Green Park School School Fund Audit 01.04.2024- 31.03.2025 S4S 'Enabling You To Educate, Re815ttrÈd ¢ompanyaddre$s'. Servi¢e545chools Limited, DeansKate, 62-70 Tettenhall Aoad, Tettenhall, WolverhÈmpttTrn, WV14TH Company registration number.. 8628145 VAT registratlon nvmber: 175352305 Green Park School - School Fund 2024- 2025 S4S CONTENTS 24.11.2025 School Fund Retonciliation Statement Governors report Appendix A- detailed testing on School Fund income and expenditure Pa8e I Thèfollowini Ttcgnciliation has been completed forthe actountlng pertod below 2024- 2025 RoL￿&￿T 8èlance BIFat OU￿￿024 Opening cashbook balan £2y,m.3 Total Balan￿ Brought For4¥ard £23.831.J8 INCOMÉ Trips Doy Trlps Residentlol VolDoNJ'5 Charitttble Contribution Returns Money LocalAwthority Stoff Fundrolslng Mlsc Closs 16Mini Enterprise Summerschool £1.255.50 E587.00 £8,684.63 £1,766.53 £513,58 £7,719.81 e2.645.35 £1,268.58 £1.925.46 t858.94 Ttstal Ihtomftsrth¢ year EZ7,225.38 EMPENDITURE Debit Asdo Onllne Other5 Reimbursernejjts 5choolFloot Posf16/Mlnltnterprise £1,188.9S £.27,596.07 £121.80 £350. £182.07 Total Exper￿llUre forthe year E33.441.52 In YearOalanceSurplusllDeflcltl -f6.216 14 a¢¥slnff8alart￿A £17￿15.14 RECONCILIATION OF BALANCE Bank BalaniEa5 at 31.03.2025 la5 per Ststement 01.04.202SI £17,615.24 Totsl School Fund Account B Cro$$ Che¢k- A 5hvuld equal 8 Varfatttt lrfoppl￿bI&j a7,615.14 £0.00 INDEPENDENT REVIEW CERTIFICATION I have examined and reviewed the document5 provided fortheschool Fund AcctiuntforGreen Pafk5chool for the year ended 31103125. 1 haveobtained arry planètion51 consi4er nece553ryto completeihe statement bÈlow. ubiecttothe tx)ints raised above. I can Elve Ilmited Issurnn￿ thatw￿Èh1n the areas £￿tked thitthe aecompartyin8 svmfflary iTrcryrne and expendlture account resent ?n accurate picture of Ehe 8tti%mies and tr3nsactior>5 undertakenthrou8h this account and of the financial p051tion at the end of the y￿ar. Sned (forondo*) beholf of$4$1 E 8￿￿eMore Date 24.11.25 age Green Park Sthool- School Fund 2024- 2025 S4S GOVERNORS REPORT 24.11.2025 General Recommendatlons Best Practice The following points are some of the key things schools should be aware of in order to comply with DfE & Local Authority guidance and best practice regarding School Fund Accounts, however they are only intended to complement the full guidance document. Schools should therefore ensure they are familiar with the 'School Funds & Other Unofficial Funds - Notes of Guidance, issued by Wolverhampton City Council. > No one person should be responsible for maintainin8 records and operatlon of the fund. Appropriate segregation of dutles must be in place. > Receipts should be obtained for all monies paid to members of staff and issued for any monies received on behalf of the fund. > Money paid out from School Funds should be by cheque (unless for very small amounts) to ensure clear recording/accounting and to minimise room for mistakes. > All income received should be banked intact. > Banking of income is recommended at least weekly. > Spot checks of administrative/recording procedures in school, should be carried out regularly by the Headteacher and recorded appropriately > Money kept over night should not exceed the maximum limit covered by insurance. > All banking records should be retained for at least seven years i.e. current financlal year plus previous Six year5. This in¢lude5 Bank statements, cheque stubs, paying-in books, BISOC passbooks, registers of Income rec'd, stock records etc > If using an electronic cash book. care should be tsken to ensure that it is suitably proteded to prevent acce55 by unauthorised users (Password protection 15 recommendedl > Audit certrficates should be retained for at least seven years i.e. current finantlal year plus previous six years. > The fund balance should be identlflable at any time from the records. > Any equipment purchased via school funds should be entered in the school's inventory and annotated to that effect > Where a school fund is registered for gift aid. documentation must be kept in line with the scheme and HMRC requirements > School funds must be reBlStered with the Charity Commission when their purpose is exclusively charitable ICC41 and their gross annual charitable income is in excess of the amount determined by the Charity Commission (currently £5,tX)O. as at Jan 251. Any school unsure of their charitable status should contact the Charity Commission directly on 0845 3(KJ 0218, for advice >There should be at least 2 appropriate 5ignatorie5 on the account Icould be Senior persons or those with delegated responsibility} >Cheques issued should be crossed A/t payee only when issued. >No blank cheques should be 518nedlissued >Cheques and other stationery relating to the account must be kept securely > A copy of this audit statement, report and recommendations should be presented to Governor5 at the first posslble meeting following the School fund Audit Individual recommendations for your school follow on page I Page 3 Green Park School- School Fund 2024- 2025 S4S GOVERNORS REPORT 24.11.2025 School S eclllc Recommendations School should give consideration to issuing a unique. sequential reference number to each item/authori5ation form. which is then recorded in the cash book. This would help to ensure all transactions are recorded and that expenditure has appropriate evidence. Any unevidencedlunrecorded items can then be easily identified and if future amendments are required, they can be referenced back to the original entry. In the sample testing carried out on cashbook entries and expenditure evidence. 7 out of 10 were fully authentitated. School need5 to ensure cheque numbers are entered on the cashbook and also include cancelled cheques. The records in your school are thorough and well-maintained Artions re ulred School Any assumptions made above should be checked to ensure they are correct. Any that are Incorrect should be investigated and records should be updated where necessary to accurately reflect the true posltlon School need to ensure evidence is retained for all transactions. Page 4 Green Park School - School Fund 2024 - 2025 APPENDIX A S4S 24.11.2025 We have attempted to agree a judgemental sample of 10 payments and receipts back to supporting documentation to identify any errors or omissions. Sam We have sampled a total of 5 payments/receipts from the bank Statements back to the client's cashbook and a further 5 items from the cashbook back to bank statements and third party documentation. Clients Bank statements to Cashbook Results reed to Su ortin ment cashbook documentation No. Date er bank Descri tion Card Payment to WM Morrisons Store on 19 Apr- £27.49 Refund from Amzbusiness- £6.38 Recei 22.04.24 No evidence Copy of Email giving informatlon of creditto be received. 13.05,24 Direct Credit from University of Che Ref 1071x19 - £262.50 Card Paymentto Amazon* Mini enter on 16 Jul- £3,98 Llirect ireait Remittance Advice from University of Chester 28.06.24 17.07.24 Amazon Invoice Receipt from Smart Payments Ltd ref School Money- £42.00 06.08.24 No evidence Client's cashbook to bank statements Results Date cashbook reed to bank ortin documentation No. Descri tion Just Giving Carter £134.93 Recei ment 23.09.24 No evidence Copy of cheque stub 100095. however no evidence of where this payment has come from Invoice and Order for Baker Ross GPS Vol Com- £660.00 Baker Ross £41.40 Mini Enterprise.. Candycave £50.96 03.10.24 20.11.24 Invoice and Order for Candy Cave. 27.01.25 Teachustoo.Org £10.00 Invoice and Order for Teachustoo.Org 10 04.03.25 Green Park School - Staff Fundraising School Fund Audit 01.04.2024- 07.02.2025 S4S 'Enabllng You To Educate, Re8lStered campatty addrÈss.' Servl¢e$4Schools Limited, OeansEate, 62-70Tettenhall Road, Teffenhall, Wolverhampton, WVI 4TH CDmpany registratlon number.. 862814S VATre8lstratlon number.. 175352305 Green Park School Staff Fundraising - School Fund 2024- 20251Up to 07.02.25) S4S CONTENTS 24.11.2025 School Fund Reconciliation Statement Governors report 34 Appendix A- detailed testing on School Fund income and expendlture Page I Thp fpllDwin8 r￿ondI13t1on ha5 been completed forthe accountlng perftsd below 2024- 2025 (Up to07.02.2S AL414CE tyftQVGTrff FORWARD Balan￿ BIF at OV0412024 Openin8 cashbook b81an £17 490.86 Total Balance Bn>ught Forward £17.490.86 INCOME Donutions Totsl In¢omelortheyear £3,414.59 EXPENDITURE Proiert5 .054.17 Total Expendlture forthe year £6,054.17 In Year BalahteSurplu$llDefititl C1051ng Ba18n￿ A £1485128 RECONauAnON OF BALANCE B4nk Balan￿ a5al 07.02.25 las perststement 10.02.20251 £14.851J8 Tot•1 S¢ho¢*1 Fund Attpunt B Cross Check-A 5hDuld equal B Varlance liAopplKobleJ £14,851,28 £0.00 NDEPENDENT REVIEW CERTIFICATION have ￿M￿ned and revlewed the documents provldedlt>r the S￿1 Fund Accountfor Green Parkschool Staff Fundralslngforthey￿reThded 31.03.25.1 have btained aoy ewlanations I consider necessary to completethe statement below. bjectto the polnts ￿l$ed above, l ean 8lwe Ilmlted 8ssurarKe thèt Within the Jreas checked th3tthe accornpanyin8 5umm3ry Income andexpendI￿re account resentan accurate picture of the 3ctivf(ie5 and tror45actiOn5 undertaken through this account and ofihe flnandÈl position at the end of theyear. te 24.11.25 a8e Green Park School Staff Fundraising- School Fund 2024 - 2025 S4S GOVERNORS REPORT 24.11.202S General Recommendations Best Practlce The following points are some of the key things schools should be aware of in order to ¢omply with DfE & Local Authority guidance and best practice regarding School Fund Accounts, however they are only intended to complement the full guidance document. Schools should therefore ensure they are familiar with the 'School Funds & Other Unofficial Funds- Notes of Guidance, issued by Wolverhampton City Countil. > No one person should be responsible for maintalnln8 re¢ord5 and operation of the fund. Appropriate segregation of duties must be in place. > Receipts should be obtained for all monies paid to member5 of staff and issued for any monies received on behalf of the fund. > Money paid out from School Funds should be by cheque (unless for very small amounts) to ensure clear recordinglaccounting and to minimise room for mistakes. > All income received should be banked intact. > Banking of income 15 recommended at least weekly. > Spot checks of administrative/recording procedures in School. should be carried out regularly by the Headteacher and recorded appropriately > Money kept over nl8ht should not exceed the maximum limit covered by insurance. > All banking records should be retained for at least seven years i.e. Current financial year plus previous six years. Thi5 includes Bank statements, cheque stubs, paying-in books, BISOC passbooks, registers of income rec'd, stock records etc > If using an electronic cash book, care Should be taken to ensure that it is 5Uitably protected to prevent access by unauthorised users (Password protection is recommended) > Audlt tertificates should be retained for at least seven years i.e. current financial year plus previous six years. > The fund balance should be identifiablè at any time from the records. > Any equipment purchased via school funds should be entered in the school's inventory and annotated to that effect > Where a school fund is registered for gift aid, dotumentatlon must be kept in line with the scheme and HMRC requirements > School funds must be registered with the Charity Commission when their purpose is exclusively charitable {CC41 and their gross annual charitable income is in excess of the amount determined by the Charity Commission Icurrently £5,000. as at Jan 251. Any school unsure of their charitable status should contact the Charity Commission directly on 0845 300 0218, for advice >There should be at least 2 appropriate signatories on the account (could be senior persons or those with delegated responsibility) >Cheques issued should be crossed Alc payee only when issued. >No blank cheque5 should be signedlissued >Cheques and other stationery relating to the account must be kept securely > A copy of thls audit statement, report and recommendatlons should be presented to Governors at the first possible meeting following the School fijnd Audit Individual recommendations for your school follow on page I Page 3 Green Park School Staff Fundraising- School Fund 2024- 2025 (Up to 07.02.25) S4S GOVERNORS REPORT 24.11.2025 School S cific Recommendations School should 8ive conslderation to issuing a unlque. sequential reference number to each Item/authorisation form, which is then recorded in the cash book. This would help to ensure all transattion5 are recorded and that expenditure has appropriate evidence. Any unevidenced/unrecorded items can then be easily identified and if future amendments are required, they can be referenced back to the original entry. In the sample testing carried out on cashbook entrles and expenditure evldence, 7 out of 8 were fully authenticated. The records in your school are thorough and well-maintained Actio￿re ired b School Any assumptlons made above should be Checked to ensure they are correct. Any that are incorrect should be investlEated and records should be updated where necessary to accurately reflect the true position School need to ensure evidence is retained for all transartions. Page 4 S4S Green Park School Staff Fundraising - School Fund 2024 - 2025 Up to 07.02.25) APPENDIX A 24.11.2025 We have attempted to agree a judgemental sample of 8 payments and receipts back to supporting documentation to identify any errors or omissions. Sam We have sampled a total of 4 paymentslreceipts from the bank statements back to the client's cashbook and a further 4 items from the cashbook back to bank statements and third party documentation. Clients Bank statements to Cashbook Results reed to Su ortin ment cashbook documentation Date er bank Descri tion L)Irect ireait from Community Ref: School Funds A/c- £117.59 Card payment to Amazon Deals Onwon 18Jun- £29.45 Uirect Lreait Recei Barclays Bank Transfer receipt and School Authorised document 01.05.24 19.06.24 No Evidence from Community Ref: School Funds A/c- £491.00 Lar(J payment to Home Bargains on28Sep- £14.99 Barclays Bank Transfer receipt and School Authorised document 11.09.24 Till receipt from Home Bargains 30.09.24 Client's cashbook to bank statements Results Date cashbook reed to bank Su ortin documentation Letter from Barclays Bank confirming the credit of Invoice from supplier and School Authorised documents Till receipt from supplier and School Authorised Invoice from supplier and School Authorised No. Descri tion Deposit Re Unpaid Cheque Recei ment 10.10.24 Raffle Tickets - £62.00 Jolly Catering £110.00 Raffle Tickets - £52.00 06.11.24 21.11.24 05.02.25