Downlands Trust
(A cornpany limited by guarantee and not having a share capitsl)
Annual report and accounts for the year ended
31st July 2024
Charity No.
1126535
Registered No. 6661092

Downlands Trust
Annual report and accounts for the year ended 31st July 2024
Contents
Page
Trustees, report
Independent Examlnerfs Report
Balan￿ sheet
Ststement of financlal activltles
10
Notes to the accounts
11-15
Company Informatlon
Trustees
R Findlay rfreasurer)
G Haseler
P Mascall
S Milan
E Pringle
N Slba
P Wakeham (Chaiman)
Reglstered offi
46 Wllmot Way
Banstead
Surrey
SM7 2PY
Independent examiner
Mlthael Tuckey FCA FCMA
Chartered Accountant
The Dutch House
24 The Downsway
Sutton
Surrey
SM2 5RN

Downlands Trust
TNstees' report for the year ended 31st July 2024
The Trust￿ present their Annual Report together with the accounts of the charty for the year ended 31st
July 2024, which also meet the requirements for a directors, report and accounts for Companies Att
pu￿*S.
Objectives and Activitles
The Downlands Trust was created as a charitable trust in November 2008. It supports countrystde
conservation and management across northeast Surrey and the adjoining urban fringe, including
Addington, Caterham, Chelsham, Woldingham, Warlingham, Salt Box Hill, Kenley, Riddlesdown,
w￿drnanSterne, Chipstead Downs, Banstead Woods and Merstham. This is not an exhaustive list but gives
an indication of the range of sites covered.
Many of the sites are of high conservation and scientific slgnificance and encompass a wide variety of
environments, including rare and valuable chalk grassland and ancient woodland. The majority are direttly
managed by the Downlands Partnership on behalf of their local authority owners, but the Trust also
provides financial support for local countryside conservation groups.
The Trusys objettives as defined in its Memorandum of Association are to:
l. promote for the benefit of the publk the conservation of the physical and natural envlronment through
management of the countryside
2. advance the education of the public in the conservatlon and management of the physical and natural
environment
The Trust achieves Its objectives by raising funds through memberships, donations, and corporate
sponsorship. It then provides grants for investment In the future of the local countryside and engages In
the promotion of conseniation and the encouragement of access for all.
The trust￿ ho￿ quarterly revlew meetlngs.
Afflllatlon
The Downlands Trust is not affiliated to any other charity.
Structure and Governance
The Downland5 Trust Is a charitable company Ilmlted by guarant￿. It is run entlrely by vOlunt￿r trustees
who ensure that the Trust acts in accordance with its published constitution, the rules governing Its
charitable trust 5tstus, and in the best interests of its rnembership. The administration is governed by the
Memorandum of Association and the Articles of Association, both dated 15 January 2008.
The foundlng documents require that on*third of trustees retire by rotation at each AGM, with the option
to offer to be reappointed. Trustees may at any time appoint new trust￿, who then need to be
reappointed at the next AGM.
Overview 2023124
The Trust enjoyed another active and productive year. Our focus remalned finnly on supportlng
conseNation activities that benefit chalk grasslandi primarily in association with the DownSands Partnership.
A totsl of 54 grant applications were approved during the year and we took full advantsge of opportunities
to publicise the work of the Trust. The* included sharing a stand with Downlands Partnership stsff at

Downlands Trust
outdcor events, offering tslks to a varkety of organisations atx)ut our worK and maintaining an active social
media Pre￿n￿.
We beneftted significantly from a further extension of funding by Fidelity Intemational, our corFK)rate
sponsors.
Funding of the Trust
We very much appreciate the regular core funding that is received from membership subscriptions and for
donations received from members, individuals, and local organisations. Particular thanks are due to
Eezesport for the generous donation received from them following the Teddy Bear Picnic event that they
sponsored in Nonsuch Park in June.
The sponsorship of the Trust by Fidelity International commenced in January 2019 and was again renewed
in January this year for a further 2 years. This support makes an enonnous differen￿ to the number and
value of the grants that we have been able to award. In addition to providing us with a generous annual
budget, Fidelity continues to undertake a variety of corp)rate fundraising initiatives from which the Trust
has benefitted significantly. Fidelity funded almost all the grants awarded from our unrestrlcted funds in
202314 and the Trust and the Downlands Partnership are extremely grateful for this generous sUPFOrt.
In March, we leamed from the Clty of London that the bid submitted jointly with the Downlands Partnershlp
for funding from August 2024 over 2 years to enhance the habitats for Skylarks and Yellowhammers on
Riddlesdown and Farthing Down had been successful.
As in previous years, the Beavers section of the 1st Tadworth Sea Scouts completed a sponsored swim and
donated the proceeds to the Trust. This will used to purchase a ram for the Partnership's grazing team.
We again thank Copley Clark (Solicltors) who fund the prlntlng of our newsletter.
Grants Awarded by the Trust
Grant applications are considered by the trustees accordlng to several criterla, the most important belng
compliantr with the Trusvs Objects as set out in our Memorandum of Association. We pericdlca1￿ revlew
our financial stsnding and tske thls Into consideration when making decisions on grnnt applications. As a
general policyi we do not provlde grants that would result in long temi commitments or any that would
create a dependency for the beneficiary.
54 grant appllcatlons with a totsl value of approximately £54,000 were approved In 2023124. The majorSty
were awarded to the Downlands Partnership which Is responsible for the rna1ntenan￿ of many of the green
Spiices In the TrusL'5 area and continue5 to be our key partner. Grants awarded to the Partnership included
funding for:
a substsntial contribution towards the cost of a new Toyots Hilux off-road vehicle and associated
equipment for the Grazing Team. Acquisition of this vehicle had become a matter of urgen
because of the InC￿a$1ng unreliability of the team's ageing LAnd Rover and its non-complian
with ULEZ standards
additional GPS collars for sh￿p and cattle. The* devices are now becoming standard
equipment for management of con*rvation grazing
specialised equipment to sUp￿)rt the Grazing Team's operations
excavation of a wildlife pond at Old Lodge Farm
power and hand tools for the Grazing and Task Teams
training for Partnership stsff and volunteers
bird and bat tM)xes for Little Woodcote Wood in Woodmansteme
site notices alerting the public to the presen￿ of grazing animals and nesting skylarks

Downlands Trust
The Trust continued to engage with, and supporL l(Kal groups. Grants were awarded to:
LB Croydon for the c5earance of scrub in Happy Valley SSSI, Coulsdon
Woodchips (Banstead Woods) for hand tools
Banstead Commons Conserrfators ft)r fencing materials to enable the construction of additional
grazing paddocks
Blanchman's Fami Nature Reserrfe (Warlingham) for hand tools
Reserves
As demonstrated by the financial ststements included in this report, the Trust enjoys comfortable resepies
that will ensure its longer-tenn financial sustainability.
The Charty CommSssion expetts every charity to have a reserves policyi reserves comprising our
unrestricted funds that are freely available to spend on furthering the Trusvs objectives. Our reserves policy
is based up3n an assessment of likely future Income and expenditure over the next few years, taken
together with the need to maintsin the financial res11sen￿ of the Trust.
The poly specif￿5 that reserves should be maintained wlthln the range of £4040,000 and, whilst our
re*rves now comfortably exceed the upper limit, this is largely attributsble to the sponsorship of F5delty
Intematlonal whlch will contlnue until De￿mber 2025.
Xnvestment Pollcy
The Trust's Memorandum and Articles of Association provide the power to make Investments. Accordlngly,
the Trust may invest surplus funds, defined as cash not required for the short-term funding of grant
applications. In 2020121 we invested £60,000 in two 12-month fixed rate savlngs accounts with Shawbrook
Bank through the Charitles Ald Foundatlon. We benefltted from a substsntially better Interest rate than that
offered by our HSBC savings account and the investment was fully protected by the Financial SerVI￿s
Compensation Scheme.
The interest rate offered by Shawbrook Bank became signlficantly uncomFEtitive during 2022123 and the
Investrnents have been transferred to 12-rnonth l)onds with the United Trust Bank where they contlnue to
be protected under the Financlal Se￿I￿s Compensation Scheme.
Engagement wlth the Publlc
The Trust continued to engage with the public and thls enabled us to enjoy a steadily rlsing profile. Our
actlvitie5 have included:
sharlng a stall with the Downlands Partnership at fetes and fairs, 5ncludlng Old Coulsdon Vlllage
Fair and the Carshalton EcoFair. Downlands Trust branded merchandise is sold at these events
tcgether with native chalk loving plants grown by the Partnership's grazing team at Old Lodge
Fanm.
gNing presentations about the work of the Trust to local organisations, at which the opportunity is
taken to distribute information thflets and printed copies of our newsletter
maintsining an active presen￿ on Fa￿b(m)k and Instagram, leading to a steady increase in the
number of views and followers
maintaining and enhancing our website. We re￿1ve gcrfjd numbers of vEsitors and queries about
the work of the Downlands Trust, the Downlands Partnership and chalk grassland are answered
on a regular basis
providing complimentary copies of our newsSetter to an Increasing number of conservation
organisations in the area. We continue to receive positive feedback from recipients.

Downlands Trust
Membership
The number of member5 as at 31st July 2024 was 175, an increase of 19 over the membership of 156 at
the same time last year. We have gained 40 new members over the financial year and lost 21 due to
members moving away or failing to ￿new. A couple of our long-temi supporters have &idly died.
Many new members have been recruited as a result of the attivitles descrited in the above section.
Others have joined following corporate workdays organised by the Downlands Partnership at which
volunteers gained conservation experien￿ through helping with practical tssks. A recent special offer
combining membership and merchandise has resulted in a surge of new members.
Financial Review of the Year
During the year, the charity receNed income of £53,816 (2023: £50,727) and incurred expenditure of
£55,730 (2023 - £33,835) on charltable actlvities. Reserrfes at year*nd were £125,309 (2023 - £127,223).
Rlsk Review
Rlsks to which the Trust may be exposed are maintained under periodic review and procedures estsblished
to mitigate those identified, so minimising any potential Impact. These measures include ensuring strong
financial control of our funds, maintaining adequate re*rves to meet future funding requests, ensuring
that we are covered by public liability Insuran￿ when we interact with the public, and safeguarding our
members, personal information through a data protection policy that complies wtth the GDPR.
Outlook
The Trust continues to operate within the context of financial p￿SsUre$ on local authorSties and their need
to prioritise essential sendi￿, often ￿u￿Ing In dlminished funding for environmental management and
conseniatlon. The Trust has a role to play in helping to mitigate the impact of such budget reduttions.
We will maintsin our strong supFM)rt for the Downlands Partnership which wlll continue to be the Trust's
main beneficlary. We wlll also endeavour to extend our engagement wth other potential grant recipients
active in the conservation of local green spa￿. Opportunities with organisations representing younger age
groups will continue to be explored.
The Trust and the Downlands Partnership will maintsin a jolnt presence at summer fetes and fairs and our
stsnd wlll contlnue to raise awareness of our role in conserving chalk grassland.
Our financial resepdes remain strong and will ensure that we are abk to continue to operats effectively.
Dlrectors and Trustees:
The Trustees who seried during the year were as follows:
Roger Findlay
Geof Haseler
Pamela Mascall
Sarah Milan
Elspeth Pringle
Noreen Siba
Peter Wakeham
(Treasurer)
(Chairman)

Downlands Trust
ststement of Trustees. Responsibilities
The Trustees, who are also the directors of the charity for the purp￿ of company law, are responslble for
preparing the Trust￿, Annual Report and the accounts in accordan￿ with applicable law and United
Kingdom Accounting Stsndards (United Kingdom Generally Actrpted Accounting Practi￿).
Company law requires the Trustees to prepare accounts for each financlal year which give a true and falr
view of the situation of the charitable company and of tts incoming resour￿ and application of resoUr￿s,
including its income and expenditure, for that period. In preparing these accounts, the Trustees are
required to:
select Sultsb￿ accountlng w)Ilcies and then apply them conslstently
obsenie the methods and principles in the Charities Statement of Rea)mmended Practi
make judgements and estimates that are reasonable and prudent
stste whthr applicable UK accounting standards have b*n followed, subject tt) any material
departures disclosed and explained in the accounts, and
prepare the accounts on the going conwn basis unless it is inapproprlate to presume that the charlty
will continue in buslne5S
The Trustees are resFK)nsible for k￿pIng proper accounting records that disclose wlth reasonable accuracy
at any time the financial position of the charity and enable them to ensure that the accounts comply wlth the
Companies Act 2006. They are also responsible for safeguardlng the assets of the charitable company and
hen￿ for taking reasonable steps for the prevention and detection of fraud and other Irregularfties.
The ab)ve repM)rt has b*n prepared in accordan￿ with the special provisions reLitlng to small companies
within Part 15 of the Companies Act 2006.
Approved by the Trustees on 21st August 2024 and slgned on thelr behalf by
Peter Wakeham
Q. LJ-L4
Chaimian

Downlands Trust
Independent examinerfs report to the trustees of Downlands Trust
I report to the tharlty trustees on my exaMI￿10n of the a￿oUnts of DownlaTrJs Trust (tkt fharity? for the
year ended 31st July 2024.
Responslbllltieg and bas1$ of rep¢)rt
As the tru*es of the Charfty (and also ts dtrectors ftr the purpose of the company law) you are responslb
for the prep3Rtb)n of the accounts In accorthrKe wlth the r4ulrements of the Ccthpanres Act Cthe 2006
ALf).
Having satlsfkd myself that the accounts of the Charfty are not requlred to be a￿lIt￿l under Part 16 of the
2006 Act and a￿ eligible for Independent expminatk)n, I report In r&sp￿t of my exBminaUon of your Charity's
accounts as carrled out under secbon 145 of the Charities Act 2011 Cthe 2011 ACY). In r2rrylng out
my examination I have followed the Dlrecthns gbRn by the a)arty Commbsslon under section 145(5)(b)
of the 2011 Act.
Independent examlnerfs statement
I have completed my examinatlon. I confimi that r￿ matters have come to my attention In cunn￿1(￿ wlth
the examinailon givTrn9 me cause to belteve:.
accountlng records were kept In w of the Charfty as requlral by secflon 386 of the 2006 Ad;
or
the accounts do not accord wlth tTr￿ records; or
the accounts do not comply wlth the xtountFng requirements of sthn 396 ¢Jf the 2006 Art other
than any requirement that the accounts glve a Irue and fair vtew, whtch Is not a consldered as
part of an Independent examlnation. or
the accounts have not been prePa￿d in accordan￿ wlth the methods and pr[r￿pIeS of the Ststement
of Recommended Practltr ft)r accountlng and reportlng by d￿r[lIeS apr41cable to charltles preparlng
thelr accounts In accordan￿ wlth the Flnandal Rewrtlng Standard aFWlcable In the UK and Republt
of Ireland (FRS 102).
I have no concems and have come across no ot1￿ matters In connectlon wlth the examlnatton to whlth
attertlon sh(xJld ￿ drnwn In thls rem In order to enable a proper U￿erstandIng of the accounts to be
reactEd.
Mlchael Tuckey FCA FCMA
Charterel Accountsnt
The Dutch Hou
24 The Downsway
Sutton
Sur
SM2 5RN
Date:

Downlands Trust
Balan￿ sheet as at 31st July 2024
2024
2023
CURRENT ASSErs
Cash in hand and at bank
Inventory
Debtors
133,541
465
136,066
344
171
Current assets
134,873 136,581
CURREKf UABILrrIES
Amounts falling due within one year
(9,564).
(9,358)
(9,564) r"19,358)
125,309 127,223
Current liabillties
NET CURREKf ASSErs
NEf ASSErs
125,309 127,223
FUNDS
Restricted funds
Unrestricted funds
1,703
123,606
1,240
125,983
TOTAL CHARrrY FUNDS
125,309 127,223
The company was entitled to exemption from audlt under section 477 of the Companles Act 2006 relatlng
to small companies.
The members have not required the company to obtsln an audit in accordan￿ wlth section 476 of the
Companles Att 2006.
The Trustees acknowledge thelr responslblllttes for complylng with the requirements of the Companles Act
wlth respect to accounting records and the preparation of accounts.
These accounts have b*n prepared In accordan￿ with the provislons appllcable to small companles
subject to the small companles regime and in accordan￿ with FRS102 SORP.
Approved by the Trustees on 21& August 2024
and signed on their behalf by
P*r Wakeham
ChaiM￿n of TruSt￿S
,J-

Downlands Trust
Statement of financial actlvltles (Including irKome and expenditure account)
for the year ended 31" July 2024
Unrestricted Restricted Total 2024 Total 2023
funds
funds
Note
£￿£
£•£
Incorne
Donations and Legacies
Membership subscriptions
Donations including Gift Aid
1,795
H,334
1,795
46,334
1,470
Income from other tradlng actlvltles
Sale of plants
Sale of merchandise
2,202
643
2,202
643
1,679
1,387
Investment Income
2,842
2,842
737
Total Income
51016
2,000
53,816
50,725
Expendlture
Grants
Other expendlture on charitable activitles
50,476
2,320
2,934
53,410
31,005
2,830
Total expenditure on charftable actlvltles
51796
2,934
55,730
33,835
Net income and net movement In funds
for the year
(980)
(934)
(1,914)
16,890
Reconciliatlon of funds
Total funds brought forward
125,983
1,240
127,223
110,333
Reallocatlon of funds brought forward
(1,397)
1,397
Totsl funds carrled fO￿ard
123,606
1,703
125,309 1127,223
All of the company's operatSons are ClaS￿d as continuing. The ststsment of flnancial activities includes all
galns and losw recognised in the year. All Income and expenditu￿ derive from continuing activlties. The
movement on reSeTh￿s Is shown above.
The notes on pages 11 to 15 form part of these finandal statements.
io

Downlands Trust
Notes to the accounts for the year ended 31st July 2024
Accou￿￿ING POUCIES
Basis of accounting
The accounts have been prepared in accordan￿ with Accounting and ReFK)rting by Charities:
Statement of Recommended practi￿ applicable to charities preparing their accounts in accordance
wlth the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS102)
(effective 1st January 2015), with FRS102 and wlth the requirements of the Charities Act 2011 and
the Companies Act 2006.
Downlands Trust meets the definition of a public benefit entity under FRSIO2.
Currency and rounding
The accounts are presented in sterling and rounded to the nearest £1.
Income recognitlon
All donations and legacie5 are recognised On￿ the charity has entitlement to the income, it is
probable that the income will be r￿1Ved and the amount of income re￿1vable can be measured
reliably.
Membershlp Income Is recognised when received.
Resources expended
Expenditu￿ is recognised on an accrual basis as a liability is incurred. Expenditure includes any
VAT which cannot be fully ￿Covered, and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its artivities
and servlces for Its beneficiaries. It includes tx)th costs that can be allocated dlrectly to such
activities and those costs of an Indi￿Ct nature necessary to support them.
Going concern
The trust￿ conslder that there are no material un￿rtaIntieS about Downlands Trust's abilty to
continue as a going COn￿rn.
Unrestricted funds
Unrestricted funds are donations and other incoming resour￿5 receivable or generated for the
objects of the charity without further specified purpose and are available as general funds.
Inventories
Inventorie5 comprise Downlands Trust branded merchandise and are ststed at the lower of cost and
net realisable value.

Downlands Trust
Notes to the accounts for the year ended 31st July 2024 (continued)
DONATIONS AND LEGACIES
2024
2023
Donations for Unrestiicted Funds
Fidelity International
Donations from membe
Copley Clark (sponsorship of newsletter)
Tadworth Beavers
Epsom 41 Club
Ezeesport
Surrey Hills Society
Donats'ons from tslks
Donations In memory of Graham Cole
Other donations
Glft Ald
35,431
1,482
29,407
6,014
840
375
1,716
2,000
596
100
369
923
940
1,414
507
2,412
Total Unrestrkted
44,334
44,136
Donatlons for Restrlcted Funds
Park & Bailey
Other donations
500
1,500
1,200
116
Totsl Restrlcted
1000
1,316
Total donatlons and legades
46,334
45,452
EXPENDITURE ON CHARrrABLE ACrnlmES
Un-
restricted
costs 2024
Restrlcted Totsl
costs
2024
Un-
restrlcted
Restrlcted Total
I Costs
2023
2024
2023
2023
Grants to:
Downlands Partnershlp
Sanderstead to Whyteleafe
Other local groups
Totsl grants payable
£a£
43,244
43,244
2,934
7,232
53,410
20,031
20,031
4,238
6,736
4,238 31,005
2,934
4,238
7,232
50,476
6,736
26,767
2,934
Support costs
Administration
Governan
Purchase of merchandise
Independent Examiner
Total Support Costs
1,450
145
245
480
320
1,450
145
245
480
1320
1,546
128
676
1,546
128
676
480
1830
Total Expendlture on
charitable activities
51796 ,
934 , 55,730
29,597
4,238 33,835
12

Downlands Trust
Notes to the accounts for the year ended 31st July 2024 (continued)
STAFF AND TRUSTEES
The charity had no employees during the year or the p￿VIouS perlod.
The charSty trustees were not paid and did not receive any benefits from the charFty during the
period. No expenses were reimbursed to trustees and no charity trustee received payment for
professional or other seniices supplied to the charity.
DEBTORS
2024
2023
Accrued bank interest
Prepaid expenses
690
177
171
171
CURRENT UABILITIES
2024
2023
Due to Downlands Partnership for rep1a￿rnent vehicle
Other amounts falling due within one year
Examinerfs fee
Grant applicatlons completed but not yet invoiced
Purchase of merchandlse
Bank charges
2,843
480
5,760
260
15
8,803
273
9,564 .
9,358
13

Downlands Trust
Notes to the accounts for the year ended 31st July 2024 (continued)
7. ANALYSIS OF MOVEMENTS IN FUNDS
Movement In funds In current year
Balan￿ ',
l August
2023
Income Expenditure
Trans-
fers
Balan
31 July
2024
Unrestrfcted Funds
General fund
125,983
51,816
(52,796) (1,397
123,606
Total Unrestricted Funds
125,983
51,816
(52,796) (1,397) 123,606
Restrlcted Funds
Sanderstead to Whyteleafe
1,240
2,000
(2,934)
1,397
1,703
Total Restricted Funds
1,240
1000
(2,934)
1,397
1,703
127,223
53,816
(55,730)
125,309
Movement In funds In prior year
Balan
l August
2022
Income Expenditure Trans-
fers ,
Balance
31 July
2023
Unrestsirted Funds
General fund
106,171
49,409
(29,597)
125,983
Totsl Unrestrlcted Funds
106,171
49,409
(29,597)
125,983
Restricted Funds
Sanderstead to Whyteleafe
4,162
1,316
(4,238)
1,240
Total Restricted Funds
.0 4,162
110,333
1,316
(4,238)
1,240
Total Funds
50,725
(33,835)
127,223
14

Downlands Trust
Notes to the accounts for the year ended 31" July 2024 (continued)
The restricted fund shown as"Sanderstead to Whyteleafe" represents donations received specifically
for use in the Sanderstead to Whyteleafe Recreatton Area. The warden of that area must obtain the
Trustees, approval before spendlng from this fund.
FimJRE COMMITMENTS
At 31st July 2024 the Trust had outstanding commitments of £1,969 (2023: £4,773) relating to grant
applScatlons where the work had not yet been undertsken.
COMPANY STATUS
The charity is a company limited by guarant￿. In the event of the charity being wound Upi the
liabillty in respect of the guarantee Is limited to £1 per member of the charity.
15