Charity Registration No. 1126553 Company Registration No. 06488972 (England and Wales) THE WHITSTABLE CASTLE TRUST ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 PAGES FOR FILING WITH REGISTRAR ## THE WHITSTABLE CASTLE TRUST ## LEGAL AND ADMINISTRATIVE INFORMATION ## Trustees MrsJ H Harrison Mrs L M Annable Ms G Glover Cllr MrJ CL Williams MrG A Wilson MBE Mr RE Scijo Mrs J P Law Charity number 1126553 Company number 06488972 Independent examiner MMP Limited 18/20 Canterbury Road Whitstable Kent CTS 4EY ## THE WHITSTABLE CASTLE TRUST ## CONTENTS Page Trustees’ report 1-2 Independent examiner's report 3 Statement of financial activities 4 Balance sheet 5 Notes to the financial statements 6-14 ## THE WHITSTABLE CASTLE TRUST TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2021 The trustees present their report and financial statements for the year enced 31 March 2021. The financial statements have been prepared in accordance with the accounting policies set out in note | to the financial statements and comply with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charilics: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective ] January 2019)". Objectives and activities The charity is a charitable company limited by guarantee. I1 is governed by a memorandum and articles of[association.][Its][objects] are: - 10 promote for the benefit of the public the renovation and preservation of Whitstable Castle and its grounds as a building of special architectural and historical interest. - 10 advance the education of the public in the historical and architectural value of the castle and in its renovation and preservation. - to promote for the benefit of the inhabitants of Whitstable and visitors to Whitstable and the surrounding areas, without distinction ofsex, sexual orientation, race or ofpolitical, religious or other opinions by associating together the said residents and loca] authorities, voluntary and other organisation in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the sak inhabitants, The trustees do not foresee any material change in the activities of the company. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. Achievements and performance ## Financial review It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure, The trustees considers that reserves at this level will ensure that, in the event ofa significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. The trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. Structure, governance and management The charity is controlled by its goveming document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were: MrsJ H Harrison **----- Start of picture text -----**
Mrs L M Annable
Mr D A Sudworth (Resigned 3 September 2020)
Ms G Glover Cllr
MrJ CL Williams
MrG A Wilson MBE
Mr RE Seijo
Mr NS Baker (Resigned 3 November 2020)
**----- End of picture text -----**
**----- Start of picture text -----**
-l-
**----- End of picture text -----**
**----- Start of picture text -----**
THE WHITSTABLE CASTLE TRUST
**----- End of picture text -----**
TRUSTEES' REPORT (INCLUDING DIRECTORS’ REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Mrs JP Law None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event ofa winding up. The compuny's current policy concerning the payment of trade creditors is to follow the CBI's Prompt Payers Code {copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1DU). The company's current policy concerning the payment of[trade][creditors][is][to:] © settle the terms of payment with suppliers when agrezing the terms of each transaction; ® ensure that suppliers are made aware of the terms of payment by inclusion of the relevant terms in contracts; and © pay in accordance with the company's contractual and other legal obligations. The trustees! report was approved by the Board of Trustees. Mr G A Wilson MBE Trustee Dated: 31 July 2021 **----- Start of picture text -----**
-2-
**----- End of picture text -----**
**----- Start of picture text -----**
THE WHITSTABLE CASTLE TRUST
**----- End of picture text -----**
**----- Start of picture text -----**
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF THE WHITSTABLE CASTLE TRUST
**----- End of picture text -----**
**----- Start of picture text -----**
| report to the trustees on my examination of [the] [financial] [statements] [of][ The] [Whitstable] [Castle] [Trust] [(the] [charity)] [for] [the] [year]
ended 31 March 2021.
Respvnsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of
the financial statements in accordance with the requirements of the Companies Act 20K) (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part |6 of the 2006 Act
and are eligible for independent examination, | report in respect of my examination ofthe charity’s financial statements carried
out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination | have followed all the
applicable Directions given by the Charity Commission under section 145(5\(b) of the 2011 Act.
Independent cxaminer's statement
Since the charity’s gross income exceeded £250,000 your examiner must be a member ofa body listed in section 145 of [the]
2011 Act. | confirm that ] am qualified to undertake the examination because | am a member of,which is one ofthe listed
bodies.
Ihave completed my examination. | confirm that no matters have come to my attention in connection with the examination
giving me cause to believe that in any material respect:
] accounting records were not kept in respect of the charity as required by section 386 of the 200K Act; or
2 the financial statements do not accord with those records; or
3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any
requirement that the accounts give a true and fair view which is not a matter considered as part of an independent
examinalion; or
4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of
Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102),
**----- End of picture text -----**
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. **----- Start of picture text -----**
Claire Dean FCCA
MMP Limited
Chartered Certified Accountants
18/20 Canterbury Road
Whitstable
Kent
CT5 4EY
Dated: 31 July 2021
**----- End of picture text -----**
**----- Start of picture text -----**
-3-
**----- End of picture text -----**
## THE WHITSTABLE CASTLE TRUST ## STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 |||Unrestricted|Restricted|Total|Unrestricted|Restricted|Total| |---|---|---|---|---|---|---|---| |||funds|funds||funds|funds|| |||2021|2021|2021|2020|2020|2020| |Notes||£|£|£|£|£|£| |Income from:|||||||| |Donations and legacies|4|4,210|-|4,210|10,790|-|10,790| |Charitable activities|3|364,554|35,350|399,904|564,963|38,000|602,963| |Other trading activities|5|4,215|-|4,215|27,211|-|27,211| |Investments|6|27|-|27|94|-|94| |Total income||373,006|35,350|408,356|603,058|38,000|641,058| |Expenditure on:|||||||| |Charitable activities|7|356,789|35,350|392,139|620.641|38,000|658,641| |Net Income/(expenditure) for|the||||||| |year/|||||||| |Net movement in funds||16,217|-|16,217|(17,583)|-|(17.583)| |Fund balances at
| April|||||||| |2020||(25,126)|-|(25,126)|(7,543)|-|{7,543)| |Fund balances at 31 March|||||||| |2021||(8,909)|-|(8,909)|(25,126)|-|(25,126)| The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006. -4- ## THE WHITSTABLE CASTLE TRUST ## BALANCE SHEET AS AT 31 MARCH 2021 |||2021||2020|| |---|---|---|---|---|---| ||Notes|£|£|£|£| |Fixed assets|||||| |Tangible assets|11||6,583||8,702| |Current assets|||||| |Stocks|12|5,996||8,365|| |Debtors|13|38,007||7.429|| |Cash at bank and in hand||80,726||69,323|| |||124,729||85,117|| |Creditors: amounts falling due within one|||||| |year|14|(140,221)||(118,945)|| |Net current liabilities|||(15,492)||(33,828)| |Total assets less current liabilities|||(8.909)||(25,126)| |Income funds|||||| |Unrestricted funds - general|||(8,909)||(25,126)| ||||(8.909)||(25,126)| The company is entitled to the exemption from the audil requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021. The directors acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of te state of affairs of the company as at the end of the financial year and ofits incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company. The members have not required the company to obtain an audit of[its][financial][statements][for][the][year][in][question][in][accordance][with] section 476. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the Trustees on 31 July 2071 **----- Start of picture text -----**
MrG A Wilson MBE
**----- End of picture text -----**
Trustee Company Registration No. 06488972 -5- **----- Start of picture text -----**
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
**----- End of picture text -----**
**----- Start of picture text -----**
1 Accounting policies
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006
and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their
accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of [Ireland] [(FRS] [102)]
(effective | January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin | not to prepare
a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these
financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, modified to include the revalua:ion of
freehold properties and to include investment properties and certain financial instruments at fair value. The principal
accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate
resources to continue im operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern
basis of accounting in preparing the financial statements.
13 Charitable funds
Unrestricted funds are available for use at the discretion ofthe trustees in furtherance of [their] [charitable] [objectives.]
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of [the]
restricted finds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity,
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can
be measured reliably, and it is probable that income will be received.
Cash donations are recognised on reccipl Other donations are recognised once the charity has been notified of the donation,
unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under
Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is
known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
1.5 Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that
expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount ofthe obligation
can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that
aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been
allocated to activities on a basis consistent with the use of resources.
-6-
**----- End of picture text -----**
**----- Start of picture text -----**
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
**----- End of picture text -----**
**----- Start of picture text -----**
1 Accounting policies {Continued}
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or yaluation, net of depreciation and any
impairment losses.
Depreciation is recognised so as to write off the cost or valuation ofassets less their residual values over their useful lives on
the following bases:
Plant and equipment 20% on cost
Computers 20% on cost
The gain or loss arising on the disposal of an assct is determined as the difference between the sale proceeds and the carrying
value of the asset, and is recognised in net income/(expenditure) for the year.
1.7. Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any
indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset
is estimated in order to determine the extent of the impairment loss (ifany).
18 Stocks
Stocks are stated at the lower of cost and net realisable value, afler making due allowance for obsolete and slow moving items.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing,
selling and distribution.
1.9 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with
original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current
liabilities.
1.10 Taxation
The charity is exempt from corporation tax on its charitable activities.
1.11 Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
1.12 Leases
Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line
basis over the tern of [the] [relevant] [lease.]
2 Critical accounting estimates and judgements
In the application of the charily’s accounting policies, the trustees are required to make judgements, estimates and assumptions
about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated
assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ
from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised
in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and
future periods where the revision affects both current and future periods.
**----- End of picture text -----**
**----- Start of picture text -----**
-7-
**----- End of picture text -----**
» 4 ae cms Sg £ a5 8 rs]aS 2 aCPCesi?) oS ssa 2) a3 gaa= 2s 23a23% 2 £a Oo & 8Boe2 6&. &= he)| = 264a Bs Reeso 4 ES&ue2ZOE OSE® 5z “ Oo == @¢ eg i a a = ‘| =| Pak547 Pas35a a8S$ 3 €3&= "7 23 b aN =x NM Bs 255 z° 2 @ 2 > a mR ae ° a a =3 zsa gz> == Si > a es g 2 3 g 5 & go **2** 3&G4 7 8>SZ 68 25 2 < 52 OS es i to & S> Oo n 2s = 5 SELs) 3 3| A — i) ° Z s _ Zz e sz = — = J a 2 oe’ £a £EN ga £R gKleePwONSNBewiGWw toa ‘eoRK tnwv rv)ia Un”vA BeSeepbee2 YO - Www Ke]y ae) , w® & » & & S21 pK DH wh = 2° se 22 t Re Pane rn 2 e | 3 2 2 ge S c ua “a ‘La us 23 Oo CcS ao aA> tA= lr tA | » S= a ~~we2 A~Z3two ndLsaA tAf PabererE **S** ecscyen n=]yn RNOLS& & h n=8S 2?=© NS *2 3 N3 32 ESN >ty ewww iata YS + be)S| 2sives ive)x | 5sBo ive)& | 3S.. SFRE2e th SeSe ## THE WHITSTABLE CASTLE TRUST ## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 |4|Donations and legacies||| |---|---|---|---| |||Unrestricted|= Unrestricted| |||funds|funds| |||general|general| |||2021|2020| |||£|£| ||Donations and gills|1,776|3,048| ||Membership fees|97|168| ||Tips and gratuities|2,337|7,574| |5|Other trading activities||| |||Unrestricted|— Unrestricted| |||funds|funds| |||general|general| |||2021|2020| |||£|£| ||Fundraising events|4.215|27,211| |6|Investments||| |||Unrestricted|Unrestricted| |||funds|funds| |||general|general| |||2021|2020| |||£|£| ||Interestreceivable|27|94| -10- ## THE WHITSTABLE CASTLE TRUST ## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2621 ## 7 Charitable activities ||Trading|Castle|upkeep|Grounds|Total|Total| |---|---|---|---|---|---|---| |||and||upkeep and|2021|2020| |||administrationmaintenance||maintenance||| ||2021||2021|2021||| ||£||£|£|£|£| |Depreciation and impairment|1,870||248|-|2,118|1,226| |Staffcosts|167,897||69,972|19,555|257,424|375,276| |Catering supplies and equipment|54,232||-|-|54,232|139,807| |Wedding and event costs|1,692||-|-|1,692|21.606| |Laundry|480||-|-|480|4,041| |Rates and water|-||1,903|-|{,903|6,491| |Insurance|-||13,405|-|13.405|11,864| |Light and heat|-||10,791|-|10,791|18,466| |Telephone|-||3,310|-|3,310|3.983| |Printing, postage, stationery and advertising|-||3.417|-|3,417|4,097| |Sundries|-||47|-|47|1,853| |Castle and gate house expenses|-||11.151|11.185|22,336|35,051| |Computer supplies|-||3,635|-|3,635|4,060| |Maintenance|-||3,731|4,610|8,34]|19,384| ||226,171||121,610|35,350|383,131|647,205| |Share ofsupport costs (sce note 8)|1,995||1,029|193|3,217|6,292| |Share ofgovernance costs (see note 8)|3.591||1,853|347|5,791|5,144| ||231,757||124.492|35,890|392,139|658,641| |Analysis by fund||||||| |Unrestricted funds - general|231,757||124,492|540|356,789|620,641| |Restricted funds|-||-|35,350|35,350|38,000| ||231,757||124.492|35,890|392,139|658,641| |For the year ended 31 March 2020||||||| |Unrestricted funds - general|411.439||208,531|671||620.641| |Restricted funds|-||-|38,000||38.000| ||411,439||208.531|38.671||658,641| -Il- ## THE WHITSTABLE CASTLE TRUST ## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) ## FOR THE YEAR ENDED 31 MARCH 2621 |8|Support costs||||||| |---|---|---|---|---|---|---|---| |||Support costs|Governance|2021|Supportcosis|=Governance|2020| ||||cusls|||costs|| |||£|£|£|£|£|£| ||Bank charges|2,185|-|2,185|5,122|-|§,122| ||Payroll costs|1,032|-|1,032|1,170|-|1,170| ||Legal fees and professional||||||| ||fees|-|3,591|3,591|-|3,056|3,056| ||Accountancy|-|2,200|2,200|-|2,088|2,088| |||3,217|5,79]|9,008|6,292|5,144|11,436| ||Analysed between||||||| ||Charitableactivities|3,217|5,791]|9,008|6,292|5,144|11,436| 9 Trustees None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. ## 10 Employees The average monthly number of employees during the year was: ||2021|2020| |---|---|---| ||Number|Number| ||18|25| |Employment costs|2021|2020| ||£|£| |Wages and salaries|244,920|350,656| |Social security costs|8,769|19,447| |Otherpension costs|3,735|5,173| ||257,424|375,276| -12- ## THE WHITSTABLE CASTLE TRUST ## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 |11|Tangible fixed assets|||| |---|---|---|---|---| |||Plantand|Computers|Total| |||equipment||| |||£|£|£| ||Cost|||| ||At | April 2020|9,353|-|9,353| ||Additions|-|1,239|1,239| ||At 31 March 2021|9,353|1,239|10,592| ||Depreciation and impairment|||| ||At
| April 2020|1,743|148|1,891| ||Depreciation charged in the year|1,870:|248|2,118| ||At 31 March 2021|3,613|396|4,009| ||Carrying amount|||| ||At 31 March 2021|5,740|843|6.583| ||At 31 March 2020|7,611|1,091|8,702| |12|Stocks|||| ||||2021|2020| ||||£|£| ||Stocks||5,996|8,365| |13|Debtors|||| ||||2021|2020| ||Amounts falling due within one year:||£|£| ||Trade debtors||31.854|1,172| ||Otherdebtors||1.420|-| ||Prepayments and accrued income||4,733|6,257| ||||38,007|7,429| -13- ## THE WHITSTABLE CASTLE TRUST ## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 **----- Start of picture text -----**
14 ~—- Creditors: amounts falling due within one year
2021 2020
£ £
Other taxation and social security 1.634 16,846
Trade creditors 37,536 59,585
Other creditors 30,641 27,598
Accruals and deferred income 70,410 14,916
140,221 118,945
15 Related party transactions
There were no disclosable related party transactions during the year (2020 - none).
**----- End of picture text -----**
**----- Start of picture text -----**
-Id-
**----- End of picture text -----**
This document was delivered using electronic communications and authenticated in accordance with the registrar's rules relating to electronic form, authentication and manner of delivery under section 1072 of the Companies Act 2006.