> = avesMEAREzee. Afh re ? oeRE Medi: eer > **Robert May’s School** > Gye : ; ‘ Fey PTFA AGM = . x > > % Creager * Fe Riteeaemeen tienieee) eeeevee‘ ‘ : : : 13th November 2025 Our purpose is to help enhance the education, enjoyment and wellbeing of every student every day. Together we organise activities and raise funds for things students would otherwise be without. ## **AGM 2025: Agenda** ## **Ordinary Business** - 1) Apologies for absence - 2) Minutes of AGM held September 2024 - 3) Matters arising from the Minutes 4) Chair’s Report for 2024/2025 5) Treasurer’s Report for the year August 2024-August 2025 - new financial year to align with the school 6) Appointment of Independent Examiner of Accounts 2025 - 7) Election of Officers and Trustees of the Committee Chair Secretary Treasurer Other Officers Ordinary Committee Members ## **Any Other Business** - 1) Other business 2 > ‘ F “ , ad 3 > wiey a9. St ~~ 3 ao 7 ah 7a . ; ina : oe . > ue oe ‘. Ae 3- Pogue . **Sarah de Ville Robinson- Chair** — we *» hee XS “Se ‘ ot ae $e Loa as ## **Second-hand Uniform and revision guide sales - the CORE of FoRMS** **----- Start of picture text -----**
EVERY TERM TIME
MONDAY MORNING
BREAK
**----- End of picture text -----**
**7 SATURDAY MORNING SALES THROUGHOUT EACH ACADEMIC YEAR** ## **School Productions - refreshments & raffle ticket sales** ## **Sports Awards - refreshments and thanks to FoRMS** ## **Just Love a Boogie Night, Laughing Chilli Comedy Night Online Christmas Prize Draw** ## **Easily found on:** - **RMS.org** • **RMS Newsletters** - **Year Group FB pages** - • **FoRMS FB page** - • **Instagram** - • **Hook Focus** - **Hart Lottery** - **PTA Events** } - **Easy Fundraising** • **JustGiving** ## **Promotional leaflets - distributed at new parent meetings and all FoRMS activities** ## **Fundraising for FoRMS with minimal effort** ## **Drum roll: Donations August 2024-August 2025** |✓PE table top||| |---|---|---| |scoreboard &|✓English Class Readers|✓Computer Science
✓Blue Chair Hall update| |speaker
✓PE Handball|✓English Fiction Books
✓Author Visits|Mbots
✓Young Carer trips
to AV equipment| |goals
✓PE Hurdles
✓PE benches &
mats
✓PE Table tennis
tables
✓PE springboards|✓Geography text books
✓Geography field work
navigation equipment
✓History replica helmet &|✓Suggestion box, Pens,
Glue, litter pickers
✓Sensory garden supplies
✓Computer Science
Nintendo Switch| |& vaults|shield|✓Lego Sets| |✓PE Washing|✓Food Tech branded|✓Wobble stools| |Machine for kit|aprons|✓Craft kits| |✓PE Basketball|✓D+T milling machine|✓Kodak Pixpro Camera| |hoops||✓3D printer| |✓PE Storage unit||| ## **Future of FoRMS** - The majority of the Committee and proactive volunteers within the current - team will step down July 2026 as their children leave RMS - Post-AGM, we will communicate this evening's appointments and highlight upcoming vacancies with an urgent call to action. - If no new volunteers step up by the end of January 2026, an EGM will be called for February. - If no new volunteers step up at the EGM, we will be forced to wind up the charity at the end of this FY. - Second-hand uniform/revision resource provision will be seriously at risk. - The named officers of FoRMS will need 6 months to close the charity down should this be the outcome after the EGM. **THANK YOU to our Volunteers and everyone who has donated** 2 > ‘ F “ , ad 3 > wiey a9. St ah 7a . ; ina : oe . > ue oe ‘. Ae 3- Pogue **Sarah Gooch - Treasurer** — we *» hee XS “Se ‘ ot ae $e ## **Looking Ahead** - **No major fundraising events planned** - whilst events were successful it took a gigantic effort to get minimum levels of ticket sales to cover event costs, and recruit sufficient volunteers - **Focus only on providing affordable 2[nd] hand uniform** - parents need to be aware this service is at risk - we rely on the same volunteers / resignations! - **Spend the £££’s -** invest heavily to support the school again this year - target to spend £30k etc. 2 > ‘ F “ , ad 3 > wiey a9. St ~~ 3 ao 7 S — = ae ~ = ) ah 7a . ; ina : oe Romie Seaketrc ete! rE Ae ee. ; - F . > ue oe ‘. Ae 3- Pogue . P : A rae Th ern : : => - r iy ee. wae — **Rea Mitchell - Head Teacher & FoRMS President** — we *» hee XS “Se ‘ ot ae $e Loa as SPSo re zi EB # Thank you! 2 s n x | i.) Lo = ea =e Da 3 o = , =a Qn < =) - | P: =o« ° jaa @2 a ‘?) w | os CUSAJ ~| ea | oa o °. x0 @ ao} &. o Vv a , | Go = sal >z éa i > | ie) : ||
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IP|||| **----- Start of picture text -----**
+) CHARITY COMMISSION | Independent examiner's report on the
_ FOR ENGLAND AND WALES accounts
Section A Independent Examiner's Report
Report to the trustees |ROBERT MAYS PTFA
On accounts for the year | 31 AUGUST 2025 Charity no | 1125026
ended (if any)
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/08/2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the requirements of the Charities Act 2011
(“the Act’).
| report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, |
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention in connection with the examination (ether-than-that
disclosed-below—*) which gives me cause to believe that in, any material
respect:
e the accounting records were not kept in accordance with section 130
of the Charities Act; or
e the accounts did not accord with the accounting records; or
e the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a ‘true and fair’ view which is not a matter
considered as part of an independent examination.
| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
“ Please delete the words in the brackets if they do not apply.
Name: |HEATHER CROXON
Address: | 6 BROADHURST GROVE, LYCHPIT, BASINGSTOKE RG24 8SB
IER 1 Oct 2018
**----- End of picture text -----**
||Only complete iftheexaminerneeds to highlightmaterial matters ofconcern
(seeCC32, Independentexamination ofcharity accounts: directions and|Only complete iftheexaminerneeds to highlightmaterial matters ofconcern
(seeCC32, Independentexamination ofcharity accounts: directions and|Only complete iftheexaminerneeds to highlightmaterial matters ofconcern
(seeCC32, Independentexamination ofcharity accounts: directions and| |---|---|---|---| ||guidance forexaminers).||| |Give here brief details of|||| |any items thatthe|NOTAPPLICABLE||| |examinerwishes to|||| |disclose.|||| |IER||2|Oct2018|