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2025-03-31-accounts

REGISTERED CHARITY NUMBER: 1125145

Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2025

for

Meadow Arts

Ashmole & Co Manchester House Grosvenor Hill Cardigan Ceredigion SA43 1HY

Meadow Arts

Contents of the Financial Statements for the Year Ended 31 March 2025

Page
Annual Report 1 to 2
Report of the Trustees 3 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 15
Detailed Statement of Financial Activities 16 to 17

Art, places, ideas.

Annual Report 2025 – 01 April 2024 31 March 2025

Executive Summary

The year was summarised by completing Year 2 of our 2023-26 NPO programme and receiving confirmation that it will extend by one year for 2026-27, with the possible addition of a second extension to March 2028. We continue to deliver ambitious and high-quality work, nowadays with a greater emphasis on a programme built around artistic engagement and work with people in the communities we serve.

Work was carried out during the period to ensure that Meadow Arts’ Mission and Values still represent our Vision as well as aligning with the Arts Council England Strategy Let’s Create .

Meadow Arts Vision

We are creative, inspirational, collaborative, responsive & curious.

We use excellent contemporary art to encourage new ideas and expand horizons.

We place visual art in unexpected, often rural places, to reach audiences and engage participants.

Programme Highlights

1. Our Place, Golden Valley

A major 3-year place-based creative health project of which Meadow Arts are one of three lead organisations working in three core locations across Herefordshire. The Golden Valley is a deeply rural part of the county lying along its southwestern edge. Meadow Arts will receive £200,000 between Autumn 2024 and Spring 2027.

2. Station Approach, Hereford

Final year (Year 3) of a major public realm programme spanning a 3-Year partnership with Hereford College of Art, at No.1 Station Approach, Hereford. Funded by Hereford Stronger Towns Fund to value of £88,200. Year 3 artist was Laura White.

3. BorderLands

A new three-year funded programme exploring the Herefordshire border country and the meaning of defining regions, to coincide with the new English Devolution White Paper. The project is made possible via funding from a new philanthropic partnership with the De Laszlo Foundation (£20,000 p.a. x3 years). The programme will run March-February annually across 25-26, 26-27 and 27-28.

1

4. Pershore

Continuing our socially engaged approach to artistic programming in Worcestershire, we delivered more successful work in the Pershore community, particularly with participants of Pershore Riverside Centre, undertaking a project at NT Croome Court called Wild Imagination, funded by Elmley Foundation.

5. UKSPF Cultural Development and Cultural Programming Funded Projects

Concluded two 2-year projects in Herefordshire, funded by the UK Shared Prosperity Fund, one project in collaboration with National Trust Herefordshire venue, the Weir (cultural development programme) and the other reviving a Herefordshire Visual Artist Network (cultural programming). Both began in Autumn 2023 and closed March 2025.

6. Radical Care Artist Talks Series 1 House Open Lectures Season 11

An 11-year partnership with University of Worcester, Fine Art department ended and was replaced by a new collaboration with Hereford College of Arts, delivering the Radical Care Artist Talks series, spanning the 24-25 and 25-26 financial years with 5 live events.

7. Monument to the Vanquished

The programme in 2024-25 focused on commissioning work from artist Leah Gordon for a major exhibition at the Herbert Museum and Art Gallery, Coventry opening in October 2025.

Marketing

Governance 2024-25

The board comprises 9 people:

In the 2024-25 year we changed our business model to a Charitable Incorporated Organisation, thereby dropping the company number and requiring that we only report to the Charity Commission.

Staffing

Meadow Arts continues to employ a core team of 5 part-time staff, with an FTE of 3. The roles are Executive Director, Artistic Director, Programme Manager, Learning & Engagement Manager and Digital Communications Officer. These people are supported by a strong freelance team including bookkeeper, graphic designer, IT support, and Engagement Producer.

2

Meadow Arts

Report of the Trustees for the Year Ended 31 March 2025

The trustees of the charity, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's main objective is the education of the public by the promotion of contemporary and other art and in particular (but without limitation) art that is linked to the landscape in the West Midlands and surrounding areas. This is to be achieved by exhibiting contemporary and other art to foster understanding, appreciation and enjoyment of art amongst the public. The trustees confirm that they have considered the Charity Commission's Guidance on public benefit.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

During the year Meadow Arts met its objectives by organising and delivering a substantial number of well-attended visual arts exhibitions, artworks and activities throughout the rural West Midlands and adjoining counties. (More detail is provided in the preceding pages)

FINANCIAL REVIEW

Principal funding sources

The principal funding source in the year under review was Arts Council England as a National Portfolio Organisation since April 2012. The excess of income over expenditure for the year amounted to £127,078 (2024: £56,369 surplus)

Reserves policy

The charity aims to hold reserves of at least £42,570 to ensure that the core activity could continue during a period of unforeseen difficulty. The position is reviewed annually. The unrestricted reserves at 31 March 2025 amounted to £171,471 substantially all of which comprised free reserves.

Going concern

The status of Meadow Arts as an Arts Council England National Portfolio Organisation was reconfirmed during the year and extends to 31st March 2027. Taking this and other relevant factors into account the Financial Statements have been prepared on the Going Concern basis.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity converted from a company limited by guarantee to a Charitable Incorporated Organisation on 5th December 2024.

The governing document is the constitution adopted on 5th December 2024.

Recruitment and appointment of new trustees

New trustees are appointed for an initial term of three years. When considering new trustees, regard is given to any specialist skills needed.

New trustees undergo an orientation session to brief them on their legal obligations under charity law.

3

Meadow Arts

Report of the Trustees for the Year Ended 31 March 2025

REFERENCE AND ADMINISTRATIVE DETAILS

Registered as a Charitable Incorporated Organisation with Charity number

1125145

Registered office

West House 23 Broad Street HAY-ON-WYE Herefordshire HR3 5DB

Trustees

D Robinson Dr D Pryde-Jarman (Chair) L Mayor R Hughes S Purse G Moore C Pearson E T Parbutt Dr A Planel-Frederiks

Independent Examiner

Ashmole & Co Manchester House Grosvenor Hill Cardigan Ceredigion SA43 1HY

29/09/2025 Approved by order of the trustees on ............................................. and signed on its behalf by:

........................................................................ TTT FEACe ere Dr D Pryde-Jarman (Chair) - Trustee

Page 4

Independent Examiner's Report to the Trustees of Meadow Arts

Independent examiner's report to the trustees of Meadow Arts ('the Charity')

I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 March 2025.

Responsibilities and basis of report

As the Charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.

Having satisfied myself that the accounts of the Charity are not required to be audited and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Charity as required by Section 130 of the Charities Act 2011; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination: or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ki fides

Mr K R Wilcox FCCA

The Association of Chartered Certified Accountants

Ashmole & Co Manchester House Grosvenor Hill Cardigan Ceredigion SA43 1HY

14th October 2025 Date: .............................................

Page 5

Meadow Arts

Statement of Financial Activities for the Year Ended 31 March 2025

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
167,864
Charitable activities
Public Art Trail
-
Investment income
2
1,620
Other income
40,430
Total
209,914
EXPENDITURE ON
Charitable activities
Support costs
127,100
Artistic costs
11,504
Education & engagement costs
411
Marketing & advertising costs
1,995
Governance costs
283
Total
141,293
NET INCOME
68,621
RECONCILIATION OF FUNDS
Total funds brought forward
102,849
TOTAL FUNDS CARRIED FORWARD
171,470
Restricted
funds
£
130,864
-
-
-
130,864
21,596
32,416
13,361
5,034
-
72,407
58,457
10,113
68,570
31.3.25
Total
funds
£
298,728
-
1,620
40,430
340,778
148,696
43,920
13,772
7,029
283
213,700
127,078
112,962
240,040
31.3.24
Total
funds
£
231,988
52,800
505
19,906
305,199
138,464
92,775
9,276
8,237
78
248,830
56,369
56,593
112,962

The notes form part of these financial statements

Page 6

Meadow Arts

Balance Sheet 31 March 2025

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
7
514
CURRENT ASSETS
Debtors
8
40,430
Cash at bank
140,608
181,038
CREDITORS
Amounts falling due within one year
9
(10,081)
NET CURRENT ASSETS
170,957
TOTAL ASSETS LESS CURRENT
LIABILITIES
171,471
NET ASSETS
171,471
FUNDS
10
Unrestricted funds
Restricted funds
TOTAL FUNDS
Restricted
funds
£
778
-
67,791
67,791
-
67,791
68,569
68,569
31.3.25
Total
funds
£
1,292
40,430
208,399
248,829
(10,081)
238,748
240,040
240,040
171,471
68,569
240,040
31.3.24
Total
funds
£
2,545
33,660
81,005
114,665
(4,248)
110,417
112,962
112,962
102,849
10,113
112,962

The charitable incorporated organisation is entitled to exemption from audit for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025.

The trustees acknowledge their responsibilities for

(a) ensuring that the charity keeps accounting records that comply with the Charities Act 2011 and

(b) preparing financial statements which comply with the requirements of the Charities Act 2011 relating to financial statements, so far as applicable to the charitable incorporated organisation.

The notes form part of these financial statements

continued...

7

Meadow Arts

Balance Sheet - continued 31 March 2025

The financial statements were approved by the trustees and authorised for issue on ..... signed on its behalf by:

.................. and were

............................................. Dr D Pryde-Jarman (Chair) - Trustee

Sten P Gone.

............................................. S Purse - Trustee

The notes form part of these financial statements

8

Meadow Arts

Notes to the Financial Statements for the Year Ended 31 March 2025

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery - 20% on cost
Fixtures and fittings - 20% on cost
Computer equipment - 33% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further information on restricted funds is included in the notes to the financial statements.

2. INVESTMENT INCOME

INVESTMENT INCOME
31.3.25 31.3.24
£ £
Deposit account interest 1,620 505

continued...

9

Meadow Arts

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

3. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.3.25 31.3.24
£ £
Depreciation - owned assets 1,253 1,264

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

During the year, travel and subsistence expenses totalling £24 was reimbursed to 1 trustee (2024 - £1,218 to 2 trustees).

5. STAFF COSTS

The average monthly number of employees during the year was as follows:

31.3.25 31.3.24
Management 2 2
Marketing 1 1
3 3

No employees received emoluments in excess of £60,000.

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
164,753
Charitable activities
Public Art Trail
52,800
Investment income
505
Other income
19,906
Total
237,964
EXPENDITURE ON
Charitable activities
Support costs
121,765
Artistic costs
47,653
Education & engagement costs
1,681
Marketing & advertising costs
7,211
Governance costs
78
Total
178,388
Restricted
funds
£
67,235
-
-
-
67,235
16,699
45,122
7,595
1,026
-
70,442
Total
funds
£
231,988
52,800
505
19,906
305,199
138,464
92,775
9,276
8,237
78
248,830

continued...

10

Meadow Arts

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL COMPARATIVES FOR THE STATEMENT OF FINANCIAL COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted Restricted Total
funds funds funds
£ £ £
NET INCOME/(EXPENDITURE) 59,576 (3,207) 56,369
RECONCILIATION OF FUNDS
Total funds brought forward 43,273 13,320 56,593
TOTAL FUNDS CARRIED FORWARD 102,849 10,113 112,962
7. TANGIBLE FIXED ASSETS
Fixtures
Plant and and Computer
machinery fittings equipment Totals
£ £ £ £
COST
At 1 April 2024 and 31 March 2025 500 1,357 10,034 11,891
DEPRECIATION
At 1 April 2024 500 1,357 7,489 9,346
Charge for year - - 1,253 1,253
At 31 March 2025 500 1,357 8,742 10,599
NET BOOK VALUE
At 31 March 2025 - - 1,292 1,292
At 31 March 2024 - - 2,545 2,545
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.25 31.3.24
£ £
Trade debtors & accrued income 40,430 33,660

continued...

11

Meadow Arts

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Accrued expenses
10.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Elmley Foundation
Hereford Council
Ledbury Poetry Festival
De Laszlo Foundation
Herefordshire Cultural Partnership
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Elmley Foundation
Hereford Council
Max Reindhart Foundation
Ledbury Poetry Festival
De Laszlo Foundation
Herefordshire Cultural Partnership
TOTAL FUNDS
At 1.4.24
£
102,849
-
8,558
1,555
-
-
10,113
112,962
Incoming
resources
£
209,914
7,500
38,864
500
-
20,000
64,000
130,864
340,778
31.3.25
31.3.24
£
£
10,081
4,248
Net
movement
At
in funds
31.3.25
£
£
68,621
171,470
1,218
1,218
(6,050)
2,508
(777)
778
20,000
20,000
44,065
44,065
58,457
68,570
127,078
240,040
Resources
Movement
expended
in funds
£
£
(141,293)
68,621
(6,282)
1,218
(44,914)
(6,050)
(500)
-
(777)
(777)
-
20,000
(19,934)
44,066
(72,407)
58,457
(213,700)
127,078

continued...

12

Meadow Arts

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

10. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net
movement At
At 1.4.23 in funds 31.3.24
£ £ £
Unrestricted funds
General fund 43,273 59,576 102,849
Restricted funds
Art Fund 13,320 (13,320) -
Hereford Council - 8,558 8,558
Ledbury Poetry Festival - 1,555 1,555
13,320 (3,207) 10,113
TOTAL FUNDS 56,593 56,369 112,962

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Art Fund
Elmley Foundation
Hereford Council
Max Reindhart Foundation
Worcestershire Arts Council
National Trust Herefordshire
Ledbury Poetry Festival
TOTAL FUNDS
Incoming
resources
£
237,964
-
15,001
43,653
5,499
250
500
2,332
67,235
305,199
Resources
Movement
expended
in funds
£
£
(178,388)
59,576
(13,320)
(13,320)
(15,001)
-
(35,095)
8,558
(5,499)
-
(250)
-
(500)
-
(777)
1,555
(70,442)
(3,207)
(248,830)
56,369

continued...

13

Meadow Arts

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

10. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Art Fund
Elmley Foundation
Hereford Council
Ledbury Poetry Festival
De Laszlo Foundation
Herefordshire Cultural Partnership
TOTAL FUNDS
At 1.4.23
£
43,273
13,320
-
-
-
-
-
13,320
56,593
Net
movement
in funds
£
128,197
(13,320)
1,218
2,508
778
20,000
44,066
55,250
183,447
At
31.3.25
£
171,470
-
1,218
2,508
778
20,000
44,066
68,570
240,040

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Art Fund
Elmley Foundation
Hereford Council
Max Reindhart Foundation
Worcestershire Arts Council
National Trust Herefordshire
Ledbury Poetry Festival
De Laszlo Foundation
Herefordshire Cultural Partnership
TOTAL FUNDS
Incoming
resources
£
447,878
-
22,501
82,517
5,999
250
500
2,332
20,000
64,000
198,099
645,977
Resources
Movement
expended
in funds
£
£
(319,681)
128,197
(13,320)
(13,320)
(21,283)
1,218
(80,009)
2,508
(5,999)
-
(250)
-
(500)
-
(1,554)
778
-
20,000
(19,934)
44,066
(142,849)
55,250
(462,530)
183,447

continued...

14

Meadow Arts

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

11. RELATED PARTY DISCLOSURES

The following transactions involving trustees took place during the year.

Daniel Pryde-Jarman was paid £203 by Meadow Arts as a Creative Practitioner.

Gemma Moore was paid £4,050 by Meadow Arts as Project Manager, and £194 as a Creative Practitioner.

15

Meadow Arts

Detailed Statement of Financial Activities for the Year Ended 31 March 2025

31.3.25 31.3.24
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 1,410 565
Arts Council Grants 163,889 163,889
Other grants & partnership contributions 133,348 67,236
Earned income 81 298
298,728 231,988
Investment income
Deposit account interest 1,620 505
Charitable activities
Public Art Trail - 52,800
Other income
MGETR Tax claim 40,430 19,906
Total incoming resources 340,778 305,199
EXPENDITURE
Charitable activities
Artistic costs 43,920 92,775
Marketing and advertising 7,029 8,237
Education and engagement 13,772 9,276
64,721 110,288
Support costs
Management
Wages 116,275 112,370
Social security 2,290 2,741
Rent 4,232 3,631
Insurance 2,186 2,183
Telephone and internet costs 437 332
Printing, post and stationery 654 235
Management and consultancy 2,747 3,016
Motor and travelling expenses 6,739 6,605
Subscriptions 475 693
Sundry expenses 145 13
Accountancy 1,046 1,008
Bookkeeping and payroll 5,144 3,834
Bank charges 214 142
Training 642 398
Professional fees 4,217 -
Plant and machinery - 10
Computer equipment 1,253 1,253
148,696 138,464

This page does not form part of the statutory financial statements

16

Meadow Arts

Detailed Statement of Financial Activities
for the Year Ended 31 March 2025
31.3.25 31.3.24
£ £
Management
Governance costs
Travel and refreshments 283 78
Total resources expended 213,700 248,830
Net income 127,078 56,369

This page does not form part of the statutory financial statements

17