## **Trustees' Annual Report for the period**
Period start date Period end date 01 January 2023 31 December 2023
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1126196
THE VIPINGO VILLAGE FUND
**Charity's principal address**
Old Chapel Ewhurst Green ROBERTSBRIDGE **Postcode TN32 5TD**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Kathryn Hardman Chairperson
2 Zoe Kristina Hardman Board member
3 CAROL HARDMAN Board member
4 Peter Wiles Board Member
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
## TRUST DEED
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustee selection methods
Appointed by the board
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance the education of children and adults in the village of Vipingo in kenya, by providing and assisting in the provision of facilities for education which they could not otherwise afford through lack of means.
March **2012**
**TAR**
2
1. Provided quality education and meals for primary school children (PP1 to Class 8) free of cost.
2. Paid school fees and upkeep money for secondary school children who’ve graduated from the primary division and gone ahead to join various secondary schools.
3. Paid for extracurricular activities including sports and performing arts for the primary school children.
In undertaking these activities, the Trustees have observed the ethics and tenets guiding public benefit as per the Charity Commission.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
1. Our activities have generated considerable interest from new
**Summary of the main** donors and received funding from new sources both local and
**achievements of the charity** foreign.
**during the year** 2. We were able to restructure our academic calendar successfully to accommodate the changes brought in by the government following Covid 19 disruptions.
3. Our first student who has grown through our school from primary and later secondary and now has joined Daystar University to study Actuarial Science. Such a proud moment for all of us.
March **2012**
**TAR**
4
## **Section E Financial review**
We have separated our reserves based on use. Any reserves meant for **Brief statement of the** secondary school and university sponsorships are handled separately **charity’s policy on reserves** from operation funds.
**Details of any funds materially in deficit**
N/a
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Our sources of funds are mainly from individual donors and foundations. We also fundraise through events such as The American Century Celebrity Golf Championship Tournament.
The expenditure towards medical, food, and teachers’ salaries have enabled students get quality education and stay in school.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Carol Hardman
**Position (eg Secretary, Chair,** Board member/ Founding Trustee **etc)**
March **2012**
**TAR**
5
Date
October 27,2024
TAR
March 2012
**----- Start of picture text -----**
THE VIPINGO VILLAGE FUND 1126196
Receipts and payments accounts CC16a
For the period Jan-23 Dec-23
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Doations and grants 104,297 - - 104,297 138,089
- - - -
Other income 3,039 - - 3,039 3,516
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
107,336 - - 107,336 141,605
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 107,336 - - 107,336 141,605
A3 Payments
Advertisement and promotions - - - 1,052
Food expenses 13,993 - - 13,993 14,711
Computer expenses 158 158 1,947
Uniforms and clothing 516 516 1,080
Supplies 1,895 1,895 6,819
Charitable Contributions 4,946 4,946 3,192
Entertainment 991 991 1,071
Freight, post and telecommunications 1,769 1,769 1,978
Secondary school sponsorships 5,658 5,658 9,668
Hotel Boarding and Lodging 539 539 538
CSR Projects 1,765 1,765 -
Fundraising expenses - 84
Power and fuel 3,366 - - 3,366 3,540
Repairs and maintenance 7,512 - - 7,512 9,477
Training and workshop expenses 286 286 248
Travel & Subsistence 4,393 4,393 7,496
Activity fees and subscriptions 1,666 1,666 792
Insurance 2,041 2,041 2,249
Medical expenses 1,923 1,923 1,974
PTA Expenses 50 50
Depreciation expenses - - - 2,772
Employment expenses 64,307 - - 64,307 62,155
Finance Cost 749 749 771
Proffesional Fees 1,735 1,735 10,011
Printing & Stationery 3,548 3,548 3,850
Miscellaneous 550 550 134
- - - - -
Sub total [ 124,356 ] - - 124,356 147,609
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 124,356 - - 124,356 147,609
Net of receipts/(payments) - 17,020 - - - 17,020 - 6,004
A5 Transfers between funds CCXX R1 accounts (SS) - - - 1 - 28/10/2024 -
**----- End of picture text -----**
**A6 Cash funds last year end - - - - -** _**Cash funds this year end**_ **- 17,020 - - - 17,020 - 6,004**
CCXX R2 accounts (SS)
28/10/2024
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Payroll liabilities
**Details**
**Details**
Property plant and Equipment
Bank
Cash in Hand
Money Market Fund
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Prepaid Expenses
Other receivables
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,528**
**-**
**904**
**-**
**4,680**
**-**
**10,112**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**438**
**-**
**2,394**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
18,974
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
869
**-**
**-**
**-**
**-**
**-**
Print Name
Carol Hardman|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
08/07/2023|
CCXX R3 accounts (SS)
28/10/2024
3
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** The Vipingo Village Fund **On accounts for the year** 31[st] December 2023 **Charity no** 1126196 **ended (if any) Set out on pages** 1&2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2022** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I am qualified to undertake the examination by being a qualified member of **examiner's statement** The Chartered Institute of Management Accountants.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|CPA Rose Jamhuri
**Date:**|25thOctober 2024|
|---|---|---|
||||
||CPA Rose Jamhuri||
||||
||Certified Public Accountants of Kenya (CPA-K)||
**Oct 2018**
1
**IER**
## **Address:**
```
P.O.Box 35440-00200 Nairobi
```
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**