2020-12-31-accounts - The Vipingo Village Fund

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VIPINGO VILLAGE FUND

TRUSTEES REPORT 2020

Covid 19 has had a major impact on the charity on many levels. The school was closed in March 20 with a partial opening in October for the two National exam years, 4 & 8, returning to school on October 12[th] , an unparalleled year

During Covid as the school had been closed, we were not allowed to cook for the children, so we turned to donating food parcels to 119 families that equates to approximately 800 people, which we continued from March through to the end of the year. Some 350,000 food parcels were handed out. It obviously cost a lot of money, which thankfully Vipingo e.V. managed to mainly fund with our food budget going to top up the bill but we helped keep body and soul together for many people.

In addition to this, the sewing cooperative produced approximately 1,800 masks that were distributed, for free to all FHMS families and other destitute, it being mandatory to wear one. We also sent 800 to various parts of the world which provided a small income for VVF.

With school still closed for the majority, we were left with approximately 125 children staying at home and, whilst home schooling continued, it is not the same as being in school and surrounded by teachers, English and learning.

The school returned in its entirety on January 4[th] , 2021 and, whilst expecting it, we were extremely disappointed in their level of English. Non-existent! We are also dealing with the teacher’s loss of teaching skills. To this end we employed Sian Summers to come to school on the 3[rd] January to give a workshop on teaching skills, methods of learning etc. This proved highly successful and was enjoyed by all.

The government has sent out guidelines for taking the national exams and we are now in the second term for the majority of the school and after a short break in April will go into the third term, with the exams in June but for the for Years 4 & 8. It will be more like a crammer with a year scrunched into two terms, the first having been lost in the past!

Regarding Covid we only had one hiccup. Our longest serving member of staff, Stella Umazi, behaved in a totally unprofessional manner over a Covid test for which both she, and her husband tested positive. She failed to report the matter to Lucky as a result we had no option than to close the school, which then remained closed until January 4[th] , 2021. In the light of her actions, it was discovered that she had been applying for jobs in the government sector, without informing us and had no compunction in leaving us in the lurch. She has been urged on by her husband, who wrote the letter purportedly from her, explaining her actions, all of which were proved incorrect. We had a meeting with her on Monday 18[th] to discuss both her actions and disloyalty, as she is already on maternity leave, we feel she should be paid until the end of January and then dismissed with her dismissal letter going out to her this week.

Her actions had far reaching repercussions in other areas. Our two exam years missed out on two vital weeks’ schooling. All the staff, during lockdown had undertaken a 12-week proper computer course on the basis they undertook to practice daily, with the school then closed again, the impetus was lost, and many will lose the benefit that should have happened. To say that Tim and I are extremely disappointed with her, is somewhat of an under-statement.

Lucky has, over a long period of time, helped her and her family and went to extraordinary lengths to help find her abducted niece last year.

On a positive note, the computer course was a great success. They all finished except one, Stella Gambo, (nursery assistant) with their Certificates of Competency and we felt all benefitted from the experience and was a very good use of ‘dead’ time. All reports must now be online, and we are included to see what they are planning.

The land issue rumbles on BUT Thomas is confident that we will successfully conclude the issue by end-February, I’m not holding my breath, but we are a much further down the line than ever before. Thomas will be writing a brief synopsis of the situation when he submits the accounts.

On a personal level I now have my Charity Work Visa and can stay here for three years without having to leave the country, which after seven years of trying is something of a triumph. This is 90% down to Thomas and his tenacity, to Tim for cultivating Moses, Charlie for signing various letters and, of course, to me for all my goodly works! � Tim is still trying for his and we are moving in the right direction, again thanks to Thomas.

1.Financial position

Reading last year’s financial report, I wish we were in the same position, but this is the year we lost two of our major donors the Zoe Carss Foundation and Future Hope e.V. both came to a natural end with the founders turning 80 and retiring. Then came Covid, which has changed the landscape of fundraising completely and meant that no events could take place and many smaller funds no longer exist because their funding has dried up.

As we now have a low balance in CIC, and currently the only guaranteed grant on the horizon is Jonaron we have had to take some tough decisions:

We have reduced all the staff’s salaries on a sliding scale of between 30-15%. Having had a preliminary meeting with the staff, we have a follow-up with them today to discuss their grievances. They, like the rest of the world, are finally beginning to wake up to the realities of life. With hindsight this should have been done right at the beginning of the pandemic to conserve funds, but no one had a crystal ball and knew how long or how deeply the situation was going to last.
We have stopped all support for extra curricula activities including:
Silver Bullets
Scouts
School outings
Uniforms
Most stationery
a. We have a deposit of Ksh 3,125,000 lodged at CIC Asset Management. Since we started with CIC at the end of May 2020, we have so far earned Ksh. 313,914.58 in interest at an effective rate of 9.1%.
b. We have Ksh1,200,000 in the current NCBA account, which should see us through for the next six weeks.
c. In additional £2,500 is with Barclays in the UK.

2. Accountants

a. Sadly, Kamal Hurree who did a very professional job on the accounts last year is unable to continue due to personal commitments. We are now on the lookout for another UK person If anyone knows of someone who they think could take over, and it really isn’t onerous, please can you let us know.
b. Audited Accounts – Thomas to report on this.

3. Fund Raising – 20/21

a. Jonaron Foundation: we are submitting our application and will be asking for £80,000, luckily as they match fund much, of last year’s income came in too late to be included in last year’s figures. We did however, put it in as pledged funds, so no guarantee.
b. Vipingo e.V: have been our main supporters for the past year. They have had over €30,000 on deposit in Germany allocated for the volunteer’s house. After our Skype call two weeks ago they, immediately released €10,000 to tide us over for this month, so we would not have to break the CIC deposit, they have had to go back to their members to ask permission to transfer the money from its original purpose into general funding. Quite rightly they asked some searching questions, including but not limited to:
What is the future of the school?
Who will take over the charity?
Who are our other donors?
These are profoundly serious questions that need to be answered. We feel that if we could get funding to see us through to the end of the year it would give us time to explore a permanent solution. These are:
Find another charity with similar aims, amalgamate, and get funding via them. Tim has a call with Cliff Fergusson who managed to do just that with his charity last year. He will report back.
Find someone who would like to take it over….any takers?
Find a fund that is committed to supporting us for the next 5 years.
c. We have recently opened up a new line of potential funds in the US through LifeWave, which as some of you may know, it is a medical breakthrough and is a world-wide phenomenon. We have one of our students Titianne who was diagnosed with Sickle Cell a couple of months ago and we decided that we would try and help her, currently there is no cure. So, we started her on ‘the patches’ and the results are looking incredibly positive, so much so she is now on her second month and we want to get her tested using the same criteria as at the beginning of her treatment to obtain empirical evidence that can be used. The charity obviously can not fund this, so we wrote to the powers that be and they have agreed to pay for both the tests, and the patches for the next four months. It could be a major medical breakthrough. They have added our website to theirs, they have hundreds of thousands of users, and we have already received $120 from 2 donations through Paypal. This proving a bit of a headache to set up but Kathryn and I are on the case and hope to have it resolved on Monday.
d. We met a delightful woman over Christmas called Gloria Billie, who works for the UN Education department. She was extremely interested in the school and hopes she can get us on the education pilot scheme, which would start in March If that happened, we would ask for a chunk of money as they have €20 million from Sweden allocated to the project.
e. I have also been in touch with someone called Peter Wiles, who was, last year, looking for a project in Kenya to support. I will gee him up.
f. Finally, we have been given, through another contact, an introduction to Caritas, the charitable arm of the Catholic Church. I have written twice but again, will chase.
g. The Mumujee Foundation did not donate in 2020.
h. We will be holding the golf event again one week after the LET, which currently is scheduled for the third week of October 2021, depending on the situation. We have learnt a lot and will be starting the planning incredibly early this year! Although it is again, very hard to be too enthusiastic or advanced as we don’t know what will be happening in October 2021.
i. Hog Roast and Barn Dance in the UK during the summer 2021?? Personally, we feel the fund raising apart from specific people will be a waste of time, and after speaking to Zoe and Dozza this has been confirmed but let’s wait and see.
j. Without being too dramatic we need EVERYONE to pull out all the stops if we are to have a viable charity. One thing I can assure you is that you, as Trustees, will not be exposed in any way.

Secondary Schooling

All of the children are now back in their respective schools, and apart from those with specific funding i.e. Luciano and Anne, have been returned without us having to pay any fees. How long this will continue we do not know.

Matters still outstanding

Tax exemption –We are in the process of drafting a Deed of Variation to appoint a VVF beneficiary, Kenya Kesho Trust, as required by KRA before we can be granted a tax exemption certificate.

Trustees

We say goodbye to Eleanor North who has resigned after 12 years and thank her for her involvement. Her name has been removed from the Charities Commission list but remains on PayPal, so it too should be removed from that. Barclays Bank needs to have the address changed and the paper statements sent to Old Chapel. Kathryn to organise, or I can do it from here.

Conclusion

We have to focus all our attention on fund-raising efforts and pursue all avenues. It is an extremely worrying time for all, and the reality is we may not survive.

CAROL HARDMAN FOUNDER TRUSTEE 09-JANUARY-2022

----- Start of picture text -----
THE VIPINGO VILLAGE FUND 1126196
Receipts and payments accounts
01-05-20 31-12-20
For the period from To CC16a
Section A Receipts and payments
Unrestricted funds Restricted funds Endowment funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations From the UK 24,748.87 - - 24,749 98,623
Direct Donations from outside UK 70,398.11 - - 70,398 15,818.00
- - - - -
Other Income 3,190 - - 3,190 11,023
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 98,337 0 0 0 0 0 98,337 125,464
A2 Asset and investment sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 98,337 0 0 0 0 0 98,337 0 125,464
A3 Payments
Advertisement & Promotions 271 - - 271 1,333
Food Expenses 18,042 - - 18,042 11,200
Computer Expenses 764.25 - - 764 468
Uniforms and Clothing 0 - - 0 148
Supplies 3,242 - - 3,242 2,732
Charitable Contributions 1,875 - - 1,875 1,311
Entertainment 947 - - 947 2,040
Freight, Post & Telecommunication 986 - - 986 2,221
Secondary School Sponsorships 25,325 - - 25,325 8,174
Hotel, Boarding and Lodging Expenses 1,010 - - 1,010 1,081
CSR Projects 2,014 - - 2,014 8,576
Fundraising Expenses 368 - - 368 3,409
Power and Fuel 731 - - 731 3,123
Repairs & Maintenance 3,880 - - 3,880 10,838
Training & Workshop Expenses 1,018 - - 1,018 142
Travel & Subsistence Expenses 3,245 - - 3,245 7,988
Activity Fees & Subscriptions 319 - - 319 1,133
Insurance 1,520 - - 1,520 1,622
Medical Expenses 3,248 - - 3,248 992
PTA Expenses 61 - - 61 120
Security Expenses 1,252 - - 1,252 569
Rent and Electrics 5,985 5,985
Depreciation Expenses 2,474 - - 2,474 2,624
Employment Expenses 38,428 - - 38,428 64,323
Finance Costs 539 - - 539 1,204
Other Expenses 1,133 - - 1,133 2,133
Professional Fees 5,128 - - 5,128 9,139
- - - - -
Sub total 123,806 - - 123,806 148,643
A4 Asset and investment purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 123,806 - - 123,806 148,643.00
Net of receipts/(payments) (25,469.82) - - (25,469.82) (23,179.00)
A5 Transfers between funds - - - - -
A6 Cash funds last year end 49,816 - - - -
Cash funds this year end 24,346.18 - - (25,469.82) (23,179.00)
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

Unrestricted funds to nearest £ 1,531 1,134 21,064	Restricted funds to nearest £ - - -	Endowment funds to nearest £ - - -
23,729	-	-
OK Unrestricted funds to nearest £ 1052 496 - - - -	OK Restricted funds to nearest £ - - - - - -	OK
		Endowment funds to nearest £ - - - - - -

Signed by one or two trustees on behalf of all the trustees B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	Details Payroll Liabilities Signature Details Other Assets Details Land and Buildings Plant and Machinery Equipment & Electronics Motor Vehicles	Fund to which asset belongs Fund to which asset belongs Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Fund to which liability relates Unrestricted Print Nam THOMAS MB	Cost (optional) - - - - - Cost (optional) 16,990 152 1,041 13,622 151 - - - - Amount due (optional) 649 - - e ARU	Current value (optional) - - - - - Current value (optional) 14,560 34 478 13,083 30 - - - - When due (optional) 09.01.2021 Date of approval 28-Jan-22

Independent examiner's report on the accounts

Section A Independent Examiner’s Report Report to the trustees/ Charity Name members of The Vipingo Village Fund On accounts for the year 31[th] Dec 2020 Charity no 1126196 ended (if any) Set out on pages 1&2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2020 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I am qualified to undertake the examination by being a qualified member of examiner's statement The Chartered Institute of Management Accountants.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Eric Nyabala Date: 15[th] Jan 2022 Name: Eric Nyabala Relevant professional ICPAK (CPA) qualification(s) or body (if any):

Oct 2018

IER

Address: Emily’s Cottage, 6 Chislett Gardens, Sandhurst, Berkshire, GU47 8EX

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER