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2022-03-31-accounts

Period start date Period end date 1 April 2021 31 March 2022

To

Trustees' Annual Report for the period

1

Section A Reference and administration details

Charity name Options Pregnancy Crisis and Post Abortion Service

Other names charity is known by IPAC – Options. [ from 2023 also ‘Y Bont’ ] Registered charity number (if any) 1126108 Charity's principal address The Priory Centre 12 Priory Street Wrexham Postcode LL11 1SU

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Francis Collins Chair
2 Susan Allen Resigned 30/11/2022
3 John Hodgkinson Resigned 1/08/2022
4 Dawn Archibold Appointed 1/08/2022
5 Sandra Rowlands Secretary
6 Susan Knight Resigned 30/11/2022
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Trust Deed

Trust How the charity is constituted

By invitation and appointment by the board of trustees Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

March 2012

TAR

2

A Wrexham and Chester based confidential listening and advisory support service for pregnancy and post – loss situations

Summary of the objects of the charity set out in its governing document

To provide Impartial Advice and Confidential Support to those women and men who are or have been experiencing emotional stress as the result of an unplanned, unwanted , terminated pregnancy.

To provide counselling and other support services across North Wales and Cheshire West by one 2 one advisory sessions. These can be face to face or by telephone or by Zoom. They are taken at the pace which is appropriate to each client . Sessions usually last for up to 3 months.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

TAR

3

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

March 2012

TAR

4

Section D Achievements and performance

Summary of the main achievements of the charity during the year

After the restrictions imposed by COVID , and following the CPD training of the existing team , all support services had moved on-line and telephone with the development of the help line.. This was successful and saw training continue into the following year. Face to face sessions have been resumed in some cases although the use of telephones and IT has enabled the service to be extended.

At the beginning of the year the trustees advertised for and appointed a part time centre manager to build on the work that the development worker had previously undertaken.

During 2022, the Welsh Government set aside a fund to develop a number of pathways for Bereavement support and IPAC were successful in applying for a 3 year grant to support women who have lost pregnancies at some stage of their life. The grant was received in March 2022 and has secured the premises for 3-5 years to be used by IPAC. The first instalment of the grant also provided for re-branding, setting up a survey of minority groups, additional furniture and equipment for the reception area, and advertising for a new member of staff to support the Centre Manager. All of these were commissioned during March 2022.

Additional time was spent in upgrading the Centre and increasing the numbers of clients and others using the Centre.

Section E Financial review

March 2012

TAR

5

The Charity holds more than 3 months reserves for fixed costs

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

No restricted funds or other funds are in deficit

Further financial review details (Optional information)

The charity has used its reserves during the current year and You may choose to include will continue to do so in the future. The Charity received £40k additional information, Bereavement Grant from the Welsh Government in the current where relevant about: year and will receive half of this amount for each of the next 2 the charity’s principal years.

The grant has enabled the charity to secure and pay for a lease for occupation of the premises until Nov 2027 , at no additional cost.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 F P Collins D P Archibold
Francis Collins Dawn Archibold
Chair Trustee
30 January 2023

March 2012

TAR

6

1126108

Options Pregnancy Crisis and Post Abortion Service

Receipts and payments accounts

1st April 2021

31st March 2022 To

For the period from

Section A Receipts and payments

Unrestricted funds to the nearest £

Restricted Endowment Total funds funds funds

to the nearest £ to the nearest £ to the nearest £

A1 Receipts

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Grants - - - -
Business Support - - - -
Community Fund
PCN - 505 - 505
Bereavement Grant - 40,640 - 40,640
Gifts Donations and Contributions 5,134 - - 5,134
- - - -
- - - -
- - - -
5,134 41,145 - 46,279
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 5,134 41,145 - 46,279
A3 Payments
DBS Check - - - -
Telephone & Helpline - 784 - 784
General Expenses 275 - - 275
Premises Costs 2,458 30,000 - 32,458
Repair & Refurbishment Costs 955 - - 955
Payroll Costs 8,004 - - 8,004
Subscriptions, Affiliation & Training - 1,964 - 1,964
Publicity Postage & Stationery - 196 - 196
Social Media & IT Costs - 311 - 311
Admin Support & Supervision 295 - - 295
Insurance - 210 - 210
Advertising 160 - 160
Rebranding - 1,500 - 1,500
Survey Consultancy - 5,000 5,000
Staff expenses 191 - 191
Furniture & Equipment - 1,970 - 1,970
Legqal & Professional fees - 2,500 - 2,500
- - - -
Sub total [ 12,177 ##] [ 44,595 ] - 56,772
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 12,177 44,595 - 56,772
Net of receipts/(payments) - 7,043 - 3,450 - - 10,493
A5 Transfers between funds - 442 442 - -
A6 Cash funds last year end 21,461 3,008 - 24,469
Cash funds this year end 13,976 0 - 13,976
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Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted
Categories Details funds funds
B1 Cash funds Barclays Bank
Total cash funds		 to nearest £
13,976
-
-
13,976		 to nearest £
-
-
-
-
(agree balances with receipts and payments
account(s))		 OK OK
Unrestricted Restricted
funds funds
B2 Other monetary assets Details to nearest £
-
-
-
-
-
-		 to nearest £
-
-
-
-
-
-
B3 Investment assets Details Fund to which
asset belongs		 Cost (optional)
-
-
-
-
-
B4 Assets retained for the Details Fund to which
asset belongs		 Cost (optional)
-
charity’s own use -
-
-
-
-
-
-
-
Fund to which Amount due
B5 Liabilities Details liability relates -
-
-
-
-
(optional)
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name
F P Collins Frank Collins
D P Archibold Dawn Archibold

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CC16a
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Last year

to the nearest £

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-
25,000
4,750
-
2,151
-
-
-
31,901
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31,901

-

31,901 - - 31,901

Endowment funds

to nearest £ - - - -

OK

Endowment funds to nearest £ - - - - - -

Current value (optional) - - - - -

Current value (optional) - - - - - - - - - When due (optional)

Date of approval 30-Jan-23 30-Jan-23

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the Charity Name trustees/ members Options Pregnancy Crisis and Post Abortion Service of 31[st] March 2022 Charity 1126108 On accounts for the no (if year ended any)

Set out on pages 1 – 2 attached

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022

Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention in connection with the statement examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Alan Knight Date: 24 January 2022 Name: Alan Knight Relevant AIB Accountancy [ Retired ] professional

1

IER

October 2018

qualification(s) or body (if any):

Address: Bryn Wern Llangollen Clwyd

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

2

IER

October 2018

Give here brief details of any items that the examiner wishes to disclose .

3

IER

October 2018