Charity registration number 1126476
Company registration number 06688355 (England and Wales)
HARNHAM BUDDHIST MONASTERY TRUST
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
HARNHAM BUDDHIST MONASTERY TRUST LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr. P K Hansen Ms. P M Padbury Dr. M Pearc Mr. J T Bower Mr8. P B Wakefield Pearce Charlty number 1126478 Company number 06088355 Registw•d offl 2 Hamham Hall Cottages Harnham Belsay Newcas8 Upon Tyne Tyn8 And Wear United Kingdom NE20 OHF Indgpgndont examln•r 32 Brenkley Way Blezard BunesS Park Sealon Burn Newc8sUe Upon Tyne Tyne And Wear Unlled Kingdom NE13 6DS
HARNHAM BUDDHIST MONASTERY TRUST CONTENTS Page Trustees, report Independent examinerfs report Statent of fin8n¢i81 activilies Summary inccffle and axpendrtU account Balance sheet Notes lo the financial stslements 8-21
HARNHAM BUDDHIST MONASTERY TRUST TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 The trustees presenl their report and accounts fcf Ihe year ended 31 Decembar 2022. The flnanaal statements have been prepared in accordance wth the accounung polScles set oul in note 1 to the financial statements and comply wlth the trust's govemlng document. the Companies Act 26 and "ArLounting and Reporting by Charllles.. Slalemenl of Rècommended Practice appllcable lo tharitles preparing their accounls In acu)rdance with the Flnanclal Reporbng Stsndard applicable in Ihe UK and Republlc of Ireland IFRS 102) leffectfve 1 January 2019}'. Objectlvos and actlvltl•$ The primary objective of the Trust Ss to promote the teachlngs of the Buddha 'by provSding, maintaining and supporbng, in accordance th the Theravada Vingya. resldenllal estsblishmenis for 8 Monasllc Sangha of persons who have undertaken Ihe rules of training Isikkhapada} and lo support lay people In the practoce of the teochlngs of the Buddha.. The F*)Ilcles adopted in furtherance of thls obleclbve Is detailed in appendix 1. The trustees have paid due rogard lo guidance issued by Ihg Charity Commission in decidlng what acllvilias the trust should undertake in order lo further the Charitab purpose$ for the public benefit. Details of Ihg acllvities of the charfty dumng the year are induded al 8ppendlx 1. Achlevements and p•rfornun¢e Details of the achievements of the charfty du9 the year are included Sn app&)dlx 1. Flnan¢lal revlew The transactions and finane4al p0SOn of the charlty are shown in pages 4 10 20 of Ihe accounts. 11 Is ihe policy of the trust that unrestricted funds which have not been desgnatad for a specific use should be maintained 81 a level equivalent lo beeen three and slx monlh's expenditure. The tnjstees consider Ih8t reserves at thls level will ensure that, In the everrt of a sigrTrificant drop in funding, Ihey wlll be able to continue Ihe trust's current acts"vilies while oJnsIderatn is glven to ways in which additional fund5 may b8 raised. Thls level of reserves has been m8intsined throughout the year. The trustee5 have assessed the major rlsks to which the trust Is expos8d, and are satisfied that systems are Sn ace lo mitigate exposure to the major risks. After making approprfate enquires, the trustees have a reasonable expectation that the Charity has adequate resOUe5 to continues In operational exlslence for the foreseeable future. For thls rwon they wntinue lo adopt the going ¢oncem basis in preparing the financSal statements. Slructure. govemane• and management Th& trust Is a company limited by guarantee. The trustee$. who are also the directors for the purpose of ccmpany law, and served durfng the year were.. Mr. P K Hansen Mrs. KAJones Myint Su Ms. P M Padbury Dr. M Pearce Mr. J T Bower (Resigned 1 M8y 2023} {Resigned 1 April 2023)
HARNHAM BUDDHIST MONASTERY TRUST TRUSTEES. REPORT (CONTINUED){INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 The member5 of the charity may by ordinary resolutlon at an annual or extrdordinary general meelbng appoint and remove dlrectors. None of the trustees has any beneficlal Interest in the ¢(pany. All of the trustees are dlrectors of the ttjmpary. The Hamham Budijhlsl Monaslary TnJst suffteded the MaoJ8 Bhavaka Trust in running the monastery. The report has been prepared having taken advantsge of the small companles exemption in the Compani8s Act 2006. half of the b08rd of trustees Mr.JT •r Dated 14 August 2023
HARNHAM BUDDHIST MONASTERY TRUST INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HARNHAM BUDDHIST MONASTERY TRUST I report to the trustees on my examination of tho financial statements of Harnham Buddhl8t Monastery Tru81 (the trust) for the year ended 31 December 2022. Roponslbllltlg5 and basls of r•port A8 Ihe trustses of the trust land also ils directors for the purposes of company lawl you are responsible for the preparatSon of the financial stateThnts in accord8nce with the requirements of the C(xnpanies Act 2006 (the 2C#J6Acal. Having 8akn'sfled mysell th8t the finarA81 statement5 of tho trust are not required lo be audlterj under Part 16 of the 2006 Act and are eligible for independent examlnallon. I report in respect of my examination ofthe trust's financial statements carried out under secbon 145 of the Gharities Act 2011 (the 2011 Acl). In carrying out my examination I have fdlowed all the applicable Difections given by the Charrty Commission under secth)n 145 (5){b) of the 2011 Act. Independent èxamln•rf8 ststsmenl In Order to undertake an extem81 indyndgnt examination, your examiner musl bè a mem[ of a bo(ty listed in section 145 of the 2011 Act. l confirm that l am qu81ified to uTrJartake the examinati¢)n because l am a memt¢r ofACA, whlch is one of the Ilsted bodies. I have compfeled my examinal)n. I nfirrn that no matters have come to my attantion in ¢AntiCfi with the examlnation gir@ me cause to believe that in any material respect.. accounting rec¥>rds were not kept In respect of the trust as requirad by seciion 386 of the 2006Act', or the financkql statements do not aw)rd with those records" or the financlal ststement$ do not comply tti the accounting requirements of sectlon 396 of the 2006 Act 0lh8r than any requirement Ihat the accounts glve a true and fair view whKh is not a matter considwed as part of an independent examination,. or the financial ststements have not been prepared in accordance writh the methods and princlples of the ststement of Recommended Practice for accounting arKI reporting by charities applicalle to charit5es preparir4J Ih81r accounts in a¢xordanrE the Financlal Reporting Standard apleSble in the UK and Republic of Ireland IFRS 1021. I have no concems and have come across no other matters in connection wih the examinatlon to which attention shoulj be drawn In this reFvrt in order to enable a proper understandin9 of the financial statements to be reaGhgJ. Joanne Regan FCA 32 Brenkley Blezard Business Park Sealon Burn Newcastle Upon Te Tyne And IAÈar NE13 6DS United Klngdom Dated: 14 August 2023
HARNHAM BUDDHIST MONASTERY TRUST STATEMENT OF FINANCIALACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022 untrIcted R•strictod Endowment funds funds fvnd6 Total 2022 Total 2021 Noto$ Inc¢m• fro Don81ions and legades Investments 115,977 3.839 26,357 142.334 3,639 131,085 3.072 Total Incom9 and ondowm•nl8 119.616 26.357 145,973 134.157 Ex ndl Charitable actlvllles 116,338 15.593 131.931 150.028 Totsl re$¢)ur¢e$ gxpend•d 116.338 15.593 131.931 150.028 Net gainslllossesl on investments {16.6171 116.617) 13,687) Ngt loutyolng)lincomlng resources befor• transfers {13.339) 10,764 (2,5751 {19,538} Gross transfers beljveen funds 9.224 {9,2241 Net movgm•nt In funds {4.1151 1,540 {2,5T5) (19.5381 Fund balances at 1 January 2022 2.040.856 59.318 4.023 2.104.197 2,123.735 Fund balan¢•s at 31 D•cemb•r 2022 2,036,741 60,858 4,(Y23 2,101,622 2.104.197 Tha statement of financial advltlgs Indudes all gain5 and losses recognlsed in 1he year. All income and expendilure derive from continuing acb'mlies.
HARNHAM BUDDHIST MONASTERY TRUST SUMMARY INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022 All incom• fvnds 2022 2021 Gross income Losses on investments 145.973 116,6171 134.034 13,687) Total income In the reportlng period 129.356 130.387 Total expenditure from InMe funds 131,931 150,028 Net w)ondlture for thè year {2.575 119,661)
HARNHAM BUDDHIST MONASTERY TRUST BALANCE SHEET ASAT 31 DECEMBER 2022 2022 2021 Notas Fixed as*•ts Tanglblo assets Inveslmenls 1.648,476 70,278 1.660,329 83,930 1,718.754 1.744.259 Current a$sots DebtOTS Cash at bank and in hand 11 12,894 379,072 10.409 385,964 391.966 376.373 Cr•dllors: amounts falling due wlthln ono yoar 12 19,0981 {16,435} Net (rrent assets 382.868 359,938 Total ass•ts los• current Ilabilitio¥ 2,101,622 2,104,197 Capltal funds Endowment funds - general Ineomè fvnd$ Restricted funds restricted funds Deslgnaled funds General unrestricted funds 14 4,023 4,023 15 60.858 59,318 16 370,115 1,666.626 372.195 1.668,881 2,036,741 2.040,858 2,101.622 2,104.197
HARNHAM BUDDHIST MONASTERY TRUST BALANCE SHEET {CONTINUED) AS AT31 DECEMBER 2022 The company was enlllted to the exemption from the audlt requlrement (x)ntslned in seclion 477 of the Companies Act 2006 relatlng lo small companies, for the year ended 31 December 2022. The directors ackn¢edge thr r8sponsibiliti8s for ensuring that the charity keeps accounting records which cc¥nply wlth section 386 of the Act and for preparing ffinanrAal statements which give a true and fall vlew of the stsle of affalrs of the company as at the end of the flnancial year and of its Incomlng resources and application ol resourcos. Includlng Its SncLxne and expen(Jlture, for the financial year in accordance wlth the requ1mentS ol sections 394 and 3g5 and which otherwise comply wllh the requirements of the Companies Act 21)06 rdaling lo financial statements, so far as applicable to the company. The members have not required Iha company lo oblaln an audit In accordance WFth section 476 of the Companles Act 2Crf]6. These financial 51alemenls have b89n prepared In accordanGe th the provlsions applicable to ccnp8nles su-ecl lo the small companles reglme. The fina al statements were approved by the Trustees on 14 August 2023 Mr.J Bowe Trustee Company T8glstratlon numbor 06088355
HARNHAM BUDDHIST MONASTERY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 Accounting polklos Compjny Inforn)atlon Hamham Buddhist Monastery Trust is a prlvate company limited by gueranlee incorporated in England and Wales. The registered office Is 2 Harnham Hall Cottages, Hamham. Belsay, Newcasde Upon Tyne, NE20 OHF. 1.1 Accountlng convention The financial stslements have been prepared in a¢cordan¢e with Ihe trust's goveming document, the Companies Act 2006 and 'Accounllng and Reporting by Charllles.. Statement of Recommended Practic* applicable to charities preparlng their accounts in accordance wtth the Flnana81 Reportlng Stsndard applicable In the UK and Republic of Iland IFRS 1021 (effective 1 January 2019}'. The trust is a Public Benefit Entity as deftned by FRS 102. The disclosure requirements of Section 1A of FRS 102 have been applled other than where addibonal disdosure is requireo to sh¢N a true and falr vlew. Tho financial Ststemenls are prapared in stedlng. whlch Is the funcb'onal currency of the trust. Monetary amounts in these financial statements are roundgd to the ngarest £. The flnancial 5talements have been prepared under the historical cost conventi1, modified lo Include Investments al fair value. The prfnclpal accounung pl¢le$ adopted are set out below. 1.2 Going ¢onc•rn At the Ilme of approving Ihe financi81 sl8lem8nts. the trustees have a reasonable expectstron that the trust has adequat8 r8s)urce5 to continue In operational existence for the fores88able future. Thus the Iruslees conllnue to adopt the going concern basis of accounting in prepadng thfr financial statsments.
HARNHAM BUDDHIST MONASTERY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 Ac¢ountlng poli¢i•s (contlnuodl 1.3 Incle All income Is recognised once the Trust has enlrllement to the Income. it is probabK8 that the income wll be receNed and the amount of income rec8ivable can be measured rellably. Donations. are recognlged when the Trust has bea7 notified in writing of both Ihe amount and setdomgnl date. In the event that a donation Ss subject to conditions that require 8 level of performance before the Trust is entitled to the ftjnd, the income is (Jeferred and not recognlsed unlll ehher those condttSons are fulfy mel. or the fulfllment of those condiknons is wholty wilhin the control ol Ihe charity and it is probable th8t th¢e conditions will be fulfilled in the reporting period. Income tax recoverable in relati to donations receivè under Gift Aid is reoognlsed at the lime of the drmabon. Legacy grfts are recognisad on a case by case basls fd101n9 the granting of probats when Ihe admlnlstr8ltYI executor for the estste has communlcated in writing both the amount and settlement dale. In thg evenl that Ihe gift18 In the fom ol an asset other than cash or a financlal asset traded on a recognised slwk oxchange, recognlfjon is subject to Ihg value of the glft being rellaY measureabie wllh a dewee of reasonable accuracy and tha tille to the 8sset having been transferred lo the charfty. Inlèr8St on funds held on deposll is included when receivable and Ihe amount Can be measure(I reliably by the Trust., this is normally upon notification of the Interest pald or payable by the bank. Assets given for use by Ihe trust are recognised when receivable. The Trust benefi'ts greatly from the Involvement and enthuslastic support of tts mary volunteers. detslls ol Ich are given in our annual report. In accordance with FRS 102 and the Charities SORP (FRS 102}. the economic contribution of gener81 volunteers rs nol rew9nised in the accounts. 1.4 Expendliurg Liabilllies are recognised as expendllure as soon as there Is a legal or con$truclNe obligation commlttlng the Trust lo that expendllure. It Is prDb8ble that settlement wlll be required 4nd Ihe amount of the obligalion can be measured rellay. The Follcy for Including items within the fundralsing and Charitsble activities is on an accrual baws. Charilable aclvilies comprlse of 8xpendilure associated with promolbng the teachings of Buddha and indude both the dlrecl costs and costs of an indirect nature necessary to SUPP¢Xt such acdwtles. Governance costs include those costs assodaled with meeting the con5tibJlional and ststutory requlremenls of the charity and indude the Independent examination fees. 1.5 Tanglblo flxed assets Tangible fixed assgls are initially measurgd al cost and subsequenlly measured al cost or valuafjon. net of deprèciathon and any Impalmient losses. DepreLialion is recognlged so a8 Iti write off the cost or valuation of assets le$5 their residual values over their useful lives on the follovAng ba Fre8hold land Is not depreGiated Fre8hold tilding8 Solar panels Other fixtures. fittings & equipment 1Vo Stralghl line 4% straight line 25% stralghl line The gain or loss arising on the disposal of an asset is determined as th8 difference between the sale proceeds and the carrying value of the ass81, and Is recognised in the stslemenl ol financial acllvlties.
HARNHAM BUDDHIST MONASTERY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 A¢¢ountlng pollcle$ Icontlnuodl 1.6 Investments Fixed asso1 Investments are Inltlauy measured at Iransactlon prfce excluding transaction costs, and are subsequently measured ai fair valu8 al ga(*) reporting date. Changes in fair value are recogni86d in n¢1 incomellexpendiknre) for the year. Transaction costs are expensed as incurred. 1.7 R8tlrom•nt b•n•fits Payments to defin8d contrlbulion retirement benefll schemes are charged es an expense as they fall d. 1.8 Lèases Rentals payable under op8raling leases, induding any lease IentiveS recelved, are charged as an expense on 8 Straight line basis ovw Ihe term of the relevant lease. 1.9 Taxation As a registered charity. th8 company is exempt from Income and CO)ration tox to the extent that ils inrA)me and galns are 8ppllcable to tharitable purpose only. 1.10 Funds structurg pollGy The charity mainlalns a general unreslricled fund which raprèsents lunds which are expendable al the dI$etiOn of the trustees in furtherance of the oblects of the chority. Designated fvnds comprise lunds which have been sel aside al Ihe dlscrelfon of the trustees for spe¢iftc purposes. Such designated funds may be held in order to finan both wort(Sng capital and pItal investrnent. Funds dèsignated for a p8CUlar purpose by the charfly are also unre¥lricted. Endowment funds are subject to specific eondilions by d¢Mor5 that the Capital musl k malntalned by 1he Injsl. Restrided funds are subjed lo spectfic condillons by donors as lo how they may be used. Thè purposes and uses of the restrfcled funds are set out in the notes lo tho accounts. 1.11 Investment Income Bank Interest Is Included in the inccme and expenditure a¢counl on a reableS basls. 1.10 D•btors Trade and other debtors are recognised al th& settlement amount due after any trade discouni offered. Prepayments are valued al the amount prepaid after taking account of any trade dlscoun15 due. 1.11 Credltors Creditors and provisSons are recognlsed where the charfty has a present oblatiOn resulling from a past event that will probably result In the transfer of funds lo a third party and the amount due lo settle the obligation can be measure(l or esllmaled reliably. Creditors and provisions are nom)ally recognlsed al their settlement amount 4ft8r allowing for any trade dIOunts due. 10-
HARNHAM BUDDHIST MONASTERY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 Donations and lagaci88 Unr•strlcled Rwtricted Endowment funds fundB general Total 2022 Total 2021 Donauons and gifts 115,977 26.357 142.334 131,085 For tho year end•d 31 Doc•mr 2D21 80.075 50,887 123 131.085 The Income from donations and leie$ was £142,334 12021 £131.085) of whth £115,977 was unrestricted (2021- £80.0761 and £26.357 was restrfcled {2021- £50.887} Investments UnroStri¢ted lunds Totsl 2022 2021 Distributions from bond Interest receivable 2,965 674 2.797 275 3,639 3.072
HARNHAM BUDDHIST MONASTERY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 Charltable a¢tivities Unr•strictod funds R•strict•d funds Total 2022 Total 2021 Expenses to promote te&hings of the Buddha: staff costs Rent and rates Ligm and heat Insuran¢e Repairs oirice admin Telephone Motor Travel Legal fees Sundry Bank charges Household expenses Depreciatlon Events and retreats Governance cost$ PublKation expenses Bhikkhu Weware & Pavarana expenses Breakfast expenses Miscellaneous expenses Dana expenses Publicallon expenses Lockdown expenses 12,644 7,565 23,084 5,922 15,157 8.812 2,409 7.045 360 431 12,644 7,565 23.084 5,922 15,157 8.812 2.409 7.045 360 431 10.850 7.193 21,702 5,510 6,289 10,242 4,840 9.033 237 222 1,204 333 15.241 21,482 1,166 3,102 383 5,170 22,995 5,170 444 3,876 3,876 2,797 3,656 4.191 1.344 1,468 2,137 2.797 3,656 4,191 1.344 1,468 2.137 5.839 4,579 8,722 5,554 6.729 159 116,337 15,593 131,930 150,028 The total charitable activities expenditure lotalled £131.930 {2021- £150,028) of whlch £116.337 was unrestricted12021- £118,646} and £15,593 was rg$triGled {2021- £31,382}. Included in governance costs is an Indepenéenl examination fee of £3,87612021 - £3.1021. Other financial services perfomied by the independent examiner in the year totalled £431 and are included in legal fees. Tru3lw5 None of the trustees lor any persons connected with theml rgcdved any Muneration during the year, but 1 of them was reimbursed a totsl of £94 travelling expens&s. 12.
HARNHAM BUDDHIST MONASTERY TRUST NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 Employ••$ Number of employees The average monthly number of employees durfng the year was.. 2022 Number 2021 Number Office Adminislralors Emptoyment ¢osts Wages and salaries Social security costs Other penslon costs 2022 11.985 360 205 2021 10.140 655 12,550 10,801 The were no employees whose annual remuneration was £60,000 or more. Not gainslllos8•sI on investm•nts Unrestrict•d nds T¢)tal 2022 2021 Revaluation of investments {16.6171 {3,6671 Fixed asset Investments List•d inve$tmonts Cost or valuation At 1 January 2022 AddlOnS Valuation changes 83,930 2.965 (16.617) At 31 D¢¢ember 2022 70.278 Carrying amount Al 31 December 2022 70.278 Al 31 December 2021 83,930 13-
HARNHAM BUDDHIST MONASTERY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 310ECEM8ER 2022 Fixod asset Investments Icontinued) Listsd Investhients Induded above.. 2022 2021 Listed investments carrylng amount 70.278 83,930 The maiket value of an inveslmenl was measured by reference lo a listed unil prieé al th¢ year end 31 December 2022. Tanglble fix•d a¥s8ts Fraahold buildings Other fixtures. Ilttlngs & •qulpmonl Totsl At 1 January 2022 Additions 1,738.561 97.428 11,142 1,835.989 11,142 At 31 December 2022 1,738,581 108,570 1,847,131 Depre¢latlon and impairm•nt At 1 January 2022 Charg6 for the year 98.928 12,798 76.732 10.197 17S,660 22.995 Al 31 DerRmber 2022 111,728 86,929 198,655 Carrylng amount At 31 December 2022 1,626.835 21,641 1.648.476 At 31 December 2021 1.639,633 20,698 1,660.329 10 Flnan¢lal instruments 1022 2021 Carylng amount of flnanclal assets Instnjments measured at fair value through profll or loss 70,278 83,930 11 oobtors 2022 2021 Amounts falling duo Within on• year: Other debtors Prepayments and accru8d income 9,573 3,321 7,223 3.186 12,894 10,409 14-
HARNHAM BUDDHIST MONASTERY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 12 Creditor8: amounts falllng due wlthin one year 2022 2021 Other taxation and social security Trade crediloTS Other credllors Accruals and defeed income 1551 4,118 171 4,864 9.270 1,110 6.007 9.098 16,43S 13 R•tir•mont b•n•fft $¢hom• The trust operates a defined contribution pension scheme for all qualifying employees. The assets of the hgme are held separately from those of the trust In an independently adrninistered fund. The tharge lo profit or loss In respect of defined eontribuJon heMeS was £205 (2021: £6551. 15-
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HARNHAM BUDDHIST MONASTERY TRUST NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 10 Deslgnated funds The income funds of the tharity indude the lollowing designated fund8 which have been set asSde ¢)Jt of unre5tr1cled funds by the trustees for specific purposes.. Movement in funds Incomlng R•source8 resourc•$ *xnd•d Bal•nc• at f January 2022 Yran8f•r• Balanc• at 31 Docemb•r 2022 Long Temi Reserve Fund Desgnated Culinary Fund Agdng Samanas Fund Short Temi Reserve Fund Replacement Fund Project Fund PLTrblication Fund 220.745 4,424 99,342 25.000 15,000 412 221,157 3.822 99.342 25.000 13,864 6,305 625 1854} 252 11,1361 8,400 {2,0951 {7.0591 372.195 8.812 19.049) 11.843) 370,115 Long Tenn Reserve Fund.. For Improvements of existing buildings, purchase of addllonal propety or land and any other use al the discretion of Luang Por Munlndo. Dedgnaled Culinary Fund.. Used for soya milk. pad(ed lunches and other kitchen items. Agelng Samanas Fund- Intended to provlde the financial support necessary for resident ailing andlor aged Samanas of the charity to be able to continue living the renunclant lif& as fully as possible withSn the Hamham Community or rf not pracucal, elsewhere. Short Temi R8seNe Fund: An emergency fund lo cover 3 months running costs. Replacement Fund: For items in regular use that negd repladng. PmJgcI Fund: For small building pro1. Publication Fund: For publicalion costs. 17 Share captt•l The company does not have share capltsl and Is limited by guarantee. In Ihe event of the company belrrfJ Yund up tho maximum amount whlch each member is liable to cc•)trfbute 1$ £1. 19-
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HARNHAM BUDDHIST MONASTERY TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 19 Oporatlng leas• commltmonts Al the reporting end dale thg trust had oulstandlng commllmenls for future minimum lease payments undei nonanclabIe operating leases, which fall du8 as follows: 2022 2021 7,987 11.125 Relatsd party transaction8 There were no di5closable related paty transactlons during the year 12021 - none). 21
APPENDIX 1 Harnham Buddhist Monastery Trust Tru8tee8 Report 2022 TheTrustees of Harnham BuddhirtMonasterytakethi$opportunltytoofferourbestwishesto theextendedcommunityoffriendsandsupportersandto Mporton the artlvities ofthe monastery andthe Trust during2022. Itwas ¥try Koodto be abletoopen upthe monasterytovisitors agaln In 2022 as the pandemic bogan to calmdown. Weare$incerelylndebt¢d tothe laysupporters fortheirongoingsupport and tothe sanghafortheir¢ontinued insp5AnKpresence, commitmentandwillingness tosharetheirexperience ofthe Buddha's path with u& This reportprovides informationab0theOrnI5at10n ofthemonasteryand its residentcommunrty togetherwith details ofth¢ arti¥itie5undertaken during20a Asummaryofouifinandal sltuation is also induth The Tn Hamham Buddhlst MonasteryTrust IHBMT) is a Registered Charity (no.iiz64761 anda Company Limited byGuarantee {no.6688355) and is the governing body responsible forthe stewardshlp of Harnham Buddhist Monastery. The governingdocumentsfor HBMTarethe Memordndum and Article5 of Association. The primaryobiertiveof the Trusristo promote theteachings ofthe Buddha..'byproviding. maintaining and supportin& in accordance with theTheravadaVinaya. residential establishments fora Monastic Sangha of personswho have undertaken the rules of training {Sikkhapadal and to support lay people in the prnctice of theteachings ofthe Buddha.. In z022 the Trustees {who are also Directors of HBMT Ltd.) were: Philippa Padbury, Myintsu. Mike Pearte.]ohn Bower. Kath Jones, and Paul Hansen (Chair). Penny vlakefield-PearCeas employedas TrustSecretsry.Treasurer andoffice Administrator. lan Plagaro Neill continuedto helptheteam as Office Assistant The dayto day afrairs ofthe Monastery are overseen bythe'ManagementGroup' (comprising members of the monasticcommunityandthe offiAdminIstAt0r) with referencetotheTrustees. Representatives from the Thai and Sri Lankan communities have offeredto arta5 a link berweenthe sangha andtheircommunitie5 and othei laysupporters havevolunteeredto becontartedfortasks such as helpingwith cooking, events and retreats. The Ruidentcommunity As it is usual in our monasteries several changesof residents took place duringtheyear 2022. Before the beginningof the wintef retreatTan Mahesakn departedtoThailandfor his fourth yearas a bhikkhu mainlyatwat Nanachai and Tan Adicco departed toAmaTavati to continue training. On April 30th Anardrika Francescotookthe eight precepts under LuangPorMunindoand intendsto continue hi5 trainingas a samanera. In July Jon Price. whowas our kitchen manager. tookanagarika precepts. Soon aftenvardsjon decided to leave theanagarikatrniningand return to Kusala House. hecontinued to be our kitchen manager afterthaL He stayedft>ratotsl of 6 months.
Onthe 5 of October, to the delight of the communityAjahn Punnyo returnedto Harnham indefinitely, still visiting his motherevery now and then forshort period5 of time. Bythe end of the year Beatzoggexpressed interest in takinganaprika precepts, it 15 nowexpecred that he will do so in spring2023. The community list at the end of 202zwas". Luang Por Munindo Ajahn Punnyo Tan Samacitto Tan Succino Tan Jotisaro Samanera Nibbuto Anagarika Ben Anardrika France5CO Sangha visitors Ajahft Kaccana came to visit from Chithurstfrom the 27, June to the 7, ofluly. In August Ajahn Sucitto also visited from Chithurst for1 V4eek. Events After the long pandemic thatdi5turbed rhe normal artivities of the mona5teryso much. we could hold all events more or less as usual this year. Some fonnal measures were kept against COVID-19 forthe first few months of theyear. In April celebrated Songkran with a Pah Bah offering. some degree of caution was keptagainst COVID-i9, for instance, the monastic community usedface masks when in situations in which therewas close proximitytothe laycommunity- Thi5year we celebrated Luang Por Munindo's birthday in a modestfashion.Ajahn Punnyo's birthday celebration was a bigger event a5 he reachedthe milestone of turning sixtyyear5 old. As the bhikkhu community was less than five bhikkhus. we could not celebrare a full Kathina. so a Pah Bah was held instead. We had male andftmale monastics comingfrom several of our brnnch monasteries: to mention a few names we had the good fortune to hostAjahn Amaro. Ajahn Candapalo. Ajahn Karuniko. Ajahn Ahimsako, Ajahn Khemakaetc. Artivities Thisyearonly acouple of short retreats were held at Kusala House, withoutthe presence of a vlsitingteacher. Although the numberof lay visitors naturally increased from the pasttwoyears. itwas noti¢edthatthe pre-pandemic number of visitors has notyet been reathed. Thisyearthe monasticcommunity accepted a few invitations to receive offerings outside the monastery from some of our most regularsupporters. Luang Pormunindo continued to offer Dhamma talksto the residentcommunity, the guests stayingat Kusala House and the layvisitors. M05tof these were uploadedonline forthe public. {ratanagiri.org.uk/teachingsltalksl Also Luang Por Munindo continued to share online, his reflections on the Dhammapada verses every month (full moon) {ratanagiri.org.uklteachingsldhammapada-reflectionsl.
The newslblogwas a1505ent out once a month (new rnoon} {ratanar1.0rg.UklnewsI to update the widercommunityon the acrivities of the monastery and any monastsry related information thatwould be useful forthem to knowabout in the upcomingweeks. We helda lake workday most months, occasions where layvisitors We weltome to come forthe day and join the Sangha and guests at work Finances Income In 2022the total income was approximately £145.973 (£134,157 in 20211. Of this £119. 616 YaS donatedto General Funds, £26,357 to Restricted Fund5 (i.e. specified by the donor fora particular purposel. In 2022 total expen5e5 were approximately£i31,931 {E150.028 in 2021), £116,338 from General Funds and £15,593 from Restricted Funds. Here is a breakdown of the basic costs spent in maintainingthe monastery: (excluding expense55uch as travel, publication production. andexceptional expenses covered by Restrirted Funds): Annual Cost (£) Monthly Cost 1£) Utilitie5 and firewood 23.084 1924 Household expenses 5170 | 431 1587 fvlotoringexpenses 7045 Rent. rates and insurance 13A87 1124 Repairs and maintenance 15.157 1263 Phone5 and Internet 201 Welfare (medicines, dentist etc) 1.343 offiAdminIstrdt10n (incsalary, etc) 21.884 1824 Governancecosts laceountant) 3.876 | 313 Events (retreats. festivals. etc.) 444 37 The Monasteryalso receive5 manydonations of foodandsmall household itemsthroughouttheyear. A numberoftasks, that might0thei$e represent expenses totheTrusL are undertaken by volunteers. such as gardening. maintenance, drivingand IT assistance.
Standin Order5 At present, regulardonations by standingorders coverabout 25% of the running costs each month. It is very helpful in managing the monastery's finances to know that regularcosts will be coveredto at least this extenL To set up a standing order donation. forms are available on the website W•VW.ratanagirixrg.uk and atthe monastery. ReSerS Asthe level of donations can beyariable the Trust holds fun& in reseTveto ensure that immediate liabilities can be metin case of asudden drop in donations. TheTru5tcurrently holdsthefollowingReser¥e Funds: i. Short Term Reserve: £25.000 {approximately3 months basic runningcosts). 2. LongTem) ReseNe.' atthe endof 2022 heldÉ221.157 (fvpimpro¥mentstsmon¢7SterybHiHiMg$4nd prc•pertypupchAse- fvrexample the Trmstshopes topur(hqsethe fveholdofpartofthe Monasterywhichis ¢upY¢ntlyle4sed.shoulditbecomeavollablL) 3. Replacement Fund: £13864foremeigency repairs and replacements. 4. Ageing Samanas Fun(L. of approximatety £99.342 which is invesredto provide forany increasedcosts involvedwith lookingafterelderly (ordi5abled) sangha member& Itis hopedthatthiswill enable us to Providea level of care such that aged and infirm sangha maycontinueto live within the monastery ft)r the duration of their lif 5. An Endowment Fund: £4023 investedto genernte intomeasasafeguafdfr•rthe longtemi fvture of the monastery. Banking The Trusthold5 the funds spreadob*r5e¥eral typesof bank accounts wtfh dlfferent providers. These are two currentaccounts. an accountto receive standing orders, two deposit accounts and a unit trusL As faras possiblethe Trustees havech05en banks that are ethicallyprincipled. Shouldyou require aryfurtherinformatien al)out HMBfs finances please contartthe Trurtsecretary. email: Secretary@rntanagirirg.uk Policies TheTntst has adopted policiesfoTr. Risk ManagemenL Investments.Vulnerable Beneficiaries (induding Child Protection). Conflirts of Interest, Volunteer ManagemenL Complaints Handling. Data Protertion and Health and Safety. Harpyhom 8uddhirtMonarteryTrust (HBMTJ i5 theooverning bodyYe5ponsibltfvth¢steMrdshipof Hornham BuddhirtMoA4stery. io),
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