Registered Charlty Number: 1126274 Indlan Institute of Technolo8y- Alumnl Association UK ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Indian Institute of Technology- Alumni Association UK Contents Page Trustees Annual Report Independent Examiner Report Statement of Financial Activities Statement of Financial Position Accounting Policies 10 Notes to the Accounts 11 Trustees Annual Report for the year ended 31 March 2025 The Trustees present their annual report and financial statements for the year ended 31 March 2025. 5t Reference and Adminlstrative Information Charity Name: Indian Institute of Technology Alumni Association UK Other Names the Charity Is Known By: Charity Registration Number: Reglstered Office: IIT AA UK 1126274 60A Goddington Lane Orpington Kent BR6 9D5 Trustees: Ajay Chaudhary (Chairl Lalatendu Dash {Secretary} Yusuf Jazakallah (Treasurer) Shankar Meembat {Events} Dr Raj Krishan Jain Dr Rajeev Wasudeo Benodekar Ritu Goswami Kataky (Education Initiative) Jiwan Jain (Membership) Dr Abin Thomas Arun Kurnar Ravikumar Rajkamal Srivastava Indian Institute of Technology- Alumni Assoclatlon UK Independent Examlner: Sebastian Machukattu Devasia Sebastian and Daughters Ltd Chartered Certified Accountants 17 Neals Corner, 2 Bath Road Hounslow, TW3 3HJ Bankers: HSBC, 5 Wimbledon Hill Road, Wimbledon, London SW19 7NF Indian Institute of Technology- Alumni Association UK Trustees Annual Report for the year ended 31 March 2025 Governing Document The constitution adopted on 09108/2008 as amended on 14/05/2011 and amended on 04/07/2011 and amended on 08/1012022 is the governing document of the charity. Appointment of Trustees The charity Trustees are appointed in accordance with the constitution. Our alms and ob ectives Our charity's aim and objectives are as given below: To organise networking events for IIT alumni resident in the United Kingdom to raise funds for charitable activities; Support IIT Alumni resident in the United Kingdom to donate to their alma mater in India to progress the objectives of the charity; To advance education in science and technology for the benefit of the public; To advance education of students in financial need by the provision of financial grants to Indian Institutes of Technology (The IITS) in India to enable them to study at the IITS in India; and To provide relief for the newly arrived IIT alumni in the United Kingdom, who are in conditions of need, hardship or distress, in particular but not exclusively, by providing advice, assistance and support with the objective of improving their integration into society and their quality of life Activities durin 2024-2025 The year 2024-2025 was another very evenrful one in terms of supporting the Alma Mater in India and raising funds for IIT Bombay, IIT Roorkee, IIT Madras and IIT Delhi. In total, over £105,000 was raised during the year. MOU with IIT Dhanbad exists to provide similar support and MOU with IIT Kharagpur is in final stages of getting signed. Indian Institute of Technology- Alumnl Association UK The year continued with a drive to increase awareness of IITAAUK and to increase the engagement of IIT Alumni in the UK through various events including the flagship Charity Event in November 2024 to support the Educational Initiative. Other successful events organised included the following: Cruise on the Thames in June 2024 Scotland regional event in June 2024 Multiple multi-city networking drinks events The Education Initiative, with an initial donation of -£8,000 paid from the corpus during the year 2023-2024, is IITAUK'S flagship giving back effort with a focus on basic skill development of children in remote and hard to reach areas in rural India and has been a great success in nurturing grassroots level education through the following three registered charities in India: Bharat Lok Siksha Parishad (BLSP)- Ten schools under Ekal Abhiyan IAHV- Ten school libraries in rural India Young Tinker Educational Foundation projects Hands on STEM education through technology IITAAUK is very thankful to its esteemed alumni in wholeheartedly supporting the Education Initiative fund-raising drive during 2024-2025 to continue supporting the above three charities during 2025-2026 and p055ibly others in due course and helping to raise more than £7,000 through online means in addition to the surplus from the charity event. The IITAAUK committee decided to add £5,000 from the corpus to the Education Initiative budget. For the accounting year 2024-2025, we had 127 new alumni registrations on the website with the current total registered alumnl number of the order of 2,200. Out of the 2,200 registered members, 274 are paid members, including 67 Lifetime mernbers who are eligible to become commlttee members and/or participate in the AGBM. In addition, WhatsApp groups set up with geographic focus to help more IITians engage locally have seen good engagement. www.iituk.org continues to be the platform for IITians to find each other and collaborate. It is the single channel with outstanding reach for IITians to reach out to each other. Ensuring our work delivers our alms Each year we review our objectives and activities to ensure they continue to reflect our aims. We refer to the Charity Commission's general guidance on public benefit when carrying out this review and when planning our future activities. The review helps us to ensure our aim, objectives and activities remain focused on our stated purposes. Publlc Benefit All our activities are undertaken to further our charitable purposes for the public benefit. Indian Institute of Technology- Alumni Assoclation UK Flnancial Revlew The trustees are pleased to report a net surplus for the year of £15,084.35. Trustees Annual Report for the year ended 31 March 2025 Unrestricted Funds The unrestricted fund represents funds that may be applied by the trustees in fulfilment of the gener31 objectives of the charity Res onsibilitles of the Trustees The Trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. Charlty law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity. In preparing these financial statements, the trustees are required to.. Select suitable accounting policies and then apply them consistently; Observe the methods and principles in the Charities SORP; Make judgements and estimates that are reasonable and prudent. State whether applicable UK Accounting Standards have been followed, subject to any material departure disclosed and explained in the financial statements; and Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at anytirne the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. INDEPENDENT EXAMINER Sebastian and Daughters Ltd have been appointed as independent examiner for the ensuing year. Signed on behalf of the Trustees by: Ajay Chaudhary- Chair 29101/2026 Indian Institute of Technology- Alumnl Associatlon UK INDEPENDENT EXAMINERS, REPORT TO THE MEMBERS OF INDIAN INSTITIE OF TECHNOLOGY- ALUMNI ASSOCIATION UK I report on the accounts of the company for the year ended 31 March 2025 which are set out on pages 8 to 11. Respertlve responslbilities of trustees and examlner As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145151(bl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the Act; or the accounts do not accord with those records[; or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ,stian and Daughters Ltd Chartered Certified Accountants 17 Neals Corner, 2 Bath Road Hounslow, Middlesex TW3 3HJ TEL.. 020 3490 9263 INDIAN INSTITUTE OF TECHNOLOGY- AWMUNI ASSOCIATION UK STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Total Total Funds Funds Notes Income Donations 127,165 39,607 Charitable Activities 349 347 Total Income 127,514 39,954 Expenditure Charitable activities Contribution to IIT Funds 99,582 22,714 Other Events 11,010 11,928 Su ort Costs Admin Expenses 1,062 4,125 Bank Charges 776 611 Governance Costs Independent Review 600 Total expenditure 112,430 39,978 Net Surplus (deficit) 15,084 -24 Total Funds brought forward 37,204 37,228 Total Funds carrled forward 52,288 37,204 There were no recognised gains or losses for 2025 or 2024 other than those included in the Statement of Financial Activities. All income and expenditure derives from continuing activities. INDIAN INSTITUTE OF TECHNOLOGY-ALUMNI ASSOICATION UK STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2025 2025 2024 Note Current Assets Debtors Bank Accounts 446 372 53,281 56,174 53,727 56,546 Creditors 1,439 19,342 Net assets/(liabilities} 52,288 37,204 Charlty Funds Unrestricted funds 52,288 37,204 Total Charity Funds 52,288 37,204 These financial statements were approved by the members of the committee on 29/0112026 and are signed on their behalf by: 17• Ajay Chaudhary Chairman INDIAN INSTITUTE OF TECHNOLOGY- ALUMNI ASSOCIATION UK ACCOUNTING POLICIES FOR THE YEAR ENDED 31 MARCH 2025 The financial statements have been prepared in compliance with FRS 102. 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland,, the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 1021 (Charities SORP (FRS 102)) and the Charities Act 2011. Indian Institute of Technology- Alumni Association UK is an unincorporated charity with charitable status controlled and managed by the Trustees who are individually named in the Annual Report. Income All income is included in the financial statements when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for services donated by volunteers Investment Income There has been no Investment income. Intangible Income Intangible income, in the form of donated facilities and voluntary help etc., is not included in the financial statements since it is not considered practicable to quantify such income. Expenditure Expenditure is accounted for on a receipts and payments basis and has been classified under headings that aggregate all costs relating to the charity. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Fund accountlng Unrestrictedfunds Unrestricted funds represent funds that are expendable at the discretion of the trustees in the furtherance of the objects of the charity. 10 INDIAN INSTITUE OF TECHNOLOGY- ALUMNI ASSOCIATION UK NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Donations and Membershlp Income 2025 2024 Membership Income Institute Specific Donations 3230 123,935 6,083 33,524 127,165 39,607 2 Unrestrlcted Funds 2025 2024 Balance brought forward 37,204 37,228 Receipts in year Payments in year 127,514 39,954 1112,4301 (39,9781 Balance carried forward 52,288 37,204 3 Trustees No trustee received remuneration or expenses during the year and no employee earned more than £60,000 11