COMPANY REGISTRATION NUMBER: 06276519 CHARITY REGISTRATION NUMBER: 1125043 Elford Hall Garden Project Company Limited by Guarantee Unaudited Financial Statements 31 December 2024 Elford Hall Garden Project Company Limited by Guarantee Financial Statements Year ended 31 December 2024 Pages 1to3 Trustees, annual report (incorporating the director's report) Independent examiner's report to the trustees Statement of financial activities (including income and expenditure account) Statement of financial position Notes to the financial statements 7t012 Elford Hall Garden Project Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) Year ended 31 December 2024 The trustees, who are also the directors for the purwses of company law, present their report and the unaudited financial statements of the charity for the year ended 31 December 2024 Reference and administrative details Registered charity name Charity rogistration number Company reglstratlon number Principal office and registered Elford Hall Garden office ChLirch Road Elford Hall Garden Project 1125043 06276519 Elford Tamworth B79 9DA England The trusteas Mr G Delderfield Mr T B Derenzy Jones Mr R M Oakley Mr D G Watton Mrs H Cox Mr S Clarke Mr A J Hayes (Relired 1 April 2024) (Retired 1 April 2Q24) (Appointed 25 April 2024> Mr D A Warmington Mr G Delderfield (Appointed 25 April 2024) Company secretary Indepondent examinor Hannah Justice FCA FCCA on behalf of BSN Associates Limited 3B Swallowfield Courtyard Wolverhampton Road Oldbury West Midlands B69 2JG Structure, governance and management The charity is a company limiled by guaranlee. The Elford Hall Garden Project trustees are, strictly speaking, directors of the company as the charity is set up as a company limited by guarantee. One third of the trustees retire each year at the AGM by rotation but are eligible for re-election. Our Trustee Board normally meet once every two months. Our Trustees come from a wide range of backgrounds 2nd bring a wealth of expertise and knowledge to Ihe Project. The company's governing provisions are set out in its Memorandum and Articles of Association. Our Patron The charities patron is Matthew Ellis. Matthew has been an influential supporter of the Project since its inception. Members The company does nol have shares but instead has members who act as gu8r8ntors. Members are known as Ihe Friends of the Walled Garden. The members have each undertaken to contribute up to £10 to the assets of the company in the event of il being wound up during such a time that he or she cantinues to be a member. Objectives and activities The charity was established to take on the task of resloring Elford Hall Garden, a Georgian walled garden in the Staffordshire village of Elford. Our objectives: a. To preserve, restore, repair and maintain for the public benefit Elford Hall Garden including the wall, buildings and the gardner's cottage belonging lo the Garden. b. To provide or assist in the provision of facilities for recreation or other leisure time occupation in the interests of soGial welfare with the objeGt of improving the Gonditions of life for the inhabitants of the area of benefit without distinction of sex or of political, religious or other opinions. c. To advance education in the rur21 heritage and historical background of Elford Hall Garden. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our ￿tUre activities. Achievements and perfomiance Following the securing of a Heritage Lottery Fund grant in December 2009,the charity became the official tenant of the garden in January 2010. The garden, th81 On￿ contained half a mile of fruit trees, was overgrown and the adjacent Victorian cottage was in a state of disrepair. Nevertheless, the site was not beyond resloration but work was needed, not only to preserve our heritage but also to create an asset for future generations. This work is being undertaken by a combination of dedicated volunteers and professional contractors with the support of funders, sponsors and members. During the period work has progressed with some work on the boathouse, the outbuildings and grounds being carried out as well as the general upkeep of the gardens. The boathouse, originally completed in 1883, provides access to and from the River Tame, whilst al the same time providing a wildlife hide. Other building work was carried within the Garden Hous8, the remaining OLJt-buildings attached to the South Wall. brickwork to cap off the wall to the vine house and the potting shed at the rear of the house. Flnanclal revlew The charities total incoming resources for the period were £27,324 which were 9enerated primarily from donations received from the public and various organisations and fundraising activities organised by volunteers. The total resources expended of the charity were £35,780 and represent the costs incurred to enable the charity to carry out its operations. The charity made a deficit for the period of £8,456. The terms of the funding govern when an asset Is transferred from restricted to unrestricted fund. Each funder is free to determine his own restrictions. The main restriction outstanding at the period end relate to the following funders.. Heritage Lottery Fund - Funds lo remain restricted until 9th December 2034 (25 years from offer letter) or until assets are lully depreciated. Awards for All - Funds to remain r8Stricted until 1st August 2035 (25 years from offer lett8r) or unlil assets ar8 fully depreciated. Plans for future periods We intend tD keep maintaining the garden and the outbuildings relaling to il to the highest standard. Public Benefit The twstees consider they have complied with the duty of Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. Small company provlslons This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. The trustees, annual report was approved on 29 September 2025 and signed on behalf of the board of trustees by.. Mr S Clarke Trustee Elford Hall Garden Project Company Limited by Guarantee Independent Examiner's Report to the Trustees of Elford Hall Garden Project Year ended 31 December 2024 I report to the trustees on my examination of the financial statements of Elford Hall Garden Project I'the charity,) for the year ended 31 December 2024. Responsibilities and basis of report As the trustees of the company land also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied rnyself that Ihe accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respecl of my examination of the charity's accounts as carried out under section 145 of the Charities Act 2011 I'the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5}{b) of the 2011 Act. Independent •xamlner's statement I have completed my examination. I confirm that no malters have come to my attention in connection with the examlndtion givirig me caube to believe.. 1. accounting records were not kept in respect of Ihe charity as required by section 386 of the 2006 Act,. or 2. the financial statements do not accord with those records., or 3. the financial stalements do not comply with the accounllng requirements of section 396 of the 2006 Act other than any requirement thal the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. or 4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102}. I have no CDncerns and have come across no other matters in conneclion with the examination to which attention should be drawn In Ihls report In order to enable a proper understandSng of the accounls to be reached. Hannah Justice FCA FCCA ori behalf of BSN Associates Limited Independent Examiner 3B Swallowfield Courtyard Wolverhampton Road Oldbury West Midlands B69 2JG 29 September 2025 Elford Hall Garden Project Company Limited by Guarantee Statement of Financial Activities (including income and expenditure account) Year ended 31 December 2024 2024 2023 Unrestricted funds Restricted funds Total funds Total funds Note Income and endowments Donations and legacies Charitable activities 15,522 6.624 15,522 6,624 19,046 7,271 150 Fundraising activities Investment income 5,178 5,178 2,475 1,250 Other income Total income 27,324 27,324 30,192 Expenditure Expenditure on raising funds.. Costs of raising donalions and charitable activities Costs of fundraising activities 10 11 25,217 3,038 7,525 32,742 3,038 29,803 1,706 Total expendituro 28,255 7,525 35,780 31,509 Net expenditure and net movement in funds {931) (7.525) (8,456) { 1,317) Reconclllatlon of funds To￿1 funds brought forward 181,898 136,379 318,277 319,594 Total funds carried forward 180,967 128,854 309,821 318,277 The statement of financial a¢tivities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. Elford Hall Garden Project Company Limited by Guarantee Statement of Financial Position 31 December 2024 2024 2023 Note Fixed assets Tangible fixed assets Currenl assets Deblors Cash at bank and in hand 16 194,974 207,454 17 2,309 113,840 2,718 108.806 116,149 1,302 111.524 701 Creditors: amounts falling due within one year 18 Net currenl assets 114,847 110.823 Total assets léss current Ilabllltles 309,821 318,277 Funds of tha charity Restricted funds 128.854 180,967 136,379 181.898 Unrestricted funds Total charity funds 20 309,821 318,277 For the year endlng 31 December 2024 the charlty was entitled to exemption from audit under sectlon 477 of the Companies Act 2006 relating to small companies. Directors, responsibilities.. The members have not required the company to obtain an audit of its financial statements for Ihe year in question in accordance with section 476 The directors acknowledge their responsibilities for complying with Ihe requirements of the Act with respect to accounting records and the preparation of financial statements These financl81 statements have been prepared in accordance with the provislons applicable to companles subject to the small companies, regime. These financial slatements were approved by the board of trustees and authorised for issue on 29 September 2025 and are slgned on behalf of the board by.. Mr S Clarke Trustee Elford Hall Garden Project Company Limited by Guarantee Notes to the Financial Statements Year ended 31 December 2024 1. General information The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Elford Hall Garden, Church Road, Elford, Tamworth, B79 9DA, England. 2. Statement of compllance These financial stalements have been prepared in compliance with FRS 102. 'The Financial Reporting Standard Spplicable in the UK and the Republic of Ireland., the Statement of Recommended Practice applicable to charilies preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FFiS 1021 (Charities SORP (FRS 102)) and the Companies Act 2006. 3. Accounting policies Basis of preparation The financial statements have been prepared on the historical cost basis, as modified by the revaluation of cerlain rinancial assets and liabilities and investment properties measured at fair value through income or expenditure. The financial statements are prepared in sterling, which is the functional currency of Ihe entity. The entity constitutes a public benefit entity as defined in FRS102. Going ¢on¢ern There are no material uncertainties about the charity's ability to continue. Disclosure exemptions The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken of the following disclosure exemptions available under Ff