BERKSWELL & BALSALL COMMON
SPORTS & COMMUNITY ASSOCIATION
(A company limltèd by guaranteo)
Report and Financial Statements
Year ended 30 September 2024
Charity number 1126385
Company number 06667959

Contents
Page
Reference and administrative information
Report of the Directors
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
10
Notes forming part of the financial statements
12

REFERENCE AND ADMINISTRATIVE INFORMATION
Charity Registration number
1126385
Company Registration number
06667959
Registered Office
The Lant Centre
Meeting House Lane
Balsall Common
Coventry
CV7 7GE
Directors and Trustees
M A Foster (resigned 8 April 2024)
MJGinn
D E Green
Dr R Harris (Chair)
K J Howles
l Hulme {resigned 8 April 2024)
J M Marshall (appointed 8 April 2024)
A P Morris
K A Riemer
P J Wreford
Secretary
P Smerdon
Bankers
Barclays Bank
Leicester
LE87 2BB

REPORT OF THE DIRECTORS
The Berkswell & Balsall Common Sports & Community Association (BBCSCA) is
incorporated as a Cornpany Limited by Guarantee and is a registered Charity.
Structure, govemance and management
The Company governing documents comprise a Memorandum and Articles of
Association. The Directors of the Company are also the Trustees of the Charity. They
are appointed under the procedures set out in the Articles of Association and comprise
eight Directors elected for periods of two or three years, and up to two further Directors
co-opted on an annual basis. All Directors are eligible for re-election at the end of their
period of office.
The Directors during the period covered by this report, and those at the date this report
was approved, are listed in the previous section. In addition to the elected and co-
opted Directors, the staff responsible for the grounds and for the clubhouse are invited
to meetings of the Board of Directors.
The Board of Directors meets on a two-monthly basis to review operational and
financial performance, and to decide on future policy and actions. Between Board
meetings the Directors take actions as required.
Objective8 and activitie8
The Charity's objectives are to promote and facilitate the advan￿rnent of amateur
sport and recreation and other charitable purposes for the general benefit of the
inhabitants of Berkswell, Balsall Common and Temple Balsall.
BBCSCA manages sporting, recreational, changing and social facilities at the Lant
Recreation Ground, Balsall Common under the terms of a long-term lease, The
freehold of these facilities is held by The Lant Charity.

REPORT OF THE DIRECTORS continued
Public benefit- achievements and performance
The Trustees have had regard to the Charity Commission's guidance on public benefit,
whereby the provision of these facilities has enabled BBCSCA to provide public benefit
in line with the Charity's objectives.
The activities of the Charity and the affiliated clubs have now largely returned to a
normal level, after the constraints of the Covid pandemic. A full range of activities, set
out below, were undertaken.,
Recreational usage has included cricket and tennis, with open areas for children,
young people and the community at large, and the Lant Centre facilities are also
used by hockey, offshore cruising, running and chess clubs.
The cricket and tennis clubs both ran a full programme of league matches and
continued to extend their coaching and match programmes for juniors, for girls
and women, and for adults returning to sport.
Meeting rooms and social facilities have been used by many local community
groups, local societies, local charities, for lectures and courses, and for social
events.
However, the use of the Lant Centre for wrap-around care for local primary
school children has ceased and has not been replaced, as demand in this sector
has dropped as a result of changed parental working patterns.
The annual Firework Display was hosted at the Lant Grounds in collaboration
with Balsall Common Lions in October 2023 for the benefit of local residents, and
although diminished by poor weather, significant funds were raised for BBCSCA
and other local charities.
During the year, the Charity was fortunate to be awarded two substsntial grants:
A grant of £6,138 from the Heart of England Community Foundation: Inclusive
Comrnunities Fund (a legacy of the Commonwealth Games) to refurbish our
ground floor accessible toilet. This was completed in November 2024 and will
improve our facilities for an important class of users.
A grant of £50,000 from Energy for Tomorrow (a subsidiary of Centrica) to install
a PV Solar Panel Array on the Lant Grounds along with battery storage. We
expect to complete the design and installation by Spring 2025. It will help to
reduce our energy costs and secure our financial sustainability in the long tenn,
as well as contribuling to the growth of renewable energy.

REPORT OF THE DIRECTORS continued
Financial review
The impact of the loss of income from a pre-school and holiday club and the significant
increase in electricity prI￿S in Spring 2023 overshadowed the current year's financial
performan￿. However the Board took steps to reduce operational costs, and the
investment in energy-saving measures proved successful, together with the
negotiation of lower energy prI￿S from February 2024 onwards. Social activities also
recovered as full sporting activity resumed and made an increased contribution
towards our higher cost base. The resulting modest increase in free reserves of £2,851
demonstrates the effectiveness of these actions.
The Charity has continued to be supported by its member clubs, with a modest
increase in contributions of 4.7 %, by the outsourced operation of a bar within the
facilities, and by other users, in a period of continued cost pressures,
The primary asset of the Charity remains the investment in, and long-term lease on,
the Lant Recreation Ground and Centre. As the Lant Cenlre building is now in its
second decade, the provision for maintenance is likely to increase. The Directors are
also mindful that there are plans for development in Balsall Common over the next 10-
15 years which would result in a doubling of the local population. It is therefore their
intention to continue to build funds to meet these needs.
The increase of cash balances to £50,391 (2023 - £41,826) also reflects the receipt of
grant funding of £6,138 from the Heart of England Community Fund, which was spent
in Autumn 2024 after the period covered by these accounts.
At the end of the year, our net current assets stood at £37,090 (2023.. £34,239) which
includes a ring-fenced reserve fund of £10,000 to provide a cushion against an
unexpected reduction in usage charges and other income.
Approved by the B08rd of Directors on 13 January 2025 and signed on its behalf by.,
,ILJ
P Smerdon
Company Secretary

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BBCSCA
I report on the accounts of the company for the year ended 30 September 2024, which
are set out on pages 9 to 14.
Respective responsibilities of trustse8 and examiner
The Trustees (who are also the Directors of the Company for the purposes of company
law) are responsible for the preparation of the accounts. The Trustees consider that
an audit 18 not required for this year under section 144(2) of the Charities Act 2011
(the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and
is eligible for independent examination, it is my responsibility to examine the accounts
under section 145 of the 2011 Act., to follow the procedures laid down in the general
Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
and to state whether particular matters have come to my attention.
Basis of Independent examiner's report
My examination was carried out in accordance with the general directions given by the
Charity Commission. An examination includes a review of the accounting records kept
by the charity and a comparison of the accounts presented with those records. It also
includes consideration of any unusual items or disclosures in the accounts, and
seeking explanations from you as trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be required in an
audit and consequently no opinion is given as to whether the accounts present a 'true
and fair view,, and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BBCSCA
(continued)
Independent examiner'8 Statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the
requirements,.
to keep accounting records in accordance with section 386 of the Companies
Act 2006,. and
to prepare accounts which accord with the accounting records, comply with the
accounting requirements of section 396 of the Companies Act 2006 and with
the methods and principles of the Financial Reporting Standard for Smaller
Entities (FRSSE SORP) for Accounting and Reporting by Charilies
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Narne., Judith Thomas, ACA
Address.. 71 Meeting House Lane, Balsall Common, Coventry CV7 7GD
Dat6.' 13 January 2025

STATEMENT OF FINANCIAL ACTIVITIES (including INCOME & EXPENDITURE
ACCOUNT) for the year ended 30 September 2024 (£)
Notes
2024
2023
Incoming resources
Bank interest
149
66
Grants and fundraising
3,750
51,480
Income from charitable activitie8
28,430
31,655
Income from other trading activities
Total incoming resour￿8
Rosources oxpend•d
Cost of charitable activities
45,578
99,262
Governance costs
Total resources expended
Not Income I lexpenditure>
Reconclliation of fund balance8
Increase l (decrease) in free reserves
2,851
{1,246)
Reduction in designated reserve
Net income l (expenditure) for the year
2,851
(1,246)
Opening balan￿ 1 October
181,749
184,690
Depreciation of fixed asset
Closing balance 30 September

BALANCE SHEET at 30 September 2024
30Se
tember 2024 30 Se
tember 2023
Notes
FIXED ASSETS
Tangible fixed asset
145,815
147,510
CURRENT ASSETS
Debtors and prepayments
4,995
4,925
Cash at bank
55,386
48,751
CURRENT LIABILITIES
Accruals
17,396
11,612
Amounts falling due
within one year
900
900
18,296
12,512
NET CURRENT ASSETS
NET ASSETS
Fixed asset fund
145,815
147,510
Reserve fund
10
10,000
10,000
Free reserves
TOTAL FUNDS
io

BALANCE SHEET at 30 September 2024 {continu8d)
These accounts are prepared in accordance with the provisions of the Companies Act
2006 applicable to companies subject to the small companies. regime FRSSEISORP.
The company is exempt from audit under Section 477 and:
the Members have not required the company to obtain an audit of its accounts
for the period in question in accordance with Section 476, and
b. the Directors acknowledge their responsibilities for complying with the
requirements of the Act wilh respect to accounting records and the preparation
of accounts.
Approved by the Board of Directors on 13 January 2025 and signed on its behalf by,.
PJ Wreford
Finance Director
li

NOTES TO THE FINANCIAL STATEMENTS
Year ended 30 September 2024
1. ACCOUNTING POLICIES
The following accounting policies have been applied consistently throughout
the period to which these financial statements relate.,
The financial statements have been prepared in accordance with the
Statement of Recommended Practice applicable to Charities preparing
their accounts in accordance with the Financial Reporting Standard for
Smaller Entities (effective January 2015) and the Companies Act 2006
They are drawn up on the historical cost accounting basis.
The financial statements are prepared on an accruals basis.
Debtors are based on invoiced amounts for services provlded, where
payment had not been received by the year end but has now been
received.
Creditors are based on the estimated value of goods or services
received in the year, but where payment had not been requested or
made at the year end.
The valu8 of th8 fixed asset is written off on a straight line basis over the
99-year term of the lease,
Expenditure on movable fixtures and equipment is written off in the year
of expenditure.
2. GRANTS AND FUNDRAISING
A grant of £3,000 was received from the Lant Charity (our landlord) during the
year to fund improvements to drainage on the recreational fi81d. £750 was
raised via fundraising in the year (2023.. £1,500), A grant of £6,138 was
received from the Commonwealth Games legacy fund towards the end of the
year, however this income has been deferred as the designated project
expenditure will take place in the new financial year.
During the prior year, a grant of £49,980 was received from an HS2
Groundworks community fund to fund the provision of new cricket nets.
12

NOTES TO THE FINANCIAL STATEMENTS (continued)
Year ended 30 September 2024
3. INCOME FROM CHARITABLE ACTIVITIES
This comprises income received from individuals and organisations using the
Charity's facilities as follows..
2024
2023
Sports clubs
22,000
21,009
Pre-school Iholiday club
5,446
Other users
6430
5.200
28.430
31,655
4. ACTIVITIES FOR GENERATING FUNDS
The Charity has outsourced the operation of a bar within the facilities to a
separate organisation. The Charity receives a commission from the operator,
which amounted to £16,100 (2023. £14,815) over the year.
5. COST OF CHARITABLE ACTIVITIES
2024
2023
Rent paid to the Lanl Charity
9,090
9,090
Other premises costs
26,442
31,119
HS2 funded provision of cricket nets
49 980
Major maintenance projects
3,572
2,891
Recreation ground costs
3,200
2,799
Rates and insurance
45,578
99,262
13

NOTES TO THE FINANCIAL STATEMENTS (continued)
Year ended 30 September 2023
6. GOVERNANCE COSTS
There were no governan￿ costs incurred during the year.
No Director received or is due any remuneration or other benefit from the
Company or a related entity,
No costs were incurred in respect of the Independent Examination.
7. STAFF
The Company did not employ any staff during the period covered by this report.
8. FIXED ASSETS
The Company entered in 2011 into a 99-year lease with the Lanl Charity for the
Lant Sports & Community Centre and the associated recreational grounds. The
lease was granted with a premium of £150,000 and subsequently the Company
spent £17,850 adding a balcony to the building. The value of the fixed asset is
written off on a straight line basis over the period of the lease, which amounts
to depreciation of £1,695 p,a. and with cumulative depreciation of £22,035 at
30 September 2024 (2023. £20,340}.
9. OUTSTANDING LIABILITIES
The Company had liabilities at the end of the year resulting from deposits of
£900 (2023.. £900) in aggregate from two (2023: tsvo) user organisations. These
are repayable on termination with three months, notice, and so have been
shown as falling due within one year.
10. RESERVE AND DESIGNATED FUNDS
The Board has established a ring-f8nced Reserve Fund to provide a cushion
against an unexpected reduction in usage charges and other income. This
stood at £10,000 on 30 September 2024 {2023.' £10,000).
14