## **ANGMERING COMMUNITY CENTRE AGM MINUTES** ## **Tuesday 10[th] October 2023** ## **TRUSTEE’S PRESENT:** Dudley Wensley JP, Chair; Tony Cross, Vice Chair; Arthur Trewhella, Treasurer; Eric Holmes; Annie Harris; Kevin Strong; Sylvia Verrinder; Trevor Bowles; Lucy Sunray, Secretary. ## **PUBLIC PRESENT:** Deborah Urquhart, County Councillor Alan Evans, Angmering Parish Council Bryan Stephens, U3A Brenda & Ian Pears, Angmering Short Mat Bowls Colin Cornwell, Shall We Dance Steve Horn, Hirer ## **1. Apologies** Amanda Scarsbrook; Emilia Trigg; Nick Cooper; Mike Watson; Andy Cooper. ## **2. Minutes of the 2022 Annual General Meeting** The minutes of the 2022 Annual General Meeting were signed by DW. ## **3. Matters Arising** None ## **4. Chairman’s Report** First, may I thank you all for coming. Our new constitution calls for a minimum of one general meeting a year, although there may be others, and gives the trustees an opportunity to report to you, our stakeholders. Those here this evening are the members of the board of trustees, representatives of the users of this centre and the democratically elected representatives of the community in the persons of the county councillor, a district councillor and a member of the parish council. You are all most welcome. This is my first report as chairman of trustees and I welcome the opportunity to thank my fellow trustees for the time and energy that they devote to the centre. Which time is given freely and without pay. It is an opportunity to inform you all of the new structure of your centre staffing team. Lucy Sunray is the centre manager, and she is supported by Louisa Hughes as administrator. Our premises officer is Dennis Newcombe, and he is responsible for the general upkeep and security of the building. The centre is kept beautiful clean thanks to Lisa Grindley. The staff team have proved to be dedicated to their work and there have been many incidences of them going above and beyond the call of duty in providing a facility of which we can as a community be proud. I would like our thanks to the staff to be noted in the minutes. The centre has recently been completely redecorated in accordance with our lease from the Angmering Parish Council by a local company Cloud 9. you may still detect the smell of the new paint. The hall floor has also in the past few weeks been repaired and revarnished. We always where possible used local companies for any work on the building. The sound system in this main hall was the original one from some years ago and a new one is just about to be installed to ensure that our hirers have the benefit of a ‘fit for purpose’ sound system and in order to attract new hirers. The hall also has an UpToDate projector and screen. Although regrettably we lost some of our regular customers in the aftermath of covid when many groups found themselves no longer viable, we have been able to attract new business and are now actively seeking new business opportunities and that is the responsibility of the centre manager supported by the team of trustees. We already for example have a wedding reception booked for 2024. In order for the community centre to be able to provide facilities for the community of Angmering in the future we really do need to increase income by attracting new business. We work hard to keep costs to a minimum, but we must increase revenue. During the summer holiday I regret to have to report, we had incidents of anti-social behaviour on the roof and in the car park. New additional CCTV coverage has been installed and the police assure us that they will ‘keep an eye’. We are always conscious of course of the fact that we are located in the middle of a residential area and do our best at all time to be good neighbours and hope that this works both ways. ## **5. Financial Accounts 2022/2023** Please see attached financial reports for the end of year accounts. **6. Any Other Business** ## **Questions from the public:** **Steve Horn** would like it noted how well the hall floor has been repaired. It was a trip hazard previously with protruding lips but now fully restored and great to dance on. **Steve Horn** also informed the AGM that he conducts Street Safe talks, and he would be happy to offer them to the public/our customers free of charge. DW and Alan Evans expressed interest, and this will be pursued by both ACCA and APC. **Alan Evans** asked the Board if they could explain why the AGM invitations stipulated how many people could attend from various groups and hirers. DW explained that this was not the case, anyone and everyone was welcome to attend, it was that each group only received one vote if there were any voting matters. The meeting was closed. Profit and Loss Angmering Community Centre Association Forthe month ended 31 March 2023 Tumover rtOonatI￿$ aooks&Pullies soJo 35.fy) Cafeandlceueams 39.50 247.70 its pèyment Grnnts 689.92 2,149.30 8.OID.11 3S7.50 allhiro 9.193.C4) 6295.08 2.424.$0 6,W.07 62,449.01 lrterestlncome 165.13 5561 45.50 Pkzèvan I,iio. T*xalTurno¥er I￿￿3a4 6J53.62 I554Ai Grou Profit JgJJ4 2.5x61 A￿91.17 73J41.351 Administrativecosts d1t&NLCr￿lltsWf•5 8•nkFee5 40 IJ. 5.70 10.17 3th55 Clean&nz CouncilTJK 5t12.19 135.47 2b16D 2,15&96 DeprKirtlonExF*nSe EguipmEnt ExpnRe5 lQg.40 103.93 103.Y4 I￿93 913.40 &99 fM.16 10.80 2&64 32.40 273.81 589.79 84.97 49.00 2,103JO I,(1)9.2S 87.36 159.36 87.36 IT SoftwareandCon5YMabies LW,POwÈr,Hèa￿n& PAYEthcomttsxlNIC PayrotlSoY¥lcos Penslonscosts 4.138.37 5,317.41 414.47 15,689.27 433.34 359.57 16& 71.10 66.18 63.19 65.11 743.98 314.C¥J 6317 82.74 Repairs&MalnteTrance RtplJcln8oid118hts¥AthLEDs Saianes 250. 3,467.70 2,44922 42,7TLOL 2,449.22 3,792.17 3,914.31 3W.49 35U.77 staff Tr*nlng TeWne&imernei Water 210.00 rts.43 75.32 n.28 74.$3 279.43 345.29 I,iC&84 131188 83.747.N VlebwteC05ts TotalAdmln15trntknCosts 5,079.57 107. Oper3tinK Proffit Profit on OrdinaryAclivitie5 Before Taxation IIW661 lJ74.OS (ID￿3￿7) 3334.97 ILO.54S.611 IiW.061 IJT4.05 3a34.97 IkW.611 Profft •fterTaxatlon 11,664.661 IJ7&05 I10￿58￿71 33J4.97 li0￿.67> Balance Sheet Angmering Community Centre Association As at 31 March 2023 3AMIAI Fe•Z023 31J•J120Z3 Flxed A55et5 Tkn Ctntrakarèab￿th andseatyThg Di5hwather 1.4k4.40 1.441.EQ IM68.90 2,575.00 322.53 2,62650 I￿&00 iPad tsldetat4oandch*rs 619.88 631.2B lebjllmirkinB5 Tot41TanKthAssd5 Tl&67 731.50 744J3 5,650.48 5h31A8 5A35.41 650 5831.81 CurrentAssets Cash •tbankand In hand CAFIFia￿oDesJ51nsNèl10rnl Cam￿dEc&Countie59sdJynQtiCea￿Qu￿t H5BCCurrerrtNaounl SO￿2.6S 8d.566.19 84¥6.19 52,131.81 7aJ32.73 al￿￿19 13,120.14 3D287.81 So,7￿39 70.174.19 HSBCOepMltkcoDnt Peitycash 11.87 ￿n￿nd 301.71 2Q6¥2.60 ZO4529.62 AcuJvntsRe(eN¥ble 915.rxi TotslCurrent*ssets 205.197.7J I￿942.ffjD 3Q5J35.6Z Credltor*' amountsfallln dut¥Athln one ear Accounts PaYa￿e 4,173.37 4.173J7 Net CurrentAssets (Liabilities) Z0&02434 2WJ7.6Q 205J29.62 TotalAssets less Current Llabllities 210,674.82 212339A8 211.O65.43 NetAssets 21AW.49 Ca ital and Resen BJI brou8hl Iwd eanktranfers 84J09.11 84.305.12 84JCg.J2 137.011.37 L37,011.37 18,981.011 137.OIL.37 (LUj55.￿l CutrwtYt¥rE•tnin 110,645.671 U4674.82 TotalC•pltsland*es•Thts 211065.43 ## **ANGMERING COMMUNITY CENTRE ASSO** ## **Registered Charity No. 1125150** **Accounts for the year ended Friday, March 31, 2023** **Alan R Moyse Chartered Accountant 12 Shepherds Croft Brighton BN1 5JF** DCIATION **ANGMERING COMMUNITY CENTRE ASSOCIATION Accounts for the year ended 31 March 2023** ## **BALANCE SHEET at 31 March 2023** |**Fixed Assets (see note 4)**
Computer Eqipment
Other
**Current Assets**
**Cash at Bank**
Unrestricted funds
Restricted funds
**Sundry Debtors (see note 5)**
**Less: Current Liabilities**
Accrued expenses due within one year
**Net Current Assets**
**Funds of the Charity**
**Unrestricted Funds (see note 3)**
Balance brought forward
Add; Transfer from Restricted Funds
Less: Net (defcit) income for year
**Restricted Funds (see note 3)**
Balance brought forward
Less: Transfer to Unrestricted Funds
..........................
Trustee|**2023**
**£**
**£**
772
4,536
5,308
104,354
103,923
208,277
2,692
210,969
216,277
(6,193)
210,084
128,182
103,923
(22,021)
210,084
103,923
(103,923)
-
210,084
.........................
Trustee| |---|---| ||| Page 1 Date: Page I |**2022**
**£**
**£**
790
-
790
116,218
103,923
220,141
11,384
231,525
232,315
(210)
232,105
119,373
-
8,809
128,182
103,923
-
103,923
232,105|**2022**
**£**
**£**
790
-
790
116,218
103,923
220,141
11,384
231,525
232,315
(210)
232,105
119,373
-
8,809
128,182
103,923
-
103,923
232,105| |---|---| ||| ||232,105| Page 1 **ANGMERING COMMUNITY CENTRE ASSOCIATION Accounts for the year ended 31 March 2023** ## **INCOME AND EXPENDITURE ACCOUNT for the year ended 31 March 2023** |**Income**
Hire Fees and Sundry Income
Room & Equipment Hire - NHS
Other Grants
Other Income - Solar Panels
Donations
Interest on Deposit Accounts
**Expenditure**
Wages, Salaries & Caretaking
Payroll Services
Lighting & Heating
Telephone & Internet
Insurance
Rates & Water
Printing, Stationery & Computer
Repairs & Maintenance
Training
Cleaning and hygiene
Legal and professional
Audit and Accountancy
Sundry Expenses
Depreciation of Fixed Assets
**Net (defcit) Income for year**|**2023**
**£**
57,898
-
357
2,836
-
3,153| |---|---| ||64,244| ||48,089
1,008
17,489
891
922
2,092
2,170
7,749
509
2,153
-
220
1,494
1,479| ||86,265| ||(22,021)| Page 2 ## **2022** ## **£** 8,279 59,400 371 5,171 1,000 1,800 76,021 39,121 1,105 6,763 790 887 996 2,811 6,311 543 6,513 192 210 707 263 67,212 8,809 Page 2 **ANGMERING COMMUNITY CENTRE ASSOCIATION Accounts for the year ended 31 March 2022** ## **Notes to the Accounts** ## **1 Basis of accounting** These accounts have been prepared on the basis of historical cost in a Accounting and Reporting by Charities: Financial Reporting Standard f (the FRSSE) - effective 01 January 2015, and with the Charities Act 201 ## **2 Accounting policies Recognition of income** These are included in the Income and Expenditure Account when t entitled to the resources. ## **Grants and donations** These are only included in the Income and Expenditure Account wh unconditional entitlement to them. ## **Liability recognition** These are recorded as soon as there is a legal obligation committin the resources. ## 3 ## **Restricted Funds** Previous years' accounts have shown a split of funds between unrestri funds. The restricted funds have remained static for all recent years fo records are still accessible. Documentation is not available to establis of the original restrictions. The Trustees have therefore agreed to mer belief that no further information will emerge about the restrictions. |4
**Fixed Assets**
**Cost**
Brought forward at 01 April 2022
Additions in year
Carried forward at 31 March 2023
**Depreciation**
Brought forward at 01 April 2022
Depreciation for year
Carried forward at 31 March 2023
**Net book value at 31c March 2023**
**5**
**Sundry Debtors**
Interest Receivable accrued
Hire Fee Debtors
Solar Panel Debtors|**2023**
**£**
1,053
5,997| |---|---| ||7,050| ||263
1,479| ||1,742| ||5,308| ||**2023**
**£**
1,777
915
-| ||2,692| Page 5 accordance with for Smaller Entities 11. he Centre becomes hen the Centre has ng the Centre to pay out icted and restricted or which accounting sh the nature or purpose rge the funds, in the **2022 £** - 1,053 1,053 - 263 263 790 **2022 £** - 6,213 5,171 11,384 Page 5 **ANGMERING COMMUNITY CENTRE ASSOCIATION Accounts for the year ended 31 March 2023** ## **Independent Examiner's Report** ## **To the Trustees of the Angmering Community Centre Association** I report on the accounts of the Angmering Community Centre Association, which pages 1 to 3 ## **Respective responsibilities of trustees and examiner** The centre's trustees are reponsible for the preparation of the accounts. The tru that an audit is not required for this year under section 154 of the Charities Act independent examination is appropriate. It is my responsibility to: - examine the accounts (under section 145 of the 2011 Act) - to follow the procedures laid down in the General Directions given Commission (under section 145(5)(b) of the 2011 Act) - to state whether particular matters have come to my attention ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given Commission. An examination includes a review of the accounting records kept b a comparison of the accounts presented with those records. It also includes cons unusual items or disclosures in the accounts, and seeking explanations from you concerning any such matters. The procedures undertaken do not provide all the would be required in an audit, and consequently I do not express an audit opinio given by the accounts. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material resp requirements - to keep accounting records in accordance with section 130 of the 2 - to prepare accounts which accord with the accounting records and accounting requirements of the 2011 Act; - have not been met ; or - (2) to which, in my opinion, attention should be drawn in order to enable understanding of the accounts to be reached. ## **Alan R Moyse Chartered Accountant** **12 Shepherds Croft Brighton BN1 5JF** **###** Page 4 h are set out on stees consider 2011, and that an by the Charity n by the Charity by the charity and sideration of any u as trustees evidence that on on the view pect the 2011 Act; and comply with the a proper Page 4