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2023-03-31-accounts

Hexham & Tynedale Community Trust

Charity No. 1125705

Trustees' Report and Unaudited Accounts

31 March 2023

Hexham & Tynedale Community Trust Contents

Pages
Trustees' Annual Report 2 to 5
Independent Examiner's Report 6 to 6
Statement of Financial Activities 7 to 7
Balance Sheet 8 to 8
Notes to the Accounts 9 to 18
Detailed Statement of Financial Activities 19 to 20

Page 1

Hexham & Tynedale Community Trust Trustees Annual Report

Hexham Community Centre

The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2023.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 1125705

Trustees

The following trustees served during the year:

S. Ball

L. Hare

O. Lovett

K. Norman

T.W. Pearson

A. Reed

Accountants

Accounting for Good CIC 2 Geordie Ridley Place Upper Precinct Wesley Court Blaydon on Tyne Tyne and Wear NE21 5BT

Statement of trustees' responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the charity's trustees

S. Ball Trustee 16 January 2024

Page 2

Structure, governance and management

Governing Document

Hexham and Tynedale Community Trust is governed by the CIO Cons�tu�on, adopted on 10 September 2020.

Recruitment and Appointment of Board of Trustees

The Board of Trustees will be appointed at the Annual General Mee�ng, by proposal, seconded and a vote. All those in the area of benefit and users of the Community Centre are welcome to atend.

Trustees Induc�on and Training

New trustees are supplied with a copy of the Charity Trustees Handbook; addi�onally, they meet

Risk Management

As part of the Trust’s business and development plan, an assessment was undertaken as to the risks the Trust is exposed to. The Trust has taken a proac�ve stance to reduce its overall reliance on external funding and to develop a por�olio of funders to further reduce the impact of any one funding stream may incur. A major part of the Trust’s partnership working is to keep the organisa�on abreast of any strategic, poli�cal or legal changes that could influence the charity. Internal control risks are minimised by the implementa�on of procedures for authorisa�on of all transac�ons and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the Centre. These procedures are periodically reviewed to ensure that they con�nue to meet the needs of the charity.

Organisa�onal Structure

The organisa�on consists of 7 members of a voluntary Board of Trustees and 17 paid members of

Centre Manager 28 hours
Playgroup Manager 28 hours
Playgroup Deputy 26 hours
Finance Administrator 21 hours
Community Facilitators x 4 hours vary
Playgroup Prac��oners x 8 hours vary
Cleaner 12 hours

Page 3

Related Par�es

The Playgroup is run under the umbrella of Hexham and Tynedale Community Trust, has its own bank account, policies and procedures. It has capacity for 24 children per session, 45 children on the roll and runs weekdays during term �me, 9am un�l 3pm.

Objec�ves and ac�vi�es

with Hexham and surrounding district, with the provision of facili�es in the interests of social welfare for recrea�on, leisure-�me occupa�on and with the object of improving the condi�ons of life for the said inhabitants.

Hexham Community Centre, Playgroup and various groups are run by the Centre for the community. We also provide reasonable cost offices and rooms to hire for a variety of Charitable, Community and Voluntary organisa�ons.

with an explicit focus on tackling the issues of social isola�on and rising poverty. The commitee have had regard to the Charity Commissions guidance of public benefit throughout the year when deciding on the ac�vi�es of the charity.

Achievements and performance

This year we have con�nued to grow our exis�ng group ac�vity and introduce new ac�vity, focussing on providing more opportuni�es for older people to socialise and get ac�ve and providing low cost or free ac�vity for families.

All ac�vi�es were well supported and the Centre con�nues to operate with a high degree of efficiency. The Business Hub is recovering from changes to the way people work and meet following Covid restric�ons, with a number of new tenants. We have also retained the tenancy of cri�cal services such as Ci�zens Advice Bureau and Hexham Youthy.

school children.

Our main funding priori�es this year were to secure funding for two capital projects, a new Community Garden space and the installa�on of solar panels, both completed in 2023-24 financial year. We have been supported by various grant giving chari�es and authori�es, who recognise the great work we do. Our acknowledgement and thanks go to them for their ongoing support.

In the forthcoming year we are excited to build on our posi�on of stability to further our role as a community hub for the new challenges of increasing social isola�on and more members of our community struggling with the increasing cost of living.

Financial Review

The Charity remains grateful for the help and support given by government agencies, charitable trusts, private giving and other sources. Results for the year are shown on page 5. The charity generated a total income of £266094 in the year.

Page 4

Grants Received

I gratefully acknowledge the following grants received this year:

Co-opera�ve Stores

Egger

Hadrian Trust

Hexham Town Council

Hospital of God

Howdens

Karbon Homes

Na�onal Lotery Community Fund

Northern Powergrid

Northumberland Communi�es Together

Northumberland County Council

Grant Making Policy

The charity does not give out grants and as such has no grant making policy

Investment Policy

The charity holds no investments and as such has no investment policy.

Reserves Policy

months ahead, and the emphasis is on a con�nual process of careful financial management and to invest reserves to op�mise income wherever possible.

The current level of unrestricted reserves represents approximately 4 months running costs.

The trustees’ annual report was approved on 16 January 2024 and signed on behalf of the board of trustees by:

S Ball (Chair)

Trustee

Page 5

Hexham & Tynedale Community Trust Independent Examiners Report

Independent Examiner's Report to the trustees of Hexham & Tynedale Community Trust

I report to the trustees on my examination of the financial statements of Hexham & Tynedale Community Trust for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by being a qualified member of FFA FTA.

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Kay Wightman FFA FTA Accounting for Good CIC 2 Geordie Ridley Place Upper Precinct Wesley Court Blaydon on Tyne Tyne and Wear NE21 5BT 16 January 2024

Page 6

Hexham & Tynedale Community Trust Statement of Financial Activities

for the year ended 31 March 2023

Notes
Income and endowments
from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
Other
7
Total
Expenditure on:
Charitable activities
8
Other
9
Total
Net gains on investments
Net income
10
Transfers between funds
Net income before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
Unrestricted
funds
Restricted
funds
Total funds Total funds
2023 2023 2023 2022
£ £ £ £
9,290 - 9,290 6,892
- 174,114 174,114 177,561
10,973 - 10,973 8,186
137 - 137 7
71,580 - 71,580 69,574
91,980 174,114 266,094 262,220
- 9,128 9,128 8,328
118,184 114,159 232,343 189,348
118,184 123,287 241,471 197,676
- - - -
(26,204) 50,827 24,623 64,544
14,400 (14,400) - -
(11,804) 36,427 24,623 64,544
(11,804) 36,427 24,623 64,544
19,331 1,117,548 1,136,879 1,072,335
7,527 1,153,975 1,161,502 1,136,879

Page 7

Hexham & Tynedale Community Trust Balance Sheet

at 31 March 2023

Charity No. 1125705
Fixed assets
Tangible assets
12
Current assets
Debtors
13
Cash at bank and in hand
Creditors:Amount falling due within one year
14
Net current assets
Total assets less current liabilities
Net assets excluding pension asset or liability
Total net assets
The funds of the charity
Restricted funds
15
Restricted income funds
Unrestricted funds
15
General funds
Reserves
15
Total funds
2023
£
1,041,050
1,041,050
4,965
117,679
122,644
(2,192)
120,452
1,161,502
1,161,502
1,161,502
1,153,975
1,153,975
7,527
7,527
1,161,502
2022
£
1,044,594
1,044,594
1,953
92,042
93,995
(1,710)
92,285
1,136,879
1,136,879
1,136,879
1,117,548
1,117,548
19,331
19,331
1,136,879

Approved by the trustees on 16 December 2023

And signed on their behalf by:

S. Ball Trustee 16 December 2023

Page 8

Hexham & Tynedale Community Trust Notes to the Accounts

for the year ended 31 March 2023

Basis of preparation

The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Income

Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 9

Hexham & Tynedale Community Trust Notes to the Accounts

Expenditure

Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Taxation

The charity is exempt from tax on its charitable activities.

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Office Eqipment 10% Reducing Balance Fixtures & Fittings 10% Straight Line

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Page 10

Hexham & Tynedale Community Trust Notes to the Accounts

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

Page 11

Hexham & Tynedale Community Trust Notes to the Accounts

2 Statement of Financial Activities - prior year

Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
Total
Expenditure on:
Charitable activities
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
3
Income from donations and legacies
Grants
4
Income from charitable activities
Restricted Grants
Playgroup Fees
Unrestricted
funds
2022
£
6,892
17,382
8,186
7
69,574
102,041
60,385
60,385
41,656
41,656
41,656
(22,325)
19,331
Unrestricted
£
9,290
9,290
Restricted
£
66,794
107,320
174,114
Restricted
funds
2022
£
-
160,179
-
-
-
160,179
137,291
137,291
22,888
22,888
22,888
1,094,660
1,117,548
Total
2023
£
9,290
9,290
Total
2023
£
66,794
107,320
174,114
Total funds
2022
£
6,892
177,561
8,186
7
69,574
262,220
197,676
197,676
64,544
64,544
64,544
1,072,335
1,136,879
Total
2022
£
6,892
6,892
Total
2022
£
82,211
95,350
177,561

Page 12

Hexham & Tynedale Community Trust Notes to the Accounts

Fundraising
Centre Sundries
6
Income from investments
Bank Interest
7
Other income
Rents
Lets
8
Expenditure on charitable activities
Expenditure on charitable
activities
Other Charitable Activites
Governance costs
Unrestricted
£
2,072
8,901
10,973
Unrestricted
£
137
137
Unrestricted
£
38,233
33,347
71,580
Total
2023
£
2,072
8,901
10,973
Total
2023
£
137
137
Total
2023
£
38,233
33,347
71,580
Total
2022
£
4,479
3,707
8,186
Total
2022
£
7
7
Total
2022
£
39,291
30,283
69,574
Restricted
£
9,128
9,128
Total
2023
£
9,128
9,128
Total
2022
£
8,328
8,328

Page 13

Hexham & Tynedale Community Trust Notes to the Accounts

9 Other expenditure

Employee costs
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
Legal and professional costs
10 Net income before transfers
This is stated after charging:
Depreciation of owned fixed assets
11 Staff costs
Salaries and wages
Social security costs
Pension costs
No employee received emoluments in excess
12 Tangible fixed assets
Land and
buildings
£
Cost or revaluation
At 1 April 2022
1,000,000
Additions
-
At 31 March 2023
1,000,000
Depreciation and
impairment
At 1 April 2022
-
Depreciation charge for the
year
-
At 31 March 2023
-
Net book values
At 31 March 2023
1,000,000
At 31 March 2022
1,000,000
Unrestricted
£
72,633
26,493
4,217
9,263
5,578
118,184
of £60,000.
Restricted
£
80,597
31,517
1,327
718
-
114,159
2023
£
5,544
2023
148,703
325
2,967
151,995
Total
2023
£
153,230
58,010
5,544
9,981
5,578
232,343
Fixtures &
Fittings
£
51,620
2,000
53,620
11,648
5,362
17,010
36,610
39,972
Total
2022
£
130,839
44,063
1,866
9,641
2,939
189,348
2022
£
1,866
2022
130,839
-
-
130,839
Total
£
1,076,098
2,000
Office
Eqipment
Canopy
£
21,678
-
21,678
19,856
182
20,038
1,640
1,822
£
2,800
-
2,800
-
-
-
2,800
2,800
1,078,098
31,504
5,544
37,048
1,041,050
1,044,594

Page 14

Hexham & Tynedale Community Trust Notes to the Accounts

13 Debtors

13 Debtors
Trade debtors
Other debtors
14 Creditors:
amounts falling due within one year
Other taxes and social security
Other creditors
Accruals
2023
£
4,915
50
4,965
2023
£
509
513
2022
£
1,953
-
1,953
2022
£
-
-
1,170 1,710
2,192 1,710

Page 15

Hexham & Tynedale Community Trust Notes to the Accounts

15 Movement in funds

Movement in funds
At 1 April
2022
1,090,681
3,979
12,400
10,000
488
-
-
-
1,117,548
19,331
1,136,879
Incoming
resources
(including
other
gains/losses)
£
108,120
-
-
32,057
443
9,636
3,358
20,500
174,114
91,980
266,094
Resources
expended
£
Gross
transfers
£
-
-
(12,400)
-
-
-
(2,000)
-
(14,400)
14,400
-
At 31
March
2023
£
1,112,934
2,652
-
11,721
-
5,310
1,358
20,000
Restricted funds:
Restricted income funds:
Restricted Funds
Capital Fund - Boiler
Lift
Garden
Queens Jubilee
Luncheon Club
Carpet Bowls
Warms Spaces & Solar Panels
Total
Unrestricted funds:
General funds
Total funds
(85,867)
(1,327)
-
(30,336)
(931)
(4,326)
-
(500)
(123,287)
(118,184)
(241,471)
1,153,975
7,527
1,161,502

Purposes and restrictions in relation to the funds:

Restricted funds: Restricted Funds Playgroup Fees & Other Grants Capital Fund - Boiler SITA Grant contribution toward boiler installed 2014/15 & depreciated over 10 years starting in year ended 31 March 2016 Lift Grant toward costs of a new lift Garden Grant toward costs of a new garden and play area for the playgroup Queens Jubilee Northumberland County Council grant toward the Queen's Jubilee Luncheon Club Grants toward luncheon club costs Carpet Bowls Grant toward capital equipment for carpet bowls Warms Spaces & Solar Panels Grants toward overhead costs & solar panels

16 Analysis of net assets between funds

Fixed assets
Net current assets
Unrestricted
funds
£
1,041,050
120,452
1,161,502
Total
£
1,041,050
120,452
1,161,502

Page 16

Hexham & Tynedale Community Trust Notes to the Accounts

17 Reconciliation of net debt

Reconciliation of net debt
Cash and cash equivalents
Net debt
At 1 April
2022
£
Cash flows
£
At 31
March
2023
£
92,042 25,637 117,679
92,042
92,042
25,637
25,637
117,679
117,679

18 Commitments

Operating lease commitments

Annual commitments under non-cancellable operating leases are as follows:

2023 2023 2022 2022
Land and
buildings
Other Land and
buildings
Other
£ £ £ £
Operating leases with expiry date:
Pension commitments
2023 2022
£ £
The pension cost charge to the charity
amounted to: 2,967 -

Page 17

Hexham & Tynedale Community Trust Statement of Cash flows for the year ended 31 March 2023

Cash flows from operating activities
Net income per Statement of Financial Activities
Adjustments for:
Depreciation of property, plant and equipment
Dividends, interest and rents from investments
Increase in trade and other receivables
Increase in trade and other payables
Net cash used in operating activities
Cash flows from investing activities
Payments for property, plant and equipment
Dividends, interest and rents from investments
Net cash from investing activities
Net cash from financing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
2023
£
24,623
5,544
(71,717)
(3,012)
482
(44,080)
(2,000)
71,717
69,717
-
25,637
92,042
117,679
2022
£
64,544
1,866
(69,581)
(1,953)
1,711
(3,413)
(34,982)
69,581
34,599
-
31,186
-
31,186
Components of cash and cash equivalents
Cash and bank balances 117,679 92,042
117,679 92,042

Page 18

Hexham & Tynedale Community Trust Detailed Statement of Financial Activities

for the year ended 31 March 2023

Income and endowments from:
Donations and legacies
Grants
Charitable activities
Restricted Grants
Other Charitable Activites
Other trading activities
Fundraising
Centre Sundries
Investments
Bank Interest
Other
Rents
Lets
Total income and endowments
Expenditure on:
Charitable activities
Other Charitable Activites
Total of expenditure on charitable
activities
Employee costs
Salaries/wages
Employer's NIC
Pension costs
Staff training
Staff welfare
Premises costs
Light, heat and power
Premises cleaning
Premises insurances
Premises repairs and
maintenance
Unrestricte
d funds
2023
£
9,290
9,290
-
-
-
2,072
8,901
10,973
137
137
38,233
33,347
71,580
91,980
-
-
-
70,743
325
1,462
90
13
72,633
9,864
2,375
3,952
7,138
Restricted
funds
2023
£
-
-
66,794
107,320
174,114
-
-
-
-
-
-
-
-
174,114
9,128
9,128
9,128
77,960
-
1,505
628
504
80,597
500
-
681
30,336
Total funds
2023
£
9,290
9,290
66,794
107,320
174,114
2,072
8,901
10,973
137
137
38,233
33,347
71,580
266,094
9,128
9,128
9,128
148,703
325
2,967
718
517
153,230
10,364
2,375
4,633
37,474
Total funds
2022
£
6,892
6,892
82,211
95,350
177,561
4,479
3,707
8,186
7
7
39,291
30,283
69,574
262,220
8,328
8,328
8,328
130,839
-
-
-
-
130,839
12,715
-
5,581
25,178

Page 19

Hexham & Tynedale Community Trust Detailed Statement of Financial Activities

Other premises costs
General administrative costs,
including depreciation and
amortisation
Depreciation of Office Eqipment
Depreciation of Canopy
Depreciation of Fixtures &
Fittings
Bank charges
Equipment leasing and hire
charges
Software, IT support and related
costs
Stationery and printing
Sundry expenses
Telephone, fax and broadband
Legal and professional costs
Audit/Independent examination
fees
Accountancy and bookkeeping
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income
Transfers between funds
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
3,164
26,493
182
-
4,035
306
1,791
2,346
1,426
1,517
1,877
13,480
1,140
4,438
5,578
118,184
118,184
-
(26,204)
14,400
(11,804)
-
(11,804)
19,331
7,527
-
31,517
-
-
1,327
-
-
-
-
-
718
2,045
-
-
-
114,159
123,287
-
50,827
(14,400)
36,427
-
36,427
1,117,548
1,153,975
3,164
58,010
182
-
5,362
306
1,791
2,346
1,426
1,517
2,595
15,525
1,140
4,438
5,578
232,343
241,471
-
24,623
-
24,623
-
24,623
1,136,879
1,161,502
589
44,063
202
-
1,664
267
1,741
-
1,124
4,139
2,370
11,507
1,440
1,499
2,939
189,348
197,676
-
64,544
-
64,544
-
64,544
1,072,335
1,136,879

Page 20