Registered Charity No: 1125576 SANDVVELL PARENTS FOR DISABLED CHILDREN Galton Valley Children's Centre Great Arthur Street Smethwick West Midlands, B66 1 DH COUNCIL OF MANAGEMENT AND TRUSTEES REPORT AND ACCOUNTS For the ear ended 31st March 2024 Hallbrookes (Accountancy) Ltd Charity Independent Examiners Accountancy & Business Advisers 14 Elstow Road BEDFORD MK42 9LA Email.. services@hallbrookes.com Registered Charity No: 1125576 SANDWELL PARENTS FOR DISABLED CHILDREN ANNUAL REPORT AND ACCOUNTS For the ear ended 31st March 2024 Contents Pa Annual Report of Management Committee Statement of Financial Activities Balance Sheet Notes forming part of the financial statement 9t014 Independent Examiners Report 15 Registered Charity No: 1125576 SANDWELL PARENTS FOR DISABLED CHILDREN ort of the Mana ement Commltt8e for t ear ended 31st March 2024 The Trustees presant their annual report and independently examined financial statements for the year ended 31st March 2024. Reference and Administrative Infomiation Charity Name: Charity Registration number.. Cutrent Registered office address is.. Sandwell Parents for Disabled Children 1125576 SPDC Galton Valley Children's Centre Great Arthur Street Smethwck West Midlands B66 1DH Chairperson: Vice Chairperson: Jo-Ann Rogers Martln Stévens Polly Somervell resigned November 2023 appointed November 2023 Treasurer.. Parpinder Dhatt Suzann8 Hill Stella Bassford Val Heaton Katy Donaldson Sarah Mann Polly Somervell Sam Love Lindsey Danks Gemma Williams Trustees: appointad November 2023 appoinled November 2023 appointed November 2023 appointed March 2024 Chief Officer: Linda Lloyd Mes5rs. Hallbiookes (Accountancy) Limited 14 Elstow Road Bedford MK42 9L4 Accountantsllndependent Examiners Bankers- National Westminister Bank PLC 34 High Street Smelhwick Wesl Midlands 866 1DU Registered Ch￿lty No: 1125576 SANDWELL PARENTS FOR DISABLED CHILDREN ort of the Mana continued......... Structure Governance and Mana ement Commlttee forthe ear nded 31st March 2024 emont Sandwell Parents for Disabled Children (SPDC) is an unincorporated association. It is governed by the regulations set out In the constitution and is run by a Voluntary Management Committee. New committee members are elected at the Annual General Meettng (AGM) for an indefinile period subject to one third retiring by rotation each year. Members so retiring are eligible for re-election. Exlsting Committee Members may co-opt new members between AGMS but co- opted members must stand for re-appointment at the next AGM. If so re-appointed, they then fall within the retirement by rotation provisions referred to above. Committee Membèrs are inducted to familiarise them with SPDC as well as their wder responsibilities as charity trustees. The Management Committee met 6 times during thè year to ravlew the activities, consider the financial position and decide policy and prO￿dure. The day-towday work oflhe charity is overseen by the Chief Officer who Is responsible to report to the Management Committee. There are further five staff positions wthin Ihe organisation (three full time and part time) and s8ssional staff are employed on an ad hoc basis as required by the level of the activities. The Management Committee is aware of the potential risks to the charity, both financial and otherwise, and implements strategies to control or minlmise thesè risks. Assessments have been undertaken of the major risks which face the charity, including funding. health, and safety. The Management Committee is planning further assessments on other areas such as operational risks, govemance and compliance with law and regulations. Ob'ectlves and Actlvltles The charity was established to promote the welfare ot children and young people ￿th disabilities through the provision of leisure time activities. As such, the focus of Ihese actlvities is to improve the quality and experience of life for children and young people with disabilities and that of their families and carers. This is achieved by providing a range of social, play, lelsure and sporting opportunities for disabled children and their famllies as well as worklng closely with other service providers to ensure that disabled children and their families are included. In addition, the Charity seeks to fvrther knowlèdge about childhcod disability and its impact on children, sibling5. parents, and other carers wthin the Borough of Sandwell and to support those parent carers in carrying Out their role via thè provision of a range of services specifically designed by parent carers for parent car8rs. During the year, the charity ran the followng activities: Short Broaks Pro ramme During the year 202312024 SPDC contlnued its work under the short breaks programme. The aim of this prograrnme is ￿￿fOld. firstly, to provide opportunities for disabled children and young people tc access a range of experiences, whilst affording parent carers a short break from their caring responsibilities and secondly. to offer opportunities for whole families Registered Charity No: 1125576 SANDWELL PARENTS FOR DISABLED CHILDREN ort of the Mana Contlnued.............. ement Commlttee for the ear ended 31st March 2024 to take part in activlties together. Following the disruption of pravious years which resulted in a revi8w of Ihe way services were delivered, this year saw SPDC return to a direct face-to- face style ofdelivery, apart from one home delivery as feedback from some families had indicated that they enjoyed this type of prcvision. During the year SPDC offered the followlng.. Famlly Project This project seeks to provide activities aimed at all members of the family including disabled children and young people. siblings, and parent carers. 59 varied opportunities attracted 252 families comprising of 299 children and young people with disabilities, 187 siblings and 359 parent ¢arers. Activtties consisted of". Famlly Club Sesslons Family Club offered a vast range ot sporting. active and creative opportunities. Each week families had the chance to take part in sports such as cricket, basketball, Tugby, hockey, badminton. table tennls and football as well a5 active pursuits such as martial arts, Zumba, and an evening of inflatables. Creativè opportunities included weekly sensory aclivities, crafting, gardening, and baking challenges. In addition to the indoor sessions, Family Club has also taken place at different outdoor venues such as Sycamore Advènture Centre, Forge Mill Farm and Sandwell Valley. each ofwhi¢h have enabled families to have different experiences including a mini camping expedition and outdoor cooking. Hollday and Weekend Famlly Actlvities In addition to the Family Club, SPDC also offered a range of opportunities including our 20 Birthday Celebration at the amazing Sunllower Maze created by Forge Milll Farm, a fancy dress fun swim at Crystal Leisure Centre, hydrotherapy sessions, a visit to the cinema. family bowling. a 'Come Dine With Me. home delivery experience and an aftemoon In the company of The Flying Bazazi Brothers at the beautiful setting that is the Oak House in West Bromwich. Families also participated in a watersports experience at Syned Lake, a visit to the pantomime, and enjoyed our ever-popular Chrfslmas paty, which attracted 54 disabled children and young people. Famlly Days Out Working in conjunction wllh Variety, SPDC offered free access to a local Safari Park enabling 92 disabled children and young people to enjoy a mucTrFneeded day out ￿th their farnilies. In addition to this SPDC also offered 53 disabled children and young people the chance to spend a day at the seasid8 through a coach trip to Weston Registered Charity No.. 1125576 SANDWELL PARENTS FOR DISABLED CHILDREN ort of th8 Mana Contlnued.............. ement Committee for the ear ended 31st March 2024 Achlevements and Performan¢e 202312024 also saw the continuation of the age specific short breaks programme, the purpose of whlch was lo afford parent carers a short break whilst their children engaged in an interesting. challenging activity. The programme was offered in age ranges, 4-11 years and 11- 18 years, and as separate projects, one of ￿lch took place during the school half term holidays and the second throughout the long summer holidays. During the half terms disabled children and young people aged between 4- 11 years were able to choose from four activities which were made up of a balance of physlcal challenges, unique experiences and creative opportunities. The activities on offer were a visit to Laserworld in Great Bridge, a pottery painting session, rock climbing at Rock Up in Birmingham and visit from a mobile games wagon followed by more traditional board games. 48 disabled childr8n and young people aged between 4 and 11 years chose to access these opportunities. SPDC also offered the same four half terni opportunities to disabled young people aged bethen 11- 18 years, albeit with significantly reduced numbers of staff thereby enabling us to promote a great level of independence amongst this age group. 52 disabled young people aged between 11 and 18 years chose to take part in these opportunities, SPDC'S age specific summer holiday programmes offered disabled children and young people aged 4 to 11 years the opportunity to lake part in a lake part in a craft morning, canoeing sesslons. horse-riding and horse care sessions and sailing sessions. 54 disabled children aged be￿een 4 and 11 years took part in these aclivllies. SPDC offered disabled young people aged 11 to 18 years the Chan￿ to take part in cookery sessions, canoeing sessions, horse-riding and horse care activilies and sailing sessions. 52 disabled young people aged be￿een 11 and 18 years old took part In the summer programme. Registered Charity No.. l L25576 SANDWELL PARENTS FOR DISABLED CHILDREN Re ort of the Mana Contlnued.............. ement Commlttee for the ear ended 31st March 2024 Parent Carer Activlties This year SPDC has supported 359 parent Ca￿r$ of children and young people with a disability. We have done so in a huge variety of ways including providing one to one 5UPPQrt, nformation sessions, peer support and volunteering opportunities, Iraining and by ensuring that there were opportunities for parent carers to talk to members of staff privately at farnily activities. In addition to Ihis parent carer5 were able to take part In a range of physical activities including Zumba and hydrotherapy sessions, many varied Grafiing opportunitles and social opportunities such as Goffee mornings at a huge variety of venues. Furthemiore, parent carers are beginning to take the lead for organising such activities so as to ensure their suslainability. Flnanclal Revlaw During the year the charity received £244.996 by way of donations, grants and fees from general public and council bodie5 (2023.. £245,453). The net movement5 of fvnds show a deficit of £5.650 that has been taken from the reserves brought fo￿rd from previous years. The Truslees believe that the charity should hold financial reserve5. The trustees have decided to set a level of reserve5, which equate In value to approximately 6 months expenditure, which the trustees have estimated will be £134,605. This will be reviewed again at the end of the next financial year. This expenditure will be used for ongoing current activities such as staffing costs of the organisation, day trip and leisure activities cost as well as the general running on a daY-t￿daY basis ofthe charity. Plans for the future erlods and ublic benefrt SPDC will continue with its current activities and aim to offer fijrther opportunities through funding securèd from Sandwell Children's Trust Short Breaks contracts which are in place until MarGh 2025. In planning activities SPDC has borne in mind the Charity Commission's guidance on public benefit. The focus of our work remains the provision of regular clubs and holiday and weekend experiences which benefit dlsabled children and their farnilies by reduGing isolation and providing them wilh opportunities to have quality experiences togather and meet new people and make friends. We have also continued to develop our work with parent carers this year. We welcome all families regardless of personal background, faith, gender or personal circumstances and believe that this philosophy of openness to all enriches everyone through the sharlng of 8xperiencgs, aspiratlons, aptitudes and skills. Registered Charity No: 1125576 SANDWELL PARENTS FOR DISABLED CHILDREN Re ort of the Mana ement Committee for the Continued................ ea nded 31st March 20 Accountln and Re ortln Res onslbllltles The trustees are responsiblé for preparing the trustees report and the financial statements in ac¢ordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard FRS 102. The trustees are required by law to prepare financial statements for each financial year. which give a Irue and fair view of the financial activities of the charty and its financial position at the end of that year. In preparing these financial statements the trustees are required to: select suitsble accounting policiés and then apply them consistently. Observe the methods and principles In the Charities SORP. make judgments and accounting estimates that are ￿aSOnable and prudent. state whether applicable accounting standards and statements of recommended practice have been followed subject to any material departures disclosed and explained in the financial statements. prepare the financial statements on the golng concern basis unless it is inappropriate to presume that the charty will continue in operation. The trustees are responsible for maintaining proper accounting records. which disc105e with reasonable accuracy at any lime the financial position of the charty and enable them to ensure that the financial statement5 comply with the Charities Act 2011. the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deedlcon5tilulion. They are a150 responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detectlon of fraud and other irregularities. This report was approved by the trustees on . behalf. and signed on thelr Jo-Ann Rogers Chairpersan Registsred Charity No: 1125576 SANDWELL PARENTS FOR DISABLED CHILDREN Statement of Flnancial Activitiès For the ear ended 31st March 2024 INCOME AND EXPENDITURE Restricted Fund striGte(f Fund Total Fund Total Fund Nots$ 3110312024 3110312024 3110312024 3110312023 come Resourcgs Donatlons and 1gga¢lgs Income from donations and legacy Income from other trading activities Inveslmenl Income Income frorn charltable acllvitles 42500 93201 2357 678 135701 2357 678 106280 130139 7344 221 107749 10e260 Total Incomlng resources 148760 96236 244996 245453 Resourcès Expended Expendtiure on raising funds 753 753 250 Charftable aetlvltles: (includes govemance costs) 136267 113626 249893 259415 Total Resources Expended 137020 113826 250646 259665 Net movements In funds 11740 -17390 -5650 -14212 Funds at 31st March 2023 26648 81413 108059 122271 Transfer betrieen funds -913 913 Total Fund9 at31st March 2024 12 37473 64936 102409 108059 Registered Charity No.. 1125576 SANDWELL PARENTS FOR DISABLED CHILDRE Balan¢e Sheet as at 31st March 2024 Balance Sheet Notss 3110312024 3110312023 Fixed Assets Tangible Assets 6317 6569 Current Assets Debtors and Prepayments Cash in Bank and in Hand 10 22S77 75660 1141 177542 Credltors: amounts duo withi Accruals Deferred Income ear 11 2545 2193 15000 Net Current Assets 96092 101490 Net Assets 12 102409 108059 Flnaneed b General Funds Reslricled Funds 64936 37473 81413 26646 Total Funds 13 102409 108059 These FinanGial Statements were approved by the trustees on ....................... were slgned by: ,and Jo-Ann Rogers Chairperson Registered Charity No.. 1125576 sANDw￿LL PARENTS FOR DISABLED CHILDREN Notes to theAccounts For the ear ended 31st March 2024 1) ACCOUNTING POLICIES 8asis of Accounts The financial statements have been prepared under the historical costs convention. The accounts (financial statements) have been pr8pared in accordance with the statement of Recommended Practice.. Accounting and Reporting by Charities IFRS102) and the Charities Act 2011. The financial statements hav8 been prepared lo givè a 'true and fair view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair viebv. Incomin Resources Incoming resources are recognised in the statement of financial activities when entitlement has passed to the charity and the amounts are certain and, measurable. Any incoming resources rec8Ned that relate exclusively to future p8riods are deferred on the Balance Sheet. Resources Ex ended Expenditure is recognised in Ihe statement of financial activities when a liability is incurred or increased without a commensurate increase in recognised assets or a reduction in liabilities. Allocation of Costs Direct Activrty Costs comprise those costs that contribute directly to an activlty and a￿ allocated to the relevant activity. Support Costs comprise those costs that are necessary to deliver an activity but in themselves do not producè or deliver an activty. Governance Costs are those costs Incurred to rneet statutory and constitutional requirement5. Funds (a) Unrestricted funds, which are credited to the Income and Expendilure accounts are normally expendable at the discrelion of the management. (b) Restricted funds, which are for specific purpose declared by the donors and are credited to the Incorne and Expenditure account when received and debited to the same account when paid. Ic) Designated funds represent funds set aside by the Management Committee for specific purposes. De reciation Depreciation is calculated so as to wrlta off the cost of tsngibla fixed assets on a redUcin￿lIne basis over their useful lives. The rates applied are as foll¢Jws: Office Equipment Fixtures & Fittings 20% 200 Taxation The charitable organisation is exempt from tax on its charitable acttvliles. Registered Charity No: 1125576 SANDWELL PARENTS FOR DISABLED CHILDREN Notes to thé Accounts For the ear ended 31st March 2024 2024 2023 2) Donations and le acles Grants from Local and National Governments Sandwell MBC Carer Support Programme Sandwell MBC Parents & Carer Support Programme Big Lottery Parent Carers Together Project BBC Children in Need Gift Aid 20000 24000 22500 15000 20000 24000 46040 1366 Grants f Trusts Foundatio s and Slmllar SCVO Vision 2030 Communlty Grant Barnardos Thomas Dudley Group Ltd Harry Payne Trust Black Country Touring Esmee Fairburn Foundation Trust Grant Wates Family Enterprise Trust Grant Masonlc Charitable Central C-op Grant The Cole Trust 5000 10000 4840 10000 8000 1500 1000 20000 5000 5000 1500 1000 The Roger & Douglas Tumer Donations 2000 4701 135701 13393 130139 3) Other T din actlvltles Fundraising Event Income Café Income 1584 773 2357 8925 419 7344 4) Income from Investments Bank Interest Received 678 678 221 221 5) Income from charltable actlvltles Short Breaks Family Actlvltles Shart Breaks Holiday & Weekend Activities Activty fees Other Income 77000 29280 77000 27940 2609 200 107749 106260 TOTAL 244996 245453 10 Registered Charity No: 1125576 SANDWELL PARENTS FOR DISABLED CHILDREN Notes to the Accounts For the ear endèd 31st March 2024 Incoml Resources TOTAL RESOURCES EXPENDED Total 2023 Costs dlrecti allocated to actlvtti 2024 Staff Costs Dirèct 32846 32663 16264 Consultsncy and Sessional stsff Direct 3975 g670 221 Travel Direct 120 854 215 Repair Direct 80 Day Trip51Activities Direct 7162 17138 6966 Rent and Room Hire Direct 513 5930 92 Advertlginglmarketing Direct Telephone Direct Traininglsubscriplion Direct Prlnlln9, Postage & Stationary Direct Voluntary Expenses Direal Equipment Hire Direct Professional fees Direct Computer Maintenance Dlrect CaleringlRefreshment Direct Sundries Direct Depreciation Direct 81773 84189 13866 17660 1189 643 80 31266 28727 6535 4746 6Q 298 432 60 418 432 450 12 1154 1254 1397 31 1536 146 299 808 10 277 88 0 228 1085 98 278 50 Su ¢rt Costs allocated to actlvltl8s Premi5e$ Management AdminislratlonlEvents Legal and Professional Fees Equipment Total Rèsources Ex 9184 1058 10242 7783 91570 2661 94231 99425 3412 3412 3253 1391 2495 3886 4312 1855 1855 2648 8ndod 44726 67803 24263 228 107412 6214 260646 259666 11 Registered Charity No: 1125576 SANDWELL PA TS FOR DISABLED CHILD Notes to the Accounts Forthe oar ended 31st March 2024 Year ended 31103r2024 Year ended 31103120 7) STAFF COS Staff Co¥ts Wages and Salaries 144141 175902 8) STAFF NUMBER The average number of gmployees during the period was as follows.. Year ended 3110312024 Year anded 31103r2Q23 Average number of employees TANGIBLE FIXED ASSETS FOR THE YEAR ENDED 31ST MARCH Fixtures & Fittln Office COST Totsl 1st April 2023 Additions Cost Disposal 13065 1881 117391 13065 1881 117391 As at 3110312024 13207 13207 DEPRECIATION 15tApril 2023 Charge for the year Depreciation on disposal 6496 1374 (980) 6496 1374 1980) As at 31st March 2024 689D 689D Net Book Value 31st March 2024 31st Mar¢h 2023 6317 6569 6317 6569 12 Registered Charity No: 1125576 SANDWELL PARENTS FOR DISABLED CHILDRE Notes to the Accounts For the ear ended 31st March 2024 101 DE8TORSIPREPAYMENTS Year ended 3110312024 Year ended 3110312023 Prepayments 22977 1141 22977 1141 11) CREDI S AMOUNTS FALL NGDU THIN ONE YEAR Year ended 0312024 Year ended 3110312D Creditor5 & Accruals Pensions Deferred Income 2023 522 1373 820 15000 2545 17193 ANALYSIS OF NET ASSETS BETWEEN 12} FUNDS Unrestrl¢tsd Funds Restricted Funds Totsl Funds Tangible FÉxed Assets DeblorslPrep8ymenls Cash al Bank in Hand Current Liabilities 6317 22977 10724 2545 6317 22977 7566D 2545 84936 Net assets at 31st March 2024 64936 37473 102409 13 Registsred Charity No: 1125576 SANDWELL PARENTS FOR D Notés to tho Accounts SABLED C ILDREN For th oar en 8d 31st Mare 131 CAPITAL COPIMITMENTS Aulhorised bul nol contractod. MOVEMENTIN FUNDS Transfor Incom• Total Bètwean 0110412023 Rosour¢85 3110312024 Funds our¢es Total Ro5trlctgd Funds 3110312024 Short Breaks Holiday & Weekend Adivilies 4806 29260 44726 -24272 -24272 Short Breaks Farn1￿ Aetivilies Parents Car8r Support Prouramme SCVO Vision 2030 Granl 23054 11257 77000 67803 32251 32251 42500 24263 29494 29494 1141 228 913 -913 Totsl Rostrlctsd Funds 28646 148760 137020 38386 .913 37473 Unr8strlGtsd Funds General Funds 81413 96236 113628 64023 913 64936 Total Unrèstrtctsd Fund$ 81413 96236 113826 64023 913 64936 Total Funds 108059 244996 250646 102409 102409 58$ of Funds Short 8r8ak8 Hollda and Famll Actlvltlos Thls fund represents monles rèceived from main contracts so as lo finance a weekty Farnity Club and rogularevenls and activities during school holidayB towards healthy lifrstyles aTra a redudlon In sooal isolation. Par8nts Caror Su ort Pro rammg This fund represents monies received from 9ranls lo support the work that wo do with parent ￿￿rS of d190bled children. Th15 woth focuses on provldlng opportunttie5 forsDcial neh%vrking and peer ¥uppgrt. 14 Regislered Charil!, No: 1125576 SANDWE L PARENTS Is ED HILDREN INDEPENDENT EXAMINERS, REPORT I report on the accounts ofthe Sandwell Parents for Disabled Children for the year ended 31st March 2024.. Respectlve rnsponslbllltles of Trustees and Examlnors The charity's trustees are responsible forthe preparation ofthe accounts. The charity's trustees conslder ihat an aud￿ is not requlred for Ihis year (under seciion 144 01 the Charitles Act 2011 (the 2011 Act) and Ihat an Independent examlnaion Is needed. It Is my responsibility to.. examlne the accounts (under sectlon 145 ofthe 2011 Act). to follow the procedures lald down Hi the General Dlrections given by the Charity Commissioners (under sedion 145(5)(b) of the 2011 Act)- and to stale whether particular matters have come to my attention. Basls of Independent examlneffd, report My examination was carried out in accordance wlth Ihe General Directions given by the Charity Commlssioners. An examination Includes a review of the a￿OUnt1ng records kept by the charity and a comparison ofthe accounls presented with those records. 11 also includes consider*ion of any unusual items or disclosures in the accounts, and the seeking of explanation from you as Iruslees conceming any such matters. The procedures undertaken do not provide all the evldence that woukl be required in an audft and, consequently, I do not provide an audit oplnion on the vlew glven by the accounis. Independent •xamlners' statement In connectlon with my examlnatlon, no material matters have come io my attentton which glves me cause to believe that in, any material respect.. the accountlng records were not kept in accordance with seetlon 130 Of Ihe Charitles Act the accounts dld not accord with the accounting r8cords', or Ihe accounts did not rA)mpty wilh Ihe applicable requlrements concemlng the form and content of accounls sel out In the Charftles (Accounls and Reports) Regulatlon 2008 other than any requlfements that the accounts glve a 'irue and falr view. which is not a matter considered as part ol an Independent ex8mlnation. I have no concems and have come across no other matters in connection wilh the examlnallon to whlch attentlon should be drawn In this report in order to enable a proper understa Ing of the accounts to be reached. Harvlnder KaurJosan BA (Hons) FCCA Hallbrookes {Accountan¢y) Ltd 14 Elstow Road Bedlord MK42 9LA Date ...... 2014 15