The Education and Book Appeal Ghana (TEABAG) (Registered charity, number 1126462) Financial statements for the year ended 31 October 2024 Page Contents Trustees, annual report Independent examiner's report ReiptS & payments account Statement of assets & liabilities Notes to the accounts capLUS COMMUNftY ACCOUNTING
The Education and Book Appeal Ghana (TEABAG) Trustees, annual report for the year ended 31 October 2024 Full name The Education and Book Appeal Ghana (TEABAG) Other names by which the charity is known TEABAG Registered charity number 1126462 Principal address 344 High Street Cottenham Cambridge CB24 8TX Trustees Patrick Sullivan, Chair Christopher Harding Moller, Treasurer Anne Moller, Secretary Joe Sparks Tom Yendell (until 0910912024) Saharesh Ali Roger Edward Gillman Jayne Pratt All Yaya Tsatsu Agbagba Independent examiner John O'Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG15GL Governance and management The charity is operated under the rules of its constitution adopted 1811012008. The management of the charity is the responsibility of the Trustees who are elected at the annual meeting by membership. Re-election occurs every year. Trustees are appointed based on the skills they can provide. Three of the Trustees are very eXperIend educationalists, bringing a total of 50 years, experience of managing schools and colleges. One brings fundraising expertise" one brings engineering expertise and another bookkeeping. All established Trustees have been to Ghana several times at their own expense. The Treasurer keeps up-to-date with Charity Commission and HMRC requirements. and takes advantage of any online training they provide. Objectives and activities To promote for the benefit of, in particular but not exclusively, the people of Ghana a) the advanment of education and training; b} the relief of poverty. sickness and distress" c) the promotion of good health.
The Education and Book Appeal Ghana (TEABAG) Summary of the main activities undertaken for the public benefit The charity's activities include: Fundraising in the UK; and Weekly online meetings between Trustees and onsite staff Frequent visits to Ghana by the trustees and others who can further the objectives (all at their own expense). The charity manages the running of the Mankoadze Vocational College ('the college,). It also funds resources for the primary schools in the villages of Mankoadze, Abrekum and Onyadze. The charity has continued to work within its objectives to assist those in need and to relieve povety in accordance with guidan issued by the Charity Commission on public benefit. Public benefit statement The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit,. Summary of the main achievements during the period TEABAG continues to raise funds from donations in the UK and mainland Europe for the support of the village in Ghana and its environs. with a particular focus on education and health. The Vocational College has completed two years as a fully independent vocational education institution, taking full advantage of control over staff appointments, admissions policy and curriculum. The village schools have continued this year to operate without many teaching staff, due to low salaries and lack of teacher accommodation. In response, we have continued to supply local people (who unfortunately are not educationally trained) to attend the schools and maintain order, teaching as best they can. The government still shows no sign of addressing this, and TEABAG is unable to take on the responsibility for the staffing of the schools, though we have continued to provide maintenance for the fabric of the school buildings (which we do not own). QuickBooks accounting is now fully operational, using a single integrated ledger nominated in Sterling, with currency conversion as required. An 'open book, policy has been adopted, giving the teams in both countries full transparency. Ghana staff salaries are now paid into bank accounts, and the use of cash has been minimised. AII UK costs have been covered by a generous donation from the founder of the charity and Gift Aid, enabling us to continue to say to prospective donors that 100 % of their donation will go to Ghana. We consider this to be a particularly strong selling point for the charity. The charity's policy on reserves The Trustees aim to maintain a target level of funds held in reserves of £20,000 so as to ensure the charity's educational objectives can always be fulfilled. The level of unrestricted funds at the year-end were in excess of this target.
The Education and Book Appeal Ghana (TEABAG) Risks The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks. However, possible future actions by the Ghana govemment remain an unquanttfiable COnrn. Exchange rate volatility became severe in April 2025 with the exchange rate falling from 20.1 to 13.1 over the course of the month - the pain of this has been shared between the charity and the staff. It is not known whether this situation will persist. In the meantime, and despite the sudden increase in costs, a generous legacy has ensured that operations can continue at least for another year. Signed on behalf of the charitls stees: Signed Saharesh Ali, Trustee Date 27/of /ir
Independent examiner's report to the trustees of The Education and Book Appeal Ghana (TEABAG) for the year ended 31 October 2024 I report to the trustees on my examination of the accounts of The Education and Book Appeal Ghana (TEABAG) {the charity) for the year ended 31 October 2024. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed John O'Brien MSC, FAIA, FCIE Employee of Community Accounting Plus Date 2810812025
The Education and Book Appeal Ghana (TEABAG) Receipts & payments account for the year ended 31 October 2024 2023 2024 Total Unrestricted Restricted Tota I Funds Funds Funds Funds Note Receipts Grants & donations College Fees Sundry income Hostel Legacies Total receipts 53903 76178 4146 47 100 85000 165471 28011 104189 4146 47 100 85000 193482 53903 28011 Payments Maintenance OfficelGeneral Administrative Expenses Sundry expenses Salaries utilities College Shop Feeding Programme Plasti c Recycling Task Force Schools Sponsorship Deaf School Waterl Borehole Bank Charges Campus Garden Catering refurbishment Hostel Expenses Insurance & Soflware Staff Welfare Summer Camp Transport & Travel Uniform expenses Legal & professional Total payments 7749 1035 2358 2282 1396 345 7749 1035 2377 36738 1396 345 8286 2687 119 31565 19 34456 5520 219 8286 1108 2329 1108 2329 1935 2573 15578 292 1401 2957 473 228 441 743 1876 504 344 3382 1536 2262 1935 1935 2573 15578 292 1401 2957 7124 473 228 441 743 1876 504 344 1982 58331 23062 67655 90717 (4428) 90388 Net receiptsl(payments) Cash fvnds at start of this period Transfers bebNeen funds Cash funds at end of this period 142409 24956 12213 155152 (39644) 102765 61004 85960 12213 33573 85960 188725
The Education and Book Appeal Ghana (TEABAG) Statement of assets and liabilities at 31 October 2024 2023 2024 Cash assets Bank accounts 85960 85960 188725 188725 Other monetary assets Prepayrnents - Insuran 48 48 Liabilities Creditors - 1eper1ent Eyamination fee 744 744 These financial statemeLLts are acpted on behalf of the charity by: Signed Saharesh Ali, Trustee Date 211081
The Education and Book Appeal Ghana (TEABAG) Notes to the accounts for the year ended 31 October 2024 1. Receipts & payments accounts Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand. 2. Grants & donations Unrestricted Re*ricted Total The Rotsry Club of Boulder Colorado Bettina Rippel Tom Yendell Seth Duah SurKlry grants & donatior 13923 5824 4000 3104 1159 28011 13923 5824 4000 3104 77337 104189 76178 76178 3. Funds analysis Opening balance Receipts (Payments) Tra nsfers Closing balance Restricted funds Additional Teachers Fund 32324 Campus Garden FurKI Catering Refurbishment Charity RunniThJ Costs Deaf School Fund Feeding Programme Medical Fund Plastic Recycling Fund Sponsorship FurKJ Water Project {34456) {1401) (2957) (441) {2572) (8287) (19) (9) 1059 {1935) 17032 15578 28011 (67655) 12213 2132 5824 4000 4423 2246 1362 1203 1803 682 1890 8191 96 1409 112 3645 19826 61004 1390 103 2769 21280 33573 Unrestricted funds General 24956 165471 23062 12213 155152 24956 165471 (23062) (12213) 155152 The transfers from the General fund to the various restricted funds are to cover the deficits on these activities.
The Education and Book Appeal Ghana (TEABAG) The specific purposes for which the funds are to be applied are as follows: Additional Teachers Fund - paying salaries for teachers at the college. Campus Garden Fund - to develop a vegetable garden with chickens, intially to provide food for the students and staff, but eventually for sale as well. Catering Refurbishment - for improving the quality and facilities used for teaching of Catering and Hospitality. Charity Running Costs - to contribute to the general running costs of the organisation. Deaf School Fund - to support a nearby school for the deaf, including a signing translator. Feeding Programme - to provide two meals per day for each student at the college. Medical Fund - to provide emergency medical care for students and ongoing girll women's health provision (for example, sanitary pads). Plastic Recycling Fund to provide facilities for collecting waste plastic from the village and send it to a recycling plant. Sponsorship Fund - provides money to support specific individuals. Water Project - to provide a reliable and sufficient supply of clean water for the college. 4. Trustees. remuneration Trustees received no expenses, remuneration or benefits in this period. 5. Related party transactions There were no related party transactions in this period. 6. Glossary of terms Creditors: These are amounts owed by the charity, but not paid during the accounting period. Prepayments: These are ServIS that the charity has paid for in advance, but not used during the accounting period. Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
re: CHARITY COMMISSION FOR ENGLAND AND WALES
Trustees’ Annual Report for the period
From 01Nov2023 To 310ct2024 Charity name: The Education and Book Appeal, Ghana
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Charity name: The Education and Book Appeal, Ghana ‘
Charity registration number: 1126462
Objectives and Activities
Pana eave sone To
theSummary of the gel see of | ParaPara 1.17 The charity’s objects (‘the objects’) are
charity as set out in its to:
governing document
I. Provide relief from poverty of
people in Ghana and elsewhere
Il. Provide education and support,
with funding to achieve that
Ul. Develop collaborative working
with other bodies with similar
objects
IV. Develop partnership,
communication and co-
operation with other
organisations
Summary of the main a 1.17 and The charity's activities include:
activities in relation to those : — Fundraising in the UK; and
purposes for the public — Weekly online meetings between
benefit, in particular, the Trustees and onsite staff
activities, projects or — Frequent visits to Ghana by the
services identified in the trustees and others who can further
accounts. the objectives (all at their own
expense).
Main activities undertaken to further the
charity's purposes for the public benefit
The charity manages the running of the
Mankoadze Vocational College (‘the college’). It
also funds resources for the primary schools in
the villages of Mankoadze, Abrekum and
Onyadze.
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Statement confirming Para 1.18 The trustees have had regard to the whether the trustees have guidance issued by the Charity had regard to the guidance Commission on public benefit. issued by the Charit
benefit
Additional information (optional) You may choose to include further statements where relevant about: pf 80RPreerence Pid on grant making rarely does the charity give grants. meageininnPolicy SeanDisbursements are always against Para 1.38 Policy on social investment including program related pee ff All activities in the UK are by volunteers Para 1.38 who pay their own expenses. The only Contribution made by paid staff are in Ghana. volunteers me Achievements and Performance a TEABAG continues to raise funds from donations in the UK and mainland Europe for the support of the village in Ghana and its Summary of the main Para 1.20 environs, with a particular focus on education achievements of the charity, and health. The Vocational College has identifying the difference the completed two years as a fully independent charity s work has made to vocational education institution, taking full the GICLITISIARBES of us advantage of control over staff appointments, beneficiaries and any wider -_ . benefits to society as a admissions policy and curriculum. whole. The village schools have continued this year to operate without many teaching staff, due to low salaries and lack of teacher accommodation. In response, we have continued to supply local people (who unfortunately are not educationally trained) to attend the schools and maintain order, teaching as best they can. The government still shows no sign of addressing this, and TEABAG is unable to take on the responsibility for the staffing of the schools, though we have continued to provide maintenance for the fabric of the school buildings (which we do not own). | QuickBooks accounting is now fully operational, using a single integrated ledger
;
nominated in Sterling, with currency conversion as required. An “open book” policy has been adopted, giving the teams in both countries full transparency. Ghana staff salaries are now paid into bank accounts, and the use of cash has been minimised. All UK costs have been covered by a generous donation from the founder of the charity and Gift Aid, enabling us to continue to say to prospective donors that 100% of their donation will go to Ghana. We consider this to be a particularly strong selling point for the charity. Exchange rate volatility became severe in April 2025 with the exchange rate falling from 20:1 to 13:1 over the course of the month — the pain of this has been shared between the charity and the staff. It is not known whether this situation will persist. In the meantime, and despite the sudden increase in costs, a generous legacy has ensured that operations can continue at least for another year.
Additional information (optional) You may choose to include further statements where relevant about:
| All objectives have been met. | ||
|---|---|---|
| Achievements against | Para 1.41 | ' |
| objectives set | ||
| Fundraising remains very challenging, | ||
| but a large legacy has ensured our | ||
| Performance offundraising activities against objectives |
Para 1.41 | |
| Investment performance pea me |
Para 1.41 |
Financial Review
| Review ofthe charity's | Para 1.21 | The charity has sufficient funds to |
|---|---|---|
| financial position at the end | continue for at least a yearwithout | |
| of the period | further income. | |
| Statement explaining the | Para 1.22 | The Reserves Policy is £20K, to ensure |
| policy for holding reserves | continued good operation ofthe charity. | |
| stating why they are held |
||
| = | reserves |
|
| deficit | ||
| Explanation ofany | Para 1.23 | |
| uncertainties about the | ||
| charity continuing as a going | ||
| concern | ||
| Additional information (optional) | ||
| You may choose to include further statements |
where relevant about: | |
| Fundraising in the UK, and from other | ||
| organisations in Europe and the USA. | ||
| The charity’s principal sources offunds (including |
Par 1-47 | |
| any fundraising) | ||
| Investment policy and | ||
| objectives including any | Pata 1.46 | |
| social investment policy | ||
| adopted | ||
| A very volatile exchange rate remains a | ||
| significant concern (it has just reduced | ||
| A description ofthe principal | Para 1.46 | |
| risks facing the charity | ||
| me |
Structure, Governance and Management
| trusts: | ||||
|---|---|---|---|---|
| Type ofgoverning document | Para 1.25 | Constitution, revised based on a Charity | ||
| (trust deed, royal cnarter) |
Commission template, and submitted to | |||
| the Charity | Commission, May | 2025. | ||
| How is the charity | Para 1.25 | Unincorporated association | ||
| constituted? | ||||
| Trustee selection methods | Para 1.25 | SelectedfromtheMembers atAGM, | ||
| including details ofany | based on | technical or managerial skills | ||
| constitutional provisions e.g. | ||||
| election to post or name of | ||||
| any person or body entitled | ||||
| to appoint one or more | ||||
| trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures | ||
|---|---|---|
| adopted for the induction | Para 1.51 | |
| and training oftrustees | ||
| Members and Trustees in the UK, paid | ||
| staff in Ghana. | ||
| The charity’s organisational | ||
| structure and any wider | Pata 151 | |
| network with which the | ||
| charity works | ||
| (none) | ||
| Relationship with any | Para 1.51 | |
| related parties | ||
| me |
Reference and Administrative details
| The Education and Book Appeal, Ghana | ||
|---|---|---|
| Other name the charity uses_ |
||
| Registered charity | number | 1126462 |
| Charity’sprincipal | address | 344,HighStreet,Cottenham,CambsCB248TX,UK. |
Names of the charity trustees who manage the charity
|1 [PatrickSutivan [Char
|
2[Sahareshai
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Agbagbaa|
|---|
|s|faringioue[TP
Harding Moller
[Anne
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[Secretary
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"|Sitn
[Femme
Gillman
B[JaynePrattSP|
|a|
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|yoBp|
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|9A|
|A|
|i|
|A|
|A|
|2|
Corporate trustees — names of the directors at the date the report was approved Tid [Directorname (mone) eG a a a
Name of trustees holding title to property belonging to the charity
|Trusteename(money sss |[‘Datesactedifnotforwholeyear[] CsC~C~CSC=izd a C a a DO
:
:
Funds held as custodian trustees on behalf of others
| Description ofthe assets | (none) |
|---|---|
| held in this capacity | |
| Name and objects ofthe | |
| charity on whose behalf the | |
| assets are held and how this | |
| falls within the custodian | |
| charity's objects | |
| Details of arrangements for | |
| safe custody and | |
| segregation ofsuch assets | |
| from the charity’s own | |
| assets |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
;
Full name(s) |Christopher Harding MOLLER Position (eg Secretary, |[Treasurer] Chair, etc) Date| 15ug2025