**Restricted**
**Funds**
**£**
116,855
-
-
-
394
421
130
936
52
455
-
131
-
-
119,374.00
**Restricted**
**Funds**
**£**
6,818
-
161
125
-
-
8,792
1,080
16,976
**Restricted**
**Funds**
**£**
660
2,150
580
-
-
-
-
-
3,390|**Total**
**2021**
**£**
130,092
7,325
157
4,313
4,363
1,438
160
7,263
8,228
742
501
771
7,193
61
172,607.00
**Total**
**2021**
**£**
6,914
111
572
619
65
-
16,980
1,080
26,341
**Total**
**2020**
**£**
6,060
2,293
1,177
307
114
67
18,111
1,080
29,209|
|---|---|---|---|
13
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
## NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2021
## **8 GOVERNANCE COSTS**
|Independent examination
Accountancy
Professional fees
Independent examination
Accountancy
Professional fees|**Unrestricted**
**Funds**
**£**
600
364
-
964
**Unrestricted**
**Funds**
**£**
-
500
850
-
1,350|**Restricted**
**Funds**
**£**
-
486
-
486
**Restricted**
**Funds**
**£**
-
-
-
-
-|**Total**
**2021**
**£**
600
850
-
1,450
**Total**
**2020**
**£**
-
500
850
-
1,350|
|---|---|---|---|
## **9 TRUSTEES REMUNERATION AND EXPENSES, AND RELATED PARTY TRANSACTIONS**
Neither the management committee nor any persons connected with them received any remuneration or reimbursed expenses during the year (2020:Nil).
Aggregate donations from related parties were £1,020 (2020: £1,020).
There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity, including guarantees, during the year (2020: £nil).
## **10 STAFF**
No remuneration was paid to the trustees in the year, nor were any expenses reimbursed to them. The staff costs were:
|**2021**
**£**
Wages and salaries
132,128
Social security costs
4,740
Pension costs
6,949
143,817
**Number of employees**
**2021**
The average monthly number of full-time equivalent employees during the period was:
Charitable activities
4
Administration
1
Total
5|2020
£
136,119
6,042
7,325
149,486
2020
5
1
6|
|---|---|
The average number of employees during the year was 10.
No employee has employee benefits in excess of £60,000 (2020:Nil).
The key managment personnel of the charity comprise the Trustees and the Chief Executive Director of Play. The total employee benefits of the key management personnel of the charity were £37,403 (2020: same).
14
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
## NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2021
## **11 NET INCOME EXPENDITURE**
This is stated after charging:
|This is stated after charging:|||
|---|---|---|
||**2021**|2020|
||**£**|£|
|Depreciation|7,158|7,193|
|Trustees' remuneration|-|-|
|Trustees' expenses|-|-|
|Independent examiner's fee|600|500|
|Operating leases - rent|6,060|6,060|
## **12 CORPORATION TAX**
The charity is exempt from tax on income and gains falling within Chapter 3 of Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Charegable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.
## **13 TANGIBLE FIXED ASSETS**
|**Property**
**Computer**
**improvements**
**Equipment**
**COST**
**£**
As at 1 April 2020
20,003
10,575
Additions
1,198
As at 31 March 2021
20,003
11,773
**DEPRECIATION**
As at 1 April 2020
5,875
9,620
Charge for the year
4969
628
As at 31 March 2021
10,844
10,248
**NET BOOK VALUE**
As at 31 March 2020
14,128
955
As at 31 March 2021
9,159
1,525|**Office**
**Equipment**
**£**
12,636
-
12,636
8,628
1,561
10,189
4,008
2,447|**Motor**
**Vehicles**
**£**
89,225
-
89,225
89,225
-
89,225
-
-|**Total**
**£**
132,439
1,198
133,637
113,348
7,158
120,506
19,091
13,131|
|---|---|---|---|
## **14 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Trade debtors
Prepayments
**CREDITORS : AMOUNTS FALLING DUE WITHIN ONE YEAR**
Creditors
Accruals and deferred income
Taxation and social security
Other creditors|**2021**
**£**
31
5,413
5,444
**2021**
**£**
5,757
1,948
2,165
810
10,680|2020
£
14,375
5,377
19,752
2020
£
2,037
8,381
2,221
800
13,439|
|---|---|---|
## **15 CREDITORS : AMOUNTS FALLING DUE WITHIN ONE YEAR**
15
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2021
## **16 OTHER COMMITMENTS**
The total of future minimum lease payments under two operating leases, are detailed in the following table:
|Within 1 year|**2021**
2020
**£**
£
1,515
1,515
**Land and Buildings**|
|---|---|
## **17 PENSION AND OTHER POST- RETIREMENT BENEFIT COMMITMENTS**
The company operates a defined contribution pension scheme. The assets of the scheme are held separately separately from those of the company in an independently administered fund. The pension charge represents contributions payable by the company to the fund.
|Defined Contribution
Contributions payable by the company for the year|**2021**
2020
£
£
6,949
7,325|
|---|---|
## **18 VOLUNTEERS**
Play Gloucestershire had 1 adult general volunteers who helped out at play sessions on an occasional basis during 2020-21; they are always in addition to paid staff and are there to provide extra support with activities and act as role models. There is also a very successful Young Volunteers programme, with 15 volunteers aged 10 - 18. They help run activities, tidy up, provide positive role models and we provide training and mentoring for them.
16
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
## NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2021
## **19 STATEMENT OF FUNDS**
|**STATEMENT OF FUNDS**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Current Year||**Balance at**|**Incoming**|
**Outgoing**||||**Balance at**||
|||**1 April 2020**|**Resources**|**Resources**||**Transfer **|**31 March 2021**|||
|||**£**|**£**|**£**||**£**||**£**||
|**Restricted Funds:**||||||||||
|Forest Voluntary Action Forum||-|563|(563)||-||-||
|Glos Community Foundation||-|9,174|(8,475)|-|699
||-||
|Gloucestershire Gateway Trust||-|10,000|(8,192)||-||1,808|*See Note|
|Sport England Potentials Fund|-|1,187
|48,161|(40,492)||-||6,482||
|Henry Smith Charity||7,500|10,000|(9,119)||-||8,381|*See Note|
|Barnwood Trust||-|2,000|(2,000)||-||-||
|Wales & West Utilities Safe & Warm||-|1,350|(1,350)||-||-||
|Podsmead Big Local||-|4,363|(4,363)||-||-||
|Glos City Council Grants||-|590|(570)|-|20
||-||
|GoC Nailsworth||498|-|-||-||498||
|Sport England Covid Support Grants||-|1,194|(1,194)||-||-||
|Erasmus||8,434|-|(5,278)||||3,156||
|GoC Coney Hill||2,609|-|||-||2,609||
|GoC Ruspidge||4,180|-|||-||4,180||
|Glos County C HAF Grant||-|-|(10,325)|||-|10,325
||
|Glos Disability Fund||-|1,625|-||-||1,625||
|Awards for all||8,131|-|||-||8,131||
|National Lottery Covid Emergency Fu||-|73,097|(71,207)|-|369
||1,521|*See Note|
|Thriving Communities Grant||5,876|-|||-||5,876||
|MidCounties Co-operative||1,780|-|(1,712)||-||68||
|Active Gloucestershire||4,500|-|(1,500)||-||3,000||
|GoC Cirencester||1,046|-|||-||1,046||
|Together in Matson||-|340|(155)||-||185||
|Glos County C Covid Support Grants|||19,974|(19,974)||||-||
|||43,367|182,431|(186,469)||(1,088)||38,241||
|**Unrestricted Funds:**||||||||||
|**Designated Funds:**
Vehicle Fund
Play equipment Fund
Uniforms Fund
Office Equipment Fund||20,000
10,325
5,000
5,000|-
-
-
-|-
-
-
-||-
-
-
-||20,000
10,325
5,000
5,000||
|General Fund||40,325
49,459|-
50,581|-
(42,472)||-
1,088||40,325
58,656||
|**Unrestricted Funds**||89,784|50,581|(42,472)||1,088||98,981||
|||||||||||
|**Total Funds**||133,151|233,012|(228,941)||-||137,222||
|||||||||||
|**Comparative Year**||**Balance at**|**Incoming**|
**Outgoing**||||**Balance at**||
|||**1 April 2019**|**Resources**|
**Resources**||**Transfer **|**31**|**March 2020**||
|||**£**|**£**|**£**||**£**||**£**||
|**Restricted Funds:**||||||||||
|Freemasons Fund||966|-|(966)||-||-||
|Mickleton Youth Project||-|2,375|(2,375)||-||-||
|Gloucestershire Gateway Trust||-|20,000|(20,000)||-||-||
|Sport England Potentials Fund|-|1,434
|42,485|(42,238)||-|-|1,187
||
|Henry Smith Charity||4,995|10,000|(7,495)||-||7,500||
|Northleach Parish Council||-|1,044|(1,044)||-||-||
|Willersley Parish Council|||999|(999)||-||-||
|Podsmead Big Local||2,625|8,725|(11,350)||-||-||
|CAF Longlevens & Elmbridge|-|1
|1|||-||-||
|GoC Nailsworth||997|-|(499)||-||498||
|Nailsworth Charity Fund||-|499|(499)||-||-||
|Erasmus||-|9,225|(791)||-||8,434||
|GoC Dursley||3,981|-|(3,981)||-||-||
17
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
## PLAY GLOUCESTERSHIRE
## NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2021
|Glos County C via Northway
1,472
-
(1,472)
-
GoC Coney Hill
6,262
-
(3,653)
-
Police and Crime Commissioner
-
1,933
(1,933)
-
CAF Ruspidge
1
-
(1)
-
GoC Ruspidge
1,488
5,747
(3,055)
-
Longborough Parish Council
-
1,051
(1,051)
-
The Sedbury Trust
-
1,595
(1,595)
-
Zurich Community Trust
-
2,270
(2,270)
-
The Summerfield Trust
772
-
772
-
GoC Blakeney & Brean
4,999
-
(4,999)
-
Awards for all
-
9,757
(1,626)
-
GoC Longlevens
2,910
-
(2,910)
-
Thriving Communities Grant
6,829
(953)
-
Circencester Town Council
1,000
(1,000)
-
MidCounties Co-operative
1,780
-
Active Gloucestershire
6,000
(1,500)
-
GoC Cirencester
1,568
(522)
-
GoC Springbank
987
-
(987)
-
Cotswold DC YAF Grant for Barracks
1,000
(1,000)
31,020
135,883
(122,764)
772
-
**Unrestricted Funds:**
**Designated Funds:**
Vehicle Fund
20,000
-
-
Play equipment Fund
10,325
-
-
Uniforms Fund
5,000
-
-
Office Equipment Fund
5,000
-
-
40,325
-
-
General Fund
43,078
86,011
(80,402)
772
**Unrestricted Funds**
83,403
86,011
(80,402)
772
-
**Total Funds**
114,423
221,894
(203,166)
-|-
2,609
-
-
4,180
-
-
-
-
-
8,131
-
5,876
-
1,780
4,500
1,046
-
-
43,367
20,000
10,325
5,000
5,000
40,325
49,459
89,784
133,151|
|---|---|
## **Restricted Funds:**
## **Freemason Fund**
**Mickleton Youth Project**
## **Gloucestershire Gateway Trust**
Supports play sessions in Gloucester and Stroud
Grant towards school holiday play sessions
Funds core costs; *£10,000 spent - amount remaining is prepayment of core cost items.
**Sport England Potentials Fund**
Grant towards Potentials Fund project which has given PG the opportunity to contribute towards Sport England's volunteering strategy.
## **Henry Smith Charity**
Grant to support core costs as new areas of work developed. *£10,000 spent - amount remaining is prepayment towards core cost items.
## **Northleach Parish Council**
Grant towards school holiday play sessions
## **Willersey Parish Council**
Grant towards school holiday play sessions
## **Podsmead Big Local**
Grant funding for play sessions in Podsmead, Gloucester
## **CAF Longlevens/Elmbridge**
Local Councillor's Childrens Activity Fund grant used to run sessions in Longlevens; adjustment to clear fund
## **GoC Nailsworth**
Growing our Communities Fund for Nailsworth
18
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2021
|**Nailsworth Charity Fund**|Grant towards school holiday play sessions|
|---|---|
|**Erasmus**|PG is participant in PAClife project using volunteering to help young people|
||overcome adverse circumstances|
|**GoC Dursley**|Growing our Communities Fund for Dursley|
|**Glos County C via Northway**|Grant towards school holiday play sessions|
|**GoC Coney Hill**|Growing our Communities Fund for Coney Hill|
|**Police and Crime Commissioner**|Grant towards play sessions in Ayland Gardens, Gloucester|
|**CAF Ruspidge**|Local Councillor's Childrens Activity Fund grant used to run sessions in Ruspidge,|
||Forest of Dean; adjustment to clear fund|
|**GoC Ruspidge**|Growing our Communities Fund for Ruspidge|
|**Longborough Parish Council**|Grant to fund school holiday play sessions.|
|**The Sedbury Trust**|Furniture and equipment for The Play Sanctuary|
|**Zurich Community Fund**|Grant towards running costs of the Play Sanctuary|
|**The Summerfield Trust**|Grant towards the creation of Play Sanctuary in City Works Gloucester|
|**GoC Blakeney & Brean**|Growing our Communites Fund for Blakeney & Brean|
|**Awards for all**|Year round play sessions in Ayland Gardens; paused due to Covid (resumed|
||Sept 21)|
|**GoC Longlevens**|Local Councillor's Childrens Activity Fund grant used to run sessions in|
||Chesterton, Cirencester|
|**Thriving Communities**|Project to support local communities to start organising their own regular play|
||gatherings.|
|**Cirencester Town Council**|Grant funding extra after school play sessions in Abbey grounds.|
|**MidCounties Co-operative**|Grant towards incentives for Young Volunteers rewards scheme.|
|**Active Gloucestershire**|Grant towards supporting work with volunteers|
|**GoC Cirencester**|Growing Our Communities Fund for Cirencester|
|**GoC Springbank**|Growing our Communities Fund for Springbank|
|**Cotswold DC YAF Grant/Barracks**|Grant to fund school holiday play sessions|
|**Forest Voluntary Action Forum**|Grant for 50 Bags of Play.|
|**Gloucestershire Community**|Grants for equipment to support home/office work during Covid; marketing support|
|**Foundation**|refresh of van contents.|
|**Barnwood Trust**|Grant for 200 Bags of Play.|
|**Wales&West Util Safe&Warm Fund**|Grant for PPE and Covid-related equipment.|
|**Gloucester City Council**|Grant for items to improve awareness of Covid mitigation actions.|
|**Sport England Covid Grant**|Grant for Stepping Out sessions; kit and a small amount for office costs.|
|**Together in Matson**|Grant for 5 big flasks and food for play sessions.|
19
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598
PLAY GLOUCESTERSHIRE
NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 March 2021
## **Big Lottery Covid Grant**
## **Gloucestershire CC HAF grant**
**General fund** -
Grant to support charities work for 6 mths; *£73,097 spent - amount showing is salaries paid in arrears and prepayments on core cost items.
Grant to provide Bags of Play, Stepping Out sessions and play sessions with a hot meal during school holidays.
Targeted as 3-6 months running costs which is approximately £45-90k.
**Designated Funds:**
**Vehicle Fund** -
The vehicle fund is for the provision of motor vehicles held and a replacement scheme.
**Equipment Funds** -
**Uniform Fund** -
The equipment funds are for the replacement of office and play equipment held.
To provide for uniforms.
## **20 ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Fund balances at 31 March 2021 are
represented by:
Tangible fixed assets
Current assets
Creditors: amounts falling due within
one year
**Total**
Fund balances at 31 March 2020 are
represented by:
Tangible fixed assets
Current assets
Creditors: amounts falling due within
one year
**Total**|**General Designated**
**Restricted**
**Fund**
**Funds**
**Funds**
**£**
**£**
**£**
13,131
-
-
56,205
40,325
38,241
(10,680)
-
-
58,656
40,325
38,241
**General**
**Designated**
**Restricted**
**Fund**
**Funds**
**Funds**
**£**
**£**
**£**
19,091
0
0
43,807
40,325
43,367
(13,439)
-
-
49,459
40,325
43,367|**2021**
**Total**
**£**
13,131
134,771
(10,680)
137,222
**2,020**
**Total**
**£**
19,091
127,499
(13,439)
133,151|
|---|---|---|
20
Doc ID: ebfc009e96c6450a455cf362a62c27817a59e598