COMPANY REGISTRATION NUMBER 06589053
HAXBY CHRISTIAN CAFÉ LTD
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
CHARITY NUMBER 1125569
HAXBY CHRISTIAN CAFÉ LTD
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2021
| CONTENTS | Page |
|---|---|
| Report of the Trustees | 1-3 |
| Independent Examiners Report | 4 |
| Profit & Loss Account | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7-11 |
| Detailed Statement of Financial Activities | 12 |
Page 4
HAXBY CHRISTIAN CAFÉ LTD
INDEPENDENT EXAMINERS REPORT TO THE MEMBERS OF HAXBY CHRISTIAN CAFÉ LTD
FOR THE YEAR ENDED 31 AUGUST 2021
I report on the accounts of the charity for the year ended 31 August 2021 set out on pages 5 to 11.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAMINER
The chartiy's trustees (who are also directors of Haxby Christian Café Ltd for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this period (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts (under section 145 of the 2011 Act, as amended);
-
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act, as amended); and
-
to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINERS STATEMENT
My examination was carried in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the trustees have not met the requirements to ensure that:
-
proper accounting records are kept (in accordance with section 130 of the Act); and
-
accounts are prepared which agree with the accounting records, Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102) and in other respects comply with the accounting requirements of the Act: or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…................................................ L Lazenby (FCCA) Independent examiner
23 Victoria Avenue Harrogate HG1 5RD
Date: …..................................
| HAXBY CHRISTIAN CAFÉ LTD | Page 5 | ||
|---|---|---|---|
| STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE | INCOME AND | ||
| EXPENDITURE ACCOUNT) | |||
| FOR THE YEAR ENDED 31 AUGUST 2021 | |||
| Total Funds | Total Funds | ||
| 2021 | 2020 | ||
| Note | £ | £ | |
| Incoming resources | |||
| Incoming resources from generating funds: | |||
| Voluntary income | 2 | 57,509 | 52,572 |
| Activities for generating funds | 3 | 65,190 | 87,364 |
| Investment income | 4 | 118 | 207 |
| Total incoming resources | 122,817 | 140,143 | |
| Resources expended | |||
| Costs of generating funds: | |||
| Cost of generating voluntary income | |||
| Fundraising trading: cost of goods sold and other costs | 5 | 109,487 | 138,021 |
| Charitable activities | |||
| Governance Costs | |||
| Total resources expended | 109,487 | 138,021 | |
| Net incoming/outgoing resources for the year | 6 | 13,330 | 2,122 |
| Reconciliation of Funds | |||
| Total Funds brought forward | 16,224 | 14,102 | |
| TOTAL FUNDS CARRIED FORWARD | 29,554 | 16,224 |
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
HAXBY CHRISTIAN CAFÉ LTD
Page 6
BALANCE SHEET
31 AUGUST 2021
| 2021 Note £ FIXED ASSETS Tangible assets 8 62,350 CURRENT ASSETS Stocks 1,850 Debtors 9 3,981 Cash at Bank 50,965 Cash in hand 350 57,146 CREDITORS: Amounts falling due within one year 10 9,561 NET CURRENT ASSETS 47,585 TOTAL ASSETS LESS CURRENT LIABILITIES 109,935 CREDITORS: Amounts falling due after more than one year 11 80,380 NET ASSETS 29,555 FUNDS Restricted income funds Unrestricted income funds 29,555 TOTAL FUNDS 29,555 |
2020 £ 60,155 1,700 3,861 40,629 431 46,621 10,171 36,450 96,605 80,380 16,225 0 16,225 16,225 |
2020 £ 60,155 1,700 3,861 40,629 431 46,621 10,171 36,450 96,605 80,380 16,225 0 16,225 16,225 |
|---|---|---|
| 96,605 80,380 |
||
| 16,225 | ||
| 0 16,225 |
||
| 16,225 |
For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
These financial statements were approved by the Board of Trustees on the 21 January 2021 and are signed on their behalf by:
P STONEHOUSE Director
COMPANY REGISTRATION NUMBER 06589053
HAXBY CHRISTIAN CAFÉ LTD
Page 7
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2021
1. ACCOUNTING POLICIES
1.1 Basis of Accounting
These financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011.
1.2 Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
- 1.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic bene to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity.
- 1.4 Interest Receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
1.5 Fixed Assets
All fixed assets are initially recorded at cost.
- 1.6 Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
- 1.7 Debtors
Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid net of any trade discounts due.
- 1.8 Cash at Bank and In Hand
Cash at Bank and In Hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
HAXBY CHRISTIAN CAFÉ LTD Page 8
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2021
1.9
Liabilities and Provisions
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received for advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation.
1.10
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donors or which have bee raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
The aim and use of each restricted fund is set out in the notes to the financial statements.
1.11
Employee benefits
When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.
2. VOLUNTARY INCOME
| Donations and sundry gifts received Covid 19 Furlough Grant Covid 19 Hospitality & Leisure Grant Aroma Community Grants |
Unrestricted Total Funds Total Funds Funds 2021 2020 £ £ £ 1,226 1,226 179 27,383 27,383 27,133 28,900 28,900 25,000 0 0 260 57,509 57,509 52,572 |
|---|---|
3. INCOMING RESOURCES FROM ACTIVITIES FOR GENERATING FUNDS
| Unrestricted | **Total Funds ** | Total Funds | |
|---|---|---|---|
| Funds | 2021 | 2020 | |
| £ | £ | £ | |
| Cafe income | 65,190 | 65,190 | 87,364 |
HAXBY CHRISTIAN CAFÉ LTD
Page 9
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2021
4. INVESTMENT INCOME
| 4. | INVESTMENT INCOME | |||
|---|---|---|---|---|
| Unrestricted | **Total Funds ** | Total Funds | ||
| Funds | 2021 | 2020 | ||
| £ | £ | £ | ||
| Bank Deposit Interest | 7 | 7 | 35 | |
| Chapel Aid Interest | 111 | 111 | 172 | |
| 118 | 118 | 207 | ||
| 5. | COSTS OF GENERATING FUNDS | |||
| Unrestricted | **Total Funds ** | Total Funds | ||
| Funds | 2021 | 2020 | ||
| £ | £ | £ | ||
| Costs of generating voluntary income | ||||
| Fundraising trading: cost of goods sold and | ||||
| other costs: | ||||
| Cost of sales | 15,839 | 15,839 | 22,794 | |
| Personnel costs | 78,730 | 78,730 | 94,970 | |
| Volunteer bakers | 919 | 919 | 1,904 | |
| Overheads | 13,148 | 13,148 | 17,050 | |
| Finance costs | 851 | 851 | 1,303 | |
| 109,487 | 109,487 | 138,021 | ||
| 6. | NET INCOMING/(OUTGOING) RESOURCES FOR THE YEAR | |||
| This is stated after charging: | ||||
| 2021 | 2020 | |||
| £ | £ | |||
| Depreciation | 1,055 | 1,943 |
7. PERSONNEL COSTS
No remuneration has been paid to any trustee or director of the company during the year.
The average number of people employed by the company (excluding casual workers was:
| Operational Staff costs were as follows: Wages and salaries Social security costs |
2021 2020 6 6 |
|---|---|
| 2021 2020 £ £ 78,730 75,396 456 |
|
| 78,730 75,852 |
HAXBY CHRISTIAN CAFÉ LTD
Page 10
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2021
| 8. | TANGIBLE FIXED ASSETS | |||
|---|---|---|---|---|
| Building | Fixtures and | |||
| Improvements | Fittings | Totals | ||
| £ | £ | £ | ||
| COST: | ||||
| At 1 September 2020 | 55,936 | 32,179 | 88,115 | |
| Additions | 3,250 | 3,250 | ||
| Disposals | 0 | |||
| At 31 August 2021 | 55,936 | 35,429 | 91,365 | |
| DEPRECIATION: | ||||
| At 1 September 2020 | 27,960 | 27,960 | ||
| Charge for the year | 1,055 | 1,055 | ||
| Eliminated on disposals | 0 | |||
| At 31 August 2021 | 0 | 29,015 | 29,015 | |
| NET BOOK VALUE: | ||||
| At 31 August 2021 | 55,936 | 6,414 | 62,350 | |
| At 31 August 2020 | 55,936 | 4,219 | 60,155 | |
| 9. | DEBTORS | |||
| 2021 | 2020 | |||
| £ | £ | |||
| Other Debtors and prepayments | 3,981 | 3,861 | ||
| 3,981 | 3,861 | |||
| 10. | CREDITORS: Amounts falling due within one year | |||
| 2021 | 2020 | |||
| £ | £ | |||
| Trade creditors | 7,671 | 3,365 | ||
| Social security and other taxes | 743 | 6,791 | ||
| Accrued expenses | 900 | 15 | ||
| Other creditors | 247 | 0 | ||
| 9,561 | 10,171 | |||
| 11. | CREDITORS: Amounts falling due after more than one year | |||
| 2021 | 2020 | |||
| £ | £ | |||
| York Circuit (previously York North Circuit) | 80,380 | 80,380 | ||
| Amounts falling due in more than five years: | 80,380 | 80,380 |
HAXBY CHRISTIAN CAFÉ LTD
Page 11
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2021
12. UNRESTRICTED INCOME FUNDS
| Balance at | Incoming | Outgoing | Balance at | |
|---|---|---|---|---|
| **01-Sep-20 ** | resources | resources | 31 Aug 2021 | |
| General funds | 16,225 | 122,817 | 109,487 | 29,555 |
RESERVES POLICY
This policy relates to our Unrestricted Funds only, as the company has no designated endowment or restricted funds.
The company aims to distribute the majority of its profits equally between its founding charity (Haxby & Wigginton Methodist Church) and its funding charity (York Circuit of the Methodist Church) retaining only sufficient reserves as are required for working capital, to fund replacement equipment, and to maintain continued viability.
As at the end of the financial year the Reserves totalled £29,555 (2020 - £16,225).
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
The whole of the net assets as at 31 August 2021 apply to Unrestricted income funds.
14. COMPANY LIMITED BY GUARANTEE
The company, being limited by guarantee, has no share capital. Every member is liable to contribute a sum not exceeding £1 in the event of the company being wound up whilst still a member or within one year thereafter.
Page 11
HAXBY CHRISTIAN CAFÉ LTD MANAGEMENT INFORMATION FOR THE YEAR ENDED 31 AUGUST 2021
The following pages do not form part of the statutory financial statements.
HAXBY CHRISTIAN CAFÉ LTD
Page 12
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 AUGUST 2021
| Sales Cost of sales: Opening stock Purchases Closing stock GROSS PROFIT Administrative expenses: Professional fees Cleaning and maintenance Salaries Casual Wages Volunteer bakers Staff recruitment and training costs Coach Trips Telephone Postage and stationery Advertising Computer IT and Support Music licence Repairs and renewals Waste disposal Sundry expenses Accountancy Legal fees Loyalty cards and discounts Rates and Water Insurance Light and heat Bank charges Cash Register Discrepancies Depreciation of fixed assets Entertainment Other operating income: Donations and Sundry Gifts Received Covid 19 Furlough Grant Covid 19 Hospitality & Leisure Grant Aroma Community Fund Grant Interest Received NET PROFIT/(LOSS) |
2021 £ 65,190 1,700 15,989 17,689 1,850 15,839 1 49,351 588 423 78,730 0 919 136 0 209 85 0 320 134 2,178 487 1,423 1,815 0 1,276 227 0 2,739 808 43 1,055 54 93,648 -44,297 1,226 27,383 28,900 0 118 57,627 13,330 |
2020 £ 87,364 1,850 22,644 24,494 1,700 22,794 1 64,570 0 0 75,852 19,118 1,904 0 -70 819 38 522 858 470 4,534 1,516 1,609 250 1,040 0 804 223 2,494 988 315 1,943 0 115,227 -50,657 179 27,133 25,000 260 207 52,779 2,122 |
2020 £ 87,364 1,850 22,644 24,494 1,700 22,794 1 64,570 0 0 75,852 19,118 1,904 0 -70 819 38 522 858 470 4,534 1,516 1,609 250 1,040 0 804 223 2,494 988 315 1,943 0 115,227 -50,657 179 27,133 25,000 260 207 52,779 2,122 |
|---|---|---|---|
| 2,122 |