Charlty reglstratlon number 1126012 Company reglstrollon numbw 06448490 (England and Wales) Viva Arts & Community Group Llmlted Viva! Annual report and unaudlted financlal statements For the year ended 31 December 2024
Vlva Arts & Communily Group Llmlted Vlva! LEGAL AND ADMINISTRATIVE INFORMATION Trusle•s Ms A J Bevan Mrs A Bocking Mts E H Every Mr M G Howe5 Mrs H M Hayward Mr R J Hobbs M5 K Martin Mr D Schumann Miss L Stephenso Lt Colonel J F Wood Mrs E C Bovingdon (Appointed 19 Moy 20251 Charlty number 1126012 Company number 06448490 Reglstered ¢ffice 14 Churchgate Street Soham Ely Cambs CB7 50S Independ•nl examlner Naomi Hedger BFP CTA FCA Chater Allon LLP 7 Quy Court CollSeYs Lone stow<um-Quy Cambridg CB25 9AU
Viva Arts & Communlty Group Limlled VAval CONTENTS Poge Trustees. report statemenl of Tru5tee5' responsibilities Independent examlnar's report statement of financiol activilies 8clance sheet 9- 10 Not&s to the Ilnancial statements
Viva Arts & Community Group Limited Viva! TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 37 DECEMBER 2024 The Trustees present their annuol report and financiol statements forthe yearended 31 December 2024. The financial statements hove been prepared in accordance with the accounting policies set out in note I to the 1Snancial stotements and comply with the 's Igoveming documentl, Ihe Componies Act 2006 and 'Accovntlng and Reportlng by Charilies: Slolement of Recommended Practice applicabl8 lo charttles preporing their accounts in occordance with the Flnanciol Reporting Slondard applicable in the UK ond Republic of Ireland IFRS 1021 ietlectwe I Jonuory 20191. ObJecllve$ and acllvltle The objectives of Ihe chority ore.. To odvance the education of children ond young adults in the arts of Ih8atre ond drama und in so doing provide them with o thorough technical grounding in the croft and associoted practices of theatre ond the art of acting. To provide or 0551st in the provision of facilities in the interests of social wellore for recreotion or other leisure time occupation of indivlduals who have need ol such facllltles by reoson of thair youth, oge. infirmity or dlsablllty, financial hardshlp or social clrcvmstances wlth the object ol improving their conditions of life, The promotion for the benefit of the public, urban or rurol regeneration in areas of social and economlc deprivation land In particular in the parish of Sohaml by all or ony ol the following me¢ns.' the advancement of educotions, training or re-training, particularfy among unemployed people and providing unemployed people work exp8rience bl the maintenance, improvemp.nl or provislon of public omenities the provSslon ol recrealional fociliti8s for Ihe public ot large or thos8 who by reason of thelr youth, cjge, inflrmity or disablemgnl, flnoncial hardshlp or social or 8conoMlc clrcumslonces had need of Such facilities dl or such other means a5 may from tim8 to lime be determined subject lo Ihe prl¢r written consent of Ihe Charrty Commissioners for England and Wale5. To promote, mointoln, improve and advance edvcotion by the encouragement ol the arts includlng, wthoul any limitation, the orts of drama, mime, dance, singing and muslc. Public benelll The Trustees have paid due regard lo guidance Issued by the ChorSty Commission in deciding whal oclivities Ihe should undertake. Achlevements and p•rformance Significant activities and achlevements against objectives Charilable activities Viva provides quality training and performance opportunitie5, bul olso vses theatre and the arts. culture and herilage lo help increase creativity; fuel the imagination,. build confldence,- widen per5P8clives,' encourage new ways of communicoting,. combat social exclusion ond loneliness,. encourage o sense ol community- encouroge volunleering, improva health ond wellbeing ond inspire ond motivale people lo learn. In an average year the chority works wilh around 300 ycung people, over 200 adults and over 300 volunteers. We do not charge high fees or ticket prices or insist on oudilions. The eth05 15 thal everyone Is welcome and valued. Vivo strives to be o lololly inclusive organlsation of the highest possible artistic quolily, and we strive for excellence In all thot we deliver. We receive no ongoing public svb5idy ond have always survived by keeping our overheads low and generaling our own income vio being dynamic ond entrepreneurial, rolher than relying on grants. The charity well loved and volued by ils community and is a gross roots oroanisotion run by and for its community having grown from communlly need., however, also has a reputation that far &xceeds our size or geographicol oreo. We slTive to be fully relevant and incluslve ond continue to run a variety of initiative5 to ensure this is the case includlng our bvrsary fund which awards bursories lo anyone who cannot afford the full cost of taking part in our acliwties. meaning Jhot finance 15 never a barrier to participcjting. and our Youth and Community Councils and our Agents for Change who speciali5e in Diversity and Mental Heallh. Due to the cost-of-livlng crisis 2024 has been onother very challenging year.
Viva Arts & Community Group Limited Viva! TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 37 DECEMBER 2024 A summary of projecl.s and activitips would bp=The Viva Theatre- In 2018 Vivo purcho5ed Spencer Mill in Soham. It was a derelict but historic Mill building. Vwa raised the funds to redevelop this building to creote a theotrel commvnlly and arts centre for Ihe dislrict and provide a permonenl home for Vlva. 2022 saw the long-owoited opening of Spencer Mill (now call8d The Vivcj Theotrel and the successknl completion of the capital project. During 2024 The Vlva Theatre has offered a packed programme of lOUng show5, comgdy, film and communily events. The bvilding hos become a real communily hub with many locol oroanisotions making v5e of the facilities. We hove also expanded the building with 2 new eXtenOn5 thanks to fvndino from the local authority and Cambridgeshire ond Peterborough Combined Authority. We hove abo added an outside 'office pod, ond purchased a unil on nearby Ashley Industrial Es*ate to store and create costumes. props and scenery. Cinemo and Gallery - Qur new venue hos a fully equipped cln6ma and a beautiful gollery spaca. We have successfully started showlng Notionol Th6otre Live productions and varlous other films. We have also 5tarlod r8loxed and dementia screenings. Our Gallery hosted an exhlbltlon from The Hayward Gollery Touring coll8cllon and Several 6xhibTtions leaturing the work of local orlists. Vivo Youlh Theatre ond Vivo Community The(Jtre - We hove manag8d lo run 9 successful community produclions during 2024. We took Iwo of thes6 productions to the worlti-famous Edlnburgh Fringe Festival and on6 to Thorington Open Air Theatre. These projects have all been very successful and helped people to feel less isolated, feel creotive engaged again ond boost moral8. Creolive ApprentlceshSp Scheme We have conlinued to run our Creotive Apprenticeship Schem8. d8signed to provide professional and accredited pathways into Ihe creative industrie5 for young people who would not othpwse have access or 'a way in,. Masterc1035 Projecl- we ran a very successfvl serfes ol perlormlng art5 masterclasses led by top Industry professionals. Charily Shop Injn via Viva Community Trading Ltd) - This continu85 to aim to provide core funding lor the Chaty. It wll take time to re-build Irade, volunt8ers ond stock levels and thls process is still ongoing. Soturdoy School and Holiday Workshops- Our open access Viva Theatre Solvrday School for young people ages 5- 16 years has cantinued to grow Ihroughout 2024. The Saturday School is o kèy part of our youth engagement strotegv for our new Iheatre. The Saturday School also offer5 young people the opporlvnlty to gain accrediled outcomes for their WO via LAMDA. Duke of Edlnburgh Awards and Arts Aword5. We abo run special subsidlsed performing arts holiday workshops throughout all the school holidoys during 2024 attracting over 150 young people Ihroughout the yeor. We plan to further d8velop our training and skllls offer In portnershlp West Suffolk College. Awords Ceremony - Our annual awards ceremony wos held agaln lo recognis8 the achievements of everyone involved in this inclusive community Theatre Gioup. 250 members, Truslees. Presidgnt5, Patron5, Dignitaries, Industry C&lebrilies and Supporter5 came together to celebrate for the lit time since lockdown. Solar Project- with the Energy CrSsis hitting hard nnIng costs have risen beyond expectcjtion. We th8refor8 raised the funds to In5toll solar as a solulion to our increosing energy costs. SOFEST- Thanks to some funding from The Backsloge Trust we were oble organise ond hold a family ar15 ond music feslival attracting over I CIX) people. Silllng in Limbo - Thanks lo lunding Irom The Arts Council we were able to commission the stage odaption of BAFTA aword winning film Sitting in Limbo and co-prodvce the world premiere of this with Wallord Palace Theatre. This was lo coincide wlth National Windwsh Day, This was ortislically, reputatlonally and financially very sUCC8ssful receiving a 4- star review in The Telegraph ond significant national press attention. Dementia Project - Viva successlully bid lo the NHS Healthier Future5 Fund on behalf of I l East Cambridgeshire orgonisations to leod a consortium of third sector and public orgonisotions providing projects lor people with dementio and Iheir carers across the digtiict. We olso 5uccessfulty bid.for funding from the Royal Ma50nic Chorilable Foundation lo run Dementla ond Silver Screenings in our cin8ma each month. The Islee$ contlnue lo seek 5peciolist advice on the VAT impact of changing the way thal funds ore avollable In relation to the use gf the VAT culturol exemption.
Viva Arts & Community Group Limiled Viva! TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Fvndraislng acllvltle$ The Vivo Chartty Shop is o traditional charity shop run from the Vtvo Centre to raise core funds for the charily and its projects. Our volunteer fundruising t8ams continue lo carry out significant local fundraising via a variety evenls and InlFlatives. Triis year we hove successfully secured projecl funding from The Heritage. Lollery Fund for ovr 2 year Village Colleges Project ond we have o separate capitol fundraising strategy in place to raise Ihe funds needed for The Mill Project. Flnonclal review Prlncipal fundlng ue5 Viva Community Troding Lld The Herltoge Lottery Fund Invèstmenl pollcy and objectlvel ide from relaining o prudent amount in reseNe5 each y8ar most of the charity's funds ara to be spent In the short term 50 there are few funds for long term investmenl. ReseNes policy The Iruslees hcwe set o reserves pollcy Ihal requires the general lund to be mointained at a level that ensures Ihe charily's core aclivili8s could continue for a period of opproximalely 6 months, during a period of unforcseen difficul*y. Thi5 takes inlo occount the risks ossocioted with euch income stream and expenditure being different from that budgeted, the plonned aclivily level and Ihe chorily'5 commitments. To meet the aims of the charity. covering normal expenditure, Includlng the maintenonce and repoir ol the Viva Centre a reserv8 of £75.000 is preferred. The Charity had a delicit from unrestricted reserves of £13.85312023- £92,2SO surplus) The Statement of Financiol Activitiès shows net incoming resources of £481,303 lor the period and net outgoing resources of £514,679. The total res8rv85 at the year-end are £2.576.448. Free unreslricted reserve5 are £346.937. Spencer Mlll Further, gronts hove be&n recelved to help wlh lh8 re51orotion of Spencer Mill and this has again had the eflecl of increasing Ihe charitys total income ond expendilure significantly this year. Strvclure, governance and management Governing document Vivo Youth Theolre was rogistered us a chority (Chority Number 10885581 on 24 Septemb&r 2001 undgr a Trust Deed. On 27 March 2007, it transferred oll its tunds inlo Viva Arts and Community Group (Charity Number.1 118S661 wilh a new Irust deed that had a wider objecls clause thon the original Iwsl. Vlva Arls and Communlty Group Limited was Sncorporated on 7 December 2007 and registered os a Charlty on 23 September 2CM)8. It look over all the a55els of th8 lorm8r Charity and commenced operations on l February 2009.
Viva Arts & Communlty Group Limited Vival TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORn (CONTINUED) FOR THE YEAR ENDED 37 DECEMBER 2024 The Trustees. who ore also the directors for the puryjose of. cornpony law, and who serv8d duiing the yeor and up to the date of signature of Ihe financial stalements were.. Ms A J Bevan Mrs A 8ocking Mrs E H Every Mr M G Haw6s Mr5 H M HayNard Mr R J Hobbs Mr M J Judkins Ms K Martin Mrs P A Nixon Mr R F Purk$ Mr D Schumann Mr J Schunmann Miss L Slephenson Lt Colonel J F Wood E C Bovingdon (Resigned 18 Moy 2024) (Resignad 19 November20241 IReslgned 25 September 20241 (Resigned 25 September 20241 IAppointed 19 May 20251 Recruitment ond oppolntment of Irus*ees TnJstees are sel&ct8d lo represent a range of expertlse lor the charity drawn from the communlty the charify operates within. There are tru5t@es representSng me lown ond di3trfcl Councils, schools, local businesses, the arts. community developmenl us well as trustees with skn'11s in the finoncicl. legcl. personnel., charitable and artistic. field, as w811 a5 porentlmember representolives. No fomal training of InJstees Is glven os generolly they are already knowledgeable in thelr fleld. Orgoni50tional structure The board of Irustees meels every quarter ond are relponsible for the strateglc direcllon, flnanclal mcncgement ond pollcy of the charity. Day to day management of the youth theatre, ull youth and arts ond community projects is the responsibility of the Projects Coordinator under the dir8Ction of the performances, projects and marketing sub group of the board. Doy to doy management of the Wiva Charity Shop and the Viva Centre is the responsibility ol the current oppointed Ivlanagers under the direclion ol the finonce, humon resourc85 and trading sub group of the board. Line manogemenl for stoff is provided by the Chair, D Schumonn. These trustees ensure th¢1 Ihe team continves lo develop their skills and working practices in Ilne wlth good practice and follow the policy documents agreed by the board. The Finances of the orgcnlsotlon are overseen by the board and Subject to an external Independent Financial Revlew. Doy lo day management of the finonc8S IS the responsibility ol the Ilnonce, human resources and trading sub group of the board. The charfty is heavily relianl cn the work of many volunt6ers who cover much of the operatlon and monagement of the charity. We are constantly recTUlting volvnteers and provide a variety of training opportvnlties and svpport for our volunteers. The chority also relie5 on a variety of donoted goods, seryices, equipment, skills ond facilities. We work with a ronge of individuals and portner organisations in order lo achigve and mainlain this and we ore constontly reviewing woys to miligate the loss of orly ofthese donated ilems. The trustees octively review, on o regular bas, the major risks which the charity faces and believe that malntoining the free reserves al the cuwent leveL5 combined with the annual Independent linoncial review will provide sufficient resources in the event of adverse conditions. The tru5tee5 also regularly examine other operational and business risks which they face and confirm thal they have established systems to mitigate the risks.
Viva Arts & Communlty Group Limited Vlva! TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 The T leés, report was approved by the Board of Trustèès. Mr M G Hawes Truslee
Viva Arts & Communlty Group Llmited Viva! STATEMENT OF TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 37 DECEMBER 2024 The Trustees, who are also the directors of Vivo Arts & Community Group Limited for the purpose of company law, are responsible for preporing the Trustees, Report and the financial stotements in accordance with applicable law and United Kingdom Accour)ting Standards (United Kingdom Generally Accepted Accounling Procticel, Company Law requires the Trustees to prepare flnancial strytement5 for eoch financial year which give o twe ond falr view of the 5tote of affairs of the and of Ihe incomina resources and application of resources, includlno the Income and exp8nditure, of th8 charitable company for Ihot year. In preparing these financial slatements, the Trustees are required to.. select sullable accounting policles ond then apply them consislentty.. - observe the methods and principles in the Chorities SORP; make judgements and estimates thal ore reosonab18 ond prudent: and prepare the financial slotements on Ihe going concern basis unless it is inappropriate to pr85vm8 Ihot th8 wlll continue in op6rallon. The Trustees ore responslble lor keeping odequale accounting records Ihat disclose wth reasonable accuracy ot any time the financial position of the and enable them to ensure thol the financial statemonts comply with the Companies Act 2006. They are also resF)onsibl8 for safeguarding the assets of the ond hence for takino re050nable 51ep5 for the Pf8V8ntion and detection of fraud and other irregvlorities.
Viva Arts & Community Group Limited Vlva! INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF Vlva Arts & Communlly Group Limited I report to the Trustees on my examination ol the financial statements ol Viva Arts & Community Group Limlled Ithe I lor the yeor ended 31 December2024. Respon¥lbllille$ ond basis ol report As the Trustees of the land also ils dir8Ctors for the purposes of company lawl you are responsible for Ihe preparothon of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having sati%fied myself Ihat the finoncial slalements of the are nol reqvired lo be audited under Porl 16 of Ihe 2006 Act and are eligible for independent examination. I report in respect ot my examinatlon of the '5 flnonclal stotements carried ovt under 5ectlon 145 of the Chorilies Act 2011 Ithe 2011 Actl. In corrying oul my examinotion I hove followed all the applicable Directions given by the Charity Commission under section 145151 Ibl of the 2011 Act. Indépendént examiner's statement Since the '5 gross income exceeded £250,CK)) your examiner mu51 be a member of a body listed in section 145 of the 2011 Act. I confirm that l om quolifieé lo undertoke the examination because l om a member of IENTER IN DATABASE cyl 0151, which is one of the Ilsted bodles. I have completed my examination. I confirm that no Matt have come to my attention In connectlan wilh the examination giving me cause to believe Ihal in any material respecl: accountlng recorcls were not kept in respecl of the as requlred by secffon 386 of the 2006 Acl,. or the tSnanclal slalem8nts do not accord with those records,. the finoncial statements do not compty with the accounting requirements of Section 396 of the 2006 Act other than ony requirement that the accounts give a true and fair view which is not a molt&r consldered as parl of an independent examination,. or the financial statem8nts have not been prepared in accordonce Vth Ihe method5 and principles of the Slalement of Recomm8nded Practice for occounting and reporting by chorlties appllcable to charltles preparing thelr accounts In accordance wlth the Flnanclal Reportlng Stondord applicable Sn the UK and Republic of Irgland IFRS 1021. I hove no concerns ond hove come ccross no other motters in connecllon wlth the exomirialion lo which ollenlion shoulcj be drawn in this rpport in c)rdp.r to pnable a proper Iinderslcjnding of the finoncial slotements lo be reached. Naoml Hedger NFP CTA FCA (Independenl Examlner) Chater Allan LLP 7 Quy Courl Colliers Lane stow-cum-Quy Cambridge CB25 9AU Daled: 22 Au9.USt 2025
Viva Arts & Communlty Group Limited Vlva! STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 Unrestriclèd Ivnds 2024 Reslilcted lunds 2024 Tolal Unreslrlcted funds 2023 Res*rlcted Ivnds 2023 Tolal 2024 2023 Notes Income from: Donations and legacies Chaiitable octivitles Other trading activities Investments 92,895 130.942 20.056 7.321 220,089 i o.ooo 312,984 140,942 20,056 7,321 196,712 85,508 18,549 3,852 327,976 524,688 85,508 18,549 3,852 lolal Income 251,214 230,089 481,303 304,621 327,976 632,597 Expendlture on: RcisSng funds Choritabl8 activities 266 259,386 266 514,690 255,304 212,371 174,756 387,127 Tolal expendltvre 259,652 255,304 514,956 212,371 174,756 387,127 Net Incomel(expendllure) 18,4381 125,2151 133,6531 92,250 153,2 245,470 Transfers belween lunds 15,4151 5,415 N•t movement In funds 113,8531 119,8001 133,6531 92.250 153,220 245,470 Reconclltollon of lunds: Fund balonces ot l Januory 2024 360,790 2,249,311 2,610,101 268,540 2,096,091 2,364,631 Fvnd balances at 31 December 2024 346,937 2,2Tr,511 2,576,448 360,790 2,249.311 2.610,101 The stolemenl of financial activilie5 includes all galn5 ond losses recognlsed In the year. All Income and expendlture derive from continuing octlvlties.
Vlva Arts & Communlty Group Limlted Viva! BALANCE SHEEr AS AT31 DECEMBER 2024 2024 2023 Notes Flxed assels Tongible ossets Investments 15 1,939,453 1.911.883 1,939,454 1,911,884 Cvrrenl assels stocks Debtors Cosh at bank and in hand 17 18 382 107,273 579,792 21,589 740,928 687,447 762,517 Credllors: amounts falllng du• wllhln one ye¢x 20 123,7151 136.6351 Nel cvrrenl omets 663,732 725,882 Total ossets l•$s current Iloblllffas 2,603,186 2,637,766 Credltors.. amounts folllng due after more thon on• y•ar 21 126,7381 127,6651 Nel assols excludlng penslon Ilablllty 2.576,448 2,610,101 Nel asseti 2,576,448 2,610,101 The Ivnds of Ihe Reslrict8d income funds Unreslrtcled funds 23 2,229,511 346,937 2,249,311 360,790 2,576,448 2,610,101 The company is entilled to the exemption from the audit requiremenl conloined in section 477 of the Companie5 Act 2(K)6, forthe year ended 31 December 2024. The directors acknoWedge their responsiblllties for complying with the requirements of the Companle5 Acl 2006 th respect to accounting records and the preparation of financial 51otements. The members have nol required the company to oblain an audit of its financial stotements for the year in question in occordonce with Section 476. These financiol statements have been prepared in accordance with Ihe provisions applicable to companies subject to the smoll componi85 regime.
Viva Arts & Communlty Group Limited Vlval BALANCE SHEET (CONTINUED) AS AT31 DECEMBER 2024 The finonciol sto ments were approved by the Truslee5 ori . Mr M G Hawes Trustee Company registration number 06448490 IEngland and Wolesl 10-
Viva Arts & Communlty Group Limlled Vlva! NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 37 DECEMBER 2024 Accovnting pollcles Charity informalion Viva Arts & Community Group Limited is a privot8 company limilad by guorantee incorporoted in England and Wal8s. The registered olfice is 14 Churchgate Streel. Soham, EW, Cambs, CB7 SDS. l.l Accounting conventlon The linancial stalem&nls have been prepared in occordonce with the 's Igoveming documentl. the Componies Act 2006, FRS 102 "The Fincjncial Reporting Slandord opplicable In th6 UK and Republic ol Ireland l FRS 102 1 and the Charities SORP 'Accounling and Reporting by Charitles: Slatemenl of Recommended Praclice appllcable to charities preparing their accounts in accordance wllh the Financial Reporting 51andord applicable in the UK and Republic of Irelond IFRS 10211@ffective l January 20191. The is a Public Benefit Entily as defined by FRS 102, Th8 has loken odvontoge ofthe provisions in the SORP for chorilie5 nol lo prepare a Slalement of Cash Flows. The financial statements are prepared in stet11ng. whlch Is the functionol cuw8ncy ol the , Monetary amounts in these financial statements are rounded to the nearest £. Th8 finoncial statements have b88n pi8pared under the historical cosl convention, Imodlfied to Include the revaluation ol freehold properties ond to include investment properties and certain flnanclal instruments at fair valuel. The principol occounting policies adopled ore set out below. 1.2 Golng ¢tsn¢ern Al the time of approving the finonciol 51otemgnts, the Trustees have a r8asoncJble expectotlon that the hos odequate resources to contlnue in operationol exlstence for the foreseeable fulure. Thvs the Trustees continue to adopt the golng concern basis of accounting in preporlng Ihe Ilnanclal statements. 1.3 Char5tuble funds Unrestricted funds are ovailoble for vse al the discretion of the Trustees in furtherance of their choritoble objecliv85. Reslricted funds ore Subject to speclflc conditlons by donors or granlors as to how they may be vsed. The purposes and uses of the restricted funds are sel out in the notes lo the flnoncial slatement5. Endowment funds are subjecl to specific conditions by donors that Ihe capital must be maintained by the . 1.4 Income Income is recognised when thc Is legally enlilled to it ofler any performance conditlons have been mel, the amounts can be measured reliably, and it15 proboble that income will be recewed. Cosh donations ars recognlsed on recelpt. Olhsr donations are recognised once the has been notified of the donotion, unle55 perfomiance conditions require deferral of the omounl. Income tox recoverable in relation lo donatlons received under Gill Aid or deeds of covenant is recognised at the time of the donation. Legocies are recognised on receipt or otheThvise il Ihe has been notified of an Impendlng di51ribution. the omount is known. and recelpl b expected. If the amount is not known, the legacy is Ir8ated os a conlingenl asset. 11
Viva Arts & Community Group Limited Viva! NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Accounllng pollcles (Continued) 1.5 Expendiluye Expgnditure is recognised once there is a legol or construct5ve obllgation to transfer economic benefit to a third party, il is probable that a transfer of economic benafits wll be required In selllemenl, and the amount of the obllgalion can be measured reliablv. Expenditure is c105sified by octivity. The costs of each activity are made up of the totol of direct costs and shored costs. including support costs involved in ur)dertoking 80ch aclivity. Direct costs altributoble to 0 single activity are ollocoted directly lo that actiwty. Shared costs which contribute to more than one activlty ond support costs which ore not atlribulable to a single octivity are opportioned belween those actlvitiss on a basls consistenl with the use of resources, Centrol staff costs are ollocated on the basls of lime spent, and depreciotlon charges are allocated on the portlon of Iha asset's use. 1.6 Tangible fixed ¢s5els Tangible fixed ossels are initially measured at cost and subsequenlly measured ot cost or valuation, net of deprecialion and any impoirment losses. Depreclalion ts recognised so os lo wrlte off the cost or valuation of assets les5 their Tesiducl values over Iheir useful Ilves on the followng bases., Freehold land and bulldlngs Plonl ond equipment- cenlre Plonl ond mochinery- tradSng 4% sliolght Ilne 2S% straight line 25% 51roight line The gain or loss arlsing on Ihe dpoSal of an asset is detemilned as th8 difference be&en Ihe sale proceeds and the canying value of the asset, ond Is recognlsed In the slatemenl of ftnancial activities. 1.7 Flxed assel Invèilments Fixed 05set investments ore Inltlolly measured al transoction price excluding transaclion cost5, and ore subsequ6ntly measured ot foir value al each reporting date. Chonges in fair value ore recogni58d in n8t income/lexpendlturel for the year. Transaction costs are expensed as incutTed. A subsidiary Is an entlly controlled by the . Conlrol is the power to govern the linoncial and operating policies of the entity so as to obtain benefrt5 from its activilies. 1.8 Impalrment of fixed ossets At each reporting end dale, the revlews the carrying omounts of its tangible assets lo determine whether there is any indicotion that those assels have suffered an impairment loss. If ony such indicotion exlsts, the recoverable omount of th8 asset is estimated in order to determine the exlent of the impoirment loss Irf any). 1.9 Stocks stocks ore stoted ot the lower of cost ond estimated selllng prlce less costs to complete and sell. Cost comprises direct materlols and, where applicable. direct labour costs ond those overheods that have been Incurred in bringing the stocks to Ihelr present location and condltlon. Items held for distribution al no or nominal consideration are measured the lower of replacement cost ond cosl. N8t rsalisable value is the estimoted selllng price less all estimated cosls of completion and costs to be incurred in markeling, selling and distribution. 1.10 Cosh and cash u1ValentS Cash and cash equivalents include cash in hand, deposits held at call wh banks, olher shor*-term liquid inve5tm&nls wth original molurltles of Ihree months or less, and bank overdraH5. Bank overdrafts are shown within borrowings in current liabilities. 12-
Viva Arts & Community Group Limited Vlva ! NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Accountlng pollcles (Contlnued) 1.1 l Flnonclol Inslwment5 The ha5 elected to apply the provisions of Seclion I I 'Basic Financial Instruments. and Section 12 '0ther Financlal Instruments Issues, of FRS 102 to all of its flnanciol instrument5. Financial instruments ore recognised in the 's balance sheel when the becomes parly to the controclual provisions of the ItruMen1. FinancS0l ossets and Ilobilities ore offset. wlth the net amounts presented in the financiol statements, when there is a legolly enforceoble right Io sel off the recognised amounts and there is an intention to settle on a nèt basls or lo realise the asset and settle the liabilily simultaneous. Baslc Ilnanclal ossets BasSc flnanclal osset5, which include debtors and cash ond bank balances, or6 Inltlally measured ot transaction price inclvdlng transaction costs ond are subsequently carried al amorlised cost using the elfecttve Interest method unless the arrangemenl conslllules o financing transaction, where Ihe transaction is meosured al the pre58nl value of the future recelpts discounted at o mark8t rale of interest. Finonciol assels classbfied os receivable within one year are not cjmortised. Baslc Ilnanclal Ihbilllies Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless Ihe orrongement constitutes a linancing Iransaction, where the debt instrument is rneasured at the present valve of the future payments discounted al a market role of interest. FinancSal Ilabllilies classlfSed as payoble withSn one yeor ore not omortised. Debt instruments ore subsequently carried ot omor1158d cost, using the eff8clive int8r8St rate m8thod. Trode creditors are obligatlons to pay for goods or seryices thot have been acqvired In the crdinary course of operations from suppliers. Amounts payable are classified as currènl Ilobllltiès If payment is due within one year or less. If not, Ihey ore presented os non-cvrrent liabilities. Trade creditors ore recognised initially at Iransaction price and subsequently measured at omorlised cost using Ihe effective interest melhod. Dw•cognition ol financlal Ilobllltles Financial liabilities are derecognised when the 's contractual obligoNons explre or are dlscharged or concelled. 1.12 employee beneflts The c051 of any unused holiday enlitlement is recogni5ed in the period in which the employee's setvices are rec8Ived. Termination benefils are recognised immediately as an expense when the 15 demonstrably committed to temiinate Ihe employment of an employee or to provlde termination benefits. 1.13 Retlremenl beneflts Payments to defin8d contrfbullon r6Nr6m6nt benefit schemes are charged as an expense as Ih8y foll due. Crlllcel oceountlng estlmates and Judgements In the application of the 's accounting pclicies, the Trustees ore required to moke judgements. eslimates and assumplions about Ihe carrying amounl of assels and liabilities that ore not reodily opparent Irorn other sources. The estimates and sOCIated assumptions ore based on historical experience and other foctors that are consldered to be relevont. Actual results may differ from Ihe5e estimates. The e51imal&s and underfying assumptions are revi8w8d on an ongoing basls.'Revlsions to accounllng estimates are recogni5@d in the perlod In which the esthmat& 15 reved where Ihe revision cjlfects only that period, or in Ihe period of the revision and future periods where the revision affec15 both currenf and future periods. 13-
Viva Arts & Community Group Limiled Vlval NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 37 DECEMBER 2024 Income from donollons and legocles Unreslrlcted fund5 2024 Restrictèd funds 2024 Total Unréslrlcled fund5 2023 Reslrfcled lunds 2023 Total 2024 2023 Donattons and gitts Grants Membership fees Thectre tox rellef 23,817 63,295 5.783 23,817 233,242 5,783 50,142 44.022 144,333 4.239 4,118 44.022 439,701 4,239 36.726 169,947 295,368 50,142 32.608 92,895 220,089 312,984 196,712 327,976 524,688 Grants receivable for core a¢tlvllle$ other gronls other 144,333 295,368 439,701 63,295 169,947 233,242 63.295 169,947 233,242 144.333 295,368 439,701 Income Irom charltable actlvltles Unrestricted funds 2024 Restsicted fvnds 2024 Total UnreJlrl¢ted lunds 2023 Reslrkled lunds 2023 Tolal 2024 2023 Charltable Income Sale of goods Choritoble rentol income other income 106,129 7,014 17,799 10,0 116,129 7,014 17.799 65,707 4,089 15.712 65.707 4,089 15.712 130,942 I D,OCK) 140,942 85.508 85,508 Income from other Iradlng ocllvllles Unreslrlcled lund5 2024 Unreslrfcted funds 2023 Fvndroising events Shop income Trading aclivity income.. other 3,Q40 5.863 60 3,465 15.024 other trading activities 20,056 18,549 14~
Viva Arts & Communlty Group Llmlted Viva! NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Income Irom Inveslments Unrestrlcted lunds 2024 Unregtrlcted fvnds 2023 Interesl rec8lvable 7,321 3,852 Expendllure on ro151ng lunds Unreslrlcled funds 2024 UnreslrScted funds 2023 Puhdyalslng und publi¢ity other fundraising cos15 266 Exp•ndllure on charllable acMvllle$ Dlrect costs 2024 Dkecl costs 2023 Dlieet cos1$ Productions and trips Community projects 41,333 93,366 79,359 22,106 134,699 101,465 Grant fundSng of octivities Isee note 91 50,755 Shore ol support and governance cosls (see nole 10) Support Govemance 327.636 1,600 283,362 2.300 514,6?0 387,127 Analysis by lund Unreslricted funds Restricted fvnds 259.386 255,304 212.371 174,756 514,690 387,127 15-
Vlva Arts & Community Group Limited Vlval NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Grants poyoble Dlrect costs 2024 Grants to instilution5116 granlsl: LUVE Adams H&ritaoe Voluntary Communily Action East Camb5 All in Sound Making Music Pos Ablllly CCC Dementio Cale Ely Library Silver Screenings Walking in our shoes Larkfield Resource Centre CCC Commlnlly Mokers Ely Primory Care Networks oth6r 4,235 3,158 5,840 6,562 5,789 4,7CQ 1,081 6,0 706 50,755 10 Support costs allocated lo actlvllles 2024 2023 staff costs Depreciation Fundraising costs Productions ond trips other resources expended stcjff tralnlng Governance costs 56,642 127,558 47,032 118,275 37,558 105,128 749 1,600 7,666 109,738 638 2,300 329,236 285,661 Analysed belween.. Direcl Costs 329,?36 285,662 Net movement In fvnds 2024 2023 The net movement in funds is stoled after charging/lcreditingl'. Depreciotion of owned tangible fD(ed ossets Loss on disposal of tangible fixed assets 90,748 51 118.308 16
Viva Arts & Communlty Group Limited Vlval NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 12 Trustees None of the Trustees lor any persons connected wilh them) received any remuneration or benefits from the during the year. 13 Employees Th8 average monthly number of employees during the yeor was: 2024 Number 2023 Number Employm•nt costs 2024 2023 Wage5 and salaries Social security costs other pension costs 55,349 318 975 46,549 56.642 47,032 There were no employees whose annual r8mun8ration was more than £60,000. 14 Taxallon The charity is exempt from toxation on its activiti8s because all its income is applied for charilcble purposes.
Viva Arts & Community Group Limlted Viva! NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Is Tonglble flxed assets r*eehold land and buldln9S Plant and eqvlpmenl. c•ntr• PlunF ond machIn. Irodlng Total Cosl At l Januury 2024 Additions Dlsposals 2,028,985 154,198 185,161 1,926 111,0871 1.020 2.215,166 156.124 111,0871 At 31 December 2024 2.183,183 176,OCQ 1,020 2,360.203 Depreclallon and Impalrment At l January 2024 Depreciation charged in th8 yeor Eliminated in respecl of disposols 168,793 84,670 170.227 6,D78 110,0381 1,020 340,040 90,748 110,0381 At 31 December 2024 253.463 166,267 1,020 420,750 Ccfrylng amounl At 31 December 2024 1,929,720 9,733 1,939,453 At 310ecember 2023 1,860,191 51,692 1,911,883 16 Flxed asset Investmenli Olher Investments Cost or valuatlon At l January 2024 & 31 December 2024 Carrylng amount At 31 December 2024 At 31 December 2023 2024 2023 other investments comprise: No8 Investments in subsidiaries 26 17 Stocks 2024 2023 stock 382 18-
Viva Arts & Communlty Group Limited Vlva! NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 18 Debtors 2024 2023 Amounts faMing due wlthln one year: Trode debtors Amounts owed bysubsidiory und8rtakings Olherdebtors Prepaym8nts and accrued income 1,761 1,622 92.832 12.680 10,023 8,136 107,273 21,589 19 Loans and overdralts 2024 2023 8ank loons 28,869 29,797 Payoble within one year Payoble after on8 yeor 2.131 6,738 2,132 27,665 20 Credltors.. amovn15 folllng du• vAthln one year 2024 2t)23 Noles Bank loons Other taxotion and sociol securlty Trade crodltors Olher creditors Accrvols ond deferred income 2,131 388 3,669 12,718 2,132 175 32,137 284 1,907 23,715 36,635 21 Credll<Jrs'. amoun1$ lalllng due after more Ihan one year 2024 2023 Notes Bonk loons 19 26.738 27,665 22 R•tlr8menl benellt schemes 2024 2023 Dellned conlrlbullon schemes Charge lo profit or Ioss in respect of defined conlribution schemes 975 The operotes a defined contribLrtion pension scheme for all qualifwng employees. The a55ets ol the scheme are held seporately from those of the in on independently odministered fund. 19-
Viva Arts & Community Group Llmlted Viva! NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 3 7 DECEMBER 2024 23 Rèstrl¢led lund$ The restricted funds of the charity comprise the unexpended bolonces of donations and grants held on trust subject10 specific condition5 bv donors as to how they moy be used. At l Janu< 2024 Income Expendttvre Tronslers At31 D•c•mb&r 2024 Mill Proj8ct- Fixed Ass8t Fund Mill Project CCC Gront Flxed Asset Fvnd - Eouipment Mill Project Projector & EPOS Arts Councll England Combined Authority Grant ECDC Healthier futures Solar ponels 1,724,237 174.805 45,470 7,814 3,126 18,978 160,OCK) 114,881 184,6701 290.152 1.929,719 174,805 6,496 1158,8971 2,556 138.9741 151.9881 15701 129,0531 136,591 1251.3141 12,998 12,9231 160,IX)O 114,881 1491 50,000 30,500 150,0491 130,5001 2,249,311 230.089 1255.3041 5,415 2.229,511 Prevloui year.. At l Januaiy 2023 Income Expendltvre Translers A131 December 2023 17211 171,4931 17211 1,724,237 174,805 Mill Project- Fixed Asset Fund Mill Project CCC Grant Spenceff s Drove Fixed Asset Fund - Equipment Mill Project Projector & EPOS Arts Council Englond Combined Authority Grant ECDC 1,795.730 174,805 112.0001 138,9731 149,3051 17641 11.5001 12,000 84,443 37,223 3,890 45,470 8,535 3,126 18.978 160,Q)O 114,881 32,617 112,0001 20.478 160,000 114,881 2.Q96.091 327.976 1174,7561 2,249,311 -20-
Vlva Arts & Communlty Group Llmlted Vlva! NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 23 Restrlcted fund5 {Contlnued) Edlnburgh Bursary Fund This is a discretionary fund to be used lo support students taking port in the Edlnburgh Irip. Bulldlng Fvnd This wcas a grant received from Sohom Town Council and has been used lowards the upkeep of lhe building and to fund the repairs to the roof last year. Plxed As5el Reserve Fund Thls reflec15 the original purchase cost of ihe buSldlng ond the cosl of refurblshment covered by capllal grants received less written off depreciolion lo date. CLT Project A project to provide funding lo set up a communlty lond tnjst. Nellle Tuk Tuk Nellie Is o Tuk Tuk vehicle njn by volunteers to provide transport for older people In and around Soham. Mlll Piojecl (and assoclaled funds) The purchase (February 20181 and renovolion of Spencers Mill, Soham to transform il into o communily arts centre. Projector & EPOS The purchcse of c projector system for the theatre and EPOS system to help run the theatre and bar. Arts Councll England To help fund various produclions as agreed with the Arts Council. Comblned Avthorlly Granl For the conthnued development of Spencer's Mill and surrounding areos. ECDC Granl For the contlnued development of Spencer's Mlll and surroundlng oreos. 24 Unreslricted lunds The unrestrfcled funds of the charlty comprlse the unexpended balances of donatlons and grants whlch are nol subj8ct lo spscrfic condition5 by donors and grantor5 as to how they may be used. These include designoted funds which have been sel aside out ol unrestricted funds by the trustees for specific purposes. At l January 2024 Income Expenditur• Trqn>fer¥ A131 December 2024 General funds 360,790 251.214 1259,6521 15,4151 346,937 Prevlovs year: At l January 2023 Income Expendllure Transfers A131 December 2023 General funds 268,540 304,621 1212,3711 360.790 25 Related party transadlons 21
Viva Arts & Community Group Llmlled Viva ! NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 3 7 DECEMBER 2024 25 Relaled porty Iransacllons (Conllnued) Transaclions wlth related partles During Ihe year the entered into the following transactions wim relaled parties: MHH Partnership Ltd, a busines5 controlled by the truslee Mr M G Hawes, provides accounting Services to the Charity, amounting to £8,87512023- £7,3731. This w05 provided on commercial terms. Mr D Schumann received £5,CMXI12023 £nNI for professional services provided with relotlon to the Backstage Trust and £4,Om producer fee In rel¢Jlion to an Arts Councll Englcjnd production. Farawoy Productions Limited, a business of which Mr D Schumann Is o director and shareholder, received a £60,000 investment from Vlva Art5 and Communlty Group. This will be returned to the charily in Summer 2025. 26 Subsidiaries These flnoncial statements ore separate finoncial slal8ments lor Vlva Community Trading Limited. DetoSls of the 's subsidlories at 31 December 2024 are as follows., Nome ol undertaldng Regislered oifice Nature of buiinem Class ol shore$ held Y. Held Dlrecl Indlrecl Viva Communty Trading Limiled UK Trading Ordinary i 00.00 The aggr&gate capltal and reserves and the result for the yeor of svbsidiories excluded from ccnsolidolion was as follows., Name ol undertaklng Prollt/(Loss) Capltal ond ReieTves Vivo Community Tradlng LIMed 8.425 8,014 -22-