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2021-03-31-accounts

ST ANNE'S COMMUNITY HALL ASSOCIATION

Charity number 1126177 Company registration number 06105057

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021

ST ANNE'S COMMUNITY HALL ASSOCIATION

CONTENTS FOR THE YEAR ENDED 31 MARCH 2021

Page
Legal and administrative information 1
Independent Examiners Report 2
Statement of Financial Activities 3
Balance Sheet 4
Notes to the financial statements 5 - 10

ST ANNE'S COMMUNITY HALL ASSOCIATION

LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2021

Charity number 1126177 Company registration number 06105057 Business address The Oak Tree Centre 252 Harwich Road Colchester Essex, CO4 3DH 01206 619298/870266 Registered Office The Oak Tree Centre 252 Harwich Road Colchester Essex, CO4 3DH Trustees Mr M J Hogg Mrs J E Bowis Mrs H G C Chuah Mr J Larner Secretary Mrs H G C Chuah Chairman Mr M J Hogg Accountants Community 360 Winsley's House High Street Colchester Essex, CO1 1UG Bankers HSBC North Station Road Colchester CO1 1SY

1

ST ANNE'S COMMUNITY HALL ASSOCIATION

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021

I report on the accounts of St Anne's community Hall Association for the year ended 31 March 2021 which are set out on pages 3 to 10.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to:

Basis of independent examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community360

Winsley’s House, High Street, Colchester, Essex

Date 05/11/2021

2

ST ANNE'S COMMUNITY HALL ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021

UnrestrictedDesignated UnrestrictedDesignated Restricted 2021 2020
funds funds funds Total Total
Notes £ £ £ £ £
Incoming resources
Incoming resources from generating funds:
Donations and legacies 2 - - - - -
Income from Charitable activities 3 41,887 - 5,193 47,080 69,057
Income from raising funds - - - - 233
Income from Investments 4 - - - - 25
Total income and endowments 41,887 - 5,193 47,080 69,315
Expenditure on Charitable activities
Charitable activities 5 65,855 - 4,608 70,463 61,123
Total resources expended 65,855 - 4,608 70,463 61,123
Net income/(expenditure) (23,968) - 585 (23,383) 8,193
Transfer between projects 10 1,500 - (1,500) - -
Total funds brought forward 95,194 12,000 5,080 112,274 104,082
Total funds carried forward 72,726 12,000 4,165 88,891 112,274

The notes on pages 5 - 10 form an integral part of these financial statements.

3

ST ANNE'S COMMUNITY HALL ASSOCIATION

BALANCE SHEET AS AT 31 MARCH 2021

Notes
Fixed assets
Tangible assets
7
Current assets
Debtors
8
Cash at bank and in hand
Creditors:
amounts falling due within one year
9
Net current assets
Net assets
Funds
Restricted funds
10
Unrestricted funds
11
Designated Funds
11		 2021
£
7,514
1,342
80,318
81,660
282
81,378
88,891
4,165
72,726
12,000
88,891		 2020
£
10,019
5,886
96,652
102,538
282
102,256
112,274
5,080
95,194
12,000
112,274

For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime.

The directors declare that they have approved the accounts above.

Signed Date 5//11/21 Mr M J Hogg, Chairperson

The notes on pages 5-10 form an integral part of these financial statements.

4

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1 Basis of accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in (FRS 102) accordance with the Financial Reporting Standard applicable in the UK and Republic of (effective 1 January 2019). (Charities SORP (FRS 102)), the Financial Reporting Standard applicable Ireland in the UK and Rebulic of Ireland (FRS 102) and the Companies Act 2006.

1.2 Cash flow statement

The directors have taken advantage of the exemption in Financial Reporting Standard 1 (revised) from including a cash flow statement in the financial statements on the grounds that the company is small.

1.3 Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received either by way of grants, donations and gifts or as contractual income in payment for services and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.

Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.

Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.

Income from investments is included in the year in which it is receivable.

1.4 Resources expended

Expenditure is recognised on a accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.

1.5 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected life. As follows:

Fixtures, fittings and equipment - 25% on written down value

5

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

2
Donations and legacies
Donations
3
Income from charitable
activities
Bar takings
Hall hire income
Other income
Grants:
Colchester Borough Council
Shed
Youth Facilities
Christmas Lunch
Carpentry & Cladding Work
Maintenance Work
Fun Day
Salt Bins
Covid 19
Essex County Council
Furlough
4
Income from Investments
Bank interest receivable
Essex Association
Waitrose		 Unrestricted
funds
£
-		 Designated
funds
£
-
-
Designated
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Designated
funds
£
-
-		 Restricted
funds
£
-
-
Restricted
funds
£
-
-
-
500
-
600
-
760
-
-
-
500
333
2,500
-
5,193
Restricted
funds
£
-
-		 2021
Total
£
-
-
2021
Total
£
-
24,465
-
500
-
600
-
760
-
-
16,334
500
333
2,500
1,088
47,080
2021
Total
£
-
-		 2020
Total
£
-
- -
Unrestricted
funds
£
-
24,465
-
-
-
-
-
-
-
-
16,334
-
-
-
1,088		 2020
Total
£
280
62,290
66
-
1,655
-
2,122
510
2,000
134
-
-
-
-
-
41,887 69,057
Unrestricted
funds
£
-		 2020
Total
£
25
- 25

6

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

5
Resources expended on
charitable activities
Caretaker wages
Equipment, fixtures & fittings
Deposit refunds
Repairs & maintenance
Ground rent
Cleaning & hygiene
Insurance
Waste disposal
Legal & professional
Utilities
Honorarium
stationery
Activities
Depreciation
Security
6
Staff costs
Caretaker wages
7
Tangible fixed assets		 5
Resources expended on
charitable activities
Caretaker wages
Equipment, fixtures & fittings
Deposit refunds
Repairs & maintenance
Ground rent
Cleaning & hygiene
Insurance
Waste disposal
Legal & professional
Utilities
Honorarium
stationery
Activities
Depreciation
Security
6
Staff costs
Caretaker wages
7
Tangible fixed assets		 Unrestricted Designated
funds
funds
£
£
5,589
-
1,675
-
-
-
23,684
-
700
-
4,830
-
2,900
-
1,751
-
5,451
-
14,255
-
600
-
520
-
12
-
2,505
-
1,385
-
65,855
-		 Unrestricted Designated
funds
funds
£
£
5,589
-
1,675
-
-
-
23,684
-
700
-
4,830
-
2,900
-
1,751
-
5,451
-
14,255
-
600
-
520
-
12
-
2,505
-
1,385
-
65,855
-		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
4,608
-		 2021
Total
£
5,589
1,675
-
23,684
700
4,830
2,900
1,751
5,451
14,255
600
520
4,620
2,505
1,385
70,463
2021
Total
£
5,589		 2020
Total
£
6,197
4,093
-
5,781
140
7,946
1,943
1,129
10,752
8,574
300
794
5,798
7,676
-
4,608 61,123
2020
Total
£
6,197
Tangible fixed assets Restricted
Cost
As at 1 April 2020
Additions
As at 31 March 2021
Depreciation
As at 1 April 2020
Charge for the year
At 31 March 2021
Net book values
At 31 March 2021
At 31 March 2020		 Fixtures,
building
fittings and
additions &
equipment improvements
Total
£
£
£
65,196
22,674
87,870
-
-
-
65,196
22,674
87,870
55,178
22,674
77,852
2,505
-
2,505
57,683
22,674
80,357
7,514
-
7,514
10,018
-
10,018
65,196
55,178
2,505		 87,870
77,852
2,505
57,683 80,357
7,514 7,514
10,018 10,018
Tangible fixed assets Restricted
Fixtures, building
fittings and additions &
**equipment ** improvements Total
£ £ £
Cost
As at 1 April 2020 65,196 22,674 87,870
Additions - - -
As at 31 March 2021 65,196 22,674 87,870
Depreciation
As at 1 April 2020 55,178 22,674 77,852
Charge for the year 2,505 - 2,505
At 31 March 2021 57,683 22,674 80,357
Net book values
At 31 March 2021 7,514 - 7,514
At 31 March 2020 10,018 - 10,018

7

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

8 Debtors

9
**10 **		 Trade debtors
Prepayments
Creditors: amounts falling due
within one year
Accruals
MOVEMENT IN FUNDS
Restricted funds
Colchester Borough Housing-
Youth Club
Locality Budget Paul Smith
Colchester Borough Council -
Christmas Lunch
Colchester Borough Council -
Maintenance Work
Colchester Borough Council -
2020 Fun Day
Colchester Borough Council -
Shed
Colchester Borough Council -
Locality Budget
Colchester Borough Council -
Youth Club
Colchester Borough Council -
Tree Planting
Essex County Council
Waitrose - Youth Club
Essex Association		 At
01/04/20
£
2,074
-
-
-
2,000
-
491
15
500
-
-
-
5,080		 Incoming
resources
£
-
-
600
760
500
-
-
2,500
333
500
5,193		 Outgoing
resources
£
44
254
760
456
244
8
-
2,406
-
436
4,608		 2021
Total
£
1,342
-
1,342
2021
Total
£
282
282
Transfer
between
funds
£
(1,500)
-
-
-
-
-
-
-
-
-
-
-
(1,500)		 2020
Total
£
4,495
1,391
5,886
2020
Total
£
282
282
At
31/03/21
£
530
-
346
-
2,000
44
247
7
500
94
333
64
4,165

A transfer between funds has been applied as per note 11, capital items were purchased with restricted monies. These items were fully depreciated in this financial year and a small balance was remaining which in real terms have been fully spent.

8

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

**11 ** MOVEMENT IN FUNDS
Unrestricted funds
Designated funds
Restricted
Total		 At
01/04/20
£
95,194
12,000
5,080		 Incoming
resources
£
41,887
-
5,193		 Outgoing
resources
£
65,855
-
4,608		 Transfer
between funds
£
1,500
(1,500)		 At
31/03/21
£
72,726
12,000
4,165
112,274 47,080 70,463 - 88,891

The restricted funds as reported, are those funds that the trustees may only spend on particular purposes of the charity.

12 Going Concern

The charity is operating on a going concern basis.

13 Key Staff

No key staff were employed during the year.

9

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

13. Comparative note with previous years Statement of Financial Activity

**Unrestricted ** Restricted 2020
funds funds Total
Notes £ £ £
Incoming resources
Incoming resources from generating funds:
Donations and legacies 2 - 6,421 6,421
Income from Charitable activities 3 62,636 - 62,636
Income from raising funds 233 - 233
Income from Investments 4 25 - 25
Total income and endowments 62,894 6,421 69,315
Resources expended
Charitable activities 5 49,614 11,509 61,123
Total resources expended 49,614 11,509 61,123
Net income/(expense) for the year 13,280 (5,088) 8,192
Transfer between projects 1,765 (1,765) -
Total funds brought forward 92,149 11,933 104,082
Total funds carried forward 107,194 5,080 112,274

10

St. Anne’s Community Hall Association

Annual Report 2020-2021

Charity no. 1126177 Company No. 06105057

The Oak Tree Centre 252 Harwich Road CO4 3DH

Trustees’ Annual Report

The trustees are pleased to present their report together with the accounts of the charity for the year ended 31[st] March 2021

1. Legal and Administrative information

Governing document

Constitution of the ST. ANNE’S COMMUNITY HALL ASSOCIATION adopted on 14th February 2007.

Objects of the Charity and Company

The objects of the Charity are:

PROMOTE THE BENEFIT OF THE INHABITANTS OF ST. ANNE’S POLITICAL WARD AND ST. ANNE’S PARISH WARD COLCHESTER,ESSEX (HEREINAFTER CALLED THE AREA OF BENEFIT) AND THE WIDER COMMUNITY WITHOUT DISTINCTION OF SEX, SEXUAL ORIENTATION, RACE OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS, BY ASSOCIATING TOGETHER THE SAID INHABITANTS AND THE LOCAL AUTHORITIES, VOLUNTARY AND OTHER ORGANISATIONS IN A COMMON EFFORT TO ADVANCE EDUCATION AND TO PROVIDE FACILITIES IN THE INTERESTS OF SOCIAL WELFARE FOR RECREATION AND LEISURE-TIME OCCUPATION AND BY SUPPORTING OTHER COMMUNITY GROUPS WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS;

(B) TO MAINTAIN AND MANAGE THE ESTABLISHMENT OF THE COMMUNITY CENTRE IN FUTHERANCE OF THESE OBJECTS

Specific investment powers

In furtherance of the said objects, but not otherwise, the charity shall have power to invest money not immediately required for its objects in or upon such investments, securities or property as the charity may think fit, subject nevertheless to such conditions (if any) as may for the time being be imposed by law.

Registered Office

The Oak Tree Centre, 252 Harwich road, Colchester, Essex CO4 3DH

Charity number

1126177

Company number

06105057

Professional advisers

HSBC. North Station Road, Colchester Lloyds Bank

Community 360, Winsley’s House, High Street, Colchester.

Community 360, Winsley’s House, High Street, Colchester.

Trustees and Governance

The Trustees during the year were as follows:

Michael Hogg Helen Chuah Jackie Bowis John Larner (resigned July 2020) Paul Smith (Appointed November 2020)

Name of person entitled to appoint any charity trustee: All trustees

Trustee selection method

2. Chair’s Report

What a year it has been. As from the end of March 2020 the centre has been closed almost continually with the exception of a few months where we were able to open in the Summer 2020 due to the restrictions laid out by the Government following the outbreak of Coronavirus

We are grateful for the support that we have received from government grants which have enabled us to be financially stable this year. We continue to implement our long term vision which is to enhance and offer continued support to a diverse community from an expanding service from the Association using our resources of the Oak Tree Centre and Acorn Hall. I would especially like to thank Colchester Borough Homes, Colchester Centurion Rotary Club, Essex Association and Waitrose, Colchester for their continued support in all that we do as a community resource.

Thanks also go to our management body and volunteers for providing both support and work to fulfill our ambitions.

The youth club has also been closed since March 2020. We are hoping to re-open in the new term starting September 2021. Thank you to all the volunteers that continue to support us to make the Youth Club a thriving hub for young people.

In closing, I would like to thank the team at Community Halls in Partnership and our local residents for their support in making our community hall a continued success.

Mike Hogg Chairman St Anne’s Community Hall Association

3. Invest powers and policy

In furtherance of the said objects, but not otherwise, the Charity shall have power to invest money not immediately required for its objects in or upon such investments, securities or property as the Association may think fit, subject nevertheless to such conditions (if any) as may for the time being be imposed by law.

4. Activities and Achievements

Public Benefit

We are pleased to present the end of year accounts which reflect another successful year in offering services to our area of benefit and the wider community that demonstrate our continued success and financial stability.

In planning and organising our activities for the year, we kept in mind the Charity Commission’s guidelines for public benefit.

Our focus remains to provide low cost or free recreational, healthy and educational activities for our area of benefit and the wider community. This included children’s fitness classes and youth clubs.

Our long term strategy to increase our services and improve our facilities continues unabated.

For the following year we will be focused on rebuilding our bookings and ensuring the centre becomes a bustling hub for our residents once again with the help of Community Halls in Partnership.

5. Financial information

Funding

We would like to thank our funders:

Income

Income is from hall hire, fundraising grants and donations and totals £47,080

Reserves Policy

The Charity holds reserves so that it can maintain services to its beneficiaries during periods of economic uncertainty and unforeseen expenditure. It is custom and practice for the Charity to ensure a surplus from its operating activities to fund future improvements and renovations to the community centre to ensure that the Charity has a robust financial future.

The Reserves Policy for the Charity should be equal to at least 6 months of the general charitable expenditure. This would continue to provide the Charity with working capital should a serious threat to the economy affect the Charity’s income flow.

St Anne’s Community Hall Association requires an adequate level of reserves to:

  1. Meet all legal, financial, health and safety requirements and obligations of the Association.

  2. Enable the centre to implement its short and long term objectives and outcomes.

  3. To cover annual inflationary costs, salary increments and pensions.

  4. Our Charity financial reserves are currently £12,000.00.

  5. Meet the Charities Commission recommended good practice of having a minimum of 3 months and a maximum of 3 years running costs as financial reserve.

6. Plans for Future Year

This year we are planning the following:

Risk Management

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to manage those risks. These risks include:

Declaration

I declare, in my capacity of charity trustee, that:

5/11/2021

Mike Hogg Chairman