## **Trustees' Annual Report for the period**
Period start date Period end date
**From** 1 Jan 2022 **To** 31 Dec 2022
## Section A Reference and administration details
**Charity name** Norcot Mission Church **Other names charity is known by** NMC **Registered charity number (if any)** 1125881 **Charity's principal address** Brockley Close Reading **Postcode RG30 4YP**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||Richard Tegg|Chair|||
||Paul Savage|Treasurer|||
||Marion Angas||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company)
Trustee selection methods
Trust Deed
Trust
Appointed by existing Trustees.
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Under the trustees, the Church is lead by a spiritual leadership team. The leadership team comprises of four individuals, two of whom are also trustees:
Chris Lack – Senior Elder Paul Savage – Elder, Treasurer, Trustee Richard Tegg – Leader, Trustee Stephen Proctor – Leader, Community Pastor
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To declare and advance the Christian faith as revealed in the Holy **Summary of the objects of the** Scriptures and in accordance with the statement of beliefs and practices **charity set out in its** appearing in the Trust Deed. Also to relieve sickness and financial **governing document** hardship and to promote and preserve good health (physical, mental and spiritual).
**TAR**
March **2012**
2
In a general view, the activities at NMC during 2022 have progressed with the gradual lifting of Covid-19 Pandemic restrictions. Whilst trying to meet our aims we have sought to comply fully with the government regulations regarding lockdown, social distancing and mask-wearing. As these restrictions eased and our members found they were able to meet in person again, the church has returned to a level of normality.
The year started with further lifting of restrictions that had been implemented during the pandemic. There was still a need for Zoom meetings for those unable to leave home through infirmity. The meetings held at the building had a smaller number returning for open worship. This fall in congregation numbers has been observed in many other churches.
During the year we gradually transitioned from Sunday morning worship via Zoom to meeting in person at the church building. In the first half of the year separate meetings were held on Zoom and at the church building each Sunday. By late June 2022, the need for Zoom meetings came to a natural end. For the rest of the year, meetings were held solely at the church. Arrangements were made to maintain social distancing at the services. It became necessary to maintain different sides of the church for greater and lesser social distancing to meet the needs of different members of the congregation.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The main emphasis of 2022 for further outreach in the community was the planning and implementation of the Pantry, which started in April 2022 and officially opened in May 2022. Much time and effort throughout the year went into this with various meetings and discussions, appointing a co-ordinator, alterations to the side rooms at the building to accommodate the new shelving and storage of the produce. Security grilles were also fitted to the windows.
The Youth group for teenagers, Energise, on Thursday evenings has continued and grown during the year. An established core group of members has been established and the leaders are seeking to provide both social and spiritual support for the young people.
Doue to members not returning to fellowship and health restrictions for those who have returned, the following regular activities have not restarted after the pandemic:
- Leading school assemblies.
- After School Club.
- Junior Church on Sunday mornings.
- Glow-worms mother and toddler group.
- Summer Holiday Children’s club.
Church attendance has been reduced by the pandemic and the provision of volunteers to re-start the children’s work of the church remains a problem. The volunteer leaders are working as hard as ever, but resources are limited. The increasing average age of those attending is also a continuing issue. It is a matter of prayer that we would like to see a younger age group coming to the meetings. We are also looking for those who are younger and could be trained up into a future leadership role.
The work of our community pastor also continued, with the restarting of the Oasis coffee time running alongside the Pantry opening. Also restarting was the weekly Oak Tree House Friendship group plus the regular Energise Youth group meeting.
**TAR**
March **2012**
3
During the year the Church has maintained contact with all church members. Contact with the rest of the congregation was maintained through telephone, email and social media. Stephen has used forums on social media sites which provided regular help and support for others. He kept in regular contact with those in need (particularly elderly members) and provided much practical help to the whole congregation.
The church leadership team continued to meet regularly via Zoom and provided direction and practical help to the church.
The church was able to maintain the full-time employment of Stephen in his role as Community Pastor. During the year, Stephen continued his MBA in Theology by distance learning.
In planning the activities, the Trustees have applied the guidance on public benefit issued by the Charity Commission.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
Section D Achievements and erformance p
The above activities have produced the following outcomes. Obviously, **Summary of the main** these have been affected by the pandemic: **achievements of the charity during the year** • The worship, preaching and teaching has supported and encouraged those who attend. Church attendance has been reduced by about one-third by the pandemic. • We reach a wide cross section of the community via the provision of the food pantry. The ‘Norcot Pantry’ run from our church premises since April 2022. The number of pantry members has increased, and we are meeting the needs of those who come. • We restarted our Oasis Coffee morning each Friday running alongside the pantry. This has provided a friendly atmosphere and an opportunity to build friendships with the community. • We provided a ‘Warm-Space’ for local residents on Fridays at Oasis/Pantry over the winter period. • We have been able to re-open the church building for use by various community groups. • The teenage youth club, which re-opened in December 2021, has continued throughout 2022 and is enjoyed and valued by the young people who come. • We have continued to support those who are promoting the Christian faith in the UK and elsewhere. • We continue to relieve poverty by practical help and monetary gifts. • We have continued to address poverty and sickness through prayer, the provision of volunteer workers, food and financial gifts.
## **Section E Financial review**
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**|To keep sufficient money in reserve to maintain one year’s salary for our
Community Pastor, Stephen Proctor. This is held in the Employment
Fund. It is Church policy to save sufficient funds for any capital
expenditure, so that the Church does not have to take out a commercial
loan.
If, in unforeseen circumstances, there is a large emergency expenditure,
the money would be taken from church funds and rebuilt, as a matter of
priority.
Our experience shows that the Lord always provides for our needs.|
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||The overall funds have been in deficit due to a reduction in income
combined with increased employment and support costs and an
overcharge for Gas usage.
Finances through regular Stewardship giving have remained steady
including giving from some no longer attending in person. There have
been some large anonymous donations during the year but at a reduced
level compared to 2021.
We were grossly overcharged in December for our Gas usage. Our
consumption was based on estimated values despite repeated meter
readings being provided. Due to internal problems, we were charged for
both 3rdquarter and 4thquarter consumption in December. Repeated
phone calls and emails eventually led to an acceptance of our readings
and an admission that we were £5,500 in credit. A refund was eventually
given to us in 2023. Smart meters are in the process of being fitted. This
exacerbates the loss in cash funds at the end of the year.
Our post-pandemic income is much reduced due to a reduction in church
attendance.|
**TAR**
March **2012**
5
## **Further financial review details (Optional information)**
A large percentage of our income comes as personal gifts from members of the congregation.
You **may choose** to include additional information, where relevant about:
During the ongoing circumstances of the Covid pandemic, we have been able to continue full time employment of our Community Pastor.
- the charity’s principal sources of funds (including any fundraising);
- The financial income via Sunday collections after the church building was
- • how expenditure has re-opened have increased slightly but remain low. New regular monthly gifts set up by church members in lieu of regular giving on a Sunday
- supported the key objectives morning have increased significantly compared to 2021. However there
- of the charity; have been fewer one-off large donations compared to 2021, meaning
- • investment policy and that our overall income is reduced. objectives including any ethical investment policy Expenditure has exceeded income over the year resulting in a loss of adopted.
Expenditure has exceeded income over the year resulting in a loss of £12,100. This figure should be reduced by the £5,500 overcharge by our Gas suppliers to give an actual loss of £6,600 (about 11.5% of our reserves). We have drawn on our reserves gained from savings in previous years to continue the work of the church.
The financial health of the church remains good, and we continue running the church as a benefit for our congregation and the local community.
We recognise the Lord’s provision for our needs during this past year.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (e.g. Secretary,**
**Chair, etc)**
**Date**|Richard Tegg|Paul Savage|
|---|---|---|
||Richard Tegg|Paul Savage|
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||Chair of Trustees|Trustee and Church Treasurer|
||23 October 2023||
||23 October 2023||
**TAR**
March **2012**
6
**----- Start of picture text -----**
Charity Name : Norcot Mission Church No: 1125881
Receipts and payments accounts CC16a
Period start date Period end date
For the period from 01-Jan-22 To 31-Dec-22
Section A Receipts and payments
Unrestricted funds Restricted funds Endowment funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Collection 3,504 287 - 3,791 2,515
Regular Donations 3,890 - - 3,890 1,105
Gift-aided Regular Donations 25,477 - - 25,477 26,670
Ad-Hoc Donations 1,001 80 - 1,081 2,087
Gift-aided Ad-Hoc Donations 4,825 - - 4,825 9,247
Hardship loan repayments 850 - - 850 1,715
Lettings - - - - -
Interest 44 - - 44 10
John Laing Trust - - - - -
Subs for Glow-worms
(parent/toddler group) - - - - -
Sub total 39,590 367 - 39,957 43,349
A2 Asset and investment
sales, etc. - - - - -
Total receipts 39,590 367 - 39,957 43,349
A3 Payments
Running Costs (insurance, legal,
subscriptions, catering, etc) 3,639 - 3,639 3,980
Utilities (gas, electric, water) 7,039 7,039 2,453
Pastoral Gifts 363 - 363 230
Youth Work Expenses 193 - 193 -
Employment costs 31,505 - - 31,505 30,054
Support costs 5,358 302 - 5,660 5,073
Building Maintenance and Development 2,679.74 - - 2,680 10,492
Glow-worms Expenses (parent/toddler
group) - - - - -
Hardship Loan 1,000 - 1,000 -
- - -
- - -
- - -
- - -
- - -
Sub total 51,778 302 - 52,080 52,281
A4 Asset and investment
purchases, etc. - - - - -
Total payments 51,778 302 - 52,080 52,281
Net of receipts/(payments) - 12,187 65 - - 12,122 - 8,932
A5 Transfers between funds - - - - -
A6 Cash funds last year end 56,935 168 - 57,103 66,035
Cash funds this year end 44,748 233 - 44,981 57,103
Section B Statement of assets and liabilities at the end of the period
Unrestricted funds Restricted funds Endowment
Categories Details funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Current Account 12,263 65 -
less Current Account cheques yet to be presented - 900 - -
plus Current Account deposits yet to clear - - -
Deposit Account 33,385 - -
NMC Petty Cash - - -
Glow-worms Petty Cash - 168 -
**----- End of picture text -----**
|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**|Signature
Paul Savage
Richard Tegg
Employer and Employee Pension contributions for
December 2022
Stewardship Fee for review of Accounts
**Details**
**Details**
Furnishings
Miscellaneous equipment
The building from which the church operates
**Details**
None
**Details**
Gift Aid receivable under GASDS for 2021
Gift Aid receivable under GASDS for 2022
Loan balance outstanding
**_Total cash funds_**
(agree balances with receipts and payments account(s))|**44,748**
OK|
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