STEP (SUPPORTING THE ELDERLY PEOPLE)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] AUGUST 2020
The trustees present their report along with the financial statement of the charity for the year ended 31[st] August 2020.
The legal and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the statement of Recommended Practice – Accounting and Reporting by Charities.
1. Structure & Governance
The Trustees are responsible for setting the objectives and priorities for STEP, whilst the day-to-day management is delegated by the STEP Manager. The Trustees are elected as required by current trustees from a waiting list.
2. Objectives & Activities
STEP objectives are the promotion of any charitable purposes for the benefit of older people in the area served by STEP and defined in the memorandum of Association. This involves assisting individuals to resolve issues relating to benefits, home security, home heating and other personal / home problems. It also involves the organisation and promotion of a range of social events, designed to resolve social isolation issues, for example weekly drop-in / coffee mornings and day-outings. When planning the activities for the year, the Trustees have considered the Commission’s guidance on public benefit.
-
Achievements & Performance STEP membership continues to grow; the increase in numbers comes from outreach work, referrals, and member’s word of-mouth recommendation. There is continuing strong participation by members in all the organised activities. Regular feedback from members bears testament to the quality of STEP’s range of services and performance. STEP’s achievements are down to the efforts of the Trustees, STEP Manager, Staff and Volunteers.
-
Financial Review This is the second year of the 5-year contract (with a 5 year add on) from Leeds City Council to provide services for older people, awarded after STEP’s successful bid. This funding together with additional monies from grants or contribution from organised events, covers salaries for the full-time Manager, 5 part time staff, and basic office running costs.
STEP continues to be successful in obtaining various small grants. These represent only a small part of STEP’s income and are likely to remain a minor part of revenue. In order to maintain reserves, all events are planned based on being, or becoming, self-sustaining in terms of running costs
5. Future Plans
STEP continues to work within the area it covers to encourage and support people over 60 to attend our centre so improving their social isolation. We are also here to help where needed with the various problems that may occur. Our regular daily activities prove popular and our information café is a great place for members to meet their friends over a cuppa.
We continue to market and promote our work across the area we cover.
This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and Reporting by Charities. In preparing this report advantage has been taken of the small companies’ exemption.
STEP (SUPPORTING THE ELDERLY PEOPLE) REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31ST AUGUST 2020
Charity Commission Reference Number 1126445 Company Registered Number 06662077
7 Wellington Road East Dewsbury West Yorkshire WF13 1HF
STEP (SUPPORTING THE ELDERLY PEOPLE) REPORT AND FINANCIAL STATEMENTS
| Contents Legal and Administrative Information Statement of Trustees' Responsibilities Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements |
Page 1. 2. 3 - 4. 5 - 6. 7. 8. 9 - 15. |
|---|---|
STEP (SUPPORTING THE ELDERLY PEOPLE)
LEGAL AND ADMINISTRATIVE INFORMATION
1. CONSTITUTION
STEP (Supporting the Elderly People) is a company limited by a guarantee (Company No. 06662077) and a registered charity (Charity No. 1126445) governed by its Memorandum and Articles of Association.
2. DIRECTORS AND TRUSTEES
The directors of the charitable company (''the charity'') are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees.
The trustees serving during the year and since the year end were as follows:
| Chairman : |
Chairman : |
Chairman : |
Chairman : |
Chairman : |
Chairman : |
Cherralyn Dennison | ||
|---|---|---|---|---|---|---|---|---|
| Secretary : |
Wendy Moore | |||||||
| Treasurer : |
Pamela Gaunt | |||||||
| Trustees : |
Pamela Gaunt | |||||||
| Janet Patrick-Marshall | ||||||||
| Patricia Llewellyn | ||||||||
| Independent Examiner : |
Walter Dawson & Son | |||||||
| 7 Wellington Road East | ||||||||
| Dewsbury | ||||||||
| WF13 1HF | ||||||||
| Bankers : |
Yorkshire Bank PLC | |||||||
| 6 Otley Road | ||||||||
| Leeds | ||||||||
| LS26 2AA | ||||||||
| Registered Office : |
244 Queenswood Drive | |||||||
| Leeds | ||||||||
| LS6 3ND |
1
STEP (SUPPORTING THE ELDERLY PEOPLE)
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing a trustee's report (incorporating the strategic report and directors' report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK (United Kingdm Generally Accepted Accounting Practice).
Company law requires the charity's trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure of the charitable company for that period. In preparing the financial statements, the trustees are required to:
-
(a) select suitable accounting policies and then apply them consistently;
-
(b) observe the methods and principles in the Charities SORP;
-
(c) make judgements and estimates that are reasonable and prudent;
-
(d) state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
(e) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
In so far as the trustees are aware:
-
(a) there is no relevant audit information of which the charitable company's auditors are unaware; and
-
(b) the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information.
2
STEP (SUPPORTING THE ELDERLY PEOPLE) REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31ST AUGUST 2020
The trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31st August 2020 which are also prepared to meet the requirements for a directors report and accounts for Companies Act purposes.
The legal and administrative information set out on page 1 forms part of this report.
The financial statements comply with the Charities Act 2011, Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
1. Structure, Governance and Management
The trustees are responsible for setting the objectives and priorities for STEP, whilst the day-to-day management is delegated by the STEP Manager. The Trustees are elected as required by current trustees from a waiting list.
2. Objectives and Activities
STEP objectives are the promotion of any charitable purposes for the benefit of older people in the area served by STEP, and defined in the Memorandum of Association.
This involves assisting individuals to resolve issues relating to benefits, home security, home heating and other personal/home problems. It also involves the organisation and promotion of a range of social events, designed to resolve social isolation issues, for example weekly drop-in/coffee mornings and day outings.
When planning the activities for the year, the trustees have considered the Commission's guidance on public benefit.
3. Achievements and Performance
STEP membership continues to grow; the gradual increase in numbers comes from outreach work, referrals and member's word of-mouth recommendation.
There is continuing strong participation by members in all the organised activities. Regular feedback from members bears testament to the quality of STEP'S range of services and performance. STEP's achievements are down to the efforts of the trustees, STEP Manager, staff and volunteers.
3
STEP (SUPPORTING THE ELDERLY PEOPLE)
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31ST AUGUST 2019
4. Financial Review
This is the fourth year of the 5-year contract (with a 5 year add on) from Leeds City Council to provide services for older people, awarded after STEP's successful bid. This funding together with additional monies from grants or contribution from organised events, covers the core running costs of the scheme.
STEP continues to be successful in obtaining various small grants. These represent only a small part of STEP's income and are likely to remain a minor part of revenue. In order to maintain reserves, all events are planned on the basis of being, or becoming, self sustaining in terms of running costs.
5. Future Plans
- STEP continues to work within the area it covers to encourage and support people over 60 to attend our centre so improving their social isolation. We are also here to help where needed with the various problems that may occur. Our regular daily activities prove really popular and our information cafe is a great place for members to meet their friends over a cuppa.
We continue to market and promote our work across the area we cover.
This report has been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice. In preparing this report advantage has been taken of the small companies exemption.
This report was approved and authorised for issue by the Trustees on 3rd June 2021 and signed on their behalf by:
Pamela Gaunt
Chairman
4
STEP (SUPPORTING THE ELDERLY PEOPLE)
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STEP (SUPPORTING THE ELDERLY PEOPLE)
I report to the charity trustees on my examination of the financial statements of the charitable company for the year ended 31st August 2020 which are set out on pages 7 to 15.
Responsibilities and Basis of Report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the financial statements of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under Section 145 of the Charities Act 2011 (the '2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
(a) accounting records were not kept in respect of the company as required by Section 386 of the 2006 Act; or
-
(b) the financial statements do not accord with those accounting records; or
-
(c) the financial statements do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
(d) the financial statement have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Reland (FRS 102).
5
INDEPENDENT EXAMINER'S REPORT TO THE
TRUSTEES OF STEP (SUPPORTING THE ELDERLY PEOPLE)
Independent Examiner's Statement (continued)
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Graham Atkinson FCA WALTER DAWSON & SON
Chartered Accountants
7 Wellington Road East Dewsbury West Yorkshire WF13 1HF
3rd June 2021
6
STEP (SUPPORTING THE ELDERLY PEOPLE)
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31ST AUGUST 2020
| Notes 5 6 7 8 RECONCILIATION OF FUNDS Total Funds at 1st September 2019 Total Funds at 31st August 2020 NET MOVEMENTS IN FUNDS Other TOTAL EXPENDITURE TOTAL INCOME AND ENDOWMENTS EXPENDITURE ON: Charitable Activities INCOME AND ENDOWMENTS FROM : Charitable Activities Other |
Unrestricted Funds £ 154,839 10,000 164,839 11,312 116,611 127,923 36,916 142,432 179,348 |
Total 2020 £ 154,839 10,000 164,839 11,312 116,611 127,923 36,916 142,432 179,348 |
Total 2019 £ 141,064 - 141,064 12,665 103,735 116,400 24,664 117,768 142,432 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
STEP (SUPPORTING THE ELDERLY PEOPLE) BALANCE SHEET AS AT 31ST AUGUST 2020
| The Funds of the Charity: UNRESTRICTED FUNDS General Funds Designated Funds CURRENT ASSETS Debtors Cash at Bank and in Hand CREDITORS: Amounts Falling Due Within One Year NET CURRENT ASSETS FIXED ASSETS Tangible Assets |
Notes | £ £ 7,163 883 243,308 244,191 ( 72,006) 172,185 179,348 179,348 - 179,348 179,348 2020 |
£ £ 8,573 799 192,036 192,835 ( 58,976) 133,859 142,432 142,432 - 142,432 142,432 2019 |
|---|---|---|---|
| 12 13 14 17 |
The directors consider that the charitable company is entitled to exemption from the requirement to have an audit under the provisions of Section 477 of the Companies Act 2006. Members have not required the company under Section 476 of the Act to have an audit for the year ended 31st August 2020. The directors acknowledge their responsibilities for ensuring that the charitable company keeps accounting records which comply with Section 386 of the Act, and for preparing financial statements which give a true and fair view of the state of affairs of the charitable company, as at 31st August 2020, and of its surplus for the year then ended in accordance with the requirements of Section 396 of the Act, and which otherwise comply with the requirements of the Act relating to the financial statements so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees on 3rd June 2021 and signed on their behalf by:
Pamela Gaunt TRUSTEE
8
STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
1. STATUTORY INFORMATION
STEP (Supporting the Elderly People) is a charitable company domiciled in England and Wales, registered number 06662077. The principal place of business is 244 Queenswood Drive, Leeds, LS6 3ND.
2. COMPLIANCE WITH ACCOUNTING STANDARDS
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), Charities SORP (FRS 102) and the Companies Act 2006.
3. ACCOUNTING POLICIES
The financial statements have been prepared under the historical cost convention.
The presentation currency is sterling.
The particular accounting policies adopted are as follows:
-
(a) Donations, Legacies and Similar Incoming Resources Donations, legacies and similar incoming resources are included in the year in which they are receivable, which is when the charity becomes entitled to the resource.
-
(b) Grants Receivable and Local Authority Fees Grants receivable and local authority fees are credited to the Statement of Financial Activities (SOFA) in the year for which they are received. Deferred income represents amounts received for future periods and is released to income resources in the period for which it has been received.
-
(c) Investment Income and Rental Income Income from investments and from rental income is included in the SOFA in the year in which it is receivable.
(d) Expenditure
All expenditure is included on an annual basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT.
9
STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
3. ACCOUNTING POLICIES (continued)
(e) Tangible Fixed Assets
Depreciation is provided on a reducing balance basis over the expected useful lives of each category of tangible fixed assets:
Fixtures and Fittings
20% per annum on written down value
(f) Leasing
Rentals payable under operating leases are charged to the SOFA on a straight line basis over the period of the leases. The benefits of lease incentives are recognised in the SOFA over the lease period on a straight line basis.
(g) Fund Accounting
Funds held by the charity are either:
-
. Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
-
. Designated funds - these are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.
-
. Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
(h) Cash Flow Statements
The charity qualifies as a small company under the Companies Act 2006. The trustees have elected to take advantage of the exemptions under FRS 102 not to prepare a cash flow statement.
4. LEGAL STATUS OF THE CHARITY
The charity is a company limited by guarantee and has no share capital. In the event of the charity being wound up the liability in respect of the guarantee is limited to £1 per member of the charity.
10
STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
5. CHARITABLE ACTIVITIES
| Leeds LCC Employment Allowance Group Efforts Room Hire Grants |
Unrestricted Funds £ 121,414 3,203 14,767 2,748 12,707 154,839 |
Total 2020 £ 121,414 3,203 14,767 2,748 12,707 154,839 |
Total 2019 £ 121,953 3,119 11,044 728 4,220 141,064 |
|---|---|---|---|
6. OTHER COSTS
| LCC Business Rates Grant | Unrestricted Funds £ 10,000 10,000 |
Total 2020 £ 10,000 10,000 |
Total 2019 £ - - |
|---|---|---|---|
7. CHARITABLE ACTIVITIES
| Minibus Hire and Outings Travel Expenses Training Fundraising Expenses Subscriptions |
Unrestricted Funds £ 4,807 395 2,726 2,783 601 11,312 |
Total 2020 £ 4,807 395 2,726 2,783 601 11,312 |
Total 2019 £ 7,615 59 3,305 1,548 138 12,665 |
|---|---|---|---|
11
STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
8. OTHER COSTS
| Depreciation Light and Heat Wages Telephone Legal and Professional Accountancy Sundries Rates and Water Rent Insurance Printing, Postage and Stationery Equipment Lease Repairs |
Unrestricted Funds £ 1,790 10,369 77,074 13,000 917 587 1,370 5,397 1,532 851 810 1,911 1,003 116,611 |
Total 2020 £ 1,790 10,369 77,074 13,000 917 587 1,370 5,397 1,532 851 810 1,911 1,003 116,611 |
Total 2019 £ 2,143 10,196 64,905 13,000 925 544 1,478 5,222 1,143 904 840 880 1,555 103,735 |
|---|---|---|---|
9. STAFF COSTS AND TRUSTEES' REMUNERATION
| Other Pension Costs Wages and Salaries Social Security Costs |
2020 £ 71,108 4,473 1,493 77,074 |
2019 £ 59,772 4,017 1,116 64,905 |
|---|---|---|
No employee received remuneration amounting to more than £60,000 in either year.
Trustees received no remuneration and were not reimbursed for any of their expenses in either year.
The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:
| Governance Charitable Activities |
2020 No. 3 3 6 |
2019 No. 2 3 5 |
|---|---|---|
12
STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
10. NET INCOME/(EXPENDITURE) FOR THE YEAR
| Accountants Fee This is stated after charging: Depreciation |
2020 £ 1,790 810 |
2019 £ 2,143 840 |
|---|---|---|
11. CORPORATION TAX
The charity is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
12. TANGIBLE FIXED ASSETS
| Cost : Depreciation : Charge for Year At 31st August 2020 At 1st September 2019 Additions At 31st August 2020 At 1st September 2019 Net Book Value : At 31st August 2020 At 31st August 2019 |
Motor Vehicles £ 5,375 - 5,375 1,075 860 1,935 3,440 4,300 |
Fixtures and Fittings £ 7,964 380 8,344 3,691 930 4,621 3,723 4,273 |
Total £ 13,339 380 13,719 4,766 1,790 6,556 7,163 8,573 |
|---|---|---|---|
13
STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
| 13. 14. |
Accruals and Deferred Income CREDITORS :Amounts Falling Due Within One Year DEBTORS Prepayments and Accrued Income |
2020 £ 883 883 2020 £ 72,006 72,006 |
2019 £ 799 799 2019 £ 58,976 58,976 |
|---|---|---|---|
15. LEASING COMMITMENTS
The charity had total commitments under non-cancellable operating leases as detailed below:
| After More than Five Years Operating Leases Which Expire: Within One Year Between One to Five Years |
2020 £ - - - - |
2019 £ - - - - |
|---|---|---|
16. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Net Assets at 31st August 2020 Tangible Fixed Assets Current Assets Current Liabilities |
General Funds £ 7,163 244,191 ( 72,006) 179,348 |
Total Funds £ 8,573 192,835 ( 58,976) 142,432 |
|---|---|---|
14
STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
17 MOVEMENT IN FUNDS
----- Start of picture text -----
At 1st
September Expen- At 31st
2019 Income diture August 2020
£ £ £ £
Unrestricted Funds
General Funds 142,432 164,839 ( 127,923) 179,348
Total Unrestricted Funds
142,432 164,839 ( 127,923) 179,348
TOTAL FUNDS 142,432 164,839 ( 127,923) 179,348
----- End of picture text -----
15
STEP (SUPPORTING THE ELDERLY PEOPLE) REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 31ST AUGUST 2020
Charity Commission Reference Number 1126445 Company Registered Number 06662077
7 Wellington Road East Dewsbury West Yorkshire WF13 1HF
STEP (SUPPORTING THE ELDERLY PEOPLE) REPORT AND FINANCIAL STATEMENTS
| Contents Legal and Administrative Information Statement of Trustees' Responsibilities Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements |
Page 1. 2. 3 - 4. 5 - 6. 7. 8. 9 - 15. |
|---|---|
STEP (SUPPORTING THE ELDERLY PEOPLE)
LEGAL AND ADMINISTRATIVE INFORMATION
1. CONSTITUTION
STEP (Supporting the Elderly People) is a company limited by a guarantee (Company No. 06662077) and a registered charity (Charity No. 1126445) governed by its Memorandum and Articles of Association.
2. DIRECTORS AND TRUSTEES
The directors of the charitable company (''the charity'') are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees.
The trustees serving during the year and since the year end were as follows:
| Chairman : |
Chairman : |
Chairman : |
Chairman : |
Chairman : |
Chairman : |
Cherralyn Dennison | ||
|---|---|---|---|---|---|---|---|---|
| Secretary : |
Wendy Moore | |||||||
| Treasurer : |
Pamela Gaunt | |||||||
| Trustees : |
Pamela Gaunt | |||||||
| Janet Patrick-Marshall | ||||||||
| Patricia Llewellyn | ||||||||
| Independent Examiner : |
Walter Dawson & Son | |||||||
| 7 Wellington Road East | ||||||||
| Dewsbury | ||||||||
| WF13 1HF | ||||||||
| Bankers : |
Yorkshire Bank PLC | |||||||
| 6 Otley Road | ||||||||
| Leeds | ||||||||
| LS26 2AA | ||||||||
| Registered Office : |
244 Queenswood Drive | |||||||
| Leeds | ||||||||
| LS6 3ND |
1
STEP (SUPPORTING THE ELDERLY PEOPLE)
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing a trustee's report (incorporating the strategic report and directors' report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK (United Kingdm Generally Accepted Accounting Practice).
Company law requires the charity's trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure of the charitable company for that period. In preparing the financial statements, the trustees are required to:
-
(a) select suitable accounting policies and then apply them consistently;
-
(b) observe the methods and principles in the Charities SORP;
-
(c) make judgements and estimates that are reasonable and prudent;
-
(d) state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
(e) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
In so far as the trustees are aware:
-
(a) there is no relevant audit information of which the charitable company's auditors are unaware; and
-
(b) the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information.
2
STEP (SUPPORTING THE ELDERLY PEOPLE) REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31ST AUGUST 2020
The trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31st August 2020 which are also prepared to meet the requirements for a directors report and accounts for Companies Act purposes.
The legal and administrative information set out on page 1 forms part of this report.
The financial statements comply with the Charities Act 2011, Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
1. Structure, Governance and Management
The trustees are responsible for setting the objectives and priorities for STEP, whilst the day-to-day management is delegated by the STEP Manager. The Trustees are elected as required by current trustees from a waiting list.
2. Objectives and Activities
STEP objectives are the promotion of any charitable purposes for the benefit of older people in the area served by STEP, and defined in the Memorandum of Association.
This involves assisting individuals to resolve issues relating to benefits, home security, home heating and other personal/home problems. It also involves the organisation and promotion of a range of social events, designed to resolve social isolation issues, for example weekly drop-in/coffee mornings and day outings.
When planning the activities for the year, the trustees have considered the Commission's guidance on public benefit.
3. Achievements and Performance
STEP membership continues to grow; the gradual increase in numbers comes from outreach work, referrals and member's word of-mouth recommendation.
There is continuing strong participation by members in all the organised activities. Regular feedback from members bears testament to the quality of STEP'S range of services and performance. STEP's achievements are down to the efforts of the trustees, STEP Manager, staff and volunteers.
3
STEP (SUPPORTING THE ELDERLY PEOPLE)
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31ST AUGUST 2019
4. Financial Review
This is the fourth year of the 5-year contract (with a 5 year add on) from Leeds City Council to provide services for older people, awarded after STEP's successful bid. This funding together with additional monies from grants or contribution from organised events, covers the core running costs of the scheme.
STEP continues to be successful in obtaining various small grants. These represent only a small part of STEP's income and are likely to remain a minor part of revenue. In order to maintain reserves, all events are planned on the basis of being, or becoming, self sustaining in terms of running costs.
5. Future Plans
- STEP continues to work within the area it covers to encourage and support people over 60 to attend our centre so improving their social isolation. We are also here to help where needed with the various problems that may occur. Our regular daily activities prove really popular and our information cafe is a great place for members to meet their friends over a cuppa.
We continue to market and promote our work across the area we cover.
This report has been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice. In preparing this report advantage has been taken of the small companies exemption.
This report was approved and authorised for issue by the Trustees on 3rd June 2021 and signed on their behalf by:
Pamela Gaunt
Chairman
4
STEP (SUPPORTING THE ELDERLY PEOPLE)
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STEP (SUPPORTING THE ELDERLY PEOPLE)
I report to the charity trustees on my examination of the financial statements of the charitable company for the year ended 31st August 2020 which are set out on pages 7 to 15.
Responsibilities and Basis of Report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the financial statements of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under Section 145 of the Charities Act 2011 (the '2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
(a) accounting records were not kept in respect of the company as required by Section 386 of the 2006 Act; or
-
(b) the financial statements do not accord with those accounting records; or
-
(c) the financial statements do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
(d) the financial statement have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Reland (FRS 102).
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INDEPENDENT EXAMINER'S REPORT TO THE
TRUSTEES OF STEP (SUPPORTING THE ELDERLY PEOPLE)
Independent Examiner's Statement (continued)
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Graham Atkinson FCA WALTER DAWSON & SON
Chartered Accountants
7 Wellington Road East Dewsbury West Yorkshire WF13 1HF
3rd June 2021
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STEP (SUPPORTING THE ELDERLY PEOPLE)
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31ST AUGUST 2020
| Notes 5 6 7 8 RECONCILIATION OF FUNDS Total Funds at 1st September 2019 Total Funds at 31st August 2020 NET MOVEMENTS IN FUNDS Other TOTAL EXPENDITURE TOTAL INCOME AND ENDOWMENTS EXPENDITURE ON: Charitable Activities INCOME AND ENDOWMENTS FROM : Charitable Activities Other |
Unrestricted Funds £ 154,839 10,000 164,839 11,312 116,611 127,923 36,916 142,432 179,348 |
Total 2020 £ 154,839 10,000 164,839 11,312 116,611 127,923 36,916 142,432 179,348 |
Total 2019 £ 141,064 - 141,064 12,665 103,735 116,400 24,664 117,768 142,432 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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STEP (SUPPORTING THE ELDERLY PEOPLE) BALANCE SHEET AS AT 31ST AUGUST 2020
| The Funds of the Charity: UNRESTRICTED FUNDS General Funds Designated Funds CURRENT ASSETS Debtors Cash at Bank and in Hand CREDITORS: Amounts Falling Due Within One Year NET CURRENT ASSETS FIXED ASSETS Tangible Assets |
Notes | £ £ 7,163 883 243,308 244,191 ( 72,006) 172,185 179,348 179,348 - 179,348 179,348 2020 |
£ £ 8,573 799 192,036 192,835 ( 58,976) 133,859 142,432 142,432 - 142,432 142,432 2019 |
|---|---|---|---|
| 12 13 14 17 |
The directors consider that the charitable company is entitled to exemption from the requirement to have an audit under the provisions of Section 477 of the Companies Act 2006. Members have not required the company under Section 476 of the Act to have an audit for the year ended 31st August 2020. The directors acknowledge their responsibilities for ensuring that the charitable company keeps accounting records which comply with Section 386 of the Act, and for preparing financial statements which give a true and fair view of the state of affairs of the charitable company, as at 31st August 2020, and of its surplus for the year then ended in accordance with the requirements of Section 396 of the Act, and which otherwise comply with the requirements of the Act relating to the financial statements so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees on 3rd June 2021 and signed on their behalf by:
Pamela Gaunt TRUSTEE
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STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
1. STATUTORY INFORMATION
STEP (Supporting the Elderly People) is a charitable company domiciled in England and Wales, registered number 06662077. The principal place of business is 244 Queenswood Drive, Leeds, LS6 3ND.
2. COMPLIANCE WITH ACCOUNTING STANDARDS
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), Charities SORP (FRS 102) and the Companies Act 2006.
3. ACCOUNTING POLICIES
The financial statements have been prepared under the historical cost convention.
The presentation currency is sterling.
The particular accounting policies adopted are as follows:
-
(a) Donations, Legacies and Similar Incoming Resources Donations, legacies and similar incoming resources are included in the year in which they are receivable, which is when the charity becomes entitled to the resource.
-
(b) Grants Receivable and Local Authority Fees Grants receivable and local authority fees are credited to the Statement of Financial Activities (SOFA) in the year for which they are received. Deferred income represents amounts received for future periods and is released to income resources in the period for which it has been received.
-
(c) Investment Income and Rental Income Income from investments and from rental income is included in the SOFA in the year in which it is receivable.
(d) Expenditure
All expenditure is included on an annual basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT.
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STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
3. ACCOUNTING POLICIES (continued)
(e) Tangible Fixed Assets
Depreciation is provided on a reducing balance basis over the expected useful lives of each category of tangible fixed assets:
Fixtures and Fittings
20% per annum on written down value
(f) Leasing
Rentals payable under operating leases are charged to the SOFA on a straight line basis over the period of the leases. The benefits of lease incentives are recognised in the SOFA over the lease period on a straight line basis.
(g) Fund Accounting
Funds held by the charity are either:
-
. Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
-
. Designated funds - these are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.
-
. Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
(h) Cash Flow Statements
The charity qualifies as a small company under the Companies Act 2006. The trustees have elected to take advantage of the exemptions under FRS 102 not to prepare a cash flow statement.
4. LEGAL STATUS OF THE CHARITY
The charity is a company limited by guarantee and has no share capital. In the event of the charity being wound up the liability in respect of the guarantee is limited to £1 per member of the charity.
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STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
5. CHARITABLE ACTIVITIES
| Leeds LCC Employment Allowance Group Efforts Room Hire Grants |
Unrestricted Funds £ 121,414 3,203 14,767 2,748 12,707 154,839 |
Total 2020 £ 121,414 3,203 14,767 2,748 12,707 154,839 |
Total 2019 £ 121,953 3,119 11,044 728 4,220 141,064 |
|---|---|---|---|
6. OTHER COSTS
| LCC Business Rates Grant | Unrestricted Funds £ 10,000 10,000 |
Total 2020 £ 10,000 10,000 |
Total 2019 £ - - |
|---|---|---|---|
7. CHARITABLE ACTIVITIES
| Minibus Hire and Outings Travel Expenses Training Fundraising Expenses Subscriptions |
Unrestricted Funds £ 4,807 395 2,726 2,783 601 11,312 |
Total 2020 £ 4,807 395 2,726 2,783 601 11,312 |
Total 2019 £ 7,615 59 3,305 1,548 138 12,665 |
|---|---|---|---|
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STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
8. OTHER COSTS
| Depreciation Light and Heat Wages Telephone Legal and Professional Accountancy Sundries Rates and Water Rent Insurance Printing, Postage and Stationery Equipment Lease Repairs |
Unrestricted Funds £ 1,790 10,369 77,074 13,000 917 587 1,370 5,397 1,532 851 810 1,911 1,003 116,611 |
Total 2020 £ 1,790 10,369 77,074 13,000 917 587 1,370 5,397 1,532 851 810 1,911 1,003 116,611 |
Total 2019 £ 2,143 10,196 64,905 13,000 925 544 1,478 5,222 1,143 904 840 880 1,555 103,735 |
|---|---|---|---|
9. STAFF COSTS AND TRUSTEES' REMUNERATION
| Other Pension Costs Wages and Salaries Social Security Costs |
2020 £ 71,108 4,473 1,493 77,074 |
2019 £ 59,772 4,017 1,116 64,905 |
|---|---|---|
No employee received remuneration amounting to more than £60,000 in either year.
Trustees received no remuneration and were not reimbursed for any of their expenses in either year.
The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:
| Governance Charitable Activities |
2020 No. 3 3 6 |
2019 No. 2 3 5 |
|---|---|---|
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STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
10. NET INCOME/(EXPENDITURE) FOR THE YEAR
| Accountants Fee This is stated after charging: Depreciation |
2020 £ 1,790 810 |
2019 £ 2,143 840 |
|---|---|---|
11. CORPORATION TAX
The charity is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
12. TANGIBLE FIXED ASSETS
| Cost : Depreciation : Charge for Year At 31st August 2020 At 1st September 2019 Additions At 31st August 2020 At 1st September 2019 Net Book Value : At 31st August 2020 At 31st August 2019 |
Motor Vehicles £ 5,375 - 5,375 1,075 860 1,935 3,440 4,300 |
Fixtures and Fittings £ 7,964 380 8,344 3,691 930 4,621 3,723 4,273 |
Total £ 13,339 380 13,719 4,766 1,790 6,556 7,163 8,573 |
|---|---|---|---|
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STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
| 13. 14. |
Accruals and Deferred Income CREDITORS :Amounts Falling Due Within One Year DEBTORS Prepayments and Accrued Income |
2020 £ 883 883 2020 £ 72,006 72,006 |
2019 £ 799 799 2019 £ 58,976 58,976 |
|---|---|---|---|
15. LEASING COMMITMENTS
The charity had total commitments under non-cancellable operating leases as detailed below:
| After More than Five Years Operating Leases Which Expire: Within One Year Between One to Five Years |
2020 £ - - - - |
2019 £ - - - - |
|---|---|---|
16. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Net Assets at 31st August 2020 Tangible Fixed Assets Current Assets Current Liabilities |
General Funds £ 7,163 244,191 ( 72,006) 179,348 |
Total Funds £ 8,573 192,835 ( 58,976) 142,432 |
|---|---|---|
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STEP (SUPPORTING THE ELDERLY PEOPLE) NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2020
17 MOVEMENT IN FUNDS
----- Start of picture text -----
At 1st
September Expen- At 31st
2019 Income diture August 2020
£ £ £ £
Unrestricted Funds
General Funds 142,432 164,839 ( 127,923) 179,348
Total Unrestricted Funds
142,432 164,839 ( 127,923) 179,348
TOTAL FUNDS 142,432 164,839 ( 127,923) 179,348
----- End of picture text -----
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