ST ANNE'S COMMUNITY HALL ASSOCIATION Charity number 1126177 Company registration number 06105057 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2024 COMMUNITY ST ANNE'S COMMUNITY HALL ASSOCIATION CONTENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Legal and administrative information Independent examiners report Statement of financial activities Balance sheet Notes to the financial statements 5-10 ST ANNE'S COMMUNITY HALL ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2024 Charity number 1126177 Company registration number 06105057 Business address The Oak Tree Centre 252 Harwich Road Colchester Essex, C04 3DH 01206 6192981870266 Registered Offlce The Oak Tree Centre 252 Harwich Road Colchester Essex, C04 3DH Trustees MrMJHogg Mrs J E Bowls Mrs H G C Chuah Mr P Smith Mr M White Mrs N Sommers Resigned 13 June 2023 Appointed 24 Janaury 2024 Secretary Mrs H G C Chuah Chairman MrMJHogg Accountsnts Community 360 Winsley's House High Street Colchester Essex, C01 1 UG Bankers HSBC High Street Colchester C01 1DQ ST ANNE'S COMMUNITY HALL ASSOCIATION INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024 I report on the accounts of St Anne's Community Hall Association for the year ended 31 March 2024 which are set out on pages 3 to 10. Respective responsibilities of trustees and examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to: Examine the accounts under section 145 of the Charities Act, To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and To state whether particular matters have come to my attention. Basis of independent examiner's Statement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records" or the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair, view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Courtier FM Community360 Winsley's House, TQB for and on behalf of.. igh Street, Colchester, Essex Date 2£/0%120£9 ST ANNE'S COMMUNITY HALL ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted Designated Restricted funds funds funds 2024 Total 2023 Total Notes Incomin resources Incoming resources from generating funds: Donations and legacies Income from Charitable activities 1,660 23,090 24,750 1,660 95,594 97,254 1,250 83,888 85,138 72,504 72,504 Total income and endowments Ex enditure on Charitable activities Charitable activities Cost of raising funds Total resources expendèd 69,437 1,418 70,855 17,801 87,238 1,418 88,656 72,581 17,801 72,581 Net incomellexpendituro) 1,650 6,949 8,599 12,557 TransferJ between funds Total funds brought forward 90,558 12,000 9,671 112,229 99,673 Total funds carried forward 92,208 12,000 16,620 120,828 112,229 The notes on pages 5 - 10 form an integral part of these financial statements. ST ANNE'S COMMUNITY HALL ASSOCIATION BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Notes Fixed assets Tangible assets 3,170 4,227 Current assets Debtors Cash at bank and in hand 2,067 117,914 119,980 2,080 107,398 109,478 Creditors.. amounts falling due within one year 2,322 1,475 Net current assets Net assets 117,658 120,828 108,003 112,229 Funds Restricted funds Unrestricted funds Designated Funds 16,620 92,208 12,000 9,671 90,558 12,000 10 10 120.828 112,229 For the year ended 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime. The directors declare that they have approved the accounts above. Signed Date 2¥-1- 79. Mr M J Hogg, Chairperson ST ANNE'S COMMUNITY HALL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 1 Accounting policies Charity information St Anne's Community Hall Association is a private company limited by guarantee incorporated in England and Wales. The registered office is The Oak Tree Centre, 252 Harwich Road, Colchester Essex, C04 3DH. The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year. 1.1 Basis of accounting The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement on Recommended Practise applicable to charities preparing their accounts in (FRS 102) accordance with the Financial Reporting Standard applicable in the UK and Republic of (effective 1 January 2019). {Charitie5 SORP (FRS 102)), the Financial Reporting Standard applicable Ireland in the UK and Rebulic of Ireland {FRS 1021 and the Companies Act 2006. 1.2 Cash flow statement The directors have taken advantage of the exemption in Financial Reporting Standard 1 (revised) from including a cash flow statement in the financial statements on the grounds that the company is small. 1.3 Incomlng resources All incoming resources are included in the statement of financial activities when the Gharity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income.. Voluntary income is received either by way of grants, donations and gifts or as contractual income in payment for services and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Donated seNices and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included. Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold. Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable. Income from investments is included in the year in which it is receivable. 1.4 Resources expended Expenditure is recognised on a accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management. ST ANNE'S COMMUNITY HALL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 1.5 Tangible fixed assets and depreciation Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected life. As follows.. Fixtures, fittings and equipment Buildings additions and improvement 1.6 Going concern At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for at least the next ￿e1ve months, There are no material uncertainties, thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.7 Critical accounting estimates and judgements In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant Actual results may differ from these estimates. 25 % on written down value 10°/0 on written down value The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. There are no critical accounting estimates orjudgements in the financial statements. 1.8 Taxation The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income and or capital gains within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes 1.9 Fund accounting General funds are unrestricted funds which are avaliable for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose. 2 Donations and legacies Unrestricted Designated funds funds Restricted funds 2024 Total 2023 Total Donations 1,660 1,660 1,250 1,660 1,660 1.250 ST ANNE'S COMMUNITY HALL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 3 Income from charitable activities Unrestricted Designated Restricted funds funds funds 2024 Total 2023 Total Bar takings Hall hire income Solar panel Other income Grants.. Colchester Borough Council Salt & Salt Bin Food Bags CCTV Planting Tables Fun Day Youth Club 1,547 68,390 2,304 54 1,547 68,480 2,304 54 1,693 63,911 2,383 82 90 300 3,100 1,250 1,000 300 1,250 1,000 300 1,400 1,377 1,200 1,728 1,728 EALC Youth Club Essex Association EssexB&G Window fund Waitrose Bank interest receivable 1.180 13,292 2,000 1,180 13,292 2,000 1,585 5,000 1,811 1,500 750 1,500 750 209 209 46 72.504 23,090 95.594 83,888 4 Resources expended on charitable activities Unrestricted Deslgnatsd Restricted funds funds funds 2024 Total 2023 Total Caretaker Equipment, fixtures & fittings Bar costs Deposit refunds Repairs & maintenance Ground rent Cleaning & hygiene Insurance Waste disposal Legal & professional Consultancy fees (CHIP) Utilities Honorarium Telephone, postage and stationery Activities Depreciation Sundry 6,215 3,087 833 54 12,110 1,859 1,618 8,074 4,705 833 7,882 3,258 478 273 12,383 18,498 840 5,738 2,603 1,403 1,064 11,000 8,288 650 805 6,218 1,409 2,447 5,623 3,095 1,908 4,280 11,000 17,829 700 941 119 1,057 587 5,623 3,095 1,908 4,325 11,000 17,829 700 997 13,255 1,057 1,401 45 56 13,136 814 69,437 17,801 87,238 72,581 ST ANNE'S COMMUNITY HALL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 5 Staff costs 2024 Total 2023 Total Caretaker 8,074 7.882 6 Tanglble fixed assets Restricted Fixtures, building fittings and additions & equipment improvements Total Cost As at 1 April 2023 Additions 65,196 22,674 87,870 As at 31 March 2024 Depreciatlon As at 1 April 2023 Charge for the year 65,196 22,674 87,870 60,970 1,057 22,674 83,644 1,057 At 31 March 2024 62,027 22,674 84,701 Net book values At 31 March 2024 3,170 4,226 3,170 4,226 At 31 MarGh 2023 7 Debtors 2024 Total 2023 Total Trade debtors 2,067 2,067 2,080 2,080 8 Creditors: amounts falling due within one year 2024 Total 2023 Total Accruals 2,322 2,322 1,475 1,475 ST ANNE'S COMMUNITY HALL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 MOVEMENT IN FUNDS At Incoming Outgoing At 01104123 resources resources Transfers 31103124 9 Restricted funds Colchester Borough Housing-youth Club Colchester City Council - Christmas Lunch Colchester City Council - Tables Colchester Borough Homes - Fun Day 500 500 746 645 (7461 645 1,728 1,728 Colchester City Council - Locality Budget Colchester City Council - Food Bags Colchester City Council - CCTV Colchester City Council - Salt & Salt Bin 247 2,008 247 5,098 1,000 191 2,250 1,000 840 191 Colchester City Council - Tree Planting Essex County Council EALC EYCVS King Coles Kittens Window fund Waitrose Youth Club ASDA- Quilting Club Essex Association 725 94 300 1,025 (94) 1,680 9.288 1,364 1,500 750 2,865 939 6,925 1,279 741 2,363 (85) 1,500 445 1,795 229 1,350 16,629 305 1,155 160 4,801 17,792 85 389 4,126 9,671 2,025 24,750 MOVEMENT IN FUNDS At Incoming Outgoing At 01104123 resources resources Transfers 31103124 10 Unrestricted funds 89,547 72,504 70,856 1,011 91.197 Designated funds 12,000 12,000 Restricted 10,682 24,750 17,801 17,631 Total 112,229 97,254 88,656 1,011 120,828 The restricted funds as reported, are those funds that the trustees may only spend on particular purposes of the charity. The transfer bel￿een EGBC Youth Worker has been made as the expense was incurred in the previous year before payment had been received and unrestricted funds incurred the expense. 11 Key staff No key staff were employed during the year. ST ANNE'S COMMUNITY HALL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 12. Comparative note with previous years Statement of Financial Activity Unrestricted Designated Restricted funds funds funds 2023 Total Notes Incomin resources Incoming resources from generating funds: Donations and legacies Income from Charitable activities Total Income and endowments 750 69,700 70,450 500 14.188 14,688 1,250 83,888 85,138 Resources expended Charitable activities Cost of raising funds Total resources expended 65,093 7,488 72,581 65,093 7,488 72,581 Net incomel(expense) for the year 5,357 7,200 12,557 Transfers between funds 1,011 (1,011) Total funds brought forward 84,191 12,000 3,482 99,673 Total funds carried forward 90,559 12,000 9.671 112,229 10 ## h **St. Anne’s Community Hall Association** **Annual Report 2023-2024** **Charity no. 1126177 Company No. 06105057** **The Oak Tree Centre 252 Harwich Road CO4 3DH** ## **Trustees’ Annual Report** The trustees are pleased to present their report together with the accounts of the charity for the year ended 31[st] March 2024 ## **1. Legal and Administrative information** ## **Governing document** Constitution of the ST. ANNE’S COMMUNITY HALL ASSOCIATION adopted on 14th February 2007. ## **Objects of the Charity and Company** The objects of the Charity are: PROMOTE THE BENEFIT OF THE INHABITANTS OF ST. ANNE’S POLITICAL WARD AND ST. ANNE’S PARISH WARD COLCHESTER,ESSEX (HEREINAFTER CALLED THE AREA OF BENEFIT) AND THE WIDER COMMUNITY WITHOUT DISTINCTION OF SEX, SEXUAL ORIENTATION, RACE OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS, BY ASSOCIATING TOGETHER THE SAID INHABITANTS AND THE LOCAL AUTHORITIES, VOLUNTARY AND OTHER ORGANISATIONS IN A COMMON EFFORT TO ADVANCE EDUCATION AND TO PROVIDE FACILITIES IN THE INTERESTS OF SOCIAL WELFARE FOR RECREATION AND LEISURE-TIME OCCUPATION AND BY SUPPORTING OTHER COMMUNITY GROUPS WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS; (B) TO MAINTAIN AND MANAGE THE ESTABLISHMENT OF THE COMMUNITY CENTRE IN FUTHERANCE OF THESE OBJECTS ## **Specific investment powers** In furtherance of the said objects, but not otherwise, the charity shall have power to invest money not immediately required for its objects in or upon such investments, securities or property as the charity may think fit, subject nevertheless to such conditions (if any) as may for the time being be imposed by law. ## **Registered Office** The Oak Tree Centre, 252 Harwich road, Colchester, Essex CO4 3DH ## **Charity number** 1126177 ## **Company number** 06105057 ## **Professional advisers** • **Bankers:** HSBC. High Street, Colchester Lloyds Bank United Trust Savings Bank - **Accountancy services:** - Community 360, Winsley’s House, High Street, Colchester. - **Independent examiner** : - Community 360, Winsley’s House, High Street, Colchester. ## **Trustees and Governance** The Trustees during the year were as follows: Michael Hogg Helen Chuah Jackie Bowis Paul Smith Melvin White Natalie Sommers ## **Name of person entitled to appoint any charity trustee:** All trustees ## **Trustee selection method** - Recommendation - Interview - Discuss & vote - Statement & declaration - Induction ## **2. Chair’s Report** Yet again we finish our financial year on a positive note, having continued our work as a true community facility. Our engagement with those residents living in our area of benefit and working with others we continue to support those in need of both a base and the use of our facilities. The Oaktree Centre Food Bank Distribution to over 70 families via our trustees and local schools, continues to provide much needed help to families at a financial low ebb . Our heartfelt thanks to Essex County Council, Colchester City Council, Colchester Borough Homes and our City Councillors for their continued financial support. We are proud of our achievements in particular of the establishment of our two Monday and Friday evenings youth clubs working with Essex Boys and Girls clubs and a dedicated team of volunteers. With the help of our Management body, Trustees ,City Councillors and volunteers we look to move forward into our new financial year in the same positive fashion. Regards Mike Hogg Chairman and Trustee ## **3. Invest powers and policy** In furtherance of the said objects, but not otherwise, the Charity shall have power to invest money not immediately required for its objects in or upon such investments, securities or property as the Association may think fit, subject nevertheless to such conditions (if any) as may for the time being be imposed by law. ## **4. Activities and Achievements** ## **Public Benefit** We are pleased to present the end of year accounts which reflect another successful year in offering services to our area of benefit and the wider community that demonstrate our continued success and financial stability. In planning and organising our activities for the year, we kept in mind the Charity Commission’s guidelines for public benefit. Our focus remains to provide low cost or free recreational, healthy and educational activities for our area of benefit and the wider community. This included children’s fitness classes and youth clubs. Our long term strategy to increase our services and improve our facilities continues unabated. For the following year we will be focused on rebuilding our bookings and ensuring the centre becomes a bustling hub for our residents once again with the help of Community Halls in Partnership. ## **5. Financial information** ## **Funding** We would like to thank our funders and supporters: - Colchester Borough Council Councillors – Locality Budget - Colchester Borough Homes - Waitrose Colchester - Essex Association for Local Councils - Essex Boys and Girls Club - King Coles Kittens - Essex Council for Voluntary Youth Services ## **Income** Income is from hall hire, fundraising grants and donations and totals £95,894. ## **Reserves Policy** The Charity holds reserves so that it can maintain services to its beneficiaries during periods of economic uncertainty and unforeseen expenditure. It is custom and practice for the Charity to ensure a surplus from its operating activities to fund future improvements and renovations to the community centre to ensure that the Charity has a robust financial future. The Reserves Policy for the Charity should be equal to at least 6 months of the general charitable expenditure. This would continue to provide the Charity with working capital should a serious threat to the economy affect the Charity’s income flow. St Anne’s Community Hall Association requires an adequate level of reserves to: 1. Meet all legal, financial, health and safety requirements and obligations of the Association. 2. Enable the centre to implement its short and long term objectives and outcomes. 3. To cover annual inflationary costs, salary increments and pensions. 4. Our Charity financial reserves are currently £12,000.00. 5. Meet the Charities Commission recommended good practice of having a minimum of 3 months and a maximum of 3 years running costs as financial reserve. ## **Plans for Future Year** This year we are planning the following: - Implement another successful St Anne’s Fun Day in August 2024. This will be a free event for our local residents offering free refreshments, free entertainment and free local information. - Continue to ensure the Youth Club is a thriving hub for the young people of St Anne’s and surrounding wards. - Become a “Jack Petchey” Youth Club to further enhance the opportunities for our young people. - Provide food bags to the local schools within our Wards. The Schools will determine which families are in need within the area to ensure we get these much needed items to the right people. - Seek employment of a new Site Facilitator to step into the role at the Community Hall when Cllr Mike Hogg retires. - Work on improving energy efficiency within the centre to reduce our outgoings and make an impact on the environment. ## **Risk Management** The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to manage those risks. These risks include: - a) Operational Risk b) Financial Risk - c) Governance Risk - d) External factors such as public opinion or relationship with funders e) Compliance with law or regulation ## **Declaration** I declare, in my capacity of charity trustee, that: - the trustees have approved the report above; and - have authorised me to sign it on their behalf. Mike Hogg Chairman