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2023-04-30-accounts

Company number: 5768149 Charity number: 1125120

THE OLD MILL FOUNDATION

(A Company Limited by Guarantee and not having a share capital)

REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2023

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

CONTENTS

Page
Trustees’ Annual Report 1 - 5
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance sheet 8
Notes to the Financial Statements 9 - 14

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

TRUSTEES’ ANNUAL REPORT

The trustees are pleased to present their annual directors' report together with the financial statements of the charity for the year ended 30 April 2023, which are also required to meet the requirements for a directors' report and accounts for Companies Act purposes.

Administrative Details of the Charity, its Trustees and Advisers

The Old Mill Foundation was incorporated as a company limited by guarantee on 4 April 2006. The company registered with the Charity Commission on 22 July 2008.

The charity is limited by guarantee and does not have any share capital.

The liability of members of the charity is limited. Every member of the charity undertakes to contribute to the assets of the charity (in the event of the same being wound up) such amount as may be required not exceeding £10.

Company Registration No: 5768149
Charity Registration No: 1125120
Registered Office: Meyricks Mill, Hendy Road, Penclawdd, Swansea, SA4 3XE
Chair of Board of Trustees: Joan Jeyes
Secretary: Sarah Clark
Administrators: Sarah Clark
Trustees: Colin Tarry (Deceased 5 January 2023)
Joan Grove (Resigned 2 August 2022)
Christopher Clark
Timothy Jones
Mary Taylor (Resigned 16 February 2023)
Jonathan Knight
Lowri Collins
Sarah Dow
Kerry Jones
Vickie Blake (Resigned 26 February 2023)
Sue Gibbons
Bankers: The Co-operative Bank, PO Box 250, Delf House, Southway, Skemersdale, WN8 6WT
Independent Examiner: Ian Bowen LLB FCA, I D Bowen & Co., Chartered Accountants
19 Alexandra Road, Gorseinon, Swansea, SA4 4NW

Page 1

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

TRUSTEES' ANNUAL REPORT

Structure, Governance and Management

The affairs of the charity are directed by a board of trustees who are also directors.

The charity is restricted to carrying out activities within the objects set out in the Memorandum of Association.

The number of trustees shall not be less than three but (unless otherwise determined by ordinary resolution) shall not be subject to any maximum. Trustees are appointed following election by members at general meetings.

New trustees meet fellow trustees during the induction day. They are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.

Objectives and Activities

The charity's objects are to relieve cancer sufferers by the provision of holistic and other complementary therapies.

The trustees are aware of their responsibilities in ensuring that the charity delivers identifiable benefits to the public in accord with the established objectives. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. The charity achieves its objectives by undertaking permitted activities, the main activity being the provision of holistic and complementary therapy treatments supporting people living with cancer and their carers, physically and emotionally.

Achievements, Performance and Financial Review for year-end 30th April 2023

All of our Outreach Centres are now operating fully, however the continued impact of the COVID19 pandemic on the business of the Old Mill Foundation this year cannot be ignored or underestimated.

The focus of our work

Our main objectives for the year continued to be providing public benefit by re-establishing our offer of holistic support to adults with a cancer diagnosis and their carers and families. It was recognised that individuals were still apprehensive in attending the centres and therefore additional reassurances had to be given. This would not happen immediately so we still had to ‘think outside of the box’.

How our activities deliver public benefit

Our main activities and who we try to help are described below. All our charitable activities remain focused on supporting adults affected by cancer and are undertaken to further our charitable purposes for the public benefit.

Who used and benefited from our services?

Our charity continues to mainly cover the counties of Swansea, Carmarthenshire and parts of Pembrokeshire and Neath Port Talbot. The Charity Shop and Outreach Centre in Haverfordwest are very successful. Our main centre in Penclawdd, Swansea remains open two days a week. The outreach centre in Narbeth remained open on a Monday until February 2023 when unfortunately the centre was closed due to shortage of volunteers and financial pressures. Our outreach centre in Port Talbot still opens on a Thursday and our outreach centre at Llandybie Memorial Hall in Carmarthenshire is open every Tuesday. Although the link with Coleg Sir Gar, Llanelli has not been re-established since it was suspended when the college closed as part of Welsh Government restrictions the charity has remained in contact with the local authority as there are possible Health & Wellbeing developments in the area.

Page 2

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

For this particular year, the age group accessing our service was from 15 years to 60 +years 7% of people in the 19 - 40 age group, 34% in the 41 - 60 range and 59% over 60. Within these groups 101 of people were female and 24 male. There has been an increase in the number of male clients attending the Old Mill which is supporting the efforts being made to encourage men to seek additional support. A total of 125 people received therapies. This is a slight decrease in comparison to the previous year.

The number of complementary therapy sessions given was 1123 which is an increase of 17% from last year, a consequence of the restrictions being lifted. Also, some of the weekly zoom sessions continued as a support for clients e.g. Meditation, Chi Gong. However, client numbers are still lower than pre-covid.

The benefits of these sessions is not only received by the person having the treatment or participating in the zoom sessions, but also the family and friends because our service users are supported on their cancer journey and are therefore able to cope better with their situation. This relieves the stress and worry of loved ones enhancing everyone’s whole wellbeing. Some people are also better able to return to work as we can help build individuals confidence which they may have lost due to the rigours of medical treatments. Our complementary therapies are provided by suitably qualified therapists on a voluntary basis. We offer our volunteers specialist cancer training and ongoing "on the job" training to improve skills and knowledge in order to give excellent support. During this year a number of volunteers attended an EMMET course providing them with additional skills to support clients.

Volunteer levels have increased by 123% on last years’ figures. The lack of volunteer therapists is still a big issue. Volunteer numbers across all aspects of the services provided are - Llandybie centre now has 8, Penclawdd has 20 and Port Talbot centre has 1. The lack of volunteer therapists is still due to professional therapists rebuilding their own practices, therapists not renewing their insurance cover and individuals are still slowly feeling comfortable in taking on a new volunteering position.

The complementary therapies on offer, at the centres, have included: Indian Head Massage; aromatherapy massage; scar tissue massage; manual lymphatic drainage; reflexology; reiki; counselling; crystal healing; meditation; homeopathy, acupuncture and nutrition advice. During the year 2 of the volunteers offered admin support. Since the pandemic our volunteers have not returned to providing driving or gardening services.

Our continued weekly coffee afternoons has provided a supportive environment to anyone affected by cancer, providing emotional support for cancer sufferers and their carers. These sessions allow people to talk informally about their experiences and receive support and encouragement from others in similar situations. There is a relaxed atmosphere for people to ask about hints and tips about how to stay well from our staff, volunteers and each other. The environment also encourages discussions about general topics, this relieves the strain and clients participate fully. This environment is encouraging community building within the people that are using the Old Mill. A number of the clients attending have become volunteers.

We continue to receive referrals from local NHS sources such as GPs, Breast Care Nurses, the Lymphoedema clinic, the Radiotherapy & Chemotherapy depts., Ty Bryngwyn Hospice and various hospital doctors. We also have good relationship with other local cancer support charities from whom we receive referrals and to whom we direct people where appropriate, such as Macmillan cancer support, C.I.S.S., the Maggie centre and Tenovus. We continue to be an active part of the Swansea and Carmarthenshire Cancer Network Groups and also the "ARCH" partnership between Swansea Bay University and Hywel Dda Health Boards which seeks to engage working more closely with the Third Sector in Wales.

Our outreach project in Llandybie, Carmarthenshire continues to be very popular as it allows people in this more rural area to access support without having to travel a long distance when they may not be feeling very well, or in the case of carers, when they do not want to leave loved ones for any length of time. It also helps people to access cancer information at a local level. This service was open every Tuesday and continues to be well supported with a reduced number of volunteers. We have continued with a staff member on a sessional hour’s basis in order to help cope with the demand and take charge of the organisation of the sessions. The support group/coffee afternoon remains available as a drop-in session over the whole day. A number of volunteers and past clients now specifically help our staff run the whole day. The "pop up" shop, set up every Tuesday, providing clients with access to vitamins, healthy alternative snacks etc., is well supported. We also have a "one stop shop" at the outreach centre which means that we provide space for other charities such as C.I.S.S. (Cancer Information & Support Service) who offer specialist counselling and also Macmillan who offer benefits advice.

The outreach centre in Port Talbot is still held at the NSA Afan Development Centre, Bevin Avenue, Sandfields. The centre continues to be successfully operated on the same basis as the Llandybie outreach centre, with a staff member on a sessional hour’s basis. The therapies offered are now limited due to reduction in volunteer therapists. The facilities to allow clients to meet and discuss numerous topics over a cup of tea or coffee are also available on the same basis. Discussions are taking place to relocate the Port Talbot Outreach to a Plaza Project which is more central to Port Talbot. This relocation will also have the opportunity for the Old Mill to open a health shop. Funding is being explored for support to staff a health shop.

Page 3

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

We have continued to collect feedback from our beneficiaries using a recognised Quality of Life Questionnaire; My Concerns and Wellbeing (MyCAW). This was developed by the University of Westminster in conjunction with Peninsular Medical School, Exeter, Penny Brohn Cancer Support and Breast Cancer Haven to collect data specifically from people affected by cancer. Analysing this data has been key to us increasing our understanding of how people affected by cancer want us to support them at different stages of their cancer journey. It has given us insight into why the outreach project has been so successful because it has become clear that people find holistic support very important during the acute phases of medical cancer treatment. Moreover, further down the line into their recovery process, they continue to want support and, crucially, contact with others in similar situations. Our outreach model has fulfilled these needs because people can have 1:1 complementary therapies, have the opportunity to sit and talk together and use their experiences to help each other, and also take part in other activities such as exercise groups all on the same day. During the year a number of workshops were held at the centres. We think this is significant enough to look at changing the way we deliver our services in the future to develop the outreach model where we would further increase the amount of outreach services we provide.

The outreach centre in Haverfordwest is offering therapies on the same basis as the other outreach centres, however there is an issue of volunteer numbers. This location has further enhanced provision within Pembrokeshire and as the location is in rooms above the charity shop the financial outlay is reduced. The building is on a 5 year tenancy basis. The shop continues to be in a ‘boutique’ fashion using re-cycled, up-cycled and repurposed materials. Staffing levels remain the same with a Manager working on a part-time basis with 2 part-time deputy managers and 1 retail assistant. Funding was gained for these positions and the appointments ensured that the shop could be opened 6 days a week. The shop has become very popular and is in profit. There is still consideration being given to opening a cafe within the building. The aim being that this total venture will provide additional financial support for the charity.

Organisational Developments

Sadly, the Chair of the charity was taken ill during November 2022 and an Acting chairperson was appointed. Later in January 2023 the chair passed away.

Nominations were sought for a new chair and an existing Trustee and volunteer with the charity was appointed. All necessary notifications have been given.

During the year 2 Trustees resigned. One to take the role of vice CEO, which links into the succession & sustainability planning of the charity and the other to continue working with the Friends of the Old Mill Foundation but no longer as a Trustee The Old Mill has continued to ensure compliance with development of new policies and the continued review of existing ones. The Old Mill Website is continually updated and more use is being made of social media to raise awareness and share information regarding developments within the charity.

Principal Funding Sources

The funding strategy is reviewed at each Trustee meeting and provides clarity of financial circumstances and direction. This continues to be very important during this current financial year with ongoing impact of the pandemic. Funding has always been an issue for the Old Mill, as is the case for all charities, there continues to be a reliance on regular fund raising activities and general donations. An additional legacy received this year from a beneficiary has provided financial security during the year.

During 2022/23 a number of successful minor funding applications were made. Funding opportunities have become more limited for the charity and therefore the ethos of ‘helping itself’ remains high.

Text donation continues as a back drop to the zoom sessions to allow an easy method of donating and although income is reduced this continues to be successful.

Raising awareness via social media notices encouraging the use of Give as You Live & Amazon Smile continues and income is improving.

Although donations from clients have reduced PayPal income has increased. This is as a result of individuals nominating the Old Mill as their charity in lieu of receiving birthday gifts etc.

We continued to offer specialist information about health related products such as healthy ingredients, books, and natural products that people attending the charity were able to access. The small community health shop still continued within our reception area which is still a social enterprise organisation.

Page 4

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

Some regular fund raising activities take place during the year and virtual activities continue. A regular source of income for us continues to be the donations our clients regularly make for their treatments (although we do offer these therapies free of charge) and general donations from people in the local communities. A number of individuals in the local community have undertaken their own fund raising activities, which has brought in income on a regular basis this year. A bucket collection at a local supermarket raised £470.80 and the Old Mill was very fortunate to receive a legacy from a supporter. The "Friends of the Old Mill" are firmly established and have continued to raise funds for the charity via a virtual market, attendance at local craft fairs and utilising the charity shop in Haverfordwest, as well as raising awareness of the work of the Old Mill. This stream of funding is also on a regular basis.

Although it has still continued to be a strange year, financially, the Old Mill is close to pre-covid levels but is exploring different opportunities to obtain core funding. Although expenditure in relation to rents & salaries has increased the situation remains satisfactory.

Unrestricted funds
Balance brought forward
Net (expenditure)/income
Transfers
Balance carried forward
Restricted funds
Balance brought forward
Net (expenditure)/income
Transfers
Balance carried forward		 2023
£
2022
£
118,004
(13,992)
-
66,039
51,965
-
104,012
118,004
34,495
(33,550)
-
39,754
(5,259)
-
945
34,495

All assets are held to achieve the objectives of the charity.

Policy on Reserves

The charity aims to maintain its level of reserves in future years to enable it to effectively undertake the charity's objectives in accordance with the terms of the foundation.

Accounts

The accounts are drawn up to comply with the Companies Act 2006 and Accounting and Reporting by Charities: SORP (FRS102) issued in October 2019.

This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.

Signed on behalf of the trustees:

Name: Joan Jeyes Chair of Trustee Board

Approved on: 25 January 2024

Page 5

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE OLD MILL FOUNDATION

I report to the charity trustees on my examination of the accounts of the company for the year ended 30 April 2023.

Responsibilities and basis of report

As the charity’s trustees of the company (who are also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ian Bowen LLB FCA Independent examiner

25 January 2024

I D Bowen & Co Chartered Accountants 19 Alexandra Road Gorseinon Swansea SA4 4NW

Page 6

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)

Notes
INCOME FROM
Donations and legacies
Income from charitable
activities:
Grant for specific projects and
services
Other trading activities:
Charity shop
Collection tins
Friends of the Old Mill
Other fundraising activities
3
4
TOTAL INCOME
EXPENDITURE ON
Raising funds - charity shop
Charitable activities
5
6
TOTAL EXPENDITURE
Net (expenditure)/income
Reconciliation of funds
Transfers between funds
NET MOVEMENT IN
FUNDS
RECONCILIATION OF
FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED
FORWARD		 Unrestricted
Funds
£
Restricted
Funds
£
2023
Total
Funds
£
Unrestricted
Funds
£
Restricted
Funds
£
2022
Total
Funds
£
75,185
-
37,799
1,545
4,533
843
-
-
-
-
-
-
75,185
-
37,799
1,545
4,533
843
93,586
-
23,773
1,656
4,796
5,620
15,000
38,015
-
-
-
-
108,586
38,015
23,773
1,656
4,796
5,620
119,905
-
119,905
129,431
53,015
182,446
44,697
89,200
1,266
32,284
45,963
121,484
23,820
53,646
13,439
44,835
37,259
98,481
133,897
33,550
167,447
77,466
58,274
135,740
(13,992)
-
(33,550)
-
(47,542)
-
51,965
-
(5,259)
-
46,706
-
(13,992)
118,004
(33,550)
34,495
(47,542)
152,499
51,965
66,039
(5,259)
39,754
46,706
105,793
104,012
945
104,957
118,004
34,495
152,499

There were no recognised gains and losses other than those set out in the statement of financial activities above.

All of the charity's income and expenditure derived from continuing activities during the above financial periods.

Page 7

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

BALANCE SHEET

Company number: 5768149

Note
FIXED ASSETS
Tangible assets
8
CURRENT ASSETS
Debtors
Cash at bank and in hand
9
Creditors: amounts falling due within one year
10
NET CURRENT ASSETS
TOTAL NET ASSETS
CHARITY FUNDS
Unrestricted income funds
Restricted income funds
11
TOTAL FUNDS		 -
107,315		 2023
£
190
104,767		 292
155,084		 2022
£
508
151,991
107,315
(2,548)		 155,376
(3,385)
104,957 152,499
104,012
945		 118,004
34,495
104,957 152,499

For the year ending 30 April 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 A relating to small companies.

Approved by the trustees and signed on their behalf by:

Signed

----- Start of picture text -----
Joan Jeyes, Chair of Trustee Board
----- End of picture text -----

Approved on : 25 January 2024

The notes on pages 9 to 14 form part of these financial statements.

Page 8

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2023

1 ACCOUNTING POLICIES

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Basis of preparation

The financial statements have been prepared in accordance with the Charities SORP (FRS102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The Old Mill Foundation meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

Going concern

The Trustees have assessed whether the use of the going concern assumption is appropriate in preparing these financial statements. The trustees have made this assessment in respect to a period of at least one year from the date of approval of these financial statements.

The charity has adequate cash reserves which are being actively monitored and managed and the trustees believe that these actions have secured the immediate future of the charitable company for the next 12 to 18 months and that on this basis the charity is a going concern.

Income recognition policies

All income is included in the Statement of Financial Activities when the charity is legally entitled to the income and can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Fund accounting

Funds held by the charity are either:

Unrestricted general funds: these are funds which are available to spend on activities that further any of the purposes of the charity.

Designated funds: these are unrestricted funds which the trustees have decided at their discretion to set aside to use for a specific purpose.

Restricted funds: these are funds which the donor has specified are to be solely used for particular areas of the charity's work or for specific artistic projects being undertaken by the charity.

Expenditure and irrecoverable VAT

All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. Certain expenditure is directly attributable to specific activities and has been included in those cost categories with the exception of staff costs which is apportioned on the basis of time spent on activities. The company is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT.

Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice.

Page 9

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

Tangible fixed assets

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Fixtures and fittings - 20% Straight Line - Computer equipment 25% Straight Line

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Creditors and Provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Operating Leases

Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged to the income and expenditure account on the straight line basis over the lease term.

2 LEGAL STATUS OF THE FOUNDATION

The Old Mill Foundation is a company limited by guarantee and has no share capital. In the event of the charitable company being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. The company is registered in England and Wales and the company's registered number and registered office can be found on page 1 in the administrative details.

3 INCOME FROM DONATIONS AND LEGACIES

Treatment Donations
General donations
HMC Gift Aid
Moondance Foundation
Legacy		 Unrestricted
funds
£
Restricted
funds
£
2023
Total
funds
£
Unrestricted
funds
£
Restricted
funds
£
2022
Total
funds
£
13,131
16,529
476
-
45,049
-
-
-
-
-
13,131
16,529
476
-
45,049
10,177
21,097
2,312
-
60,000
-
-
-
15,000
-
10,177
21,097
2,312
15,000
60,000
75,185
-
75,185
93,586
15,000
108,586
4 INCOME FROM CHARITABLE ACTIVITIES INCOME FROM CHARITABLE ACTIVITIES INCOME FROM CHARITABLE ACTIVITIES
2023 2022
Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds funds funds
£ £ £ £ £ £
Big Lottery - Community Fund - - - - 38,015 38,015
- - - - 38,015 38,015
5 RAISING FUNDS
2023 2022
Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds funds funds
£ £ £ £ £ £
Charity shop expenditure 44,697 1,266 45,963 23,820 13,439 37,259
44,697 1,266 45,963 23,820 13,439 37,259

Page 10

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

6 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES

Costs directly allocated to activities
Staff costs
Therapist expenses
Salon consumable supplies
Cleaning
Printing, postage and stationery
Computer costs
Telephone
Advertising
Rent
General expenses
Donations
Training
Travelling
Insurance
Equipment expensed
Depreciation
PayPal
Charity checkout
Zoom
PPE
Cancer active
Lease of equipment
Total costs
Governance
Independent examiner’s fee
Total governance costs
Total expenditure on charitable
activities		 Unrestricted
funds
£
Restricted
funds
£
2023
Total
funds
£
Unrestricted
funds
£
Restricted
funds
£
2022
Total
funds
£
47,915
994
1,025
762
642
242
1,283
1,575
13,192
3,864
11,000
1,375
168
835
106
318
16
584
170
-
36
998
20,439
-
-
-
-
-
-
-
10,420
-
-
940
396
-
-
-
-
-
89
-
-
-
68,354
994
1,025
762
642
242
1,283
1,575
23,612
3,864
11,000
2,315
564
835
106
318
16
584
259
-
36
998
30,511
1,566
1,084
-
541
369
990
505
10,997
1,973
-
-
452
798
-
319
226
181
-
-
36
998
28,935
-
-
-
-
-
-
274
13,180
-
-
2,000
-
-
-
150
-
-
173
123
-
-
59,446
1,566
1,084
-
541
369
990
779
24,177
1,973
-
2,000
452
798
-
469
226
181
173
123
36
998
87,100
32,284
119,384
51,546
44,835
96,381
2,100
-
2,100
2,100
-
2,100
2,100
-
2,100
2,100
-
2,100
89,200
32,284
121,484
53,646
44,835
98,481

7 ANALYSIS OF STAFF COSTS AND TRUSTEE REMUNERATION AND EXPENSES

Wages and salaries
Social security costs
Pension		 2023
£
2022
£
94,666
-
31
72,884
-
-
94,697
72,884

No employees had emoluments in excess of £60,000 (2022 - Nil).

The charity trustees were not paid nor received any other benefits from employment with the charity in the year (2022 - £Nil) neither were they reimbursed expenses during the year (2022 - £Nil). No trustee received payment for professional or other services supplied to the charity.

The key management personnel of the charity comprise the trustees and administrators. The total employee benefits of the key management personnel of the charity were £18,818 - (2022 - £19,356).

Staff numbers

The average number of employees (including casual and part time staff) during the year

was:-

2023 2022 11 7

Page 11

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

8
TANGIBLE FIXED ASSETS
Fixtures,
Fittings &
Equipment
£
Cost or valuation
At 1 May 2022
12,802
At 30 April 2023
12,802
Depreciation
At 1 May 2022
Charge for the year
12,733
34
At 30 April 2023
12,767
Net book value
At 30 April 2023
35
At 30 April 2022
69
9
DEBTORS
Other debtors
Prepayments
10
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Taxation ans social security
Other creditors and accruals		 Fixtures,
Fittings &
Equipment
£
12,802		 Computer
Equipment
£
Total
£
3,248
16,050
3,248
16,050
2,809
284
15,542
318
3,093
15,860
155
190
439
508
2023
£
2022
£
-
-
28
264
-
292
2023
£
2022
£
417
2,131
578
2,807
2,548
3,385
12,802
12,733
34
12,767
35
69

Page 12

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

11 ANALYSIS OF CHARITABLE FUNDS

Analysis of movement in unrestricted funds - current year

1 May Incoming Funds Transfers 30April
2022 funds used 2023
£ £ £ £ £
General fund 118,004 119,905 (133,897) - 104,012
Total 118,004 119,905 (133,897) - 104,012
Analysis of movement in unrestricted funds - prior year
1 May Incoming Funds Transfers 30 April
2021 funds used 2022
£ £ £ £ £
General fund 66,039 129,431 (77,466) - 118,004
Total 66,039 129,431 (77,466) 118,004
Name of unrestricted fund Description, nature and purposes of the fund
General fund The ‘free reserves’ after allowing for all designated funds.

.

Analysis of movement in restricted funds - current year

Big Lottery - Community Fund
Community Fund Awards For All
Moondance Foundation
Total
Analysis of movement in restricted funds - prior year
One Family Community Award
Big Lottery - Community Fund
Community Fund Awards For All
Moondance Foundation
Total		 1 May
2022
£
Incoming
funds
£
Funds
used
£
Transfers
£
30 April
2023
£
31,823
1,406
1,266
-
-
-
(31,255)
(1,029)
(1,266)
-
-
-
568
377
-
34,495
-
(33,550)
-
945
1 May
2021
£
Incoming
funds
£
Funds
used
£
Transfers
£
30 April
2022
£
150
35,901
3,703
-
-
38,015
-
15,000
(150)
(42,093)
(2,297)
(13,734)
-
-
-
-
-
31,823
1,406
1,266
39,754
53,015
(58,274)
-
34,495

Name of restricted fund Description, nature and purposes of the fund

One Family Community Award

This grant was received to fund setting up a cancer support community space in Port Talbot. Capital equipment for the above project originally cost £750 and the balance is reducing as the equipment is depreciated.

Big Lottery - Community Fund

This grant was received to fund setting up a day’s outreach at Narbeth Centre and to further develop Port Talbot Centre.

Community Foundation Wales

This grant was used towards core staff costs during the year.

Moondance Foundation

This grant was used to pay staff wages.

Page 13

THE OLD MILL FOUNDATION YEAR ENDED 30 APRIL 2023

12 ANALYSIS OF NET ASSETS BETWEEN FUNDS

Analysis of net assets between funds- current year
Tangible fixed assets
Cash at bank and in hand
Creditors due within one year
Analysis of net assets between funds- prior year
Tangible fixed assets
Debtors
Cash at bank and in hand
Creditors due within one year		 Unrestricted
funds
£
Restricted
funds
£
Total
£
190
106,370
(2,548)
-
945
-
190
107,315
(2,548)
104,012
945
104,957
Unrestricted
funds
£
Restricted
funds
£
Total
£
508
292
120,589
(3,385)
-
-
34,495
-
508
292
155,084
(3,385)
118,004
34,495
152,499

13

R ELATED PARTY TRANSACTIONS

Sarah Clark is regarded as related parties to the Foundation by virtue of their being administrator and providing services to the Foundation.

Amounts payable to the above during the year are as follows:-

2023 2022
£ £
Sarah Clark:
Staff costs (Gross salary) 18,818 19,356
Utilities 5,400 5,400

The above amounts are included in total resources expended in the statement of financial activities.

14 LEASING COMMITMENTS

The future minimum operating lease commitments are as follows:

Within one year
Between one and five years		 2023
£
Land &
buildings
2023
£
Equipment
2022
£
Land &
buildings
2022
£
Equipment
8,000
25,667
749
-
2,000
-
998
749
33,667
749
2,000
1,747

15 CONTROL OF THE CHARITABLE COMPANY

There is no individual controlling party as the charity is managed by a Board of Trustees as detailed on page 1.

Page 14