REGISTERED CHARITY NUMBER: 1126227
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
Wallace Crooke Walsall Limited Chartered Accountants Wallace House 20 Birmingham Road Walsall West Midlands WS1 2LT
THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
| Page | |
|---|---|
| Report of the Trustees | 1 to 10 |
| Independent Examiner's Report | 11 |
| Statement of Financial Activities | 12 |
| Balance Sheet | 13 |
| Notes to the Financial Statements | 14 to 24 |
| Detailed Statement of Financial Activities | 25 to 26 |
THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
The trustees present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The primary objective of the PCC is the promotion of the Gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England. The PCC co-operates with the minister in the whole mission of the church: pastoral, evangelistic, social and ecumenical.
The PCC has worked with the congregation to develop our vision for our church:
An open and welcoming community of people discovering new ways to love and serve Kenilworth, inspired by the life of Jesus bringing God's hope and light to all
We are now undertaking a process of development to implement this vision across the life of the church including changing how we use our church resources to underpin activities. These activities depend on the leadership of our Vicar, the Reverend Stella Bailey and her team of talented and hard-working staff and volunteers, for which the Charity is much indebted and extremely grateful.
Maintenance, improvement and utilisation of the Buildings
The church and its other property are fundamental to the church being able to reach its objectives and aims. It is vital that the fabric of the church and its other buildings are maintained.
Maintenance and repairs were organised by Keith Grierson & Malcolm Trewick (Assistant Wardens), supported by a team of DIY Volunteers. A more detailed separate report is issued with the papers to the APCM Meeting.
Routine Annual Planned Preventative Maintenance to St Nicholas & St Barnabas Churches, The Parochial Hall & St Barnabas House
Essential work to maintain the building fabric, the health & safety of occupants and security systems (where fitted) was undertaken and completed satisfactorily.
St Nicholas Church New & Non-Repetitive Works
A new church heating installation commenced in the autumn. This bulk of the work has been completed and comprises of a new boiler and further heating upgrades.
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
St Barnabas Church, Parochial Hall & St Barnabas House New & Non-Repetitive Works
No New & Non-Repetitive Works to these properties were undertaken.
Work Undertaken by DIY Team
Malcolm Trewick led a team of volunteers comprising Mark Draper, Mark Lovegrove, Elaine Archibald, Janet Cherry, Richard Short, Keith Grierson and Nigel Elliott. PCC are indebted to Malcolm and his team for undertaking a considerable amount of work on the church buildings and properties. This was important and essential work but due to financial constraints would not have otherwise been done.
The Parochial Hall continues to make a contribution to church finances despite ongoing closure due to covid lockdowns. The PCC discussed the need to balance the income generated by hall rental verses the cost to the church to open the hall in a safe way. Some of the additional cost of applying the COVID risk assessment such as increased professional cleaning was passed onto those who hire the hall. Ordinarily, the hall is used beyond fund raising for direct Parish activities and meetings, including Cafe Sunday, St N Kids (Sunday School), Little Nicks Stay and Play toddler group, the Youth group, Parish Breakfasts, Flower Guild Demonstrations, Holiday Club and Light party amongst others. These activities make major contributions to Parish Outreach. The Upstairs Office continues to be rented at a commercially evaluated level and there are many regular external groups and children's parties, using the hall boosting our income.
Many events were cancelled or organised on a smaller level during 2020 in order to ensure safety for St Nicholas and its visitors.
Little Nicks Stay and playgroup was run well and still proved popular during the first few months of 2020 and will be back once restrictions are lifted.
Many of our Parish committee meetings are held online due to the pandemic but will return to in-person meetings, once it becomes safe to do so.
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
OBJECTIVES AND ACTIVITIES Public benefit How our activities deliver public benefit:
All of our charitable activities focus on the promotion of the Gospel of our Lord Jesus Christ and are undertaken to further our charitable purposes for the public benefit. It is part of our ethos to raise and give money to other charities where finances allow.
The charity has two churches The Parish Church, St. Nicholas and the District Church St. Barnabas. We also have a Hall on the High Street. St Nicholas Parochial Hall is used extensively for church and community functions and occasions.
In addition to Worship, Prayer and occasional offices our churches are used by the local schools for concerts, acts of worship and nativity plays. We are seeing an increase in the church being used for the performance of Arts with various concerts held by external organisations including Kenilworth Arts Festival.
In usual times, the churches are open during the day with a steady flow of visitors. Some come to admire the Grade 1 listed architecture of St Nicholas Church, but many come to find a place of peace and prayer. Over the past year, this has not been possible due to the application of the risk assessment or national regulations.
The aim of the worshipping community is to provide a space of inclusion and welcome with many of its activities focused on community relationship building and addressing direct public need issues most principally the effects of poverty and loneliness. The principle of mutual support and stewardship as expressed in scripture underpins the financial decisions in funding our projects to ensure all demographics of our parish have access to the church community activities. We first a foremost seek to love people into the Kingdom of God.
Throughout the covid restrictions, church life has been promoted through digital means. The church obtained subscriptions for Zoom, Vimeo and set up a YouTube channel to allow our worship to be either pre-recorded or streamed live. Discipleship groups, meetings and social events moved onto Zoom. New equipment was purchased and set up in church to facilitate this. Over the past year, we have learnt how to make church life available over digital platforms, which we will carry through beyond the pandemic.
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
ACHIEVEMENT AND PERFORMANCE Charitable activities Worship, Nurture and Outreach
The year started off well with us maintaining and building upon the work of evangelism and outreach which we have built up over the previous years. Our children's ministry continued to flourish in January and February with good attendance at our key outreach events of Stay and Play, StN Kids and Café Sunday.
As we progressed through March, it became clear that the nation would be entering lockdown and communication and initial plans were put into place that encouraged people to continue to engage with us in Worship. Throughout the year and especially at the beginning there have been some hard decisions to be made by the Standing Committee and PCC. We may not have always got things right.
As we entered the first lockdown, several systems were put into place to enable care for the church community. Revd Alison Baxter set up a scheme for the ongoing pastoral care of the church family so that those who were most vulnerable were identified and the physical and emotional support that was required was provided. Revd Richard Moore continued with the ongoing pastoral care that was none COVID related. Revd Stella Bailey became the church representative in the town wide COVID support and along with Catherine Nyman became the dedicated safeguarding lead for the volunteers. Many church members joined either the church or town support system and it has been a joy to see new friendships blossom as a result. These pastoral systems continued throughout the year.
Our worship has adapted throughout the year. During the first lockdown services were led by the Clergy and Readers from their homes using Facebook. Each Sunday there would be a Eucharist in the morning and an act of worship in the evening. As we came out of the first lockdown the PCC authorised the setting up of a more sophisticated system in church and we are indebted to John Cherry who used his experienced knowledge to help make this happen. With the new system, we moved our online worship to YouTube or Zoom. Following consultation with the church family, during the summer months we held two morning services at 9am and 11am. This maximised the capacity in the building at the time the majority of people wished to attend worship. Social distancing measures were applied to the building significantly reducing the in-person capacity under the risk assessment. During the short lockdown in November and the full lockdown at the end of the year worship was live streamed from the church with a 10am Eucharist. Between 30th August and 25th October our Sunday worship moved to the Hall whilst the heating project was underway. We were able to offer in person and live streamed worship at two services a week with one service shaped more for families. Most services have been fully booked for in person attendance and we have had a significant online attendance with approximately 45 devices joining live and a further 58 views on average during the week. This has drawn new people into our church family and provided a platform that allowed the dispersed members of our community to re-connect with us. The lessons learnt about live streaming will be taken forward beyond the pandemic.
Under the requirements of applying the government guidance to our risk assessment, we have sadly been unable to open St Barnabas Church since March 2020. This is for two principal reasons. There is a major pinch point at the entrance of the church due to the door layout and the 2m social distancing rule. Due to the constantly changing regulations and the need to train and supervise the Curates during these difficult times there has not been capacity in the worship leadership team. However, it has been a delight to see most members of the St Barnabas community engage with worship and activities across the parish.
From March to November, we were unable to get Café Sunday meeting. Partly due to the depth at which the restrictions impacted this style of service and partly due to the capacity of the leadership in an environment where the regulations were frequently changing. However, we were able to sufficiently adapt the style of this worship gathering for a mixed mode style of worship allowing some people to be in person and others to join via Zoom.
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Our children's and Families ministry has been significantly impacted during the past year. From mid-March all of our in-person children's ministry was suspended, we have provided StN kids ministry via Zoom as well as attempting stay and play contact and Notelets. However, we have found that families have struggled to get children engaged with online provision. This was due to two reasons, firstly children were often over exposed to online activities especially when schools were in lockdown. Secondly, on the days when families were allowed to have days away or holidays the short window meant these times were too precious.
In August, Kate Ayling left us as our childrens and families worker and Clare Edwards was appointed in replacement. In doing so we increased this post from a part time role to full time. This will enable us to increase our capacity for this ministry. As a qualified teacher with SEN specialty Clare brings to our community a wealth of experience and ideas to develop in the future. The first year of this ministry increase will be funded from reserves and moving forward we will be reducing our parish share offering to bring us in line with other churches of our size.
All other aspects of church life were in full suspension from March until the end of the year, the Choir, Bell Ringing, Mothers Union, St Nicholas Ladies group, Flower Guild, Tea and Fellowship to name a few.
During the year we undertook 6 baptisms and 4 weddings which were significantly down from previous years and what was initially booked. However, we undertook 48 funerals which was a significant increase which statistically mirrors the impact of COVID in our society. During the year, we lost members of our church community whose death we grieve deeply but have been unable to honour and celebrate. In 2021 we will return back to a different community of people and notice the faces and voices no longer with us.
This year has not just been about loss. We have also grown in the past year, met new people and learnt more about ourselves. A new online house group was formed, and a discipleship group met online to undertake a course looking at styles of mission. We have held several online quiz evenings and a new zoom coffee group was formed on a Wednesday morning, which has developed into a supportive community holding each other in prayer. There has been a renewed sense of unity across the church community with everyone looking out for each other across the generations. We have developed an online ministry and sort new ways of sharing the Gospel of hope with our community. We have adapted how we do things with the Christmas Tree festival breaking out of the walls of the church with trees going up across the town.
A highlight of the year was the Nativity Trail which was an alternative way to tell the story of the incarnation. Our thank go to Heather Marsall for her creativity and ability to draw into this project people from all the corners of church life. An army of people made pompoms for sheep and the flower guild helped decorate the church in setting the backdrop of the story stations. Across the week a team of volunteers welcomed over 500 people in a COVID safe way to explore afresh the story of Christmas.
At times during this year, it has felt like we have been refined in a fire. As the national situation starts to emerge out of the pandemic, 2021 will be a year of deep reflection for us as a community as we nurture again the aspects of church life where there is capacity for growth. We will also have some difficult decisions to make. We will not come out of this pandemic the same church we were in March 2020. Some people will understandably want to adjust their commitment to some aspects of church life and due to the change in community membership some activities may no longer be viable or desirable. Therefore, prayerful discernment will be required.
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
ACHIEVEMENT AND PERFORMANCE Fundraising activities Maintenance, improvement and utilisation of the Buildings
The following were some of the items addressed during the year:
Maintenance budget controls were again in place and provided good performance against budget.
The heating project went ahead at the end of 2020 after being moved from the summer. A pause was placed on this project when the nation went into lockdown due to the COVID pandemic as the financial sustainability of the church was uncertain. After several months the leadership team were able to analyse the financial projection of the charity and felt sufficiently financially secure to reinstate the heating project. This project has provided a comfortable environment for future generations with a more efficient system.
Due to the COVID pandemic, the charity experienced difficulties in generating an income through its normal sources. For large parts of the year the Hall was either closed or under restricted use. The aim of the PCC was to ensure that the hall attempted to break even taking into account an increased cleaning cost and the inability to hire the hall for social functions. A small charge was passed onto the end users to reflect the increase in cleaning costs. The second area of restriction was on loose plate giving caused by the reduction in attendance at worship and our inability to hold large services at key festival periods. We also experiences a reduced income was in with the cancellation of Weddings and Baptisms and the policy of the Diocese to not charge for funerals during a significant portion of the year. Due to restrictions placed on the church under national regulations we were unable to hold our normal fundraising activities in the summer such as Sunday Teas and the open gardens. The PCC looked for new ways to generate an income to support the work of the church during the past year to offset losses caused by the COVID pandemic. The ability for people to give online was created and the church family were encouraged to review their regular giving with a stewardship campaign in February and several reminders during the year. The PCC applied for available grants where we qualified, to help support the work of the church through this difficult year. This included reducing our parish share commitment under the diocese scheme to support parishes.
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
FINANCIAL REVIEW
Financial position
During 2020 the charity again, maintained rigorous controls over its spending and limited expenditure to the income actually achieved. Spending controls will need to remain in place during the coming year and also in the future when we go forward to better times, to ensure that we can give as generously as possible to promote the Gospel of Jesus Christ.
We pay Parish Share in excess of the cost of clergy in this parish. These payments to what is known as the Support Fund in the Diocese enable the financially poorer parishes in the Diocese to have clergy. Our Parish Share amounted to £65,000 in 2020 (£101,000 - 2019). Although we initially pledged a parish share of £100,000 we reduced this down under the diocese scheme to financially support parishes during the pandemic.
The Charity was unable to give away any of its 2020 income to charities, but it did help raise money from a number of events such as a Christmas Tree Festival, for others.
The unrestricted funds income for 2020 totalled £155,312 (2019: £165,231) including exceptional items and this is detailed in the attached financial statements.
Of this, planned giving and gift-aided giving, including tax recoverable was £94,989 (2019: £101,544), together with trading activities of £30,670 (2019: £35,086) and charitable activities of £12,459 (2019: £25,634) with miscellaneous and investment income of £17,194 (2019: £2,969).
A total of £302,649 was expended from unrestricted funds (2019: £213,483), including the Diocesan parish share of £65,000 (2019: £101,000), together with other charitable activity costs and management costs.
Taking account of transfers between funds detailed within the notes to the accounts, the net result for the year was a surplus on unrestricted funds of £17,676 (2019: £37,816 deficit). The balance carried forward on unrestricted funds totalled £266,909 (2019: £249,233).
Principal funding sources
The PCC's cash reserves are sufficient in the short-term to meet the foreseeable expenditure of the PCC
The principle funding source of the Church is its members. The income has enabled us to meet our parish share to the diocese which includes the provision of clergy and to pursue mission and ministry projects highlighted elsewhere in this report.
The church has an investment policy by which we keep our cash balance with the Yorkshire bank and the Central Board of Finance of the Church of England to get the best interest rate. The endowment fund together with the investments maintained via the Coventry Diocesan Trustees are held by the CCLA, a unit trust of the Central Board of Finance.
Reserves Policy
The PCC has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets ("free reserves") held by the PCC should not be less than 25% of unrestricted income.
In 2020, total unrestricted income was £155,312 (2019 - £165,231) at 25% this equates to £38,828 (2019 - £41,308) in unrestricted funds. At the balance sheet date the free reserves were £259,255 (2019 - £240,114), a surplus of £220,427 (2019 - £198,906).
Details of any capital commitments at the year-end which are not reflected in the reserves because they cannot be determined at the date of these financial statements are detailed in the notes.
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
The Parochial Church Council (PCC) is a corporate body established by the Church of England. It operates under the Parochial Church Council measure. The appointment of PCC members is governed and set out in the Church Representation Rules.
PCC members are recruited through notice boards in both churches, the printed Sunday News and Notices and through oral notices at services. Basic induction and training is provided in the parish.
The PCC organises itself through the following working groups who make recommendations to the full council:
"Core Operations Team (which includes HR, finance and day to day management)" "Strategy Team" "Worship, Nurture and Outreach" "Buildings Team"
Decisions are made by the PCC. Exceptionally,and only when time is of the essence, the Standing Committee can by statute make decisions between PCC meetings. It is our practice for PCC to ratify such decisions when they meet.
The PCC meets every other month and the working groups meet in the intervening months. The PCC Standing Committee meets before every PCC.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1126227
Principal address
Parochial Hall 28 High Street Kenilworth CV8 1LZ
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Trustees
Reverend S Bailey Vicar K Grierson Property manager A Brooks C-Opted to PCC (appointed 25/10/2020) K Mottram Deanery Synod to 2023 (appointed 25/10/2020) S Short PCC to 2023 (appointed 25/10/2020) M Bull Deanery synod until 2020 (resigned 25/10/2020) M Underwood St Barnabas DCC Representative M Lovegrove PCC Secretary(Diocesan Synod until 2021) P Holder Elected until 2023 L Twibill Elected until 2020 M Trewick Elected until 2023 H Alford Reader K Ayling Elected until 2021 (resigned 17/9/2020) K Ayling Elected until 2021 (resigned 17/9/2020) C Nyman Co-opted until 2020 N Elliott Elected to 2021 J Allsop Elected to 2021 T Wilkes Church Warden C Bisping Elected until 2022 H Marshall Elected until 2022 M Rogers Elected until 2022 Reverend A Baxter Curate Reverend R Moore Curate R Graham PCC Treasurer J Cherry Church Warden Independent Examiner Mr R Smallwood FCCA Wallace Crooke Walsall Limited Chartered Accountants Wallace House 20 Birmingham Road Walsall West Midlands WS1 2LT Gift Aid Officer Peter Spencer 23 Berkeley Road Kenilworth Treasurer Russell Graham 14 Pears Close Kenilworth CV8 1BS
The Standing Committee consists of The Vicar, Treasurer, Churchwardens and PCC Secretary.
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
SAFEGUARDING
The PCC takes safeguarding seriously and adopted the recommended safeguarding policy from the Coventry Diocese which reflects recent legislative changes. The PCC has complied with the duty to "have due regard" to the House of Bishops' guidance in relation to safeguarding The PCC are now the legal body responsible for safeguarding and the risk of liability sits with the PCC and the Church insurance. The implementation of this important policy will impact how we work as a church but due to its nature is non-negotiable. Our safeguarding officer and parish administrator regularly reviews and ensure all who should complete a DBS have done so and training was up to date at correct levels. The PCC has completed complete a safeguarding action plan to show how it is working towards the full implementation of all policies. There was one safeguarding incident in relation to our parish that triggered a diocese core group. On recommendation of this group the incident was reported in accordance with statutory requirements to the charity commission. This has not directly impacted our parish life.
Approved by order of the board of trustees on 23 May 2021 and signed on its behalf by:
Reverend S Bailey - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
Independent examiner's report to the trustees of The Parochial Church Council of St Nicholas Kenilworth
I report to the charity trustees on my examination of the accounts of The Parochial Church Council of St Nicholas Kenilworth (the Trust) for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr R Smallwood FCCA Wallace Crooke Walsall Limited Chartered Accountants
23 May 2021
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 94,989 Charitable activities 5 Gospel of our Lord Jesus Christ 12,459 Other trading activities 3 30,670 Investment income 4 933 Other income 6 16,261 Total 155,312 EXPENDITURE ON Charitable activities 7 Gospel of our Lord Jesus Christ 129,784 Other 172,865 Total 302,649 Net gains on investments - NET INCOME/(EXPENDITURE) (147,337) Transfers between funds 18 165,013 Net movement in funds 17,676 RECONCILIATION OF FUNDS Total funds brought forward 249,233 TOTAL FUNDS CARRIED FORWARD 266,909 |
Restricted funds £ - - - 4,987 - 4,987 8,595 - 8,595 5,816 2,208 (165,013) (162,805) 850,003 687,198 |
Endowment fund £ - - - - - - - - - 10,590 10,590 - 10,590 163,531 174,121 |
2020 Total funds £ 94,989 12,459 30,670 5,920 16,261 160,299 138,379 172,865 311,244 16,406 (134,539) - (134,539) 1,262,767 1,128,228 |
2019 Total funds £ 101,544 25,634 35,086 6,777 1,202 170,243 198,741 14,742 213,483 52,087 8,847 - 8,847 1,253,920 1,262,767 |
|---|---|---|---|---|
The notes form part of these financial statements
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
BALANCE SHEET 31 DECEMBER 2020
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 14 7,654 Investments 15 - 7,654 CURRENT ASSETS Debtors 16 1,457 Cash at bank 272,587 274,044 CREDITORS Amounts falling due within one year 17 (14,789) NET CURRENT ASSETS 259,255 TOTAL ASSETS LESS CURRENT LIABILITIES 266,909 NET ASSETS 266,909 FUNDS 18 Unrestricted funds Restricted funds Endowment funds TOTAL FUNDS |
Restricted funds £ 687,198 - 687,198 - - - - - 687,198 687,198 |
Endowment fund £ - 174,121 174,121 - - - - - 174,121 174,121 |
2020 Total funds £ 694,852 174,121 868,973 1,457 272,587 274,044 (14,789) 259,255 1,128,228 1,128,228 266,909 687,198 174,121 1,128,228 |
2019 Total funds £ 696,844 325,809 1,022,653 4,532 241,337 245,869 (5,755) 240,114 1,262,767 1,262,767 249,233 850,003 163,531 1,262,767 |
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The financial statements were approved by the Board of Trustees and authorised for issue on 23 May 2021 and were signed on its behalf by:
Reverend S Bailey - Trustee
The notes form part of these financial statements
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and Charities Act 2011.The financial statements are prepared under the historical cost convention, modified to include investments at fair value.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
At the time of finalising the annual accounts, the economic environment is suffering from the Corona crisis. The extent and duration of the crisis is currently difficult to foresee, but it can be assumed that it will have a severe impact on the economy and The Parochial Church Council of St Nicolas Kenilworth. The trustees believe the Church currently has adequate resources to cover liquidity needs in the coming months and the accounts should therefore be prepared on a going concern basis
The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A
Income
Collections and other casual giving are recognised when received by or on behalf of the PCC. Planned giving is recognised when received.
Tax recoverable on gift aid is recognised when the planned giving of the gift is received. Any such income included but not received as at the year end is shown as a debtor in the balance sheet.
Grants, legacies and donations are recognised when the PCC is notified of its entitlement to receive them, the amount is reliably measurable and receipt is probable.
Income from Weddings and funerals are accounted for on a receivable basis. Any such income included but not received as at the year end is shown as a Trade debtor in the balance sheet.
Funds raised by the Summer garden party, the Christmas fair and other similar Parish events are accounted for gross.
Sales of and advertising income from the Parish magazine is accounted for gross, as are sales from the magazine and bookstall.
Rental and other income
Income from regular contractual lettings is recognised when due. Income from occasional lettings and other casual income is recognised when received.
Income, gains and losses on investments
Dividends and interest are recognised on an accruals basis. Realised gains or losses are recognised at the time of disposal.
continued...
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES - continued
Income
Gains and losses on revaluation are recognised as noted in the accounts. All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy and it is probable that the income will be received.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the Church to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Grants and donations are recognised when paid out, or where the PCC has given a binding undertaking to pay, if earlier.
Parish Share is accounted for the year for which it is due. Any unpaid share at the year end is accounted for as a creditor at the year end and included in the balance sheet.
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Fixed assets
Tangible fixed assets
Tangible Fixed assets are stated at a valuation rather than historic cost, where there is no reliable record of the historic cost of assets acquired possibly many years ago.
The PCC does not at present intend to incur the expense of quinquennial valuation of assets so acquired only for the purposes of disclosure in the financial statements. The valuations shown are solely for the purposes of proxy for historic cost. No depreciation charge is made in respect of the freehold buildings on the grounds that the PCC has a policy and practice of regular maintenance with such assets having a very long remaining useful economic life.
Consecrated and beneficed property of any kind is excluded from the financial statements by virtue of section 96(2)(a) Charities Act 1993.
St Nicholas church is held by the Vicar in trust. The church is a consecrated building, and a faculty is required to effect any work on it. In accordance with accounting regulations for churches, the cost of any works is written off in the year it occurs. The contents of the consecrated building are held in trust by the Churchwardens and a faculty is required to purchase or sell such assets. Any such purchases or sales in accordance with accounting regulations for churches pass through the church accounts in the year they occur. These assets are listed in the Terrier which can be inspected at any reasonable time by prior appointment with the Churchwardens. Except as disclosed in the financial statements, they are not otherwise reported because there is no reliable information about historic cost.
The Parochial Hall restoration costs have been capitalised on the basis that the expenditure provides an enhancement of the economic value of this asset.
Other fixtures, fittings, furniture, equipment and software are accounted for at cost less depreciation at 25% on a reducing balance basis. Minor items costing less than £500 are written off in the year of acquisition.
continued...
-15-
THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES - continued
Fixed assets
Rental property
Income is derived from the rental of St Barnabas house, however this asset has been included within tangible fixed assets as the trustees consider that to establish a fair value of the St Barnabas house as an investment property component within the original church property would be too costly.
Fixed Asset Investments
Fixed asset investments are valued at market value as at the balance sheet date.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
General or designated funds represent the funds of the PCC held on general trusts for the purposes of the Church of England in the Parish or more widely for the general charitable purposes of the PCC on behalf of the townspeople of Kenilworth. These funds may include funds designated for a particular purpose by the PCC.
Restricted funds are those funds which must be used or expended only for the purposes for which the funds were given or raised. The notes to the accounts disclose the movements on restricted funds.
Endowment funds are those funds where the PCC is not free to erode the capital of the endowment, but must retain it and apply any income only for the purposes of the endowment. The PCC does not have any expendable endowments.
The PCC has sought preliminary legal advice about the terms of trust on which it administers real property. Pending that advice, such property has been treated for the purposes of financial reporting as shown in the notes to the financial statements. This is to show for reporting purposes a true, fair and prudent view of the assets at the disposal of the PCC. In the event of any actual proposal to dispose of such property, the possibility of that and the use of any proceeds would need considered advice.
Cash and bank
Short term deposits included cash held at deposit either with the CBF Church of England Funds, or at the bank.
2. DONATIONS AND LEGACIES
| Committed giving Cash giving Gift aid Grants, bequests, donations and appeals Casual giving Wall Safe |
2020 £ 78,560 2,443 6,156 4,054 3,365 411 94,989 |
2019 £ 64,353 10,909 13,157 5,066 6,703 1,356 101,544 |
|---|---|---|
continued...
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
| 3. OTHER TRADING ACTIVITIES Parochial Hall and St Barnabas House income 4. INVESTMENT INCOME Investment interest Bank account interest 5. INCOME FROM CHARITABLE ACTIVITIES Activity Receipts from parish events Gospel of our Lord Jesus Christ Magazine and bookstall receipt Gospel of our Lord Jesus Christ Wedding and funeral fees Gospel of our Lord Jesus Christ St Nicholas wives group Gospel of our Lord Jesus Christ Hospitality Gospel of our Lord Jesus Christ Childrens Work Gospel of our Lord Jesus Christ 6. OTHER INCOME Miscellaneous income 7. CHARITABLE ACTIVITIES COSTS Direct Costs £ Gospel of our Lord Jesus Christ 104,701 |
2020 £ 30,670 2020 £ 4,987 933 5,920 2020 £ 175 1,200 10,457 47 152 428 12,459 2020 £ 16,261 Support costs (see note 9) £ 33,678 |
2019 £ 35,086 2019 £ 4,993 1,784 6,777 2019 £ 3,544 2,227 13,857 611 2,365 3,030 25,634 2019 £ 1,202 Totals £ 138,379 |
|---|---|---|
continued...
-17-
THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
8. GRANTS PAYABLE
| GRANTS PAYABLE | ||
|---|---|---|
| Gospel of our Lord Jesus Christ The total grants paid to institutions during the year was as follows: Other giving and outreach |
2020 £ - 2020 £ - |
2019 £ 200 |
| 2019 £ 200 |
9. SUPPORT COSTS
| Management £ Gospel of our Lord Jesus Christ 27,600 |
Governance Other costs £ £ 3,078 3,000 |
Totals £ 33,678 |
|---|---|---|
10. TRUSTEES' REMUNERATION AND BENEFITS
Upon her appointment as Children and Families worker Kate Ayling, a trustee of the PCC, is directly remunerated by the PCC. Her husband Keith Ayling has an actual conflict of interest in relation to his wife's employment and both are recused from discussions and decisions in relation to the remuneration of the Children and Families worker. Some of the ordained clergy are remunerated by the Diocese of Coventry and their emoluments and associated pension contributions are, indirectly, met by the parish share which the PCC pays to the Diocese.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.
The PCC does, however, pay to the clergy travelling expenses at HMRC approved rates and other reasonable vouched expenses of their vocation.
11. STAFF COSTS
| Wages and salaries The average monthly number of employees during the year was as follows: Family / Youth worker Administrative Cleaning |
2020 £ 22,730 22,730 2020 1 2 1 4 |
2019 £ 24,106 |
|---|---|---|
| 24,106 | ||
| 2019 1 2 2 5 |
No employees received emoluments in excess of £60,000.
continued...
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
12. EXCEPTIONAL ITEMS
On the 10th February 2020, it was agreed at a PCC meeting that a new heating system would be installed in St Nicholas Church.
During this current year the project has been commenced, the expenditure to date is shown in the detailed statement of financial activities £172,865, together with the previous year preparation costs of £14,742.
Once the project has been completed, the total costs are expected to be in the region of £205,000.
This expenditure has been treated as an expense with the SOFA in line with the accounting policies detailed on page 15.
Contributions of £13,955 were made towards the cost of this project via proceeds from sales of pews, chair sponsorships and various donations.
13.
| COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 101,544 - Charitable activities Gospel of our Lord Jesus Christ 25,634 - Other trading activities 35,086 - Investment income 1,765 5,012 Other income 1,202 - Total 165,231 5,012 EXPENDITURE ON Charitable activities Gospel of our Lord Jesus Christ 191,457 7,284 Other 14,742 - Total 206,199 7,284 Net gains on investments - 29,414 NET INCOME/(EXPENDITURE) (40,968) 27,142 Transfers between funds 3,152 (3,152) Net movement in funds (37,816) 23,990 RECONCILIATION OF FUNDS Total funds brought forward 287,049 826,013 TOTAL FUNDS CARRIED FORWARD 249,233 850,003 |
Endowment fund £ - - - - - - - - - 22,673 22,673 - 22,673 140,858 163,531 |
Total funds £ 101,544 25,634 35,086 6,777 1,202 170,243 198,741 14,742 213,483 52,087 8,847 - 8,847 1,253,920 1,262,767 |
|---|---|---|
continued...
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
14. TANGIBLE FIXED ASSETS
| COST At 1 January 2020 Additions At 31 December 2020 DEPRECIATION At 1 January 2020 Charge for year At 31 December 2020 NET BOOK VALUE At 31 December 2020 At 31 December 2019 |
Fixtures, Freehold fittings property & equipment £ £ 685,618 60,899 - 1,086 685,618 61,985 - 49,673 - 3,078 - 52,751 685,618 9,234 685,618 11,226 |
Totals £ 746,517 1,086 747,603 49,673 3,078 52,751 694,852 696,844 |
|---|---|---|
| 1998 |
Buildings insurance | ||
|---|---|---|---|
| Land & buildings | Valuation | valuation | Notes |
| (2001 for St B | |||
| House) | |||
| Excluded from the financial | |||
| statements by virtue of | |||
| section 96(2)(a) Charities | |||
| St Nicholas Church | Nil | 17,035,200 | Act 1993. |
| St Barnabas Church | 20,000 | 2,800,000 |
|
| St Barnabas House, huts & | |||
| Allotments | 110,550 | 240,000 |
|
| Parochial Hall | 75,000 | 2,800,000 |
|
| Parochial Hall Restoration | |||
| Cost (2010 and 2011) | 480,068 |
The land and buildings, excluding consecrated and beneficed property, were valued by the PCC in 1998 (2001 for St Barnabas House). Restrictive covenants might exist affecting the disposal of these properties.
continued...
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
15. FIXED ASSET INVESTMENTS
| FIXED ASSET INVESTMENTS | |
|---|---|
| Listed | |
| investments | |
| £ | |
| MARKET VALUE | |
| At 1 January 2020 | 325,809 |
| Disposals | (168,094) |
| Market value adjustment | 16,406 |
| At 31 December 2020 | 174,121 |
| NET BOOK VALUE | |
| At 31 December 2020 | 174,121 |
| At 31 December 2019 | 325,809 |
There were no investment assets outside the UK.
Long term investments are included at market value at 31 December 2020. The SOFA includes the net gains and losses arising on revaluations during the year.
The endowment fund may only be used for maintaining the fabric of St. Nicholas Church. The endowment is invested in The CBF Church of England Investment Fund (now called CCLA) Accumulation Shares and the value at 31 December 2020 is £174,121 (2019: £163,531).
The restricted investment was held by the CCLA, a unit trust of the Central Board of Finance and is maintained via the Coventry Diocesan Trustees. It was minuted and a resolution passed that the restricted investment would be released and the investment disposed of, and utilised for the funding of the necessary refurbishment of St Nicholas Church.
16. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade debtors Other debtors |
2020 £ 942 515 1,457 |
2019 £ 1,630 2,902 4,532 |
|---|---|---|
continued...
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
17. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade creditors Other creditors |
2020 £ 1,609 13,180 14,789 |
2019 £ 2,575 3,180 5,755 |
|---|---|---|
18. MOVEMENT IN FUNDS
| Unrestricted funds General fund Restricted funds Land and buildings St Barnabas fixed asset donations St Nicholas maintenance Parochial Hall fixed asset donations Investments Endowment funds Endowment fund TOTAL FUNDS |
At 1/1/20 £ 249,233 685,618 21 - 2,086 162,278 850,003 163,531 1,262,767 |
Net movement in funds £ (147,337) - (5) (3,081) (522) 5,816 2,208 10,590 (134,539) |
Transfers between funds £ 165,013 - - 3,081 - (168,094) (165,013) - - |
At 31/12/20 £ 266,909 685,618 16 - 1,564 - 687,198 174,121 1,128,228 |
|---|---|---|---|---|
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds St Barnabas fixed asset donations St Nicholas maintenance Parochial Hall fixed asset donations Investments Endowment funds Endowment fund TOTAL FUNDS |
Incoming resources £ 155,312 - 4,987 - - 4,987 - 160,299 |
Resources expended £ (302,649) (5) (8,068) (522) - (8,595) - (311,244) |
Gains and Movement losses in funds £ £ - (147,337) - (5) - (3,081) - (522) 5,816 5,816 5,816 2,208 10,590 10,590 16,406 (134,539) |
|---|---|---|---|
continued...
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THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
18. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Land and buildings Youthworker St Barnabas fixed asset donations St Nicholas maintenance Parochial Hall fixed asset donations Organ restoration fund Investments Legacy for St Nicholas Other smaller restricted funds St Nicholas sound & vision screen Endowment funds Endowment fund TOTAL FUNDS |
At 1/1/19 £ 287,049 685,618 2,518 28 - 2,782 565 132,864 500 233 905 826,013 140,858 1,253,920 |
Net movement in funds £ (40,968) - - (7) (1,569) (696) - 29,414 - - - 27,142 22,673 8,847 |
Transfers between funds £ 3,152 - (2,518) - 1,569 - (565) - (500) (233) (905) (3,152) - - |
At 31/12/19 £ 249,233 685,618 - 21 - 2,086 - 162,278 - - - 850,003 163,531 1,262,767 |
|---|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds St Barnabas fixed asset donations St Nicholas maintenance Parochial Hall fixed asset donations Investments Endowment funds Endowment fund TOTAL FUNDS |
Incoming resources £ 165,231 - 5,012 - - 5,012 - 170,243 |
Resources expended £ (206,199) (7) (6,581) (696) - (7,284) - (213,483) |
Gains and Movement losses in funds £ £ - (40,968) - (7) - (1,569) - (696) 29,414 29,414 29,414 27,142 22,673 22,673 52,087 8,847 |
|---|---|---|---|
continued...
-23-
THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
18. MOVEMENT IN FUNDS - continued
Transfers between funds
Investment funds
The restricted investment held by the CCLA, a unit trust of the Central Board of Finance, were released by resolution and minuted during the year to 31 December 2020. These funds were transferred from the restricted funds to the general funds to cover the St Nicholas church repair project.
The value at the release date was £168,094 (31 December 2019: £162,278)
St Nicholas maintenance
The nature of the fund is to maintain and insure St Nicholas' church, which is an ancient and valuable asset for the community of Kenilworth and those who visit the town.
The church is, so far as possible, kept open to anyone who wishes to visit. The gardens around the church are maintained by volunteers at no cost.
The cost of maintaining the fabric of St Nicholas, including insurance, could not be met alone from the fabric maintenance fund and therefore any deficit of funds is transferred from the general fund.
19. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020.
-24-
THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| INCOME AND ENDOWMENTS Donations and legacies Committed giving Cash giving Gift aid Grants, bequests, donations and appeals Casual giving Wall Safe Other trading activities Parochial Hall and St Barnabas House income Investment income Investment interest Bank account interest Charitable activities Receipts from parish events Magazine and bookstall receipt Wedding and funeral fees St Nicholas wives group Hospitality Childrens Work Other income Miscellaneous income Total incoming resources EXPENDITURE Charitable activities Wages and pension costs Parish share Magazine and bookstall costs Altar service costs Music, organ, organist and choir expenses Bell ringing Clergy expenses St Nicholas Wives Group costs Carried forward |
2020 £ 78,560 2,443 6,156 4,054 3,365 411 94,989 30,670 4,987 933 5,920 175 1,200 10,457 47 152 428 12,459 16,261 160,299 22,730 65,000 132 4,520 4,226 2,061 5,032 131 103,832 |
2019 £ 64,353 10,909 13,157 5,066 6,703 1,356 101,544 35,086 4,993 1,784 6,777 3,544 2,227 13,857 611 2,365 3,030 25,634 1,202 170,243 24,106 101,000 58 2,891 8,183 921 5,768 971 143,898 |
|---|---|---|
This page does not form part of the statutory financial statements
-25-
THE PAROCHIAL CHURCH COUNCIL OF ST NICHOLAS KENILWORTH
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Charitable activities Brought forward Hospitality costs Childrens work Grants to institutions Other Exceptional items Support costs Management St Nicholas Church running expenses, maintenance and repairs St Barnabas Church running expenses, maintenance and repairs Parochial Hall running expenses, maintenance and repairs Phones, office administration and consumables Insurance Other Depreciation of tangible fixed assets Governance costs Independent examiners fee Total resources expended Net expenditure before gains and losses Realised recognised gains and losses Realised gains/(losses) on fixed asset investments Net (expenditure)/income |
2020 £ 103,832 147 722 - 104,701 172,865 8,184 2,157 6,446 3,539 7,274 27,600 3,078 3,000 311,244 (150,945) 16,406 (134,539) |
2019 £ 143,898 2,755 3,934 200 150,787 14,742 12,031 8,621 8,312 4,583 7,584 41,131 3,743 3,080 213,483 (43,240) 52,087 8,847 |
|---|---|---|
This page does not form part of the statutory financial statements
-26-