REGISTERED COMPANY NUMBER: 06408618 (England and Wales} REGISTERED CHARITY NUMBER: 1125523 Re ort of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2025 for The Berkele Communit S orts & Leisure Trust Stanley Joseph Limited Chartered Accountsnts Suite1 Liberty House South Liberty Lane Bristol BS3 2ST The Berkele Trust Communit S orts & Leisure Slatemenl of Financial Position continued 31 March 2025 The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply wilh the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on and were signed on its behalf by: J C Woodwa Trustee The notes form part of these financial stalements Page10 The Berkele Trust Communit S orts & Leisure ort of the Trustees for the Year Ended 31 March 2025 Registered office Hamfields Leisure Hamfield Berkeley Gloucestershire GL13 9TN Trustees P Case (resigned 14.8.24) R W Kuczaj Director P Atkinson (resigned1,4.24) S Paterson J C Woodward Ms G Greenaway (appoinled 9.10.24) Company Secretary J C Woodward Independent Examlner Stanley Joseph Limited Chartered Accountants Suite1 Liberty House South Liberty Lane Bristol BS3 2ST Approved by order of the board of trustees on .,11.-...Qts.,,.,a?. and signed on its behalf by.. Jcwood Trustee Page 5 (B340) Bank details (for a person to whom a repayment is to be made) 920 Name of bank or building society 925 Branch Sort code 930 Account number Name of account 940 Building soclety reference Payments to a person other than the company 943 Put an 'X' in box 943 if there is a R&D payable credit and one of the conditions listed In the ￿600 Guide Is applicable 945 Complete the authority below if you want the repayment to be made to a person other than the company as (enter status - for example. company secretary, treasurer, liquidator or authori5ed agent) 950 of (enter company name) 955 authori5e (enler name) 960 of addres5 (enter address) 965 Nominee reference to receive payment on companYs behalf 970 Name Declaration Declaration I declare that the information I have given on this Company Tax Return and any supplementary pages is correct and complete to the best of my knowledge and belief. l understand that giving false information in the return, or concealing any part of the compan￿5 profits or tax payable, can lead to both the company and me being prosecuted. 975 Name IJ WOODWARD 980 Date DD MM VVVV 985 Status IDIRECTOR CT600(2025) Version 3 Page 12 HMRC 04/25 (B340) Company Tax Return - supplementary page HM Revenue &Customs Charities and Community Amateur Sports Clubs (CASCS) 600E (2015) Version 3 for accounting periods starting on or after l April 2015 Guidance Guidance about when and how to complete this supplementary page can be found in the ￿600 Guide. For further information read What supplementary pages do I need to complete and include a5 Part of the Company Tax Return? to find out what 5uppiementary pages you need to complete. Also, read the Important point5 about all Supplementary pages and CT600E- Charitie5 and CommunityAmateur Sports Club5 (CASCS) for further guidance about completing this supplementary page. Company information E1 Company name (name of charity or CA5Q The Berkeley Community Sports & Leisure Trust E2 Tax reference Perfod covered by thi5 supplementary page Icannot exceed 12 months) E3 from DD MM YYYY E4 to DD MM YNY 0 ,3 2.0 12 ',5 Clai ms to exemption (this sertion should be completed In all cases) CharitylCASC repayment referen Charity Commission reglstratlon number. or OSCR number Cif applicable) EIO ,1125523 Put an ￿, in the relevant box if during the period covered by these supplementary page The company was a charitylCASC and is claiming exemption from all tax on ail or part of its income and gains (Atso put an X in box E15 if the company was a charitylCASC but had no income or gains in the period) Ail income and gains are exempt from tax and have been. or will be. applied for charitable or qualifying Purposes only EZO i X Some of the income and gains may not be exempt or have not been applied for charitsbEe or qualifying purposes only. and I have completed form cr600 EZ5 I claim exemption from Lix Name EIO J Woodward ststus Eas DIRECTOR Date DD MM YYYY CT600E(2015) Version 3 Page 1 HMRC 04115 (B340) Repayments To make a repayment claim for the period covered by these supplementsry pages, please register and enrol to use the Charities Online service. See cr600 guide for further information. Put an'K in the box rf during the period covered by these supplementary pages you have over claimed ta E45 Information required Enter details of any income received from the following sources, ctaimed as exempt from tsx tn the hands of the charityJCASC. Enter the fryure induded in the charityslCASC'S accounts for the period covered by this retum. Non-exempt amounts should be entered on fo￿ Ct600 in the appropriate boxes. Type of incorne Arnount Enter total tumover from exempt charitable trading artivities E50 £ Investment Income- exdude any amounts included on form cr600 ESS, £ UK land and buildings- ex(lude any amounts included on forrn cr600 Glft Ald - exclude any amounts induded on form cr600 E65 £ From other charitEes - exdude any amounts included on fonn cr600 ., ]Aiot]moiDL . 10 Gifts of shares or securitie5 received r15 £ Gifts of real property recelved !E80 £ Other sources (not included above) ]Ii]]oJtTIfflfflF . ]0 ',E85 £ Total of boxes E50 to E85 Enter details of expenditure as shown in the thaiityslCASCs accounts for the period covered by these supplementsry pa9es Type of expenditure Amount Trading costs in relation to exempt tharitable activitses Cin box E50) E95 £ UK land and building5 Costs in relation to exernpt charitable activtties Cin box E60) kioo £ All general adminlstrationlgovernano costs E705 £ 3 9 9 7 5 All grants and donations madè within the UK ]￿]0[]0￿[]01 . I, LEt]]ot]ooolli . ][] All grants and donations made outside the UK Ells £ Other expenditure not included above. or not used in calculating figures entered on the form CT600 Total of boxes E95 to El 20 E125 £ CT600E(2015) Version 3 Page 2 HMRC 04115 (B340) Information required Charity/CASC assets Disposals In period (total consideration received) Held at the end of the perfod {use accounts figures) Tangible fixed assets Elats Et]J]]t]nOOCE]Q IE135 EIEtI@[ , , ,,, , UK investments (excluding controtled con7panies) EI40 E145 E Shares in. and loans to, controlled companies EISO El55 E Overseas investments jEI60 E165 r Loans and non.trade debtors E170 ' other current assets E17$ f Qualifylng Investments and loan5 Applie5 to charities only. See CT600 Guide E180 ', Value of any nonqualifying investments and loans Appbes to charitie5 only. See cr600 Guide ', E185 Number of 5ub5idiary or associated companies the charity controls at the end of the period. Exclude companies that were dormant throughout the peiiod E190'. CT600E(2015) Version 3 Page 3 HMRC 04115 ## **Berkeley Community Sports and Leisure Trust (BCS<) (trading as Hamfields Leisure) Trust Report from 1 April 2024 to 31 March 2025** ## **1. Introduction** 1.1 This report is a formal response to Charities Commission requirement to provide an operating statement on behalf of Trust (Charity Number 1125523) and to keep its registered details extant. This assessment was conducted by the trustees led by the chairman. ## **2. Trustees & Committee Members:** - 2.1 Five trustee positions are filled. - 2.2 Trustees: - a. Mr Sam Paterson – Chairman - b. Mrs Glenys Greenaway – Deputy Chair - c. Mr John Woodward – Secretary - d. Mr Robert Kuczaj - e. Mr Peter Atkinson - 2.3 Non-executive trustees: - a. There are no non-executive trustees. ## 2.4 Outgoing: ## a. Mr P Case resigned August 2024. - 2.5 Incoming: - a. There were no further appointees to the management committee. - 2.6 Operating Committee: - a. Mr Sam Paterson. - b. Mrs Glenys Greenaway - c. Mr John Woodward. - d. Mr Robert Kuczaj. - e. Mr Peter Atkinson. - f. Mr Warren Fulford – Club Manager. - g. Mr Stuart Priddy – Committee Member. - h. Mr Ralph Cawston – Committee Member. i. Mr Andrew Watts – Committee Member - 2.7 Behaviours: A culture of openness, acknowledging cultural diversity, trustfulness and Page 1 of 4 BCS&L Trust Report integrity must be habitual for all trustees, committee members and staff associated with the trust. 2.8 Trustees, operating committee members and staff must act and behave in a manner expected of a charitable trust. This includes not using e-mail, internet, social media, and other Trust/Company resources to engage in any action that is offensive, threatening, discriminatory, defamatory, slanderous, obscene or that which constitutes harassment. 2.9 The trust endeavours to make a real commitment to create an organisation that allows people to feel safe. Equality, diversity, inclusion and wellbeing are of great importance to the trust. Any form of discrimination or harassment will not be tolerated. ## **3. Finance:** 3.1 A financial statement has been provided as a separate annex/file to this document. 3.2 Financial management, including preparation of VAT, financial auditing, accounting, payroll, HMRC and annual statement(s) are undertaken by accountants Stanley Joseph Ltd, Bristol. 3.3 With the exception of Mr Warren Fulford, who is employed as full-time club manager, none of the persons listed within paragraph 2.6 received any payments, remunerations, inducements, free benefits or expenses from the trust or its trading company (BCS&L Trading Ltd). ## **4. Infrastructure/facility improvements.** 4.1 A continued program of necessary upgrades and improvements, to infrastructure owned by the charitable trust, has been undertaken over the reporting period. This work has focused upon safety related tasks and general improvements of the infrastructure. To reduce expenditure this regeneration and improvement work has been undertaken by committee members and volunteers at no cost to the trust. Costs have been met by voluntary contributions, donations from committee members and funding applications to external bodies. Projects undertaken by the trading company for the trust includes: - a. Insulation improvement to bar area. - b. Redecoration of bar and skittle playing areas. - c. Improved food chilling equipment. - d. New sound system and external speakers. - e. Procurement of high output gas space heater. - f. Maintenance of sports fields now an in-house activity rather than contracted out. - g. Installation of an externally fitted Defibrillator; NHS web link, periodic maintenance and upgrades are managed by the trustees. ## **5. Successes** 5.1 On-going management activities continue in an effort towards reducing operational and supplier costs. No fines for late payment to tax authorities or Companies House have been Page 2 of 4 BCS&L Trust Report incurred. In addition, the trustees have arranged/ensured: - a. An ongoing program to reduce energy consumption by installing insulation material as necessary. - b. Trustees/volunteers to undertake ground maintenance of existing areas and facilities management ensuring the trust is not burdened by labour costs. 5.2 The trust has also provided ongoing sponsorship to Sevenside Youth FC. 5.3 Changes in social attitudes following lockdown: lower visitor numbers continue to affect revenues although this is reduced by Saturday football including youth, adult teams and visitors. 5.4 A range of live music events, planned to be held throughout the year, have continue although lower attendances remain a challenge due to changes in social attitudes. - 5.5 Infrastructure maintenance, upkeep and improvements continue as required. 5.6 The use of trust facilities continues by organisation such as: Country and Western summer festival group; youth and adult football; Berkeley Marathon; Sunday Tea Dances, Model Flying Club; indoor bowling; badminton; clay pigeon shooting, skittles, snooker and pool. ## **6. Staff** 6.1 The trust continues to provide employment for one full time worker and several parttime staff. ## **7. Future Objectives** 7.1 Ensure the trust continues to improve by increasing use and continuing to monitoring operational costs and expenditure. 7.2 Hamfields Leisure remains the home to Sharpness Football Club; with ambitions to play in higher leagues SAFC continue with planned programs of upgrades and fund raising to improve the playing facilities and procure: - a. New pylons with mounted floodlights around the football field perimeter. b. A fifty-seater stand. John Woodward. Secretary of Trustees Dec 2025 Page 3 of 4 BCS&L Trust Report