Company Registration Number: 06629868
Charity Registration Number: 1126380
Trinity Care and Support Company Limited by Guarantee
Unaudited Financial Statements
For the year ended 31 March 2020
Trinity Care and Support
Company Limited by Guarantee
Financial Statements
Year ended 31 March 2020
| Page | |
|---|---|
| Trustees' annual report (incorporating the director's report) | 1 |
| Independent examiner's report to the trustees | 5 |
| Statement of financial activities (including income and expenditure account) | 6 |
| Statement of financial position | 7 |
| Notes to the financial statements | 8 |
Trinity Care and Support
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report)
Year ended 31 March 2020
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2020.
Reference and administrative details
Registered charity name Trinity Care and Support Charity registration number 1126380 Company registration number 6629868 Principal office and registered Trinity Church office John Street Porthcawl Bridgend CF36 3DT The Trustees Rev G W Sollis - Chairman Mr D Hemfrey - Treasurer Mrs J Parish Miss J J Rowlands Mrs H S Williams Company secretary Mrs J L F Shirley Independent examiner R I Knoyle FCCA ACA Baker Knoyle Accountancy Limited 1 Heol Mostyn Village Farm Industrial Estate Pyle Bridgend CF33 6BJ
STRUCTURE, GOVERNANCE AND MANAGEMENT
Trustees are appointed by the board of trustees and serve for two years after which period they may put themselves forward for re-appointment. The trustees meet bi-monthly. The charity is governed by a Constitution adopted December 1994.
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Trinity Care and Support
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year ended 31 March 2020
OBJECTIVES AND ACTIVITIES
To relieve and assist carers who live in the County Borough of Bridgend by providing support to Individuals to access social and leisure opportunities in their local and wider communities. Within our Activity Clubs we provide a safe and caring environment which enables individuals to develop new and improve existing skills by engaging in a variety of activities and workshops. Trinity Care & Support (TC&S) work in partnership with other organisations and use local facilities in their near and wider communities, promoting inclusion as equal and valued citizens; to support individuals in broadening their experience and extending their life skills, enhancing their quality of life and promoting health and well-being. The organisation is currently on the Bridgend County Borough Council list of providers to provide a respite/support service to Individuals with a learning disability, and their Carers.
ACHIEVEMENTS AND PERFORMANCE
In the year to 31 March 2020, TC&S provided support to carers within the local and wider community and also training to their staff to be able to provide the best quality support possible. We continue to operate as a charitable organisation supporting children and adults with a range of disabilities. Staff continue to work towards their QCF qualifications, and we work to ensure they have up to date and client specific training. In July 2019 we were told that we had been successful in the tendering process, becoming one of the providers on the BCBC Short Breaks Framework Agreement.
Trinity Care and Support have received a number of donations from local people, including contributions once again from the Porthcawl Buccaneers (Christmas morning swim), the Porthcawl Rotary Club, church groups and private individuals. In planning our activities for the year, we have continued to bear in mind the Charity Commission guidance on public benefit at our trustee meetings.
We have maintained our registration with the Care Inspectorate for Wales, and reports of Inspectors and Borough Contracts Managers have once again been positive.
Within the last year we have been working with a reduced staff team. Our smaller team of staff are more flexible and are working with a variety of clients. Staff have adapted well to the changes in working within the guidelines of being on the providers list.
FINANCIAL REVIEW
The Charity has had a healthy financial year (with a major change in payment for services from previous years), enabling the Charity to make an operating surplus again with increased funds available. In summary income has risen by 10% while expenditure has also increased by 9% compared to the previous year.
The Tondu Project continues to run at a loss of and following review, it was decided to continue after review meantime, as it still serves as a useful and much-loved Community Project.
Trinity’s Rest caravan continues to operate, and the operating surplus made from the caravan continues to be ring-fenced for further investment in the future.
Financial amendments to TC&S room hire & facilities were subject to changes and agreement has now been reached with Trinity Church committee.
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Income
Changes in the way BCBC payments were processed happened following successful award of a new contract for BCBC services.
The older payment system continued into June 19 then every TC&S job had to be invoiced separately for payment approval. This change increased office work effort in the initial setting up for the new invoicing system and still, overall, requires more input than previously. The income to TC&S became more evenly spread each month, instead the highs & lows experienced when BCBC released quarterly payments. This was a big change for TC&S as BCBC payments accounted for 94% of TC&S income.
Experience in the use of the new QuickBooks accountancy package has increased substantially but still has had ongoing teething issues at times which are gradually being reduced as time goes on - particularly with outstanding debtors’ list which is requiring constant attention.
COVID enforced a drastic reduction in TCS operations in Feb/March and there was a lot of effort into decision making on staffing levels and implementing the HMRC furlough scheme for 13 support workers, with the day staff continuing to work full time to retain their services for the new future after COVID lockdowns are reduced to safe levels.
Debtors – high amount outstanding, chasing continuing.
Expenditure
The payroll expenses, which account for 82% of expenditure, have risen with the changes in working practices, wage rates.
Cost of training requirements (to meet requirements e.g. Risk Assessments) was approved as needed.
In conclusion, while 2019 was healthy, the financial future at the start of FY 2020 is unclear for TCS as lockdown tightens with no certainty of how/when TCS operations can restart & to what level. Future furlough repayments will help reduce projected losses however the need to keep day staff fully operational along with other fixed costs will certainly be a drain on TCS reserves.
We purchased much-needed staff uniforms towards the end of the financial year, plus electronic tablets for use in our Activities Clubs, which enable clients to access their favourite sites for music / YouTube videos / access to design and print pictures to colour, etc.
Reserves
At present, the charity has no formal reserve policy. A reserves policy is being prepared by the trustees. Free reserves at 31/03/2020 were £96,737.
PLANS FOR FUTURE PERIODS
In addition to our continued commitment to provide a flexible respite service for families in the Community, Trinity Care Club will continue to offer a localised Daytime Opportunities Service two days per week, plus a Saturday Drop-In Club, for up to ten adults with a learning disability, based at the community base in Trinity Church. Added to this we will continue our Friday Club at Tondu‘s Wesley Methodist Church. The Clubs offer a safe environment which integrates adults with a learning disability within their local community. We also continue, through an appropriate range of activities and projects, to offer volunteering opportunities and life skills training within the Church and wider community.
We work to continue to enhance the health and well-being of our members through the projects we deliver whilst raising awareness of learning disabilities, for example through the free shopping service our staff and members offer to the elderly and homebound in the local area. The TC&S team supports, advises and signposts enquiries to the professional teams within the local authority, via a referrals system or direct from the individual. Another of our aims is to re-implement our Summer Clubs during the Summer school holidays for the autistic and learning disability groups in the area.
The Direct Payments service continues to broaden to include the provision of more personal care packages to a variety of Individuals with different care needs. We continue to promote the service by taking a more direct marketing approach to potential stakeholders, including maintaining an updated online presence through the Facebook page and website. We will also continue to forge links with partnership organisations working together on assessed need for the individual to provide an improved positive learning outcome.
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Following the establishment of the Tondu Activity Club at the Wesley Church Centre, we have developed a good working relationship with the Centre patrons and the wider community. We are now working to provide social inclusion activities based in and around the Centre with vulnerable adults, to help develop and maintain healthy personal relationships (both in and out of the club); helping to develop social skills, life skills and become less isolated within their community.
Trinity Care and Support’s caravan in Porthcawl - ‘Trinity’s Rest’ - is situated on a prime location at Trecco Bay Holiday Park. Although the rental from Trecco Bay provides a small profit for TC&S, last year we kept aside one week plus three long weekends in order to offer the caravan to provide a short break for Individuals in need and for those in need of emergency respite. This was carried out in conjunction with social workers in the BCBC team. This was a big success and we will continue to offer this going forward.
Small Company Provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report was approved on 20th January 2021 and signed on behalf of the board of trustees by:
Rev G W Sollis - Chairman
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Trinity Care and Support
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Trinity Care and Support
Year ended 31 March 2020
I report to the trustees on my examination of the financial statements of Trinity Care and Support ('the charity') for the year ended 31 March 2020.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
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the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R I Knoyle FCCA ACA Baker Knoyle Accountancy Limited Chartered Accountants
1 Heol Mostyn Village Farm Industrial Estate Pyle Bridgend CF33 6BJ
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Trinity Care and Support
Statement of Financial Activities (including income and expenditure account)
31 March 2020
| Note Income and endowments Donations and legacies 5 Other trading activities 6 Investment income 7 Total income Expenditure Expenditure on charitable activities 8,9 Total expenditure Net income and net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 20 |
Unrestricted funds Total funds £ £ 6,204 6,204 252,202 252,202 333 333 258,739 258,739 243,573 243,573 243,573 243,573 15,166 15,166 121,580 121,580 136,746 136,746 2020 |
2019 Total funds £ 6,742 226,866 511 234,119 219,629 219,629 14,490 107,090 121,580 |
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year All income and expenditure derive from continuing activities.
The notes on pages 8 to 15 form part of these financial statements.
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Company Number 06629868
Trinity Care and Support
Statement of Financial Position
31 March 2020
| Fixed assets Tangible fixed assets 16 Current assets Debtors 17 Cash at bank and in hand Creditors:amounts falling due within one year 18 Net current assets Total assets less current liabilities Net assets Funds of the charity Unrestricted funds Total charity funds 20 |
£ £ 13,345 13,535 131,207 144,742 21,342 123,400 13,345 136,745 136,745 136,745 2020 |
2019 £ 17,793 10,440 116,245 126,685 22,898 103,787 17,793 121,580 121,580 121,580 |
|---|---|---|
For the year ending 31 March 2020 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 20th January 2021 and are signed on behalf of the board by:
Rev G W Sollis - Chairman Director
The notes on pages 8 to 15 form part of these financial statements.
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Trinity Care and Support
Notes to the Financial Statements
Year ended 31 March 2020
1. General information
The charity is a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Trinity Church, John Street, Porthcawl, Bridgend, CF36 3DT.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities measured at fair value through income or expenditure.
Going concern
There are no material uncertainties about the charity's ability to continue. The trustees have considered the anticipated income and their expected costs for the forthcoming twelve months and are confident they have sufficient cashflow reserves to meet all liabilities as they fall due.
For this reason, the trustees continue to adopt the going concern basis for preparing the financial statements.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
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Trinity Care and Support
Notes to the Financial Statements (continued)
Year ended 31 March 2020
3. Accounting policies (continued)
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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legacy income is recognised when receipt is probable and entitlement is established.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
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Trinity Care and Support
Notes to the Financial Statements (continued)
Year ended 31 March 2020
3. Accounting policies (continued)
Tangible assets (continued)
An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value over the useful economic life of that asset as follows:
Fixtures & Fittings - 25% reducing balance Equipment - 25% reducing balance
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date
For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.
Defined contribution plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.
When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.
4. Limited by guarantee
The company is limited by guarantee and therefore does not have any authorised or issued share capital.
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Trinity Care and Support
Notes to the Financial Statements (continued)
Year ended 31 March 2020
| 5. Donations and legacies Donations Local donations Grants Caravan grant 6. Other trading activities Caravan hire BCBC contract Fundraising events Tondu day club Care club TCC craft club Private sitting 7. Investment income Bank interest receivable |
Unrestricted Total Funds Funds 2020 £ £ 1,853 1,853 4,351 4,351 6,204 6,204 Unrestricted Total Funds Funds 2020 £ £ 11,980 11,980 64,986 64,986 24 24 3,270 3,270 1,423 1,423 772 772 169,747 169,747 252,202 252,202 Unrestricted Total Funds Funds 2020 £ £ 333 333 |
Unrestricted Total Funds Funds 2019 £ £ 941 941 5,801 5,801 6,742 6,742 Unrestricted Total Funds Funds 2019 £ £ 10,781 10,781 116,895 116,895 1,958 1,958 2,971 2,971 1,534 1,534 1,089 1,089 91,638 91,638 226,866 226,866 Unrestricted Total Funds Funds 2019 £ £ 511 511 |
|---|---|---|
8. Expenditure on charitable activities by fund type
| Training and care activities Support costs |
Unrestricted Total Funds Funds 2020 £ £ 225,406 225,406 18,168 18,168 243,573 243,573 |
Unrestricted Total Funds Funds 2019 £ £ 201,152 201,152 18,477 18,477 219,629 219,629 |
|---|---|---|
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Trinity Care and Support
Notes to the Financial Statements (continued)
Year ended 31 March 2020
9. Expenditure on charitable activities by activity type
| Training and care activities Governance costs |
Activities undertaken Support Total funds directly costs 2020 £ £ £ 225,406 16,494 241,899 1,674 1,674 225,406 18,168 243,573 |
Total fund 2019 £ 217,086 2,543 219,629 |
|---|---|---|
10. Analysis of support costs
| Premises Communications and IT General office Governance costs Depreciation Insurance Marketing costs Net income Net income is stated after charging/(crediting): Depreciation of tangible fixed assets Independent examination fees Fees payable to the independent examiner for: Independent examination of the financial statements Other financial services |
Support costs £ 6,188 1,321 1,395 1,674 4,448 2,981 160 18,168 |
2020 £ 6,188 1,321 1,395 1,674 4,448 2,981 160 18,168 2020 £ 4,448 2020 £ 1,674 1,674 |
2019 £ 4,973 684 2,014 2,543 5,932 1,716 615 18,477 2019 £ 5,932 2019 £ 1,674 456 2,130 |
|---|---|---|---|
11. Net income
12. Independent examination fees
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Trinity Care and Support
Notes to the Financial Statements (continued)
Year ended 31 March 2020
13. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
| Wages and salaries Employer National Insurance Employer contributions to pension plans |
2020 £ 189,990 6,796 2,828 199,614 |
2019 £ 168,710 5,053 1,084 174,847 |
|---|---|---|
The average head count of employees during the year was 23 (2019: 22). The average number of full-time equivalent employees during the year is analysed as follows:
| Number of administrative staff Number of operational staff |
2020 No. 3 20 23 |
2019 No. 3 19 22 |
|---|---|---|
No employee received employee benefits of more than £60,000 during the year (2019: Nil).
Key Management Personnel
Key management personnel include all persons that have authority and responsibility for planning, directing and controlling the activities of the charity. The total compensation paid to key management personnel for services provided to the charity was £24,159 (2019: £23,929).
14. Trustee remuneration and expenses
No remuneration was received by the trustees during the year (2019: £nil)
No trustees had expenses reimbursed during the year (2019: £nil).
15. Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
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Trinity Care and Support
Notes to the Financial Statements (continued)
Year ended 31 March 2020
| 16. Tangible fixed assets Cost At 1 April 2019 Additions Disposals At 31 March 2020 Depreciation At 1 April 2019 Charge for the year Disposals At 31 March 2020 Carrying amount At 31 March 2020 At 31 March 2019 17. Debtors Trade debtors Other debtors 18. Creditors: amounts falling due within one year Social security and other taxes Other creditors |
Caravan £ 50,747 50,747 33,799 4,237 38,036 12,711 16,948 |
Equipment Total £ £ 3,276 54,023 - - 3,276 54,023 2,431 36,230 211 4,448 - 2,642 40,678 634 13,345 845 17,793 2020 2019 £ £ 12,497 9,534 1,038 906 13,535 10,440 2020 2019 £ £ 3,670 3,465 17,672 19,433 21,342 22,898 |
|---|---|---|
19. Pensions and other post retirement benefits
Defined contribution plans
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £2,828 (2019: £1,084)
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Trinity Care and Support
Notes to the Financial Statements (continued)
Year ended 31 March 2020
20. Analysis of charitable funds
Unrestricted funds
| Unrestricted funds | |||||
|---|---|---|---|---|---|
| At | Transfer | At | |||
| 1 April 2019 | Income | Expenditure | Between Funds | 31 March 2020 | |
| £ | £ | £ | £ | £ | |
| Unrestricted Funds | 103,787 | 258,738 | 243,573 | (22,215) | 96,737 |
| Designated Funds | 17,793 | 22,215 | 40,008 | ||
| 121,580 | 258,738 | 243,573 | - | 136,745 | |
| Designated funds comprise of the following: Funds set aside Funds set aside |
for write down of fixed assets from caravan rental surpluses |
13,556 26,452 |
|||
| 40,008 |
Surpluses generated from the caravan hire have been set aside to assist with the purchase of a replacement caravan in future years.
21. Analysis of charitable funds for the year ended 31st March 2019
Unrestricted funds
| Unrestricted Funds Designated Funds |
At Transfer At 1 April 2018 Income Expenditure Between Funds 31 March 2019 £ £ £ £ £ 107,090 234,119 219,629 (17,793) 103,787 17,793 17,793 107,090 234,119 219,629 - 121,580 |
|---|---|
22. Analysis of net assets between funds
| Tangible fixed assets Current assets Creditors less than 1 year Net assets |
Unrestricted Total Funds Total Funds Funds 2020 2019 £ £ £ 13,345 13,345 17,793 144,742 144,742 126,685 (21,341) (21,341) (22,898) 136,746 136,746 121,580 |
|---|---|
23. Related parties
There have been no related party transactions during the year (2019: £nil).
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