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2022-03-31-accounts

People First Keighley & Craven

Charity number 1125278

Annual Report and Financial Statements

for the year ended 31 March 2022

People First Keighley & Craven

Annual Report and Financial Statements for the year ended 31 March 2022

Contents Page
Trustees' report 2 to 5
Examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the accounts 8 to 14

Prepared by West Yorkshire Community Accountancy Service CIO

1

People First Keighley & Craven

Trustees' report for the year ended 31 March 2022

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Alex Millar Chair Lindsey Hurt Vice-chair Tracey Line Secretary Rebecca Brooksbank Treasurer Adrian Swallow Charlotte Longbottom Steven Brundle Jane-Frances Whatmuff James Brown Stephen Whiteside Health and Safety Officer Simon Waggett Tom Walsh

Appointed October 2021 Appointed October 2021 Appointed October 2021

Charity number 1125278 Registered and principal address Bankers Room 26, Central Hall Virgin Money Alice Street 73 North Street Keighley Keighley BD21 3JD BD21 3SD

Registered in England and Wales

Independent examiner

Simon Bostrom FCIE West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is governed by a constitution adopted on 1 April 2007, as amended 8 July 2008.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

2

People First Keighley & Craven

Trustees' report (continued) for the year ended 31 March 2022

Objectives and activities

The charity's objects

To relieve the needs of people with learning difficulties including enabling them to manage a voluntary group, speak up for themselves and go on social outings.

The charity's main activities

People First Keighley and Craven is a self advocacy organisation run by and for young people and adults with learning disabilities. We bring people together to learn life skills, to speak up, be heard and to change attitudes towards people with learning disabilities. We provide campaigning, volunteering opportunities, social activities and job coaching. We are also an accredited training centre with NCFE.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage.

Achievements and performance

Chief Officer Report

Covid 19

This has been another difficult year with Covid 19 still impacting everyone’s lives.

The office remained open throughout apart from 1 week when the decision was made to close it due to the amount of members and staff that had contracted the virus and a significant increase in transmission across the district.

We have been very fortunate that none of our members needed to spend time in hospital, and all symptoms were mild.

We have been very grateful to all our members, staff and visitors who followed our strict Covid 19 protocols, this helped to keep everyone safe.

We continued with the protocol to continue to take lateral flow tests and temperature checks within our office, and constantly reviewed our risk assessments and policies.

The introduction of the desk seating plan was very successful and added to people’s sense of safety and security, it reduced the need for people to move around the office and helped with the cleaning schedule.

We did receive funding from the local authority from the Covid 19 recovery fund and we used some of this to employ a cleaner who maintained the overall offices.

We also purchased items that supported the safe reopening of the offices, such as screens between desks, visors, sanitising station.

Projects

We introduced several new projects which was funded through ESF (European Social Fund).

The First project was called ‘All INC’ which proved to be very successful and popular, the 2nd project is called ‘What A load Of Scrap’ and will run during 2022.

Both these projects delivered a ‘Cook & Eat’ weekly session.

During the pandemic we worked on many Covid 19 specific projects, sharing information and collecting data that was shared with local authorities, NHS & Public Health England.

Learning Holidays

During 2021 we delivered 3 learning holidays supporting people to develop and learn new skills to help them better manage their own health, the annual conference was held at the Rendezvous Hotel, again this was a huge success and was well attended.

3

People First Keighley & Craven

Trustees' report (continued) for the year ended 31 March 2022

Mencap

We worked in partnership with Keighley Healthy Living and funding from Mencap to deliver an inclusive/mixed ability dance group, this dance class was led by a member of staff from People First, each week we learnt a dance from a different country, the dancing was finished off with lunch celebrating that country, the food was prepared and served by staff from People First. The countries we visited were, France, Switzerland, Hungary, Russia, Finland, Latvia, Netherlands, and back home to the UK.

HR

Due to the increase workload and projects the decision was made to introduce a new role to the management team, the role of team leader which is a full time position and has proved vital to the organisation.

We hosted young gentleman called Usama a student from Bradford University, he worked on our social media and publicity, he quickly become part of team and has lots of hidden talents such as writing poetry, and has selfpublished two books, he has a fabulous sense of humour!!!!!!!!

Throughout the year we have seen some staff leave and others join the organisation and I would like to thank all the staff for their hard work and dedication to the organisation.

Training

During 2021 we designed and introduced a new training package and policy called ‘Professional Boundaries Policies and Procedures’ to help us to make sure we are working safely and professionally.

Policies

A new policy was introduced called ‘Medication’ this policy is more for the learning holidays, where we often support people with medication.

Mission Statement.

The board made the decision to make a slight amendment to the mission statement, this does not affect the organisations aims and objectives.

Business Plan

To support the organisations business plan to generate income we applied and were successful in becoming registered with BMDC Day Opportunities provider list, this means that individuals can choose or be referred to use their personal budgets to attend our services.

Office Equipment & Processes

We have managed to purchase a refurbished secure server to host our organisations documents, this has been a much needed upgrade to our very first ‘server’ which could no longer store the information we have.

Website

After receiving quotes from several IT Web Designers the decision was made to work with Rachel Burton of Burtondean Website & Development, who has worked closely with our members to design a website that meets the organisation’s needs.

As part of this the decision was taking to redesign the logo and colour scheme, the new branding was chosen by the board of trustee’s and wider membership.

Board of Trustees

As part of the governance and due diligence the voting for new board members took place, with the roles been awarded to:

Chairperson- Alex Millar Vice chairperson -Lindsey Hurt Treasurer Rebecca -Brooksbank Secretary- Tracy Line A huge congratulations to them and a Huge thank you to the outgoing members of the board.

As an organisation we have lots of very exciting things in the pipeline and are looking forward to sharing our news throughout the year.

Hannah Bennett

4

People First Keighley & Craven

Trustees' report (continued) for the year ended 31 March 2022

Chairpersons Report

Hi

My name is Alex Millar and I am the Chairperson,

I have really enjoyed my time working as the chairperson of People First Keighley & Craven.

We have been very busy working hard to run our organisation during the pandemic and we have had to make lots of changes in the way we work to keep everyone safe.

My role in People First is to make sure that the board know what is happening and that everything is discussed and a vote taken.

We hold monthly board meetings and I go to the meetings every month and help to make decisions about rules which are necessary and ask questions about our organisations.

In the office I check that the staff and members are alright. If they have any issues they can talk to me, and I will try to help if I can, if I can’t I will suggest someone who can help them.

Part of my role is to attend meetings and events outside the office as representative of People First K.C.

To support the work of the board of trustees we receive support from and independent person, which helps us when we need to make difficult or complicated decisions.

We are really looking forward to the next year, our business plan is already very busy !!!!!!!!

On behalf of People First Keighley & Craven I would like to thank all the staff team, members, funders all our supporters and stakeholders.

With Your support we have and will continue to deliver fantastic services across the district.

Thank you Alex

Financial review

The net income for the year was £8,180, including net income of £-14,986 on unrestricted funds and net expenditure of £6,806 on restricted funds after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £22,213.

The Board of Trustees consider that they should review the level of reserves held by the charity at regular intervals. The Board of Trustees feel that reserves should equate to approximately three months running costs, currently £34,569, to ensure that adequate resources are available to allow continued furtherance of the objectives of the charity in the event of a temporary shortfall in incoming resources while alternative funds are sought. The management committee believe that holding adequate funds to cover three months operating costs would allow for an orderly winding up of the organisation and would also enable the organisation to be able to meet its obligations towards staff and creditors in the event of there being no possibility of securing alternative longer-term funding.

Approved by the board of trustees on 1/2/2023

Tom Walsh (Trustee)

5

People First Keighley & Craven

Independent examiner's report to the trustees of People First Keighley & Craven

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2022, which are set out on pages 6 to 14.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon Bostrom FCIE

1/2/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

People First Keighley & Craven

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2022

Notes
2022
Unrestricted
funds
£
Income from:
Grants, contracts and donations
(2)
14,534
Activity contributions
6,154
Fundraising
3,164
Day services income
24,608
Total income
48,460
Expenditure on:
Salaries NI and pensions
(3)
3,193
Payroll and bookkeeping costs
2,841
DBS checks
50
Sessional support
1,740
Legal, professional and consultancy
1,621
Events and activities
2,976
Equipment and resources
222
Insurance
783
Memberships and subscriptions
21
Advertising and publicity
907
Catering and refreshments
28
Rent and utilities
5,037
Repairs and maintenance
-
Room and facility hire
6,815
Stationery, printing and postage
860
Telephone and internet
761
Travel
40
Training
1,665
Independent examination
324
IT, support and software
1,153
Other expenses
190
Depreciation
2,247
Total expenditure
33,474
Net income / (expenditure)
14,986
Fund balances brought forward
15,674
Fund balances carried forward
(4)
30,660		 2022
Restricted
funds
£
172,950
-
-
-
172,950
113,199
5,192
-
25,621
3,026
610
7,102
728
39
1,457
45
7,455
57
8,345
1,812
1,394
45
132
576
2,861
60
-
179,756
(6,806)
101,584
94,778		 2022
Total
funds
£
187,484
6,154
3,164
24,608
221,410
116,392
8,033
50
27,361
4,647
3,586
7,324
1,511
60
2,364
73
12,492
57
15,160
2,672
2,155
85
1,797
900
4,014
250
2,247
213,230
8,180
117,258
125,438		 2021
Total
funds
£
155,257
-
1,983
16,448
173,688
79,472
7,260
250
5,070
4,808
-
850
1,155
118
136
44
12,492
2,182
-
1,189
1,528
134
499
900
4,425
89
2,247
124,848
48,840
68,418
117,258

All incoming resources and resources expended derive from continuing activities.

7

People First Keighley & Craven

Balance sheet

as at 31 March 2022
2022
Unrestricted
£
Fixed assets
Tangible assets
(5)
8,447
Total fixed assets
8,447
Current assets
Debtors and prepayments
(6)
17,529
Cash at bank and in hand
(7)
10,650
Total current assets
28,179
Current liabilities:
amounts falling due within one year
Creditors and accruals
(8)
5,966
Total current liabilities
5,966
Net current assets / (liabilities)
22,213
Net assets
30,660
Funds
Unrestricted funds
30,660
Restricted funds
-
Total funds
30,660		 2022
Restricted
£
-
-
44,767
50,011
94,778
-
-
94,778
94,778
-
94,778
94,778		 2022
Total
£
8,447
8,447
62,296
60,661
122,957
5,966
5,966
116,991
125,438
30,660
94,778
125,438		 2021
Total
£
6,225
6,225
40,548
75,756
116,304
5,271
5,271
111,033
117,258
15,674
101,584
117,258

The financial statements were approved by the board of trustees on 1/2/2023

Tom Walsh (Trustee)

8

People First Keighley & Craven

Notes to the accounts

for the year ended 31 March 2022

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £250 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Freehold land: nil Freehold buildings: over 50 years Computers and office equipment: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

9

People First Keighley & Craven

Notes to the accounts

for the year ended 31 March 2022

1 Accounting policies continued

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

10

People First Keighley & Craven

Notes to the accounts continued

for the year ended 31 March 2022

2 Grants, contracts and donations
CABAD (Other funding)
CABAD (Transformation fund)
CABAD (Test and Trace)
City of Bradford Met. District Council
Disability Action
Equality Together
Equality Together Covid Community Champions
Equality Together Innovation fund
ESF Community Grant
Inclusion North
Mencap
National Lottery Community Fund
North Yorkshire County Council
Keighley Community Health
Leeds Community Foundation (LCF)
3 Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions		 2022
Unrestricted
funds
£
400
-
50
1,684
-
-
4,900
-
-
7,500
-
-
-
-
-
14,534		 2022
Restricted
funds
£
-
1,600
-
1,632
1,500
48,187
-
22,500
31,146
-
797
52,326
13,262
-
-
172,950		 2022
Total
funds
£
400
1,600
50
3,316
1,500
48,187
4,900
22,500
31,146
7,500
797
52,326
13,262
-
-
187,484
2022
£
112,995
5,813
(4,000)
1,584
116,392		 2021
Total
funds
£
-
1,600
6,000
-
4,500
47,470
-
-
7,430
7,500
-
50,757
-
15,000
15,000
155,257
2021
£
78,000
4,305
(4,000)
1,167
79,472

The average number of employees during the year was 8.6, being an average of 5.2 full time equivalent (2021: 5.6, 3.4 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme 2022 2021
£ £
Costs of the scheme to the charity for the year 1,584 1,167
Amount of any contributions outstanding at the year end - -

11

People First Keighley & Craven

Notes to the accounts continued

for the year ended 31 March 2022

4 Restricted funds
Adult Social Care Grant NYCC
BMDC COVID Grant
Disability Action
ESF Community Grant
Inclusion North
Innovation Fund
Keighley Community Health
Equality Together
MENCAP
NLCF (Big Lottery)
CABAD (Test and Trace)
CABAD (Transformation Fund)
BMDC all inclusive		 Balance b/f
£
-
-
-
4,035
4,736
7,668
11,368
-
-
59,737
6,000
1,600
6,440
101,584		 Incoming
£
13,262
1,632
1,500
31,146
-
22,500
-
48,187
797
52,326
-
1,600
-
172,950		 Outgoing
£
13,262
1,632
1,500
31,331
4,736
18,340
11,368
50,703
797
33,647
6,000
-
6,440
179,756		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance c/f
£
-
-
-
3,850
-
11,828
-
(2,516)
-
78,416
-
3,200
-
94,778

Purpose of restriction

Fund name

Adult Social Care Grant NYCC For equipment purchases. BMDC COVID Grant Covid emergency funding. Disability Action For the purchase of new computers and associated equipment. ESF Community Grant For the 'All Inclusive' project. Inclusion North From the 'Keeping Neurodivergent People Connected' fund. Innovation Fund To help people plan their own day opportunities. Keighley Community Health For health related work. Equality Together Lot 2 funding for self and group advocacy and peer support. MENCAP

For the purchase of new computers and associated equipment. For the 'All Inclusive' project.

Lot 2 funding for self and group advocacy and peer support. Joint funding agreement with Keighleyl Healthy Living for the Round the World project.

NLCF (Big Lottery) CABAD (Test and Trace) CABAD (Transformation Fund) BMDC all inclusive

To cover core costs and some salaries and support learning holidays. For 'Test and Trace' community engagement.

Towards consultancy work for service development.

To provide themed social events each year and associated costs.

Tangible assets
Cost
At 1 April 2021
Additions
At 31 March 2022
Depreciation
At 1 April 2021
Charge for year
At 31 March 2022
Net book value
At 31 March 2022
At 31 March 2021		 £
6,936
-
6,936
1,734
1,734
3,468
3,468
5,202
Computers		 £
2,049
4,469
6,518
1,026
513
1,539
4,979
1,023
Office
equipment		 Total
£
8,985
4,469
13,454
2,760
2,247
5,007
8,447
6,225

5 Tangible assets

12

People First Keighley & Craven

Notes to the accounts continued

for the year ended 31 March 2022

6 Debtors and prepayments
Debtors
Prepayments
Accrued income
Other debtors
7 Cash at bank and in hand
Cash at bank
Cash in hand
8 Creditors and accruals
Creditors
Accruals
Other creditors		 2022
£
7,568
1,079
23,715
29,934
62,296
2022
£
57,406
3,255
60,661
2022
£
4,715
900
351
5,966		 2021
£
16,139
1,199
-
23,210
40,548
2021
£
75,001
755
75,756
2021
£
3,510
900
861
5,271

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £35,776 (previous year: £34,502).

10 Operating leases

Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
Expected future minimum lease payments over the remaining life of the
lease, analysed into the period in which the commitment falls due:		 2022
£
12,492
5,205
-
17,697		 2021
£
12,492
17,697
-
30,189

13

People First Keighley & Craven

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2022

2022
2021
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants, contracts and donations
14,534
-
Activity contributions
6,154
-
Fundraising
3,164
1,983
Day services income
24,608
16,448
Total income
48,460
18,431
Expenditure
Salaries NI and pensions
3,193
10,303
Payroll and bookkeeping costs
2,841
2,223
DBS checks
50
200
Sessional support
1,740
1,920
Legal, professional and consultancy
1,621
900
Events and activities
2,976
-
Equipment and resources
222
79
Insurance
783
299
Memberships and subscriptions
21
25
Advertising and publicity
907
38
Catering and refreshments
28
-
Rent and utilities
5,037
3,200
Repairs and maintenance
-
595
Room and facility hire
6,815
-
Stationery, printing and postage
860
148
Telephone and internet
761
396
Travel
40
77
Training
1,665
499
Independent examination
324
271
IT, support and software
1,153
1,043
Other expenses
190
50
Depreciation
2,247
2,247
Total expenditure
33,474
24,513
Net income / (expenditure)
14,986
(6,082)
Transfers between funds
-
(2,471)
Net movement in funds
14,986
(8,553)
Fund balances brought forward
15,674
24,227
Fund balances carried forward
30,660
15,674		 2022
Restricted
funds
£
172,950
-
-
-
172,950
113,199
5,192
-
25,621
3,026
610
7,102
728
39
1,457
45
7,455
57
8,345
1,812
1,394
45
132
576
2,861
60
-
179,756
(6,806)
-
(6,806)
101,584
94,778		 2021
Restricted
funds
£
155,257
-
-
-
155,257
69,169
5,037
50
3,150
3,908
-
771
856
93
98
44
9,292
1,587
-
1,041
1,132
57
-
629
3,382
39
-
100,335
54,922
2,471
57,393
44,191
101,584		 2022
Total
funds
£
187,484
6,154
3,164
24,608
221,410
116,392
8,033
50
27,361
4,647
3,586
7,324
1,511
60
2,364
73
12,492
57
15,160
2,672
2,155
85
1,797
900
4,014
250
2,247
213,230
8,180
-
8,180
117,258
125,438		 2021
Total
funds
£
155,257
-
1,983
16,448
173,688
79,472
7,260
250
5,070
4,808
-
850
1,155
118
136
44
12,492
2,182
-
1,189
1,528
134
499
900
4,425
89
2,247
124,848
48,840
-
48,840
68,418
117,258

14