Ranelagh School Parent Teacher Association (PTA) Charity number 1125897
Ranelagh PTA Annual General Meeting Thursday 29[th] September 2022 Ranelagh School Library, 6:30pm
MINUTES
Attendees
Liz Flanagan (LF) Karen Rogers (KR) Sarah Cox (SC) Tim Griffith (TG) Richard Williams (RW) Sandra Allaway (SA) Mark Williams (MWi) Mel Woods (MWo) Karen Verluys (KV) Helen Nestle-Fox (HNF)
1. Welcome
LF welcomed the room to the Annual General Meeting which would then be followed by the first PTA committee meeting of the 2022/23 academic year.
2. Apologies for absence
Apologies were noted from Brett Greaves, Liz Chapman, Marie Thornton, Emma Barnard, and Veenu Khanna.
3. Minutes of previous meeting
Minutes from the previous AGM on 28[th] September 2021 were agreed; no comments or amendments.
’ - 4. PTA president s report 2021 22
TM provided the president’s report on the year. TM expressed the school’s grateful thanks for everything the PTA has achieved and explained that the PTA has supported the following school strategic priorities over the past 12 months:
-
Raise attainment and progress of all students.
-
Making optimum use of funding and resources to create a learning environment which is fit for the 21[st] century.
-
Actively nurture and develop the positive mental health, well-being and safety of all members of our school community.
Notable PTA fundraising activities and events last year were the Christmas fair, quiz night, 2[nd] hand uniform sales, Founder’s Day, autumn buffet, and refreshments at school functions, including the school musical.
2022 09 29 Ranelagh PTA AGM - Minutes v1
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Ranelagh School Parent Teacher Association (PTA) Charity number 1125897
The tangible benefits which the school have seen this year thanks to the PTA’s activities, include:
-
Youthline support for students. This counselling service has been vital to the wellbeing of the students.
-
New minibus –delayed due to supplier issues but will have a marked benefit.
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Stage extensions – another crucial benefit which has enabled the school to put on new shows such as the little shop of horrors, which was a terrific success.
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Curriculum area improvements:
-
Physics
-
Biology
-
DT
-
Food preparation and nutrition
-
PE
-
Music
-
Drama
-
The space.
TM commented that Ranelagh is fortunate to have a PTA who has the innovation and proactiveness to evolve as the school evolves, and who provides new ideas, new ways of thinking whilst embracing technology such as point of sale card readers at events, online second-hand uniform sales etc.
The PTA are seen as a key partner in enabling TM and the school to achieve the vision of:
“A world class education, serving the common good.”
TM finished by again thanking everybody involved, the committee and all the volunteers that support each event.
5. Chair’s report on the last year
LF said that 2021-22 had been a bumper year for the PTA and the figures that would be presented later spoke for themselves in some way. LF proud of the amount raised, as well as how the PTA have evolved as the school (and life) evolves.
LF thanked all PTA volunteers for their support to her as chair for the past year and for all their help at events. She gave particular thanks to:
-
Helen Connolly (not present) whose title was ‘social secretary’ but who actually did events organising, communications, and so much more for years.
-
Emma Barnard, for her hard work leading the second-hand uniform efforts last year, in what was an unprecedented year for SHU demand and sales due to supplier issues.
-
Helen Nestle-Fox for her continuous support to LF, help with events planning and running and Bag2School collections.
2022 09 29 Ranelagh PTA AGM - Minutes v1
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Ranelagh School Parent Teacher Association (PTA) Charity number 1125897
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Brett Greaves for his hard work getting the PTA finances in order and getting our banking online.
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Tim Griffith and Mark Williams for their support of the PTA efforts and for championing everything we do.
LF is looking forward to next year and the PTA going from strength to strength and continuing to evolve and improve what we do. As a PTA we have a good reputation with parents, we organise vital social opportunities for our school community, and we raise really vital funds. On top of that, the PTA committee is a lovely group of friends now.
6. Treasurer’s report
In BG’s absence, LF presented the finance report that BG had provided:
Year to date profit £22,821.24 In bank account & cash reserves £42,759.00 Committed spend (pending payment) £29,851.00 Carry forward to 22/23 (available to spend) £12,908.00
Most successful events / activities last year were:
Non uniform sales £6930.95 profit Online fundraising £4123.29 profit Christmas fair £3607.30 profit Founders day £2778.62 profit Christmas hamper raffle £1925.77 profit Quiz night £1915.85 profit
- 7. Election of the officers and wider committee for 2022 23
TG led the election of the PTA officers. He asked if anyone else wished to put themselves forward for the officer positions, before seeking agreement to elect those who had been nominated before the meeting.
Officers elected:
| Role | Elected | Proposed By | Seconded By |
|---|---|---|---|
| Chair | Liz Flanagan | Mel Woods | Richard Williams |
| Vice Chair | Helen Nestle-Fox | Karen Rogers | Liz Flanagan |
| Treasurer | Brett Greaves | Liz Flanagan | Sandra Allaway |
| Secretary | Richard Williams | Helen Nestle Fox | Karen Versluys |
2022 09 29 Ranelagh PTA AGM - Minutes v1
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Ranelagh School Parent Teacher Association (PTA) Charity number 1125897
Other PTA committee members:
| Events organising team* | Emma Barnard Liz Chapman Mel Woods Sandra Allaway Veenu Khanna Karen Versluys Sarah Cox |
|---|---|
| Events team / general support | Beth Spain Gladys Lawson Nicola Fletcher Simon Hutson |
| Second-hand uniform (SHU) lead | Helen Nestle-Fox |
| Communications support | Marie Thornton |
| Catering lead | VACANT |
* Elected officers also have a role in overseeing events
8. AOB
No other business raised.
The meeting was brought to a close at this point and was then followed immediately afterwards with a separate PTA meeting, which has been documented separately.
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| INCOME COSTS 2021-22 Year to |
|
|---|---|
| Total | £25,434.22 £2,481.79 |
| Bags2School | £358.90 £0.00 |
| Bank charges | £0.00 £73.66 |
| Christmas Events Christmas fair Christmas Virtual Market Christmas Non-Uniform Day Christmas hamper raffle |
£5,946.23 £379.97 £2,275.50 £359.97 £160.00 £0.00 £1,691.77 £0.00 £1,945.77 £20.00 |
| Founders Day & online auction External stalls PTA stalls Summer online auction Carol concert refreshments Miscellaneous |
£5,518.37 £1,793.41 £100.00 £0.00 £3,922.18 £1,276.56 £1,286.00 £516.85 £177.19 £0.00 £33.00 £0.00 |
| Miscellaneous | £0.00 £128.00 |
| Online fundraising Kindlink Bracknell Forest Lottery EasyFundraising Charitable Giving AmazonSmile |
£4,123.39 £0.00 £145.82 £0.00 £1,700.50 £0.00 £728.24 £0.00 £1,400.00 £0.00 £148.83 £0.00 |
| Quiz Night Ticket sales Drinks Match Funding |
£1,953.60 £37.75 £565.60 £0.00 £394.00 £37.75 £994.00 £0.00 |
| School event refreshments Year 7 parents evening Little Shop of Horrors refreshments |
£579.78 £23.00 £117.98 £0.00 £461.80 £0.00 |
| Second Hand Uniform | £6,953.95 £23.00 |
Refreshment costs were mixed up with Founder's Day costs as bought at same time
REFI
| PROFIT £22,952.43 £358.90 -£73.66 £5,566.26 £1,915.53 £160.00 £1,691.77 £1,925.77 £3,724.96 £100.00 £2,645.62 £769.15 £177.19 £33.00 -£128.00 £4,123.39 £145.82 £1,700.50 £728.24 £1,400.00 £148.83 £1,915.85 £565.60 £356.25 £994.00 £556.78 £117.98 £461.80 £6,930.95 Date |
|
|---|---|
| PROFIT | |
| £22,952.43 | Spending Summary 2021-2022 Amount |
| £358.90 | Agreed & Paid Payment Carryover from 2020-2021 £5,000 |
| -£73.66 | |
| £5,566.26 £1,915.53 £160.00 £1,691.77 £1,925.77 |
Paid Total £5,000 |
| Agreed & Pending Payment Youthline £4,500.00 Bike Storage £4,000.00 Mini Bus £6,118.00 Curriculum Bids £9,494.88 Stage Equipment £4,793.98 |
|
| £3,724.96 £100.00 £2,645.62 £769.15 £177.19 £33.00 |
|
| Pending Total £29,851 |
|
| Bank Balance As at 31st August 2022 |
|
| Bank Account £41,106 Cash £1,653 |
|
| -£128.00 | |
| £4,123.39 £145.82 £1,700.50 £728.24 £1,400.00 £148.83 |
Total £42,759 |
| Committed £29,851 |
|
| Net Available £12,908 |
|
| £1,915.85 £565.60 £356.25 £994.00 |
|
| £556.78 £117.98 £461.80 |
|
| £6,930.95 |
| Date | Category | Sub-Category |
|---|---|---|
| 09/09/2021 | Second Hand Uniform | SHU sales(ad hoc) |
| 13/09/2021 | Second Hand Uniform | SHU sales(ad hoc) |
| 29/09/2021 | Second Hand Uniform | SHU sales(ad hoc) |
| 19/10/2021 | Second Hand Uniform | SHU sales(ad hoc) |
| 20/10/2021 | Second Hand Uniform | Y7parents evening |
| 23/10/2021 | Second Hand Uniform | SHU sales(ad hoc) |
| 25/11/2021 | Second Hand Uniform | SHU sales(ad hoc) |
| 20/10/2021 | School event refreshments | Year 7 Parents Evening |
| 21/09/2021 | Online fundraising | Kindlink |
| 19/10/2021 | Online fundraising | Kindlink |
| 15/09/2021 | Online fundraising | Bracknell Forest Lottery |
| 15/09/2021 | Christmas events | Christmas fair |
| 05/10/2021 | Online fundraising | Bracknell Forest Lottery |
| 28/09/2021 | Christmas events | Christmas virtual market |
| 29/09/2021 | Christmas events | Christmas virtual market |
| 29/09/2021 | Christmas events | Christmas virtual market |
| 02/10/2021 | Christmas events | Christmas virtual market |
| 03/10/2021 | Christmas events | Christmas virtual market |
| 04/10/2021 | Christmas events | Christmas virtual market |
| 08/10/2021 | Christmas events | Christmas virtual market |
| 27/10/2021 | Christmas events | Christmas virtual market |
| 04/11/2021 | Online fundraising | EasyFundraising |
| 09/11/2021 | Online fundraising | Bracknell Forest Lottery |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Second Hand Uniform | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Christmas Fair |
| 28/11/2021 | Christmas events | Non-Uniform Day |
| 29/11/2021 | Bags2School | |
| 08/12/2021 | Christmas events | Carol Concert refreshments |
| 14/12/2022 | Christmas events | Christmas hamper raffle |
| 15/12/2021 | Christmas events | Christmas hamper raffle |
| 04/01/2022 | Online fundraising | Bracknell Forest Lottery |
| 04/01/2022 | Miscellaneous | Parentkind |
|---|---|---|
| 18/01/2022 | Online fundraising | Kindlink |
| 22/01/2022 | Bank charges | |
| 09/02/2022 | Online fundraising | Bracknell Forest Lottery |
| 12/02/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 18/02/2022 | Online fundraising | EasyFundraising |
| 22/02/2022 | Bank charges | |
| 25/02/2022 | Online fundraising | Charitable Giving |
| 25/02/2022 | Bags2School | |
| 28/02/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 28/02/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 07/03/2022 | Online fundraising | Bracknell Forest Lottery |
| 11/03/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 18/03/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 21/03/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 22/03/2022 | Bank charges | |
| 24/03/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 26/03/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 31/03/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 31/03/2022 | Quiz Night | Ticket sales |
| 31/03/2022 | Quiz Night | Quiz night drinks |
| 31/03/2022 | Quiz Night | Quiz night match funding |
| 31/03/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 04/04/2022 | Quiz Night | Costs |
| 11/04/2022 | Online fundraising | Bracknell Forest Lottery |
| 22/04/2022 | Bank charges | |
| 22/04/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 22/04/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 01/05/2022 | Founder's Day | External stall fee |
| 02/05/2022 | Founder's Day | External stall fee |
| 03/05/2022 | Online fundraising | Bracknell Forest Lottery |
| 05/07/2022 | Founder's Day | External stall fee |
| 07/05/2022 | Founder's Day | External stall fee |
| 07/05/2022 | Founder's Day | External stall fee |
| 07/05/2022 | Founder's Day | External stall fee |
| 09/05/2022 | Online fundraising | AmazonSmile |
| 13/05/2022 | Online fundraising | Bracknell Forest Lottery |
| 22/05/2022 | Bank charges | |
| 25/05/2022 | Founder's Day | External stall fee |
| 29/05/2022 | Founder's Day | Miscellaneous |
| 07/06/2022 | Online fundraising | EasyFundraising |
| 07/06/2022 | Founder's Day | External stall fee |
| 08/06/2022 | Founder's Day | Costs |
| 09/06/2022 | Founder's Day | Summer auction |
| 14/06/2022 | Online fundraising | Bracknell Forest Lottery |
|---|---|---|
| 22/06/2022 | Bank charges | |
| 23/06/2022 | Founder's Day | Costs |
| 30/06/2022 | Founder's Day | External stall fee |
| 01/07/2022 | Christmas events | Christmas hamper raffle |
| 01/07/2022 | Founder's Day | Miscellaneous |
| 01/07/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 01/07/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 02/07/2022 | Founder's Day | External stall fee |
| 02/07/2022 | Founder's Day | Decorate a biscuit |
| 02/07/2022 | Founder's Day | New/Nearlynewgifts |
| 02/07/2022 | Founder's Day | LuckyDip |
| 02/07/2022 | Founder's Day | Chocolate Tombola |
| 02/07/2022 | Founder's Day | Nana's Sweets |
| 02/07/2022 | Founder's Day | General Tombola |
| 02/07/2022 | Founder's Day | Pick a Bottle |
| 02/07/2022 | Founder's Day | BBQ |
| 02/07/2022 | Founder's Day | Kitchen & Bar |
| 02/07/2022 | Founder's Day | Kitchen & Bar |
| 02/07/2022 | Founder's Day | Second hand uniform |
| 02/07/2022 | Founder's Day | Study guides |
| 04/07/2022 | Founder's Day | Costs |
| 04/07/2022 | Founder's Day | Costs |
| 04/07/2022 | Founder's Day | Decorate a biscuit |
| 04/07/2022 | Founder's Day | Costs |
| 04/07/2022 | Founder's Day | Costs |
| 04/07/2022 | Founder's Day | Costs |
| 04/07/2022 | Founder's Day | Costs |
| 07/07/2022 | School event refreshments | Schoolproduction refreshments |
| 08/07/2022 | School event refreshments | Schoolproduction refreshments |
| 07/12/2022 | Online fundraising | Bracknell Forest Lottery |
| 14/07/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 22/07/2022 | Bank charges | |
| 23/07/2022 | Founder's Day | Summer auction |
| 24/07/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 08/08/2022 | Second Hand Uniform | SHU sales(ad hoc) |
| 08/09/2022 | Online fundraising | Bracknell Forest Lottery |
| 16/08/2022 | Online fundraising | AmazonSmile |
| 22/08/2022 | Bank charges | |
| 23/08/2022 | Online fundraising | EasyFundraising |
| TOTAL |
| Details | Income | Costs |
|---|---|---|
| £517.00 | ||
| £104.00 | ||
| £120.00 | ||
| £100.00 | ||
| £345.60 | ||
| £75.00 | ||
| £150.00 | ||
| £117.98 | ||
| £47.54 | ||
| £49.14 | ||
| £133.00 | ||
| Tempevent notice | £32.91 | |
| £107.00 | ||
| Market seller fees | £20.00 | |
| Market seller fees | £20.00 | |
| Market seller fees | £20.00 | |
| Market seller fees | £20.00 | |
| Market seller fees | £20.00 | |
| Market seller fees | £20.00 | |
| Market seller fees | £20.00 | |
| Market seller fees | £20.00 | |
| £97.36 | ||
| £104.00 | ||
| Decorate a lantern | £18.00 | |
| Decorate a bauble | £22.00 | |
| Second Hand Uniform | £25.50 | |
| Treasure Hunt | £39.00 | |
| Decorate a Gingerbread man | £50.00 | |
| Christmas Jumpers | £40.00 | |
| £304.00 | ||
| New Gifts | £212.00 | |
| Adult Bottle Tombola | £343.00 | |
| Chocolate Tombola | £318.00 | |
| General Tombola | £251.00 | |
| Refreshments | £653.00 | |
| Costs | £298.06 | |
| Sum upcharges | £29.00 | |
| £1,691.77 | ||
| November collection | £218.10 | |
| £177.19 | ||
| Ticket sales | £1,925.77 | |
| Small LotteryLicence | £20.00 | |
| £78.50 |
| £128.00 | ||
|---|---|---|
| £49.14 | ||
| £5.00 | ||
| £96.00 | ||
| £166.00 | ||
| £333.53 | ||
| £5.80 | ||
| £1,400.00 | ||
| Februarycollection | £140.80 | |
| £1,699.79 | ||
| £400.00 | ||
| £73.00 | ||
| £250.00 | ||
| £479.75 | ||
| £200.00 | ||
| £5.80 | ||
| £130.00 | ||
| £9.84 | ||
| £75.00 | ||
| £565.60 | ||
| £394.00 | ||
| £994.00 | ||
| £45.00 | ||
| Quiz night drinks | £37.75 | |
| £70.00 | ||
| £5.80 | ||
| £249.72 | ||
| £493.25 | ||
| £10.00 | ||
| £10.00 | ||
| £65.00 | ||
| £10.00 | ||
| £10.00 | ||
| £10.00 | ||
| £10.00 | ||
| £70.69 | ||
| £750.00 | ||
| £5.40 | ||
| £10.00 | ||
| Sale of donated chocolate near use bydate | £25.00 | |
| £108.45 | ||
| £10.00 | ||
| £199.45 | ||
| Stamps | £395.87 |
| £80.00 | ||
|---|---|---|
| £5.00 | ||
| £245.37 | ||
| £10.00 | ||
| Sale of 4 wicker hampers | £20.00 | |
| Non-school uniform cash donations | £8.00 | |
| £435.00 | ||
| £97.00 | ||
| £10.00 | ||
| £30.00 | ||
| £100.45 | ||
| £53.00 | ||
| £482.00 | ||
| £179.70 | ||
| £159.70 | ||
| £260.40 | ||
| £1,068.83 | ||
| £751.50 | ||
| £5.00 | ||
| £779.00 | ||
| £52.60 | ||
| £45.15 | ||
| £191.57 | ||
| £20.00 | ||
| £115.60 | ||
| £164.78 | ||
| £40.16 | ||
| £254.48 | ||
| Little Shopof Horrors - Thursday | £201.30 | |
| Little Shopof Horrors - Friday | £260.50 | |
| £68.50 | ||
| £23.00 | ||
| £6.20 | ||
| Jumblebee | £1,286.00 | £120.98 |
| £493.25 | ||
| £14.75 | ||
| £75.50 | ||
| £78.14 | ||
| £34.66 | ||
| £188.90 | ||
| **£25,257.03 ** | £2,435.79 |
Notes Yr 7 event (£145 cash. £204-£3.40 fees, on card) £67 cash + £55-£4.02 (fees) Card Paid Friends Boutique Quench (K Rogers) Wendy Bannister Scentsy Chocaletta J Spaeth Mrs Thompson Tropic by Nancy Paid Paid Deducted from money owed to school - Invoice RAN 1314a Cheque Paid
Paid Paid Paid Cheque Paid In Bank 30/5 card payment taken with quiz night drinks Paid Paid Card Cash Paid Bank transfer Paid Paid
Paid Paid Cash Cash Cash Cash Cash Cash £85.45 Cash + £15 Card Cash Cash Cash Cash Cash £996.83 Cash + £72 Card £594 Cash + £157.5 Card Cash £406 Cash + £373 Card Cash Paid Paid Paid Paid Paid Paid Paid £26.80 card + £174.50 cash £93.30 card + £167.20 cash Refund Cash Sum Up
No independent auditor needed as below the threshold