Trustees Meeting 20th April 2023 - Agenda Item 5.1
SVWS – Trustees’ Meeting – 20th April 2023 – Item 5.1
The Sainsbury Veterans Welfare Scheme (Charity No; 1125046) Annual Trustees’ Report for the year ending 31 December 2022
Introduction
The Sainsbury Veterans Welfare Scheme (the charity) was afforded charitable status on 17 July 2008. It had become an independent trust on 11 July 2007, and prior to that had been operating within Sainsbury Supermarkets Ltd, as part of the company’s commitment to its veterans.
The charity exists to provide assistance to Sainsbury’s Veterans who are in need of help to enhance the quality of their lives. There are circa 20,000 Sainsbury Veterans. A Sainsbury Veteran is defined as a former employee who has retired from the company having completed a required period of continuous company service. For the purposes of the Welfare Scheme the definition also covers spouses and partners of Sainsbury Veterans and surviving spouses and partners of former Sainsbury Veterans. Whilst priority is given to the above categories, other Sainsbury employees who have retired but have not formally become Veterans, may also benefit.
The charity provides essential items to assist beneficiaries to better maintain independence in their lives in and around their homes. Such essential items might typically, but not exclusively, include bathroom enhancements and aids, walk-in showers, transport and other mobility aids, rise and recline beds and chairs, and household items. Support can also be provided for respite care and convalescence.
Structure, Governance and Management
The charity is constituted as a Trust and its governing document is a Declaration of Trust dated 11 July 2007, amended by 2 Deeds of Variation of Trust dated 25 June 2008 and 20 October 2022.
The October 2022 Deed of Variation acknowledges the potential difficulty in ensuring that future Trustees are all Sainsbury Veterans* and now states that Trustees should be former Sainsbury employees and preferably Veterans. The Deed of Variation also allows for meetings to be held either in person or by suitable electronic means.
The declaration of Trust provides that there shall be a minimum of five and a maximum of 7 Trustees.
*The Trustees use their best endeavours to ensure that one of their number is an independent person with experience of or a professional qualification in a discipline relevant to the objects.
Trustee appointments and re-appointments are for a period of 3 years, up to maximum of three re-appointments.
The Trustees during 2022 were:
Name Date of Date of Re- Date of Appointment Appointment Resignation David Clapham 19/07/2018 19/07/2021 John Padgett 06/10/2019 06/10/2022 Ian Fidler 01/01/2013 01/01/2019 31/07/2022 David Dahms 01/01/2013 01/01/2022 Tim Straker 16/05/2019 16/05/2022 (Independent Trustee) Douglas Parkin 28/10/2019 28/10/2022 John Dick 21/11/2021 Jayne Graham 21/04/2022
The trustees are aware that they have a duty to act in the best interests of the charity. Accordingly, Trustees openly declare any personal and professional connections that might bring benefits to the work of the charity but which could also give rise to conflicts of interest.
Jayne Graham was appointed as Trustee in April 2022 with Ian Fidler retiring following a short handover.
Objectives and Achievements
The principal objective of the Trustees is to reach as many potential beneficiaries as possible. Significant efforts continue to be made throughout the year to communicate the existence and benefits offered by the charity to Sainsbury Veterans.
Communication was effected through ‘The News’ for Sainsbury’s Veterans which is published quarterly, and also on the Veterans Website. The continuing disruption of the Covid-19 pandemic however prevented many of the usual faceto-face Local Association meetings and Veteran Reunions from taking place, for the third year running.
The updated Veterans website, improving the visibility and accessibility of information about the Veterans Welfare Scheme from the home page along with a “click thru” donation button to the ‘Just Giving’ website resulted in donations of £1,027 during the year, helping to mitigate the loss of collections for the charity at Reunions.
In accordance with law and good practice the Trustees put in place the following written policies;
Anti-bribery, Safeguarding, Data Protection, Environmental & Sustainability, and a Complaints procedure.
Financial Review
The activities of both the Sainsbury Veterans Association and the Veterans Welfare Scheme were impacted by the COVID-19 crisis for the third successive year. As in 2021 the lack of opportunities for reunions and branch meetings impacted on both funds raising and the processing of grants.
There was though an encouraging increase in personal donations which increased from £4,531 in 2021, to £6,854 in 2022
The future funding of the Scheme was significantly strengthened by the confirmation of a combined conditional grant of £200,000 over the next five years by The Linbury Trust and The Gatsby Charitable Foundation, (Sainsbury family trusts). The grant conditions of the Sainsbury family trusts were met during 2022 with J Sainsbury plc confirming a grant of £30,000 each year for the next 3 years.
Five grants were processed during the year totaling £14,332 at an average of £2,866 per grant. In total for the year there was an excess of £40,861 in income over expenditure with total scheme funds at year end of £75,546 compared to £34,684 at the end of 2021.
No paid staff were employed. No payments were made to Trustees, who are all volunteers. The Trustees are extremely grateful to Welfare Co-Ordinators Regional Chairs and Trustees who incurred expenses in undertaking voluntary work for the Welfare Scheme but who chose not to claim them. The Trustees also wish to thank Mr. Derek Salt FCA who undertook an independent examination of the Welfare Scheme’s financial records and statement on a pro-bono basis.
John Padgett 01/02/2023
Trustees Meeting 20th April - Agenda Item 5.2
The Sainsburys Veterans’ Welfare Scheme
Annual Financial Review for the Year ending 31[st] December 2022
Income
Total income for the year of £57,157 was boosted by a first installment of £20,000 from the agreed £200,000 grant from the Linbury Trust and Gatsby Foundation, combined with a first grant from J. Sainsbury of £30,000.
Excluding these and interest income of £304 total donations were £6,854 for the year compared to £4,530 in 2021. An increase of 51%, which was aided by the first Doggets reunion in three years which raised £374 in cash donations. The southern area contribution was £3,000 this year compared to £1,500 in 2021.
During the year a “click thru” to the Just Giving website was introduced to the Veterans website and this collected £1,027 during the year.
Expenditure
During the year five grants were made totaling £14,332 at an average of £2,866 per grant. This compares to 4 grants awarded in 2021 at a total cost of £9,322 at an average of £2,330 per grant.
The increases to both qualification levels for grants and the level of grants awarded, agreed in 2021 to reflect the impact of inflation, was implemented and is reflected in the final grant during the year of £4,000.
Administrative costs during the year included £1,960 of legal fees for changes to the Trust declaration of the fund to comply with the requirements to qualify for the Linbury Trust grant.
Total expenditure for the year was £16,296, an increase of £6,971 over the previous years total of £9,325.
Total Fund Assets
Reflecting the £50,000 of grants acquired during the year the assets of the scheme at year end totaled £75,546.
This is divided as follows:
Current Account £40,545
CCLA Deposit £35,000
During January 2023 £25,000 was transferred from the Current Account to the CCLA Deposit account
No paid staff were employed. No payments were made to Trustees, who are all volunteers. The Trustees are extremely grateful to Welfare Co-Ordinator’s and Trustees who incurred expenses in undertaking voluntary work for the Welfare Scheme but who chose not to claim them.
| THE SAINSBURY VETERANS' WELFARE SCHEME | THE SAINSBURY VETERANS' WELFARE SCHEME | |||
|---|---|---|---|---|
| Statement of Activity and Funds | ||||
| 1st January -31 December 2022 | 2022 | 2021 | ||
| £ | £ | £ | ||
| Cash Balance 31st December 2021 | 19,684.39 | 24,477.67 | ||
| Income | ||||
| Deposit Interest | 303.59 | |||
| Donations | Individual | 3,853.52 | ||
| Southern Area | 3,000.00 | |||
| Linbury & Gatsby Grants | 20,000.00 | |||
| J Sainsbury plc Grant | 30,000.00 | |||
| 57,157.11 | 4,531.82 | |||
| Grants Made | ||||
| 17/01/22 | Stair Lift | 2,736.00 | ||
| 03/09/2022 | Shower Installation | 3,117.24 | ||
| 25/05/22 | Mobility Aid | 2,085.00 | ||
| 19/08/22 | Mobility Aid | 2,394.00 | ||
| 22/09/22 | Bathroom Amendments | 4,000.00 | ||
| 14,332.24 | 9,321.50 | |||
| Administrative Costs | ||||
| Bank Costs | 3.60 | |||
| Legal Costs | 1,960.00 | |||
| 1,963.60 | 3.60 | |||
| Total Expenditure | 16,295.84 | 9,325.10 | ||
| Transfer to CCLA Account | 23rd February |
10,000.00 | ||
| 27th July | 10,000.00 | |||
| 20,000.00 | ||||
| Cash Balance 31st December 2022 | ||||
| Current Account | 40,545.66 | 19,684.39 | ||
| CCLA Deposit | 35,000.00 | 15,000.00 | ||
| 75,545.66 | 34,684.39 |
THE SAINSBURY VETERANS’ WELFARE SCHEME
| Statements of Receipts | and Payments | ||
|---|---|---|---|
| 1st January -31 December 2022 | |||
| £ | £ | £ | |
| Account Balances 1st January 2021 | |||
| Bank | 19,684.39 | ||
| CCLA | 15,000.00 | ||
| TOTAL | 34,684.39 | ||
| Income | |||
| CCLA deposit interest received | 303.59 | ||
| Donations | 6,853.52 | ||
| Grants | |||
| Received | 50,000.00 | 57,157.11 | |
| Expenditure | |||
| Grants Made | 14,332.24 | ||
| Administration Expenses | 1,963.60 | ||
| Total Expenditure | 16,295.84 | ||
| Net Income/Expenditure 1 | Jan-31 December 2022 | 40,861.27 | |
| Opening Funds at 1st January 2022 | 34,684.39 | ||
| Closing Funds at 31st December 2022 | 75,545.66 |
THE SAINSBURY VETERANS' WELFARE SCHEME
GRANT POSITION 01 JANUARY 2008 TO 31 DECEMBER 2022
| GRANTS | AVERAGE | ||
|---|---|---|---|
| MADE | £ VALUE | GRANT £ | |
| 2008 | 21 | 28,572 | 1,361 |
| 2009 | 15 | 15,599 | 1,040 |
| 2010 | 18 | 31,877 | 1,771 |
| 2011 | 33 | 59,008 | 1,788 |
| 2012 | 30 | 41,973 | 1,399 |
| 2013 | 49 | 84,467 | 1,724 |
| 2014 | 44 | 73,272 | 1,665 |
| 2015 | 35 | 55,910 | 1,597 |
| 2016 | 33 | 62,805 | 1,903 |
| 2017 | 28 | 51,800 | 1,850 |
| 2018 | 10 | 28,077 | 2,808 |
| 2019 | 16 | 26,182 | 1,636 |
| 2020 | 7 | 18,896 | 2,699 |
| 2021 | 4 | 9,322 | 2,330 |
| 2022 | 5 | 14,332 | 2,866 |
| TOTAL | 348 | 602,092 | 1,730 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Rèport to th• tru$t••s On accounts for the ar en(led Charlty no Ilf any) S•t on pages I rekX)rt to the trustws my exam¥IlDn ofthe oflhe above charityllhe TA1 for yew R08pon$lblllt1 and basls of r•port As the charitys truslges. are responsible for tho preParatn of the ac¢wnts in accordance wilh th8 T8quirwnents ol the Ch8rtties Act 2011 I"Ih8 I rewrt in respect ol my examlnaucm of the Ttust'$ accounls carr6ed out under sect¥Jn 145 of the 2011 Act and In caryng out my examlnation. I have all the apFArable Dir8ctKJns gN8n by th$ Charity Commisslc urKlor sectlon 145(5Xb) of the Independent tThe Chanty's gro kncome excee11ed am qualffj to •xamln•rf• 8tst•m•nt undertake Ihe 8xaminal qUa$ied membèr of Ilnsart noma c . Dehl81 l rfnot applKebl8. I have comwod my exominalth. I conltrm that no mater1 matters have c£Jme lo my a¢t8nb"on in connection wth the ex8minatson (other than that 'so4osed b8low"} gNes me caus8 io thal in. a)y materi re8PeCt.' the accounliNJ recwds were Th)1 k8Pt in c(onCe vAth sect)n 130 of the chafits Aci.. ¢ thg acccwnls dJ not accryd with the alntIng record5: or the accounts not with the applicable requirements ¢oncemiThJ the form and CA)ntenl ol ac£ryJnts sel out the Charttles IAcownls and Repryts} Regulalions 2(K)8 olher than any requirement that tho accounts gNe a Irue and fairf view which is not a matter ¢c$#jered a5 part ol an Independent examination. I have no concems and have cL¥ne ac¥oss no other matters in connell wiéh thè 8xaminath lo altenlk)n t drawn In this report in order I le a proper undetstandir¥J d the aoxAmts io bo r8thed. e lh8 in the brkOt$ rftty (k> not appty. Slgn•d: .?>- Name: R•l•vant prof•sslonal quallfi¢atlon{sl or body FLA IER Oet 2018
Ilf any)= Addr. Section B D15closu¥e Only complete rf the examiner needs lo highlight matenal matters ol concem (see CC32. Ind8perKlent examinakn ol thanty ac£ounts.' directions and gu*Jarts for examineFSI. Glv• h?re brfof detalls of any It•ms that th• oxamln•r wlsh•s to dlsclom. IER Oct 2018