2024-08-31-accounts - Sutton Valence Prepartory School Parents Association

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Trustees’ Annual Report for the period

Period start date Period end date zz From o% On 2°25 To 30 os 202% Section A Reference and administration details

Charity name Sutton Valence Preparatory School Parents Association

Registered charity number (if any)

Charity's principal address | Sutton Valence Preparatory School

Church Road

Chart Sutton, Maidstone, Kent

Names of the charity trustees who manage the charity

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management

Description of the charity’s trusts

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Type of governing document Cans ytutians
Trustee selection methods Parent VOILE RSS
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Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

e policies and procedures adopted for the induction and training of trustees;
e the charity’s organisational structure and any wider network with which the charity works;
e relationship with any related parties;
e trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

Raising funds for projects between 01-09-2023 to 30-08-2024. Bringing the community of the school and surrounding area together and instilling Summary of the objects of the the importance of raising funds for the benefit of the children and local charity set out in its charities. governing document

TAR

March 2012

Return to School BBQ MacMillan Cake Sale Firework Display Christmas Fair Quiz Night Pancake Easter Egg Hunt Sports Day Summer BBQ Summary of the main All profit from events are donated to the school to provide additional activities undertaken for the _| funds on projects to include: public benefit in relation to Christmas gifts these objects (include within | Donation to year six leavers this section the statutory Easter egg hunt declaration that trustees have | School adventure playground equipment had regard to the guidance Whole school glass artwork project issued by the Charity Local charity donations are also made on a regular basis, charities Commission on public determined by both pupils and parents. benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

e policy on grantmaking;
e policy programme related investment;
e contribution made by volunteers.

TAR

March 2012

Section D

Achievements and performance

Summary of the main achievements of the charity nnng se Year

in aoe from aea to the school to provide additional Bae TT, Perea AD ITASCA Christmas gifts, bought and presented to all pupils across all years. Donation to year six leavers party, donated £600 towards souvenir hoodies.

Easter egg hunt, purchased all easter eggs for the hunt and coordinated the hunt.

School adventure playground equipment, funded half the cost of the new adventure playground equipment in two locations, headmasters lawn for younger children and Forest School for the older children. Whole school glass artwork project, an external glass artist was brought in to work with all children to created several wall display pieces, displayed in the dining hall.

TAR

March 2012

Section E

Financial review

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;
Brief statement of the scheduledDue to havingfor 21-06-25, a charity summersales and ballexp ev e rynses other fluctuate year, nexbe t ballween years.
charity’s policy on reserves Reserves will need to be made in the following year as some expenses
for the 2027 ball may fall into 2026 EOY accounts.
Details of any funds materially
in deficit
Further financial review details (Optional information)
You may choose to include All sources of funds are generated by the events throughout the year.
een Rte ila Expenditure is agreed on a monthly basis and larger projects are agreed
relevant about: at the AGM.
e the charity’s principal
sources of funds (including
any fundraising);
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e how expenditure has supported the key objectives of the charity;
e investment policy and objectives including any ethical investment policy adopted.

Section F

Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Full name(s) |Abi Eriksson-Lee / Gemma Rhiam Kemp
Cowland
Position (eg Secretary, Chair, | [Co-Chairs]
etc)
Date| 54/03/2025
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TAR

March 2012

|ey FORCHARITYENGLAND COMMISSIONAND WALES|Sutton Valence Preparatory School Parents Association_ Receipts and payments accounts CC16a For the period To from 01/09/2023 30/08/2024 Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds tothe nearest £ to the nearest£ to the nearest£ to the nearest£ to the nearest£ A1 Receipts ee [|[Ci] Sales-GenerlCid C(t BAT TC PC 5BZP | JAccurals30/08/2023,EOY | SCZ |C“‘CdSTCC“‘CTC*WTYCS2F {=eeeeee ee | eee eee eee eeedsEe | ee” |eeeLe"| LL| eee)| eell lc ee eeeeee ee |eee |eee | ae iub total (Gross income for etee AR) A2 Asset and investment sales, see table). eeeee eee esub es ee totaly A3 Payments Eeee |eee fCCi SundaesCT | |Pe [SchoolDonation-playEquipment_| 23,500] |TCCes dT[28,500]] |CL neeeee ee) |eee ||eee aseee esDs es ee ee eeeee ee |eee |)eee eee eeSub total|eee48-440]ee eee-T Ee — EeeiS A4 Asset and investment e ar & Pe =1ejl= ee Se Sub total| | Net of receipts/(payments) iGo: |GLE orate: A5TransfersbetweenfundsA6 [| {CT CK ECCF Cash funds last year end | _ Cash funds this yearend|___ 5.550} [ OY

CCXX R1 accounts (SS)

21/03/2025

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Section B Statement of assets and liabilities at the end of the period
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Unrestricted Restricted Endowment Categories Details funds funds funds Bt Cash funds to nearest £ csto nearest £ |esto nearest £ es |ee Totalcashfunds |5551|} TT | (agree balances with receipts and payments account(s)) Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ a =— Details Fundasset to belongs which Cost (optional)P Currentoptional value — ——= Fund to which ; Current value Details asset belongs cl optional Details. liabilityFund torelateswhich Amountoptional due Whenoptionaldue - == = Signed by one or two trustees on . . Date of behalf of all the trustees Signature Pant bene approval

CCXX R2 accounts (SS)

21/03/2025

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Fo! CHARITY COMMISSION | Independent examiner's report on the hy FOR ENGLAND AND WALES accounts

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Section A Independent Examiner’s Report
Report to the trustees SutTON VALENCE PPEPARATORY SCtane PAREWTS
ASS50CIATIANI
On accounts for the year Charity no 5¢
ended | 3 owl 2024 (ifany)| |! 26034
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 32/e8°/2024
Responsibilities and As the charity's trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the requirements of the Charities Act 2011
(“the Act’).
| report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, |
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent [Fhecharity’s-gross-inceme-exceeded£250,600-and | am qualified to
examiner's statement undertake the examination by being a qualified member of [insert name of
applicable listed body]]. Delete [ ] if not applicable.
| have completed my examination. | confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ) which gives me cause to believe that in, any material
respect:
e the accounting records were not kept in accordance with section 130
of the Charities Act; or
e the accounts did not accord with the accounting records; or
e the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a ‘true and fair’ view which is not a matter
considered as part of an independent examination.
| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed: | \yonat\ Date:
Name:|} Sinead AWSWweGlt
qualification(s)Relevant professionalor body | | yogceeeO(| \NSTTUTE OF MANGEMENT Accoun ANTS
(if any): | ( KssuevaT © )
IER 1 Oct 2018
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Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose.

IER

Oct 2018