## **Trustees' Annual Report for the period**
Period start date Period end date **1[st] April 2020 31[st] March 2021 From To**
## Section A Reference and administration details
**Charity name** OPTIONS PREGNANCY CRISIS AND POST ABORTION SERVICE
**Other names charity is known by** IPAC - Options **Registered charity number (if any)** 1126108
**Charity's principal address** The Priory Centre 12 Priory Street Wrexham **Postcode LL11 1SU**
## **Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Francis Collins Chair 2 Susan Allen 3 John Hodgkinson 4 Susan Knight 5 Sandra Rowlands Secretary 6 7 8 9 10 11 12 13 14 15 16 17 18
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR** 1 January **2022**
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted
- (eg. trust, association, company)
By appointment of the board of trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
A Wrexham and Chester based confidential listening and advisory support service for pregnancy and post – loss situations
**Summary of the objects of the** To provide Impartial Advice and Confidential Support to those women **charity set out in its** and men who are or have been experiencing emotional stress as the **governing document** result of an unplanned, unwanted , terminated
**TAR** 2 January **2022**
To provide counselling and other support services across North Wales and Cheshire West by one 2 one advisory sessions. These can be face to face or by telephone or by Zoom. They are taken at the pace which is appropriate to each client . Sessions usually last for up to 3 months.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR** 3 January **2022**
Section D Achievements and performance
In the previous financial year to 31 March 2020 IPAC had obtained Grant **Summary of the main** Funding for £10.000 for a development worker to lead a 9 month **achievements of the charity** Awareness Raising Project. An appointment was made in March 2020 **during the year** and was immediately frustrated by the Covid Pandemic. The appointee was subsequently furloughed through the employing agency and the project start delayed. Throughout, IPAC has paid the net cost of employment to the agency. Because of the lockdown resulting from the pandemic, face to face counselling and advisory services were curtailed and it was clear that there was a need for a more flexible approach to service provision. As a result, a successful application was made for £4,750 grant aid for training including telephone training, refresher training, and for the establishment of a telephone help line and online counselling facility. As part of this project, all team members undertook 6 months refresher training for Crisis Pregnancy counselling and for post abortion support. In addition, some members of the team undertook training with the Foundation for Infant Loss. During the year the charity received a further Business Support Grant which enabled further refurbishment of the Priory Centre and advertising for the recruitment of a new centre manager to exploit the work undertaken in awareness raising and for redevelopment in the following year 2021-22. The appointment of a volunteer Social Media manager has seen significant increase in the awareness of the public on the availability of impartial support as IPAC-OPTIONS has as its core a policy of no connection with any private sector clinics. There are approximately 2,200 terminations annually in North Wales of which 20% are in each of Wrexham and Flintshire. The charity continues to receive requests from women across the region who find themselves unexpectedly pregnant, or have experienced loss due to miscarriage or termination. Support was also given in a case of failed IVF treatment. In all cases the client feedback has been very positive. IPAC- OPTIONS is affiliated with and receives support and oversight as appropriate from :- • AVOW , Wrexham local council of voluntary services , • Cheshire West Voluntary Action, • Pastoral Care UK [part of the Association of Christian Counsellors] • Pregnancy Centres Network – across the UK
**TAR** 4 January **2022**
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Charity Trustees have agreed that three months salary and overhead costs [utilities] should be held in reserve
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The charity has benefited from significant grants in the current year as well as donations from individuals and organisations in the area.
These grants have secured the future 2-3 years financially for the charity and will enable it to raise its profile and expertise in the year ahead.
At this time, IPAC is awaiting information on 2 grant applications from Welsh Assembly and Wrexham CBC for the extension of the service and refurbishment of the premises.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** _F P Collins S Knight_ Susan Knight **Full name(s)** Francis Peter Collins **Position (eg Secretary, Chair,** Chair Trustee **etc) Date** 21st Jan 2022
**TAR** 5 January **2022**
||**OPTIONS PREGNANCY CRISIS & POST ABORTION SERVICE**
**1126108**|**OPTIONS PREGNANCY CRISIS & POST ABORTION SERVICE**
**1126108**|**OPTIONS PREGNANCY CRISIS & POST ABORTION SERVICE**
**1126108**|**OPTIONS PREGNANCY CRISIS & POST ABORTION SERVICE**
**1126108**|**OPTIONS PREGNANCY CRISIS & POST ABORTION SERVICE**
**1126108**|**OPTIONS PREGNANCY CRISIS & POST ABORTION SERVICE**
**1126108**|**OPTIONS PREGNANCY CRISIS & POST ABORTION SERVICE**
**1126108**|**OPTIONS PREGNANCY CRISIS & POST ABORTION SERVICE**
**1126108**|**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
||||**Receipts and payments accounts**|||||||
||**For the period**
**from**||**Period start date**
**1st April 2020**||**To**||**Period end date**
**31st March 2021**|||
|||||||||||
|**Section A Receipts and payments**||||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**25,000**
**-**
**2,151**
**-**
**-**
**-**
**-**
**27,151**
**-**
**-**
**-**
**27,151**||**Restricted funds**
**to the nearest £**
**-**
**-**
**4,750**
**-**
**-**
**-**
**-**
**-**
**4,750**
**-**
**-**
**-**
**4,750**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**-**
**25,000**
**4,750**
**2,151**
**-**
**-**
**-**
**-**
**31,901**
**-**
**-**
**-**
**31,901**||**Last year**
**to the nearest £**|
|**Grants**|**-**|||||||||
|Business Support|**25,000**||||||||**-**|
|The CommunityFund(Lottery)|**-**||||||||**10,000**|
|**Gifts & Donations**|**2,151**||||||||**1,291**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
|**_Sub total_**_(Gross income for AR)_|**27,151**||||||||**11,291**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||||
||||||||||**11,291**|
|||||||||||
|
DBS checks|**19**||**-**||**-**||**19**||**71**|
|Telephone and helpline costs|**-**||**448**||**-**||**448**||**244**|
|General Expenses|**388**||**-**||**-**||**388**||**211**|
|Premises Costs|**1,725**||**-**||**-**||**1,725**||**298**|
|Refurbishment costs|**3,342**||**-**||**-**||**3,342**||**2,129**|
|Payroll Costs|**-**||**5,577**||**-**||**5,577**||**600**|
|Subscription,Affiliation & Training|**-**||**2,447**||**-**||**2,447**||**598**|
|PublicityPostage & Stationery|**47**||**602**||||**649**||**192**|
|Social Media and IT costs|**240**||**795**||||**1,035**|||
|Admin Support|**390**||||||**390**|||
|Insurance|**-**||**195**||**-**||**195**||**106**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**6,151**||**10,064**||**-**||**16,215**||**4,449**|
||**-**
**-**
**-**
**6,151**
**21,000**
**-**
**461**
**21,461**||**-**
**-**
**-**
**10,064**
**- 5,314**
**-**
**8,322**
**3,008**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**16,215**
**15,686**|||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**4,449**|
|||||||||||
||**21,000**||**- 5,314**||**-**||**15,686**||**6,842**|
||**-**||**-**||**-**||**-**||**-**|
||**461**||**8,322**||**-**||**8,783**||**1,941**|
||**21,461**||**3,008**||**-**||**24,469**||**8,783**|
CCXX R1 accounts (SS)
30/01/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||||
|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**
**B3 Investment assets**|_S Knight_
**Signature**
_F PCollins_
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
**(agree balances with receipts and**
**payments account(s))**
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**21,461**
**3,008**
**-**
**-**
**-**
**-**
**21,461**
**3,008**
**OK**
**OK**
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**Print Name**
**Francis Collins**
**Susan Knight**||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**OK**|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||||
||||||
||||||
||||||
||||||
|||||**Date of**
**approval**|
||_F PCollins_|**Francis Collins**||**21/01/2022**|
||_S Knight_|**Susan Knight**||**21/01/2022**|
CCXX R2 accounts (SS)
30/01/2022
2